Virtual Campus The Enterprise Social Networking Way

Case Study Virtual Campus
Virtual Campus (The Enterprise Social Networking Way)
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Table of Contents
Case Study Virtual Campus .................................................................................................................. 3 Introduction ........................................................................................................................................ 3 What is Virtual Campus ....................................................................................................................... 3 The Objectives ..................................................................................................................................... 4 Major Benefits ..................................................................................................................................... 4 What is PeopleTree Education Society? .................................................................................................. 5 What is Clearvale? .................................................................................................................................. 5 Key Offerings ....................................................................................................................................... 6 Clearvale and PTeS.................................................................................................................................. 7 Implementation................................................................................................................................... 8 How it helps?....................................................................................................................................... 9 Connectivity..................................................................................................................................... 9 Information Sharing ......................................................................................................................... 9 Communities ................................................................................................................................... 9 Blogs................................................................................................................................................ 9 Types of Users in Clearvale ................................................................................................................ 10 Use Cases .............................................................................................................................................. 11 Network Page (Connect, Collaborate & Information sharing) ............................................................. 11 Communities ..................................................................................................................................... 12 My Page ............................................................................................................................................ 13 Activities on Communities ................................................................................................................. 15 Task Management ............................................................................................................................. 16 File / Document Management ........................................................................................................... 19 Uploading a File ................................................................................................................................. 20 Event Management ........................................................................................................................... 21 Knowledge Sharing ............................................................................................................................ 22 People Tree Incubation Center (PTIC) ................................................................................................ 23 Virtual Notice Board .......................................................................................................................... 24 Crowd Sourcing ................................................................................................................................. 26 Ideation and Idea Sourcing Activities ................................................................................................. 27 Readers Club .................................................................................................................................... 28 Page | 2

Introduction
With easy access to Internet and ever increasing cost of infrastructure, BroadVision aims to change the way classroom interactions in Higher Education courses through Enterprise Social Networking tool Virtual Campus using cloud based technology. This solution facilitates to enhance the existing education eco-system. With Virtual Campus at PTES in place, it empowers the Students, Faculty members and Industry experts acting as Mentors to collaborate, Learn and share collectively. Students are now able to explore new technologies using the internet, see updated facts and information on a wiki, or read a famous explorers blog posts on their expeditions, all in a unified platform. PTES is the only Undergraduate College possibly in South of India to have a private enterprise network for an Undergraduate Educational Institution. People Tree Education Society (PTES) has also been awarded as best adaption of Clearvale in Education sector by BroadVision Inc US. This was a worldwide event and some of the best names in
the Industry participated for this.
What is Virtual Campus

Virtual Campus by BroadVision, which has been successfully implemented at PTES aims to create an online social community within the educational institute. Virtual Campus is an online cloud based application that provides Social networking facilities within a campus which is extensively used for all academic activities such as content sharing, Blogs, Forum discussions, Events, tasks etc. This helps them to collaborate better and also save time for both students and faculty members and being cloud based, It can be accessed anywhere and this will also minimize IT hardware overheads.
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The Objectives
BroadVision, through Virtual Campus aims to revolutionize the way knowledge flows and enhance the performance of everyone across and beyond the entire education system. To achieve Global connectivity to stay updated had become need of the hour. Objective is to provide a platform where students can have a lively interaction and collaboration with the faculty members, internal and external mentors. In todays vast ocean of information flow, the ability to share efficiently has now become vital to every individual. With Virtual Campus, it is aimed to achieve knowledge and information sharing swiftly and efficiently and to collaborate, learn and socialize. Implementation of an IT system that can be introduced to the existing education system which would enhance the quality of education but with minimized IT overheads
To make students more employable by enhancing their knowledge base by having them communicate with industry leaders, entrepreneurs, corporate mentors, external mentors and others via eMentorship
Task management, file management, Activity management is a great hassle if done through offline methods thus impacting efficiency and performance. Objective is to have an integrated system that caters to all the basic needs of an Educational Institute. Bringing in eco-friendliness within processes of the education system. Move towards minimized paper consumption by having the students, faculty members, mentors, administrative staff and non-administrative staff perform their activities on computer more efficiently and without maximizing the IT Infrastructure overheads These key objectives has encouraged BroadVision to implement Virtual Campus and aims to resolve the issues faced but students and faculty members at PTeS
Major Benefits
1. Virtual Campus being implemented using cloud based technology, offer seamless connectivity amongst students, Faculty, members of the Incubation Center or Mentors. Information can be shared in an organized way and accessible to all the community members instantly. 2. Communities within the Virtual Campus help the student and faculty assess and learn with sharing information in a much more efficient and effective method. Wide variety of information can be shared using various methods such as Forums, Blogs, Polls, Files sharing, Audio/Video sharing.
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3. Students stay updated constantly with information and updates share by the Mentors, Industry Experts and Corporate Mentors to have the students up-to-date with the happenings in the industry and all the buzzing news and identify their scope for career. By having the students get directly in touch with Industry people on Clearvale has made the students more employable as soon as they graduate.
What is PeopleTree Education Society?

PeopleTree Education Society Registered as Charitable Trust to serve in the field of higher education was established in the year 2007. They offer 2 Courses currently Bachelor of Computer Applications and Bachelor of Business Administration affiliated to Rani Chennamma University and Recognized of Govt. of Karnataka. They are an Education Society are open for new and Liberal Ideas and technology in the Practice of Education with a vibrant and committed Faculty and Administrative Staff. They also house an effective idea incubation center called PTIC (PeopleTree Incubation Center). This provides great opportunity to students and us to incubate new and innovative ideas that can make a substantial impact on todays technology. They provide this platform for the students to ideate and experiment on new technology fronts and gain knowledge through PTIC.
What is Clearvale?
Clearvale is a cloud-based Enterprise Social Networking solution that helps businesses engage with employees, customers, partners and other stakeholders. Only Clearvale has the feature to create separate social networks for each of these groups, but manage them together, creating a social enterprise ecosystem. Clearvale is the next-generation e-business platform aimed at revolutionizing knowledge flows and performance gains across and beyond the entire enterprise ecosystem. Delivered globally through cloud computing, Clearvale empowers the enterprise and all its constituents employees, partners, customers, and other stakeholders to publicize, personalize, and socialize their communication and collaboration directly with anyone, from anywhere, at anytime, yielding unprecedented business agility, immediacy, and productivity. Clearvale is created and offered in SaaS (software as a service) by BroadVision.
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Key Offerings
Virtual Campus offers wide variety of features such as and not limited to:
Blogs, wikis, micro blogging
Photo, video sharing
Discussion forums
File sharing
Activity streams
Communities
Personal profile pages
Ecosystems
RSS, Twitter
Flexible themes & layouts
Tasks, Polls, Events
API / Integrations
Native iPhone/iPad app + mobile site
LDAP / OpenID
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Clearvale and PTeS

In the last decade, the Internet has changed how teachers and students learn in the classroom. Companies like Google, Wikipedia, and WordPress have opened the door to instant exploration of subjects and questions that havent been available in the classroom before. Students are now able to explore new technologies using the internet, see updated facts and information on a wiki, or read a famous explorers blog posts on their expeditions, all safely from their desks. Classrooms, schools and even higher education institutes are able to share and collaborate in private social networks, expanding collective knowledge and relationships to new horizons. With interaction from Technology firms, students gain knowledge about the latest trends and get opportunity to explore with new technology and share the same with their peers. Such private social network has allowed education to expand past local resources, and draw from a vast library of knowledge that organizations and businesses are actively contributing to everyday. Clearvale Express is one such Enterprise Social Networking platform which is extensively used at PeopleTree Education Society since March 2011. Clearvale Express is called as PTeS Virtual Campus. To save IT hardware costs they have integrated it with Google Applications for Education. They are the only Undergraduate College possibly in South of India to have a private enterprise network for an Undergraduate Educational Institution. People Tree Education Society (PTES) has also been awarded as best adaption of Clearvale in Education sector by BroadVision Inc US. This was a worldwide event and
some of the best names in the Industry participated for this.
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Implementation
Industry Experts
Faculty
TechTreeIT
Clearvale Express
[Virtual Campus]
BBA
BCA
PTIC
Clearvale or Virtual campus is a unique platform for Collaboration, Industry exposure and learning and Information sharing.
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How it helps?
Connectivity The most important thing that Clearvale provided them with is connectivity amongst all the students of their college and employees of the incubation centre. For instance, if there was something urgent to be communicated after the college hours, then they would update the information on Clearvale which is accessible by all the students and employees and most of them always active on this network. This enhanced reachability and eradicated any hassle in communicating and reaching anyone, anytime. Information Sharing Many times, certain information that needs to be shared with the students by the faculty members, faculty members share the same on Clearvale during this class, by uploading the documents on Clearvale and these are instantly accessible by all the members (Students). This resulted in hassle-free information sharing. Nothing was missed and hence their accessibility to information and knowledge increased. It is easier than the regular way of sharing files or documents by email thus saving a lot of time. Communities They have more than 20 Communities on Virtual Campus which cater to different interests of students and staff members. Examples: PTES BBA - this community shares information between students of Bachelor of Business Administration course. They upload blogs, pictures, videos, share documents, share PowerPoint files, keep polls on news, etc. Sports Community - this community shares pictures and information of students taking part in various sports activities at college level and University level. Pictures of students who have won prizes in different sports tournaments Blogs Blogging gives the user a platform to express their individual thoughts and influences. The blogs added were not always copied from news channels or information from the internet which was found useful to share, but mostly about the students understanding, view points and others. This helped students exchange ideas, understanding and discuss on a subject / matter / topic / event. There were certain blogs which were added by the users which shared useful information.
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Types of Users in Clearvale

Following are the type of Users currently used in Virtual Campus portal: 1. Owner has complete control over a network. The owner may transfer ownership to another member. Only the owner may disable a network. 2. Administrators have full management control over a network. They can manage users, change all network administrative settings, and moderate content. Administrators can assign roles to members but cannot make other member Owners. 3. Moderators are members who do not manage the network settings or members. Moderators may access and edit all content in the network and regulate which content appears in network or community widgets. Moderators can also view and receive notifications of reported content. (This role is specific to Clearvale Enterprise.) 4. Writers can create and modify content such as forum topics, files, blogs, and so on to which they have access permissions. 5. Readers are view-only members and cannot create any content. Readers can subscribe to notifications and send messages to other members. (This role is specific to Clearvale Enterprise.)
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Use Cases
Network Page (Connect, Collaborate & Information sharing)
Information, files or documents exchanged on this page are accessed by all the members of the network (Students, Faculty Members, Mentors, and others)
Members can post comments to quickly communicate with all the network members
Plan for the events and run a event countdown on the network
Create or participate Polls
Blogs written and shared by Faculty members, corporate mentors, students
Get the details of the selected member Access to wikis, shared by the members Quickly get access to blogs, files, forums, wikis, polls, communities, members with Network Directory
Educational video being shared with the students
Access recently shared documents / files
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Communities
Communities is a space where selective members come together to communicate, collaborate and share information. This page lists all the communities on the network
User can add a new community All the Communities created are listed on this page. User can Join or Leave or request to join community, if it is a closed community
User can click on My Communities to access the communities that the user has already joined
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My Page
This is a personal page of the user. This page can be customized by the user as per the users requirements. User on this page, would see all the information that is shared with him/her
All the tasks assigned by the faculty members & mentors can be accessed as Action Items
User profile Information can be displayed
Student can make a post and let the faculty members, other students / friends know what he / she is doing now so that they have track of what their students are doing
All the contents shared with the user are displayed here. Communities that the user has joined also can be accessed from here
User can see the content that is posted on the community the user has joined
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Customization of the My Page can be done, by using the Edit Layout option, where the user can introduce widgets to his/her page by dragging and dropping them to the placeholders. User can introduce external feeds such as News Feed widgets; technology news feed widgets, Google services, Google apps and many.
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Activities on Communities
This is a typical screen that shows how a community page at PTES would be. All the students, faculty members and mentors of BCA department are part of this community
Students / Faculty post questions, queries, provide information Faculty and Mentors get notification on their page instantly about the questions raised by a student and they instantly reply with the answers Members of the community (Students, Faculty members& Mentors) Files shared with the community, which are accessible with the entire community. These are usually study materials
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Task Management
This screen shows us, how a faculty member assigns tasks / assignments to a student or group of students and share relevant information and files which would help them in the assignment
Faculty creates a new task by clicking on New Task Faculty mentions the assignment title & Due date for submission
Describes about the assignment and gives all the other relevant information needed
Adds Assignees to the assignment. Assignees can be added to selected assignees or to an entire group, whichever needed Relevant files that are needed for the assignment are shared along this task, which can be downloaded by all the assignees On Click, of Save, Assignment is assigned and the assignees see this task assigned to them on their page as an Action Item
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Student receives the assignment as an action item. Student then accepts and works on the task
Student can now, mention the notes, upload if he/she has to share any file to share and complete the assignment
Faculty receives a notification, once the assignment is completed by the student
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Faculty receives a notification, once the assignment is completed by the student
Faculty can track the progress of the task anytime and also read the notes mentioned by the students and also give feedback to the students by posting comments
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File / Document Management

This enables members to upload files (documents, video files, audio files, images and others) and also provides them with an option to share it with selected members, selected communities, or all the members) These files can be maintained on individual level as well as community level
User clicks on Add File to upload a file User can filter the files based on the file types User can download and also replace an existing file with the update version User can also filter and views file that are: - Owned by him/her - Shared with him/her - Shared with the network - Shared in Mobile App User can also create a file folder structure to maintain the files more effectively
Files maintained within a community and accessible only to the community members
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Uploading a File
Below screen shows how a file/document can be uploaded and can be shared with selected member(s), selected communities, or to the entire network (All members) and we can also define if it can be edited or if it should be in View Only mode
User browses and selects file(s) that has to be uploaded
User mentions the tags for the file to make searching of the file more effective
User defines the permission level (Edit / View Only) and also selects the members to whom these files are to be shared Checks if the file has to be shared with the entire network (All members) Chooses communities with which these files are to be shared
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Event Management
PTES has been using several features of Clearvale (Virtual Campus) such as communities, blogs, wikis, pools, file management, task management features to manage and execute the events.
There are many in-house and external events being conducted. For every event, a community is created and members involved in the event join this community to connect and communicate with each other
Message board used to post messages and have a group interaction, to have all on the same page. Ideation can be done using the message board
Videos, Images and other files can be shared with all the members
Forums are created to discuss on a topic of interest
Pools being created to understand opinions and view points of all the members involved
Blogs written by Faculty members, mentors, industry experts that guide the students in their activities
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Knowledge Sharing
Knowledge sharing can be done using blogs and wikis. Industry experts, corporate mentors write periodic blogs and wikis to help the students get a practical approach of their learning and give them knowledge and scope of the upcoming technologies and subjects that are buzzing in the industry, thereby making the students more employable as soon as the graduate
Industry experts / mentors write blogs on what buzzing in the industry to give students, corporate and industry exposure and help them become more employable as soon as they graduate
Students can post queries, comments and ask the industry experts / mentors. Mentors get the notification instantly and respond to the queries to help the students gain theoretical as well as practical knowledge
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People Tree Incubation Center (PTIC)

PTIC is aimed with nurturing the spirit of entrepreneurship among the young talented and ambitious students. On Clearvale (Virtual Campus), we have a community named People Tree Incubation Center which is joined by the many industry leaders, entrepreneurs, entrepreneurship development mentors and faculty members and the students interested in these activities.
Community Members (Industry leaders, Entrepreneurs, Entrepreneurship development mentors and faculty members and the students)
Blogs and Wikis are written and discussed by Industry Leaders, Entrepreneurs Experts and mentors share buzzing and critical information that students should know by sharing files and documents
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Virtual Notice Board

There are several features of Clearvale that create an environment of a Virtual Notice Board Freeforms These can be used to display notices as we display in a notice board, these can also be used to introduce external feeds such as (RSS feeds, News feeds, Twitter Feeds etc) Event Calendars listing all the events to be conducted in the near future and also displays a countdown so that everyone is updated about the happenings in the Institute Todays Special: Suggested Reading Articles Educators, Administrators can share content and suggest reading of these on the network page, so that all the students get access to the information that are strongly recommended by the educators or administrators Thought for the day: There is motivation thought that is shared everyday with all the members to increase their morale and confidence towards their career Twitter Feeds from Corporate Leaders: Keep track of the corporate leaders and mentors who regularly tweet to share buzzing information of their respective industry
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Case Study Virtual Campus Virtual Notice Board
Twitter Feeds from Corporate leaders Share Notice or Content with all the members (Students, Educators and Mentors) Freeforms: Integration with Google Apps to get a quick access to external applications Event Count Down Event Calendar RSS Feed (News) Polls
Freeforms: Enable integration of External apps. Google chat integrated Thought for the day Blogs written by Corporate Mentors, Industrial Leaders, External Mentors, Educators and Students Wikis written by Students sharing some information Important Bookmarks can be maintained & shared with all Educational Videos and files can be accessed from here
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Crowd Sourcing
Alumni, Students and Faculty Interaction Platform This solution has enabled alumni who are pursuing their career working with different companies to connect with students and educational faculty. This has given them a platform to exchange ideas and thoughts. Alumni share their corporate working experience and give guidance to the students to prepare themselves for entering the corporate world. This are also able to give virtual seminars by allowing them to post their videos and share blogs with the students on buzzing topics in the industry, seeking students to learn more and keep themselves updated. Students post comments asking queries and questions and alumni respond to their queries. Alumni also share information about opportunities for internship in the companies that they are working with currently and also share information about any openings in their organization. Students learn this and prepare themselves and approach these companies and get placed for internship and employment after graduation
Alumni and Students
Alumni share information and guide students on continual basis
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Ideation and Idea Sourcing Activities

This is proven to be an online engagement platform and crowd-sourcing platform for ideation and identifying feasible and implementable ideas and turning those ideas into community projects. Students, External and Corporate Mentors, Alumni, Faculty members and other guest educators are part of this community and involve themselves throughout the conceptualization stage and guide students on continual basis to help them carry out several community project Students come together virtually on this community and discuss all the aspects of the project they would be working on and periodically share updates on the progress of the project to one another. They also post suggestions, questions and feedback to one another to churn out the project in a best way. These activities have made corporate houses recognize the capabilities in the students and they have identified students and given them opportunity for internship and employment in their organizations as the corporate leaders are actively on these communities and keep a track of the updates.
Students, External and Corporate Mentors, Alumni, Faculty members and other guest educators
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Readers Club
As Virtual Campus Clearvale being a cloud based solution has enabled document management in a most effective way. PTES has been using this feature to give students a platform to get access to all the e-study material and digital books by sharing the document format files and video format files with the community. This is turned out to be a digital library for the students. Students are now able to access the e-books, e-study materials, anytime from anywhere. This has therefore enabled the students to carry all their study material virtually where they go.
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