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Appendix D - Edit Comment Codes

and Descriptions

Introduction
This section provides a table to help you interpret the various edit codes
that are used and their related comments. The information is grouped
according to the following column headings:
• Edit Code – the number that is assigned if the edit condition(s) is met.
This column also lists one of the three edit types. They are:
W Warning and/or Corrected
E Rejected
D Duplicate
• Message – the explanation that displays for the prescribed edit
condition.
• Condition and Action – a description of the situation that caused the
edit and the action taken either to resolve it and/or to notify the school
of the potential error.
• What It Means –further explanation of the message in an effort to
make the cause of the edit clearer.
• How to Fix It – what the user must do to resolve the mistaken
condition.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-1
The following comparison operators are used in performing these edits:

Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that can @
be changed between
cycles, this is the data that
comes from the
ALGORITHM and
AWARD YEAR tables and
can be made year-specific.

Note: The Institutional Data record has been eliminated as of 2002-2003.


However, changes to the FAA name and telephone and Fax numbers can be
made on the COD Web Page) and if those changes have edits applied to
them they will appear only on the batch details on the Web page.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-2
Batch Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
201 “Missing/ If ANY of the following Occurs when there is no Resubmit the batch with
E Mismatched Grant are true: Grant Batch Header, a new batch number in
Batch Header” • Grant Batch Header when the Batch Number the Grant Batch Header
Record is missing in the header and trailer and Trailer.
• Batch Number in do not match, or when *****
Header Record does the “GRANT HDR” is EDExpress:
not match Batch misspelled or not in Regenerate the batch and
Number in Trailer uppercase. export again. If problem
• Literal “GRANT still occurs, contact CPS
HDR” is misspelled Customer Service.
or not all uppercase

REJECT BATCH
Set edit code 201
202 “Missing/ If ANY of the following Occurs when there is no Resubmit the batch with
E Mismatched Grant are true: Grant Batch Trailer, a new batch number in
Batch Trailer” • Grant Batch Trailer when the Batch Number the Grant Batch Header
Record is missing in the header and trailer and Trailer.
• Batch Number in do not match or when the Verify “TLR” is spelled
Trailer Record does “GRANT TLR” is correctly.
not match Batch misspelled or not in *****
Number in Header uppercase. EDExpress:
• Literal “GRANT Regenerate the batch and
TLR” is misspelled export again. If problem
or not all uppercase still occurs, contact CPS
Customer Service.
REJECT BATCH
Set edit code 202

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-3
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
203 “Duplicate Grant If the Batch Number Occurs when the Batch Resubmit the batch with
E Batch Header” already exists on the Number has been used a new Batch Number in
database before either with the the Grant Batch Header
same batch or a different and Trailer.
REJECT BATCH batch.
Set edit code 203 EDExpress:
First verify that you have
not sent in a duplicate
batch by opening a
student record with this
Batch ID. If the batch is
NOT acknowledged,
regenerate the batch and
export again.
204 Reserved for future use.
205 Reserved for future use.
206 “Data Record If Data Record Length is Occurs when the record Resubmit the batch with
E Length must be nonnumeric length in the Grant Batch a new batch number in
numeric” Header and Trailer is the Grant Batch Header
REJECT BATCH missing or has a and Trailer and the
Set edit code 206 nonnumeric character. correct record length.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-4
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
207 “Reported Number If reported number of Occurs when the Resubmit the batch with
E of Records must records is nonnumeric Reported number of a new batch number in
be numeric” records in the Grant the Grant Batch Header
REJECT BATCH Batch Trailer is missing and Trailer and the
Set edit code 207 or has a nonnumeric correct number of
character. records.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
208 “Reported Total of If Reported Total of Occurs when the dollar Resubmit the batch with
E Batch must be Batch in the Trailer Total of the Batch is a new batch number in
numeric” record is nonnumeric either missing or has a the Grant Batch Header
nonnumeric character. and Trailer and a new
Reported Total of Batch
REJECT BATCH in the Grant Batch
Set edit code 208 Trailer.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-5
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
209 “Invalid/Missing If Batch Number does Occurs when: Resubmit the batch with
E Batch Number” not have a length of 26 • the batch number is a new Batch Number in
missing, the Grant Batch Header
REJECT BATCH • is not the proper and Trailer.
Set edit code 209 length of 26 *****
characters, or EDExpress:
• is not properly Regenerate the batch and
formatted. export again. If problem
still occurs, contact CPS
Customer Service.

210 “Year must be If ANY of the following Occurs when the year is Correct the award year
E numeric” are true: missing or nonnumeric. and resubmit the batch
• Positions 3 to 6 of with a new Batch
the Batch ID are Number in the Grant
nonnumeric Batch Header and
• Positions 3 to 6 of Trailer.
the Batch ID do not *****
equal a valid Award EDExpress:
Year @ Regenerate the batch and
export again. If problem
REJECT BATCH still occurs, contact CPS
Set edit code 210 Customer Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-6
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
211 “Pell ID must be If Positions 7 to 12 of the Occurs when the Pell ID Resubmit the batch with
E numeric” Batch ID are nonnumeric is missing or a new Batch Number in
nonnumeric. the Grant Batch Header
REJECT BATCH and Trailer and also
Set edit code 211 correct or include the
Reporting Campus Pell
ID in the Batch Number.
*****
EDExpress:
Verify that the correct
Reporting Campus Code
is displayed in the export
screen. If so, regenerate
the batch and export
again. If problem still
occurs, contact CPS
Customer Service.
212 “Pell ID invalid or If Pell ID is not found in If Pell ID is incorrect or Resubmit the batch with
E not found” the institution table missing, the batch can a new Batch Number in
not be returned to the the Grant Batch Header
REJECT BATCH school. and Trailer and also
Set edit code 212 correct or include the
Reporting Campus Pell
ID in the Batch Number.
*****
EDExpress:
First verify you have
created your student
records using the correct
Reporting/Attended
Campus Codes. If yes,
regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-7
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
213 “Creation date If ANY of the following Occurs if date is missing Correct the date in the
E must be numeric” are true: or nonnumeric. Batch Number and
• Positions 13 – 14 of resubmit the batch with a
the Batch ID do not new Batch Number in the
equal 19 or Grant Batch Header and
20(century) Trailer.
• Positions 15 – 16 of *****
the Batch ID do not EDExpress:
equal 00 to 99 (year) Regenerate the batch and
• Positions 17 – 18 of export again. If problem
the Batch ID do not still occurs, contact CPS
equal 01 to 12 Customer Service.
(month)
• Positions 19 – 20 of
the Batch ID do not
equal 01 to 31(day),
based on the Month
value

REJECT BATCH
Set edit code 213
214 “Creation time If ANY of the following Occurs if time is missing Correct the time in the
E invalid” are true: or nonnumeric. Batch Number and
• Positions 21 – 22 of resubmit the batch with a
the Batch ID do not new Batch Number in the
equal 00 to 23 Grant Batch Header and
(hours) Trailer.
• Positions 23 – 24 of *****
the Batch ID do not EDExpress:
equal 00 to 59 Regenerate the batch and
(minutes) export again. If problem
• Positions 25 - 26 of still occurs, contact CPS
the Batch ID do not Customer Service.
equal 00 to 59
(seconds)

REJECT BATCH
Set edit code 214

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-8
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
215 “Batch Type If Batch Type is not valid Occurs if record type is Correct the batch type
E Invalid” for the award year @ in invalid or missing. code and resubmit with a
the Batch ID of the new Batch Number in the
incoming record Grant Batch Header and
Trailer.
REJECT BATCH *****
Set edit code 215 EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
216 “Grantee DUNS If ALL of the following Occurs if “Grantee Warning Message – No
W does not match the are true: DUNS Number Does Correction Necessary.
institution’s • DUNS Number is Not Match” for award
Reporting Pell ID nonblank years 2000-2001 and EDExpress: N/A
in Batch Number • DUNS Number is prior. It is reserved for
for Award Years not assigned to that future use as of Award
prior to 2001- Reporting Campus Year 2001-2002.
2002” (position 46-51)
• Award Year portion
of batch number
<=2001

Set edit code 216


217 “Discrepancy The Record Length on Occurs when the Grant Review Grant Batch
E between different the header record does Batch Header detail Header and Trailer and
records with not match the Record information does not correct any
identical batch Length on the trailer match the Grant Batch discrepancies.
number” record Trailer detail information *****
for a batch. EDExpress:
REJECT BATCH Regenerate the batch and
Set edit code 217 export again. If problem
still occurs, contact CPS
Customer Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-9
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
218 “Reported The “Reported Number Occurs when the Warning message – no
W Number of of Records” in the reported Number of correction necessary.
Records does not Trailer does not equal the Records does not match *****
equal count of actual number of detail the actual total of EDExpress:
detail records” records in the batch records received. Contact CPS Customer
Service.
Set edit code 218
219 “Total of Batch The “Reported Total of Occurs when the Warning message – no
W does not equal Batch” in the Trailer reported Total of Batch correction necessary.
computed total of does not equal the actual does not match the actual *****
detail record total of the batch total of batch. EDExpress:
amounts” Contact CPS Customer
If Type is #O: Service.
• Use Origination
Award to determine
the total of the batch

If the Type is #D (or


prior to 2001 – 2002
cycle)
• Use the disbursement
amount to determine
the total of the batch

Set edit code 218


220 “Reported Sign If Reported Sign Occurs when the Positive Warning message,
W Indicator must be Indicator is not a “P” or (P) or Negative (N) correction applied – no
a valid indicator” “N” indicator is not present. further action necessary.
*****
Set the Sign Indicator to EDExpress:
‘P’ Contact CPS Customer
Set edit code 220 Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-10
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
221 “Reporting The Institution’s Campus Occurs when the Pell ID Change the branch
E Campus Pell Type is 3 (School is a number in Grant Batch campus Pell ID to the
Institution ID is a Non-funded Branch Header is a branch Reporting Campus Pell
branch” campus) campus. ID number. If there is no
other campus ID number,
REJECT BATCH contact the Federal Pell
Set edit code 221 Grant Hotline.
*****
EDExpress:
Verify records were
created under the correct
Reporting/Attended
Campus codes. If not,
delete records and
recreate them under the
correct codes. If they are
under the correct codes,
regenerate the batch and
export again.
222 “School is The Institution’s Eligible Occurs when the Pell ID Warning message,
W currently ineligible Flag is < > “Y” in the Grant Batch contact Federal Pell
upon receipt of Header is ineligible. Grant Hotline.
batch at the Pell Set edit code 222 *****
Processor” EDExpress:
Verify the correct
Reporting/Attended
campus IDs are defined
in setup. If they are, then
contact Federal Pell
Grant Hotline.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-11
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
224 “Invalid Message If the message class does Occurs when wrong Resubmit the batch with
E Class” not exist on the database message class is selected a new Batch Number in
by the user when the Grant Batch Header
REJECT BATCH submitting a batch and Trailer and send in
Set edit code 224 through TIVWAN. the correct TIVWAN
message class.
OR *****
When Non-Express users EDExpress:
assign an incorrect Retransmit the batch in
message class name to EDconn32, making sure
the batch. to select the appropriate
message class.
225 “Data Record If Data Record Length is Occurs when wrong Resubmit the batch with
E Length is not valid not valid for message message class is selected a new Batch Number in
for Message class by the user when the Grant Batch Header
Class” submitting a batch and Trailer and send in
REJECT BATCH through TIVWAN. the correct TIVWAN
Set edit code 225 message class.
*****
EDExpress:
Retransmit the batch in
EDconn32, making sure
to select the appropriate
message class.
226 “Batch type code If Batch type code in Occurs when wrong Resubmit the batch with
E in Batch Number Batch Number is not message class is selected a new Batch Number in
must equal record equal to record type for by the user when the Grant Batch Header
type for Message Message Class submitting a batch and Trailer and send in
Class” through TIVWAN. the correct TIVWAN
REJECT BATCH message class.
Set edit code 226 OR *****
Occurs when a non- EDExpress:
Express User assigns the Regenerate the batch and
wrong batch type code in export again.
the Batch ID.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-12
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
227 “Batch Create If the Batch Create Date Occurs when a future Resubmit the batch with
E Date is greater is greater than current date is entered in the a new Batch Number in
than current system date Batch Number or when the Grant Batch Header
system date” the date on the PC that and Trailer and a
REJECT BATCH batch was created has a corrected date.
Set edit code 227 future date. Verify the date on your
PC is current and
correct.
*****
EDExpress:
If the date on your PC is
current and correct,
regenerate the batch and
export again.
228 “Batch Number If the Message Class is Occurs when the Award Verify the batch was
E indicates you have not valid for the Award Year in the Batch created with software for
included a batch Year @ in the Batch ID Number is incorrect. the correct award year or
with data from a of the incoming record if the wrong Award Year
different Award was entered in error.
Year” REJECT BATCH Resubmit the batch with
Set edit code 228 a new Batch Number in
the Grant Batch Header
and Trailer and a
corrected Award Year.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-13
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
229 “Batch submitted If Batch Create Date is < Occurs when batch is Resubmit the batch with
E prior to system the Process Begin Date submitted prior to a new Batch Number in
start-up date” @ for the Award Year official start-up date. the Grant Batch Header
and Trailer after the
REJECT BATCH system start-up date.
Set edit code 229 *****
EDExpress:
On or after the system
start-up date, regenerate
the batch and export
again.
230 “Disbursements If Batch Create Date is < Occurs when Resubmit the batch with
E submitted prior to Disbursement Begin disbursement batch is a new batch number in
award year start Date @ for the Award submitted too early. the Grant Batch Header
date” Year and Trailer after
Disbursement Start-up
REJECT BATCH date.
Set edit code 230 *****
EDExpress:
On or after the
disbursement start-up
date, regenerate the batch
and export again.
231 “Reporting If ALL of the following This was “Reporting
E School must send are true for 2001-2002: School Must Send
Special • The school is Special Disbursement”
Disbursement for Reimbursement or for award years prior to
Award Years prior Cash Monitoring 2001 – 2002. It is
to 2001-2002” • Award year is 1999- reserved for future use as
2000 or 2000-2001 of Award Year 2001-
2002.
REJECT BATCH
Set edit code 231

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-14
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
232 “No detail records No detail records in Occurs if the batch had Resubmit the batch detail
E in Batch” batch only a Grant Batch records with a new Batch
Header and Grant Batch Number in the Grant
REJECT BATCH Trailer with no data Batch Header and Trailer
Set edit code 232 records. and a corrected date.
*****
EDExpress:
Regenerate the batch and
export again. If problem
still occurs, contact CPS
Customer Service.
233 “Invalid If Destination Mailbox Occurs if the TG number Verify that the correct
E Destination ID does not exist on the is invalid or not assigned TG number was used by
Mailbox ID” database for the Award to send Pell data from contacting TIVWAN.
Year @ from the Batch the school. Some
ID of the incoming schools have multiple
record TG numbers but only
one TG number is
REJECT BATCH assigned to send Pell
Set edit code 233 data. If another number
is used in error, the batch
will be rejected. Also if
the batch is sent from a
TG number assigned to
an attended campus the
batch will be rejected.
The batch must be sent
from the TG number
assigned to the reporting
campus.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-15
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
234 Reserved for future use.
235 “For Award year If ANY of the following Occurred in award year
W 2000-2001 and are true: 2000-2001 when there
prior . Blank • Media Type does not was nothing in the Media
OUTPUT MEDIA = “E”, “Y” or blamk Type field. The default
TYPE. Set to for award year 2000 was the same media type
media type that – 2001 and beyond as was received.
was received” Media Type equals “Y”
and Version Number It is reserved for future
does not equal ‘WEB’ use as of Award Year
2001-2002.
236 “Trailer Message If Trailer Message Class Occurs when the Resubmit the batch with
E Class does not does not match the TIVWAN Transmission a corrected message
match the Header” Header Message Class Header message class class in the TIVWAN
does not match the Transmission Header and
REJECT BATCH TIVWAN Transmission Trailer and a new Batch
Set edit code 236 Trailer message class. Number in the Grant
Batch Header and
Trailer.
238 “Trailer If Trailer Destination Occurs when the Resubmit the batch with
E Destination Mailbox ID does not TIVWAN Transmission a new Batch Number and
Mailbox ID does match the Header Header Destination same mailbox in the
not match the Destination Mailbox ID Mailbox ID does not TIVWAN Transmission
Header” match the TIVWAN Header and Trailer after
REJECT BATCH Transmission Trailer Disbursement Start-up
Set edit code 238 Destination mailbox ID. date.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-16
Batch Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
239 “School is not If ALL of the following Occurs when the version
W using the latest are true: of EDExpress used is not Warning message- no
release of • The EDExpress the most current version. further action is
EDExpress” Version number is necessary.
nonblank
• The Express Version *****
number does not EDExpress:
equal ‘WEB’ Verify you are using the
• The EDExpress latest version of
Version number in EDExpress by clicking
the Header record on Help/About
does not match the EDExpress for Windows.
Most Current If you are not using the
Version Number @ latest version, complete
in the database your installation
following the procedures
Set edit code 239. outlined in your
installation guide.
Subsequent batches
submitted to should no
longer receive this type
of warning.
240 “OPE ID Number If ALL of the following Occurs when the OPE Correct the OPE ID
W does not match the are true: ID is incorrect or does number or leave blank.
Schools Reporting • OPE ID Number is not match the reporting
Pell ID in the nonblank campus ID number.
Batch Number for • OPE ID Number is
Award Years after not assigned to that
2000-2001” Reporting Campus
(position 46 – 51)
• Award Year portion
of batch number >=
2002

Set edit code 240

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-17
Origination Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
301 “Invalid Origination If the Award Year portion Occurred for the 2000-
E ID” of the Origination ID is 2001 Award Year when
<=2001 and any of the the Origination ID was
following are true: incomplete, invalid or
• The SSN is missing.
nonnumeric
• The Pell ID is It is reserved for future
nonnumeric for six use as of the 2001-02
positions Award Year.
• The Award <> the
Award Year @ of the
Batch
• The Sequence
Number is not “00”
• The SSN is not
>=001010001 and
<999999999
• The Name Code is
not A-Z or “.” or “’”
or “-” or “ “ or “
`”

REJECT RECORD
Set edit code 301

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-18
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
302 “Duplicate • If the Award Year portion of Occurred for Award Year
E Origination for the Origination ID is 2000-2001 when the
Award Year 2001 and <=2001 and ALL of the Origination record was sent
before" following fields on the input to The Pell Processor more
Origination record match the than once with no change
values on the database: in the record.
• Origination ID
• Original SSN It is reserved for future use
as of the 2001-2002 Award
• Original Name Code Year.
• Attended Pell ID
• Award Amount For 2001-2002 edit, code
• Estimated Disbursement 331 is set as a warning
Dates (1 – 15) instead.
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family
Contribution (EFC)
• Enrollment Status
• Cost of Attendance (COA)
• Academic Calendar (AC)
• Payment Methodology (PM)
• Weeks of Instructional Time
in Program’s Definition of
Academic Year
(WKSPROG)
• Weeks of Instructional Time
Used to Calculate Payment
(WKSCALC)
• Credit/Clock Hours in
Program’s Definition of
Academic Year (HRSPROG)
• Credit/Clock Hours in all
Payment Periods Expected
to Complete (HRSCALC)

REJECT RECORD
Set edit code 302

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-19
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
303 “Invalid Original If Award Year >= 2002 Occurs when the SSN Verify that the SSN in the
E SSN resulting in and if ANY of the can not be found on Origination ID is correct;
COD being unable following are true: the applicant file. verify that the student is
to match with the • The Original SSN Pell eligible.
Applicant record does not have a Codes 311 and 312 are
for Award Year matching Applicant usually reported at the Correct the record and
2002 and beyond” record same time. resubmit if the student is
• The Original SSN eligible.
does not match the
SSN portion of the
“Invalid Original Origination ID
SSN or Name Code
resulting in the Pell If Award Year <=2001
Processor being and if ANY of the
unable to match following are true:
with the Applicant • If Original SSN or
record for Award Original Name Code
Year 2001 and do not have a
before. matching Applicant
record
• The Original SSN
does not match the
SSN portion of the
Origination ID
• The Original Name
Code does not match
the Name Code
portion of the
Origination ID

REJECT RECORD
Set edit code 303

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-20
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
304 “Attending and If ANY of the following Occurs when the Pell
E Reporting/Funded are true: reporting campus in the Resubmit the student
campus mismatch or • Attended Pell ID does Grant Batch header Origination record with the
Origination Identifier not match the Pell ID record has no correct Pell Reporting
Pell ID mismatch portion of the relationship with the Campus ID in the Grant
with Attending Origination ID Attended Campus in the Batch Header.
campus Pell ID” • The Pell ID does not student Origination *****
exist in the database record. If the Pell EDExpress:
• Attended Pell ID is Reporting Campus ID in Verify the record is created
nonnumeric the Grant Batch Header under the correct
• Attended Pell ID is is different than the Pell Origination ID. If not,
not a Branch of Pell Attended Campus ID in delete record and recreate it
ID in the Batch the student Origination using the correct
Number located in the ID then COD checks Reporting/Attended campus
Grant Batch Header that there is a ID. Export new record and
and the Attended Pell relationship in the COD transmit to the Pell
ID is not a Reporting database between the Processor.
Campus two campuses. If there
is not, the record is
REJECT RECORD rejected.
Set edit code 304
305 “Invalid Award If ANY of the following Occurs when COD Verify that the student’s
W Amount/Correction are true: corrects the calculation EFC, COA, Attendance,
Applied” • Award amount is non- for the Origination and the School’s Payment
numeric award amount. COD Methodology and Academic
• Award amount is not calculates the Award Calendar are correct and
in valid range (0 Amount based on the resubmit.
– maximum award @) student’s EFC, COA,
• Award amount is Attendance, and the If no new Origination
greater than School’s Payment record is submitted, the
calculated/ Methodology and accepted award amount will
recalculated award Academic Calendar. remain the amount that
amount COD calculated.

Set the Accepted Award


amount to the
Calculated/Recalculated
Award Amount. If the
pennies are greater than 0
set to 0

Set edit code 305

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-21
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
306 “Invalid If ANY of the following are true: Occurs when the Warning Message –
W Disbursement Estimated correction applied,
Date/Correction • If Estimated Disbursement Disbursement Date no action necessary.
Applied” Date 1 is blank or is out of range and
• If Estimated Disbursement COD corrects the
Date 1 is not in range date.
((Disbursement Start Date @
– N Days @) to Disbursement
End Date @)

Set it to the Minimum Estimated


Disbursement date if the
Estimated Disbursement date is
less than the range

Set it to the Maximum Estimated


Disbursement Date if the
Estimated Disbursement date is
greater than the range.

• If Estimated Disbursement
Dates 2 – 15 are not in range
((Disbursement Start Date @
– N Days @) to Disbursement
End Date @)

Set the Estimated Disbursement


Date to Blank.

Set edit code 306

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-22
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
307 “Invalid Enrollment If ANY of the following Occurs when the Warning Message –
W Date/Correction are true: enrollment date is out correction applied, no
Applied” • Enrollment date is of range and COD action necessary.
nonnumeric corrects it to the batch
• Enrollment date is processed date.
not in valid range
(Enrollment Start
Date @ to
Enrollment End Date
@)

The enrollment dates will


come from the
ALGORITHM table

If Origination record is a
change record then set
Accepted Enrollment
Date to previously
accepted value

Otherwise, set Accepted


Enrollment Date to
Creation Date in Batch
ID located on Pell Grant
Batch Header

Set edit code 307

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-23
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
308 “Invalid Low If the following is true: Occurs when a school Warning Message –
W Tuition & Fees indicates that they correction applied, no
Code/Correction • If LTF is not in valid qualify for low tuition action necessary.
Applied” range (1 – 3 or but conflicting
blank) information (such as If the school truly is a low
EFC and COA tuition school, the
Then set Accepted LTF information) indicates Origination record must
to previously accepted they are not eligible. be resubmitted with
value if Origination corrected EFC and COA
record is a change; information.

Otherwise set Accepted


LTF to Blank

If ANY of the following


are true:
• Accepted EFC >
LTF minimum EFC
amount for the
Award Year @
• Accepted Cost of
Attendance < LTF
maximum COA
amount for the
Award Year @
Award Year
Set Accepted LTF to
Blank

Set edit code 308

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-24
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
309 “Invalid If ANY of the following Occurs when the The Origination record
W Verification Code/ are true: Verification Code has must be resubmitted with
Correction Applied” been corrected by the a new Verification Code if
• Verification Status Pell Processor. This COD corrected the
codes are V, W or occurs when Verification Code to “W.”
BLANK • A code other than If the Verification Code
V, W, or BLANK was corrected to BLANK
Set Accepted Verification has been by the Pell Processor, no
Status to previously submitted, and the further action is
accepted value if student was not necessary.
Origination is change selected.
record;

Otherwise set Accepted


Verification Status to W
if Student is Selected for
Verification by CPS;

Otherwise, set
Verification Status to
Blank.

If Verification Status is
set to W and student is
not selected for
Verification by CPS

A V status code must be


sent to update the record

Set edit code 309

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-25
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
310 “Invalid If Incarcerated Federal Occurs when the Warning message –
W Incarcerated Pell Recipient Code is Incarcerated Pell correction applied, no
Federal Pell not Y, N or Blank Recipient code has further action is
Recipient been corrected because necessary.
Code/Correction Set Accepted something other than
Applied” Incarcerated Federal Pell Y, N or blank was
Recipient Code to Blank submitted.

Set edit code 310


311 “Invalid If ANY of the following Occurs when the
E Transaction are true: Transaction Number Verify that the
Number” • Transaction Number and EFC do not match, Transaction Number,
is nonnumeric an incorrect or invalid EFC, Original SSN and
• Transaction Number Transaction Number is Original Name Code are
is not in valid range provided or when the correct and that the
(01 to 99) SSN number is not on student is Pell eligible.
• Transaction Number the applicant file. Correct and resubmit the
does not exist on Often sent with 303 Origination record.
Applicant record and 312. *****
EDExpress:
REJECT RECORD Verify the record is
Set edit code 311 created under the correct
Origination ID using a
valid ISIR. If not, delete
record and recreate using
the correct Reporting
/Attended Campus ID as
well as the correct
Transaction Number,
EFC and Name ID.
Export new record and
transmit to the Pell
Processor.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-26
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
312 “Invalid Expected If ANY of the following Occurs when the EFC
E Family are true: does not match the Verify that the
Contribution” • EFC is nonnumeric Transaction Number, Transaction Number,
• EFC is not in valid an incorrect or invalid EFC, SSN and Name
range (0 to EFC is provided, or Code are correct and that
maximum for Award when the SSN is not the student is Pell eligible.
Year @) on the applicant file. Correct and resubmit the
• EFC does not match Often sent with 303 Origination record.
on Applicant record and 311. *****
for the accepted EDExpress:
transaction number Verify the record is
• If Edit 311 is hit created under the correct
• If Accepted Origination ID using a
Secondary EFC code valid ISIR. If not, delete
is S and Secondary record and recreate using
EFC does not match the correct
on applicant record Reporting/Attended
for the accepted campus ID as well as the
transaction number correct Transaction
Award Year Number, EFC and Name
ID. Export new record
REJECT RECORD and transmit to the Pell
Set edit code 312 Processor..

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-27
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
313 “Invalid Secondary If the following is true: Occurs when Warning message –
W Expected Family • If Secondary EFC something other than correction applied, no
Contribution/ Code is not O, S or O, S, or Blank has further action is
Correction Applied” Blank been submitted and necessary.
COD corrects the
Set Accepted Secondary record.
EFC code to previously
accepted value;

Otherwise, set accepted


secondary EFC code to
Blank.

If ANY of the following


are true:
• If Secondary EFC
Code is S and the
Applicant record for
the accepted
transaction number
does not have a
Secondary EFC
• If Secondary EFC
Code is O and
previous value is not
S

Set Accepted Secondary


EFC code to blank

Set edit code 313

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-28
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
314 “Invalid Academic If AC is not 1 to 6 Occurs when the Verify that the corrected
W Calendar/ Academic Calendar is Academic Calendar is
Correction Applied” If Origination is change invalid (not 1-6) or correct. If it is correct, no
record set Accepted AC missing and COD further action is
to previously accepted corrects. necessary.
value If the Academic Calendar
is incorrect, resubmit the
Otherwise, if Attended Origination record with
Pell ID default value is the correct Academic
populated and valid, then Calendar and make sure
set accepted AC to the Payment Methodology
default value matches the Academic
Calendar.
Otherwise, if Reporting
Pell ID default value is
populated and valid, then
set accepted AC to
default

Otherwise, if Payment
Methodology = 4, then
set accepted AC to “5”

Otherwise, set accepted


AC to “3”

Set edit code 314

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-29
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
315 “Invalid Payment If ANY of the following are true: Occurs when the Verify that the
W Methodology/ • AC = 1 and PM <> 3 or 5 Payment corrected Payment
Correction Applied” • AC = 2 – 4 and PM = 4 Methodology is Methodology is
• AC = 6 and PM <> 4 invalid (not 1-5) or correct.
• AC = 5 and PM = 5 missing and COD If it is correct, no
corrects. further action is
If Origination is change record and
necessary. If the
Accepted PM is valid with current
AC then set to previously accepted Payment
value Methodology is
incorrect, resubmit
Otherwise, if Accepted AC = 1 – 4, the Origination
then set Accepted PM to 3 record with the
correct Payment
Otherwise set Accepted PM to 4 Methodology.
Set edit code 315
316 “Invalid number of If Award Year <=2001 and ALL of Occurred for Award
W Payment Periods/ the following are true: Year 2000-2001 when
Correction Applied • Number of Payment Periods is there was an invalid
for Award Year 2001 not in valid range (1 – 9) or missing number of
and before” • Reporting Campus is Cash payment periods and
Monitoring, Reimbursement,
COD corrected it.
or Ineligible
This field was only
Set the Accepted Number of required if the school
Payment Periods to 3 if Accepted was on cash
AC = 2 and Accepted PM is 1 – 2; monitoring or
reimbursement.
Otherwise, set the Accepted
Number of Payment Periods to 2 It is reserved for
future use as of the
Set edit code 316
2001-2002 Award
Year.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-30
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
317 “Invalid Cost Of If ANY of the following Occurs when there is Warning message, no
W Attendance/ are true: an invalid or missing further action is necessary
Correction Applied” • COA is nonnumeric Cost of Attendance and unless corrected COA is
• COA is not in the COD corrects. COD too high.
valid range will correct to the
(minimum for the maximum COA for the If this occurs, resubmit
Award Year @ to Award Year. the record with the correct
maximum for the COA.
Award Year)

Award Year

If Origination is change
record, set Accepted
COA to previously
accepted value

Otherwise, set the


Accepted COA to the
maximum COA for the
Award Year @

Set edit code 317

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-31
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
318 “Invalid Enrollment If ALL of the following are true: Occurs when there is Verify that the
W Status/ • Enrollment Status is not 1 to 5 invalid (not 1-5) or correct Payment
Correction Applied” • Accepted AC is 1 to 4 and missing Enrollment Methodology and
Accepted PM <> 5 Status Code and Academic
Set Accepted Enrollment Status to COD corrects. Calendar were
previously accepted value if
COD will also used and then
Origination is change record;
correct if the verify that the
Otherwise, set the Accepted Payment CODadjusted
Enrollment Status to 1 Methodology and Enrollment Status
Academic Calendar is correct.
If ALL of the indicate that the
following are true: school uses Clock If correct, no
• Enrollment Status is not 3 – 4 Hour or Credit further action is
• Accepted AC is 1 to 4 and Hours without terms necessary.
Accepted PM = 5 but Enrollment If not, correct the
Status is submitted, Payment
Set Accepted Enrollment Status to
previously accepted value if or if the school is Methodology,
Origination is change record; term-based and no Academic
Enrollment Status is Calendar, and
Otherwise, set the Accepted submitted. Enrollment Status
Enrollment Status to 3 and resubmit.

If ALL of the following are true:


• Enrollment Status is NOT blank
• Accepted AC is 5 – 6

Set the Accepted Enrollment Status


to Blank

Set edit code 318

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-32
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
319 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Instructional Time missing Weeks of Methodology and
in Program’s • If WKSPROG is not Instruction is included Academic Calendar are
Definition of in valid range (30 – and CODcorrects. correct and the
Academic Year/ 78) and PM is 2 – 5 Usually this occurs CODcorrection is correct.
Correction Applied” when the Payment If this is correct, no
Set accepted Methodology and further action is
WKSPROG to default Academic Calendar necessary.
value if Attended Pell ID indicate a term-based
default value is program. Credit/Clock If it is not correct, correct
populated and valid; Hour schools populate the Payment Methodology
this field only. and Academic Calendar
Otherwise, set accepted and Weeks of
WKSPROG to default if Instructional Time and
Reporting Pell ID default resubmit.
value is populated and
valid;

Otherwise set accepted


WKSPROG to “30”

If the following is true:

• If WKSPROG is not
Blank and PM = 1

Set accepted
WKSPROG to blank

Set edit code 319

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-33
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
320 “Invalid Weeks of If the following is true: Occurs when invalid or Verify that the Payment
W Instructional Time missing Weeks of Methodology and
used to Calculate If WKSCALC is not blank Instruction is included Academic Calendar are
Payment/ and Accepted PM = 1 and CODcorrects. correct and the
Correction Applied” Set accepted WKSCALC
to Blank
This usually occurs CODadjustment is
when the Payment correct.
If the following is true: Methodology and
Academic Calendar If correct, no further
If WKSCALC is not blank indicate a term-based action is necessary.
and not in valid range (00 program. This field is If it is not, correct the
– 78) and Accepted PM <> only populated by Payment Methodology,
1 cr/clock hour schools. Academic Calendar and
Weeks of Instructional
Set Accepted WKSCALC
Time and resubmit.
to previously accepted
value if Origination is
change record;

Otherwise, set the


Accepted WKSCALC to
the Accepted WKSPROG.

If the following is true:

If WKSCALC is not 00 –
29 and Accepted PM = 2

Set Accepted WKSCALC


to 29.

If the following is true:

If (WKSCALC is not 00 –
78 or greater than
Accepted WKSPROG) and
Accepted PM = 3 to 5

Set Accepted WKSCALC


to Accepted WKSPROG

Set edit code 320

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-34
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
321 “Invalid Credit or If the following is true: Occurs when Clock Verify that the
W Clock Hours in Hours are invalid or Payment
program’s definition If HRSPROG is not Blank and missing and COD Methodology and
of academic year/ Accepted AC = 1 – 4 corrects. Usually Academic Calendar
Correction Applied”
Set Accepted HRSPROG to Blank
this occurs when are correct and the
the Payment COD correction is
If the following is true: Methodology and correct.
Academic Calendar If this is correct, no
IF (HRSPROG is < 900 or > 3120) indicate a term- further action is
and Accepted AC = 5 based program and necessary.
this field is only If it is not correct,
Set accepted HRSPROG to default populated by correct the Payment
value if Attended Pell ID default cr/clock hour Methodology and
value is populated and valid;
schools. Academic Calendar
Otherwise, set accepted HRSPROG and Cr/Clock Hours
to default and resubmit.
If Reporting Pell ID default value is
populated and valid;

Otherwise, set Accepted HRSPROG


to 900

If (HRSPROG is < 24 or > 100) and


Accepted AC = 6

Set accepted HRSPROG to default


value if Attended Pell ID default
value is populated and valid;

Otherwise, set accepted HRSPROG


to default
If Reporting Pell ID default value is
populated and valid;

Otherwise, set Accepted HRSPROG


to 24.

Set edit code 321

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-35
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
322 “Invalid Cr/ Credit or If the following is true: Occurs when invalid or Verify that the
W Clock Hrs Hours in all If HRSCALC is not blank and Accepted AC missing Clock hours are Payment Methodology
payment periods is 1 – 4 included and and Academic
expected to complete CODcorrects. Usually Calendar are correct
this school year/ Set Accepted HRSCALC to Blank this occurs when the and the
Correction Applied” If the following is true: Payment Methodology CODcorrection is
If (HRSCALC is NOT between 0000 AND and Academic Calendar correct. If this is
Accepted HRSPROG) and (Accepted AC is indicate a term-based correct, no further
5 or 6) program. Only cr/clock action is necessary. If
Set Accepted HRSCALC to Accepted hour schools populate it is not correct,
HRSPROG this field. correct the Payment
Methodology and
Set edit code 322
Academic Calendar
and CR/Clock Hours
and resubmit.
323 “Origination is “Over If ALL of the following are true: Occurs when a new Send a negative
W Paid” and Negative • Origination is change record Origination record for a disbursement for the
Disbursement is • Student has previous disbursements lower award amount is overpaid amount.
Expected” • Recalculated accepted Origination submitted and the
amount already In the future, when the
award amount is less than the total
disbursed to the student award amount
amount disbursed
exceeds the new award decreases, adjust the
Set the Negative Disbursement Amount to amount. School must disbursement record
(Recalculated Accepted Origination Award submit negative not the Origination
Amount – Total Amount Disbursed) disbursement within 30 record.
If ALL of the following are true: days or CODwill send a
• Origination is change record system-generated
negative disbursement.
• Student has previous disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is less
than or equal to the total amount
disbursed
Set the Negative Disbursement Amount to
(Recalculated Accepted Origination Award
Amount – Total Amount Disbursed)
If ALL of the following are true:
• Origination is change record
• Student has previous disbursements
• Student has negative pending
disbursement amount < 0
• Recalculated award amount is greater
than or equal to the total amount
disbursed
Set the Negative Disbursement Amount to
0

Set edit code 323

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-36
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
324 “Invalid Name Code If Award Year is >= 2001-2002 Occurs when COD
E resulting in COD and subsequent years and if is not able to Verify that there is a name
being unable to ANY of the following are true: match the Original for the number used on the
match with the • The Original Name Code Name code with Origination record. If not,
Applicant Record, or does not have a matching the Applicant resubmit the Origination
does not equal the applicant record record or it does record with a Blank space in
name code in the • The Original Name Code not match the the Name Code field.
Origination ID, for does not match the Name Name code in the *****
Award Year 2002 and Code portion of the Origination ID. EDExpress:
beyond” Origination ID Resubmit the Origination
record with a BLANK in the
REJECT RECORD Name Code Field.
Set edit code 324
325 “Invalid Origination If ALL of the following are Occurs when the Correct the Origination ID
E ID - Pell ID is non- true: Origination ID has and resend the record.
numeric for Award • Award Year portion of the a Pell ID that is
Year 2002 and Origination ID is >= 2002 nonnumeric.
beyond” • The Pell ID is nonnumeric
for six positions

REJECT RECORD
Set edit code 325
326 “Invalid Origination If ALL of the following are Occurs when the
E ID – Invalid Award true: Origination ID has Resubmit the record with a
Year for the Batch • The Award Year portion of an Award Year that corrected Origination ID.
for Award Year 2002 the Origination ID is >= is different from *****
and beyond” 2002 the Award Year in EDExpress:
• The Award Year <> the the Batch Number. Verify the record is created
Award Year @ of the under the correct Origination
Batch ID. If not, delete record and
recreate using the correct
Reporting/Attended campus
ID. Export new record and
REJECT RECORD transmit to the Pell
Set edit code 326 Processor..

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-37
Origination Edit/Reject Codes (Continued)
Edit
Code
and What It
Type Message Condition and Action Means How to Fix It
327 “Invalid Origination If ALL of the following are Occurs when
E ID -Sequence true: the Resubmit the record with a
Number is not “00” • The Award Year portion Origination corrected Origination ID.
for Award Year of the Origination ID is ID has a *****
2002 and beyond. >= 2002 sequence EDExpress:
• The Sequence Number is number that Verify the record is created
not “00” is not ‘00’. under the correct Origination
ID. If not, delete record and
REJECT RECORD recreate using the correct
Set edit code 327 Reporting/Attended campus
ID. Export new record and
transmit to the Pell Processor..
328 “Invalid Origination If the Award Year portion of Occurs when
E ID - SSN is non- the Origination ID is >= the Resubmit the record with a
numeric, or is not 2001-2002 and subsequent Origination corrected Origination ID.
>=001010001 and years and ANY of the ID has a SSN *****
<= 999999999 for following are true: that is EDExpress:
Award Year 2002 • The SSN is nonnumeric nonnumeric Verify the record is created
and beyond” • The SSN is not >= or is not under the correct Origination
001010001 and <= within the ID. If not, delete record and
999999999 allowable recreate using the correct
SSN range. Reporting /Attended Campus
REJECT RECORD ID. Export new record and
Set edit code 328 transmit to the Pell Processor..
329 “Invalid Origination If ALL of the following are Occurs when
E ID - Name Code true: the Resubmit the record with a
not • The Award Year portion Origination corrected Origination ID.
A-Z or of the Origination ID is ID has a *****
“ . ” or >= 2002 Name Code EDExpress:
‘‘ ’ ” or • The Name Code is not that is not Verify the record is created
“ - ” or A-Z or “ . ” or “ ’ ” or valid. under the correct Origination
“ ” “ - ”, or “ ” ID. If not, delete record and
for Award Year recreate using the correct
2002 and beyond” REJECT RECORD Reporting /Attended Campus
Set edit code 329 ID. Export new record and
transmit to the Pell Processor.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-38
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
330 “Duplicate SAR ID may be If ALL of the following are true: Occurs when the Verify the SSN number and
W shared by two students for • The Award Year portion of the SSN is submitted to name code are correct on the
Award Year 2002 or Origination ID is >= 2002 COD more than ISIR for the student. If a
beyond”
• The SSN and Pell ID match one on file once for a student correction is necessary, have
• The first name on the associated with different name the student complete a new
applicant record is different than the codes. FAFSA so that new SAR ID
one on the STUDENT record for that will be generated. Submit a
origination new Origination record under
Set SHARED SAR ID ED USE FLAG to ‘1’ the corrected SAR ID.
on the Origination Acknowledgement Record
Set edit code 330
331 “Duplicate Origination for If ALL of the following are true: Occurs when the This is a duplicate record. No
D Award Year 2002 and The Award Year portion of the Origination ID record sent has been further action is necessary.
beyond” is >= 2001-2002 and subsequent years and
ALL of the following fields on the input previously
Origination record match the values on the submitted and
database: accepted.
• Origination ID
• Original SSN
• Original Name Code
• Attended Pell ID
• Award Amount
• Estimated Disbursement Dates (1 – 15
• Enrollment Date
• Incarcerated Code
• Low Tuition and Fees Code
• Verification Status Code
• Transaction Number
• Secondary EFC Code
• Expected Family Contribution (EFC)
• Enrollment Status
• Cost of Attendance (COA)
• Academic Calendar (AC)
• Payment Methodology (PM)
• Weeks of Instructional Time in
Program’s Definition of Academic Year
(WKSPROG)
• Weeks of Instructional Time Used to
Calculate Payment (WKSCALC)
• Credit/Clock Hours in Program’s
Definition of Academic Year
(HRSPROG)
• Credit/Clock Hours in all Payment
Periods Expected to Complete
(HRSCALC)

Set Action Code = ‘D’

Set edit code 331

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-39
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
332 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Current SSN for the following is true: Current SSN is correct Current SSN and
Award Year 2003 and incorrect on the submit the corrected
beyond.  The Current SSN does not Origination Current SSN for processing.
match the Current SSN on record If the SSN is incorrect on
the applicant table for the the ISIR, a correction
same transaction number. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 332.

333 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Date of Birth for the following is true: Date of Birth is correct Date of Birth and
Award Year 2003 and incorrect on the submit the corrected for
beyond.  The Date of Birth does not Origination processing. If the Date of
match the Date of Birth on record Birth is incorrect on the
the applicant table for the ISIR, a correction should be
same transaction number. done on the ISIR with CPS

REJECT RECORD
Set edit code 333.
334 Invalid Reported Last If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Name for Award Year the following is true: Last Name on the correct Last Name and
2003 and beyond. Origination submit the corrected Last
• The Last Name does not record does not Name for processing. If the
match the Last Name on the match the last Last Name is incorrect on
applicant table for the same name on file on the ISIR, a correction
transaction number. the ISIR. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 334.
335 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E First Name for Award the following is true: First Name on the correct First Name and
Year 2003 and Origination submit the corrected First
beyond. • The First Name does not record does not Name for processing. If the
match the First Name on the match the First First Name is incorrect on
applicant table for the same name on file on the ISIR, a correction
transaction number. the ISIR. should be done on the ISIR
with CPS
REJECT RECORD
Set edit code 335.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-40
Origination Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
336 Invalid Reported If the Award Year is >= 2003 and Occurs when the Verify on the ISIR the
E Middle Initial for the following is true: Middle Initial on correct Middle Initial and
Award Year 2003 and • The Middle Initial does not the Origination submit the corrected Last
beyond. match the Middle Initial on record does not Name for processing. If the
the applicant table for the match the Middle Middle Initial is incorrect
same transaction number. Initial on file on on the ISIR, a correction
REJECT RECORD the ISIR. should be done on the ISIR
Set edit code 336. with CPS
337 Student Not Pell If Award Year >= 2003 and if the
E Eligible for Award following is true:
Year 2003 and  If Original SSN does not
beyond. have a matching Applicant
record.
REJECT RECORD
Set edit code 337.
338 Duplicate Match on
E CPS for Award Year REJECT RECORD
2003 and beyond. Set edit code 338.
339 Origination Record If Award Year >= 2003 and if The Award Resubmit the record with an
E Reported with Zero ANY of the following are true: Amount must be Award Amount greater than
Award Amount for greater than Zero zero. If the student is not
Award Year 2003 and  If the Award Amount is = on a new eligible for a Pell Grant, the
beyond. 0000000. origination record should not be
record. submitted for processing by
REJECT RECORD the Pell Processor.
Set edit code 339.
399 “New Origination If ALL of the following are true: Occurs when a Contact the Federal Pell
E Award or increase • The Batch Date is > the new Origination Grant Hotline for
received after end of Award Year Processing Cycle record or an assistance.
processing year and End Date@ Origination
institution has not • The school has not been record for an
been granted granted administrative relief increased Award
Administrative based on the Administrative Amount was
Relief” relief table or has not been submitted after
granted an audit adjustment the processing
• The Origination record is deadline for the
currently not in COD or the Award Year and
Origination Award amount is the school has not
an increase to the amount in been granted
COD administrative
REJECT RECORD relief.
Set edit code 399

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-41
Disbursement Edit/Reject Codes
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
401 “Invalid If the Award Year portion Occurred for Award Year
E Origination ID” of the Origination ID is 2000 – 2001 when the
<=2001 and ANY of the Origination ID was not
following are true: formatted correctly or
• The Pell ID is was missing data.
nonnumeric for six
positions
• The Award Year <>
the Award Year @ of
the Batch
• The Sequence
Number is not “00”
• The SSN is not
>=001010001 and
<=999999999
• The Name Code is
not A-Z or “.” or “’”
or “-” or “ ” or “`”.

@ Award Year
processing comes from
the AWARD_YEAR
table

REJECT RECORD
Set edit code 401

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-42
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
402 “Origination ID If the Origination ID is Occurs when the Before resubmitting the
E does not match on not found on the Pell Disbursement record is Disbursement record,
the Pell Processor” Processor database or the received before the verify that the
Award Year <> the Origination is accepted Origination record has
Award Year of the Batch or when there is a been accepted.
Reporting/Attended Verify before submitting
REJECT RECORD Campus mismatch. that the proper Pell ID is
Set edit code 402 in the Grant Batch
Header record.
*****
EDExpress:
Resave the rejected
Disbursement record
after receiving the
Accepted Origination
Acknowledgement
record. This will reset
your disbursement status
back to ‘Ready’ so the
record will export again.
403 “Disbursement If Award Year is <=2001 Occurred for Award Year
E Reference Number and ANY of the 2000-2001 when the
Already on File” following are true: disbursement reference
• Disbursement number was repeated, no
Reference Number is number was sent, or a
nonnumeric number other than 01-90
• Disbursement was sent.
Reference Number is
NOT between 01 to It is reserved for future
90 use as of the 2001-2002
• Disbursement Award Year.
Reference Number
already exists Award Year

REJECT RECORD
Set edit code 403

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-43
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
404 “Debit/Credit If the Debit/Credit Indicator Occurs if a value Resubmit the
E Indicator Flag Flag is not ‘P’ or ‘N’ other than P-Positive disbursement record with
Not Valid” or a “P” or “N.”
REJECT RECORD N-Negative is sent. *****
Set edit code 404 EDExpress:
Resave the disbursement
record so the status will
reset back to ‘Ready.’ If
rejects again, contact
CPS Customer Service.
405 “Disbursement If the Disbursement Amount is Occurs if Resubmit the
E Amount Not nonnumeric Disbursement amount Disbursement record
Valid because is not numeric. with a numeric amount.
amount is REJECT RECORD *****
non-numeric” Set edit code 405 EDExpress:
Resave the Disbursement
record so the status will
reset back to ‘Ready.’
Export and transmit
record again. If rejects
again, contact CPS
Customer Service.
406 “Disbursement If ALL of the following are Occurs if the full Verify, on the Origination
W Amount Is Not true: amount of the record, the total award
in Valid • The Debit/Credit flag is ‘P’ disbursement is not amount.
Range” • The Disbursement Amount allowed because the If the amount is
+ the Total Amount Origination award incorrect, verify that the
Disbursed for the amount has been Payment Methodology,
Origination ID is > Award reached. Academic Calendar,
Amount on the Origination COA, EFC and
Record Attendance are correct,
and correct if necessary.
Set the Accepted Disbursement Submit the corrected
Amount to the Award Amount – Origination record and
the Total Disbursed Amount then submit a new
Disbursement record
Set edit code 406 with a new disbursement
reference number.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-44
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
407 “Disbursement If the Disbursement Date Occurs if a nonnumeric Resubmit the
E Date is Not Valid is nonnumeric date is submitted, the Disbursement record
Date because date date is not in the with a numeric date.
is non-numeric” REJECT RECORD CCYYMMDD format or *****
Set edit code 407 the Calendar day is EDExpress:
invalid for the month. Resave the Disbursement
For example, 20000931 record so that the status
is not a valid date. will reset back to
‘Ready’. Export and
transmit record again. If
record rejects again,
contact CPS Customer
Service.
408 “Disbursement If ANY of the following Occurs if a School sends Resubmit the
E Date is Not Valid are true: a date prior to June 21st Disbursement record
for Processing • The COD processing of the first year of the with a corrected
Date, not in a date is less than N Award Year or a date disbursement date.
Valid Range, or days prior to the over 30 days in advance *****
not a valid Date disbursement date of the batch creation EDExpress:
format” • The disbursement date. Resave the Disbursement
date is not a valid record so that the status
COD date format will reset back to
• The disbursement ‘Ready’ after verifying
date is not in the your system date is
valid range correct. If record rejects
again, contact CPS
* N is 5 days for JIT, 30 Customer Service.
days for Advance
Funding, and 0 days for
Reimbursement

REJECT RECORD
Set edit code 408

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-45
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
409 Reserved for future use.
410 “Potential If ALL of the following Multiple Reporting Warning Message.
W Concurrent are true: Records that are sent Review the MRR record
Enrollment – • The Disbursement separately occur when at for details concerning the
Multiple record is not rejected least one other school other school(s) involved.
Reporting. Sent • Other Origination has submitted a
separately” records exist for the Disbursement record for
student at different the same student and the
attended campuses enrollment periods are
for the current Award within 30 days of each
Year other. A MRR is sent to
• The total amount the school in addition to
disbursed for any of this edit code on the
the other Origination Disbursement
records is > 0 Acknowledgement
• The Enrollment dates record.
on any two
Origination records
with Total
Disbursement
amounts > 0 are less
than 30 days of each
other
Generate “CE” Multiple
Reporting Records to all
Attended campuses
involved

Set edit code 410

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-46
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
411 “Potential If ALL of the following are true: Occurs when Warning message.
W Overaward Project • Disbursement record is not CODreceives Review the
– Multiple rejected student disbursement
Reporting. Sent • Other Origination records exist disbursement amount for changes
separately” for the student at different records from two and the MRR
attended campuses for the or more schools record for details
current Award Year that exceed the concerning the other
• Total amount disbursed for any Award Amount for school(s) involved.
of the other Origination records the Entire year.
is > 0
• Total of the Percentage Used is An MRR is sent to
> 100.00 the school in
addition to this edit
Refer to Total Percentage code on the
Calculations to determine Total disbursement
Percentage Used acknowledgement
record.
Set the Accepted Disbursement
Amount so that the Total Percentage
used is 100.00, rounded to the
nearest penny

Generate appropriate Multiple


Reporting Records (PB, PR, BC or
RC) to all attended campuses
involved

Set the POP Flag on the Origination


record to one of the following
values, depending on the situation:
• ‘Y’ – If POP-blocked
• ‘B’ – If POP-blocker
• ‘U’ – If PU is generated
• ‘N’ – If disbursement received
and accepted after PU and no
longer POP blocked

Set edit code 411

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-47
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
412 “Negative If ALL of the following Occurs whenever a
E Disbursement are true: school sends a negative Resubmit the
cannot be accepted • The Debit/Credit disbursement and there is Disbursement record
without a previous flag = ‘N’ no accepted positive with a positive
positive • No positive accepted disbursement on file at disbursement amount.
disbursement” disbursement exists the Pell Processor. *****
EDExpress:
REJECT RECORD Delete the negative
Set edit code 412 Disbursement record and
create a positive
disbursement.
413 “Insufficient If ALL of the following Occurs if an updated Submit a new negative
W Negative are true: Origination is sent that disbursement in the
Disbursement • The Origination reduces the award to an amount of the over
amount. Negative record has an “Over amount that is less than payment. In the future,
Disbursement is Paid” status Total Accepted do not send update
expected for • The Debit/Credit Disbursements. Origination records with
difference Flag is ‘N’ lower award amounts.
amount” • The disbursement Send a new negative
amount is < the disbursement to adjust
negative pending the award paid to the
disbursement amount student.

Update the negative


disbursement amount
with reported negative
disbursement amount

Set edit code 413

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-48
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
414 “Origination is in If ALL of the following A school has submitted a
E “Overpaid” status. are true: disbursement for a Send a Negative
Positive • The school is record that is in Disbursement record for
Disbursement Advance Funded or Overpaid status. the overpaid amount. In
cannot be Just in Time (JIT) the future, do not adjust
accepted” • The Debit/Credit the award amount down
flag is ‘P’ by updating the
• Disbursement Origination Award
Amount is > 0 Amount; instead send a
• The Attended Disbursement record to
campus is Eligible adjust the amount paid.
• The Origination *****
record has an “Over EDExpress:
Paid” status Either update the positive
Disbursement record to a
REJECT RECORD negative amount and
Set edit code 414 resubmit or delete the
positive disbursement
record from the
Disbursement tab.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-49
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and How to Fix
Type Message Condition and Action What It Means It
415 “Institution If Award Year is prior to or equal to Occurred for Award Year
E Eligibility Status 2000 – 2001 and ANY of the following 2000-2001 when an
indicates the are true: institution’s eligibility
Institution must • Institution’s eligibility end date is had expired and the
submit a Special < the processing date
Disbursement
school was required to
• Institution has full eligibility, but
Record and Award submit Special
the flag on the Institution
Year is 2000 – 2001 Characteristics table is S for Disbursement records.
or prior” Special Disbursements It is reserved for future
use as of the 2001-2002
Institution refers to the Attended Pell Award Year.
ID component of the Origination ID

REJECT RECORD
Set edit code 415
416 “Negative If the following is true: The amount of the Warning
W Disbursement negative disbursement Message - No
adjusted to reflect If the negative disbursement amount on has been reduced to the further action
accepted Previous the input record is greater than the lower amount already is necessary.
Disbursement total amount disbursed to date for the
Balance” current Origination
accepted on the
disbursement records.
Decrease the Disbursement Amount to
equal the YTD Disbursement Amount
on the Origination record

If ALL of the following are true:


• The Origination record has an
“Over Paid” status
• The Debit/Credit Flag is ‘N’
• The Reported Disbursement
amount is > (the negative pending
disbursement amount + the YTD
disbursement amount for that
Origination record)
Reduce the Disbursement Amount to
the Difference between (Negative
Pending Disbursement Amount + the
YTD amount) – (the Reported
Disbursement Amount).

Set edit code 416

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-50
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
417 “Disbursement If ALL of the following are true: Occurs if the Contact Federal
E submitted after end • The Debit/Credit Flag is ‘P’ Disbursement is sent Pell Grant Hotline
of processing year • The Processing Date is > the after the Award Year concerning
and institution has Award Year Processing Cycle deadline. requesting
not been granted End Date@
Administrative
Administrative
• The school has not been
Relief” Relief.
granted administrative relief
based on the Administrative
relief table
• This is not an audit adjustment
• POP Flag <> ‘U’ or Blank

REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are true: This occurred during the
W indicates • Award Year is prior to or equal 2000-2001 Award Year
Verification Status to 2000 – 2001 for Verification Status of
‘W’, Disbursement • The Verification Status is ‘W’ “W”.
adjusted to the on the Origination record
Origination Award • Disbursement Amount is >50% It is reserved for future
Amount or 50% of of the Scheduled Award use as of the 2001-2002
the Scheduled Amount Award Year
Award Amount,
whichever is lesser, Set the Accepted Disbursement
and Award Year is Amount to the lesser of either the
2000 – 2001 or Origination Award amount or 50%
prior” of the Schedule Award Amount

Set edit code 418


419 “Origination If ALL of the following are true: This occurred during
W indicates • Award Year is prior to or equal the2000-2001 Award
Verification Status to 2000 – 2001 Year for Verification
‘W’. Verification W • The Verification Status is ‘W’ Status of “W”.
needs to be updated on the Origination Record
on the Origination It is reserved for future
record in the Pell Set edit code 419 use as of the 2001-2002
Processor.” Award Year.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-51
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
420 Origination If ALL of the following are true: This occurred during
E indicates • Award Year is prior to or equal to the 2000-2001 Award
Verification Status 2000 – 2001 Year for Verification
‘W’, only one • The Verification Status is ‘W’ on Status of “W.”
disbursement the Origination Record
allowed, and • The Debit/Credit Flag is ‘P’ It is reserved for
Award Year is • The Batch Date is <=the Award future use as of the
2000 – 2001 or Year Verification Date @ 2001-2002 Award
prior” • This is not the first disbursement Year.

@ The Verification W Decrease date


is defined as the date the program is
run to reclaim the money for records
that still have a Verification W status.
See Verification W specification for
more information

REJECT RECORD
Set edit code 420
421 “Disbursement If ALL of the following are true: This occurred for a
E generated after • Award Year is prior to or equal to “Disbursement that
Verification 2000 – 2001 was generated after
Deadline Date and • The Verification Status is ‘W’ on the verification
Award Year is the Origination record deadline” for 2000-
2000 – 2001 or • The Debit/Credit Flag is ‘P’ 2001 and prior.
prior” • The Processing Date is >the
Award Year Verification Date @ It is reserved for
future use as of the
2001-2002 Award
Year
REJECT RECORD
Set edit code 421

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-52
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
422 “Institution is If ALL of the following are true: The school has sent a This is warning
W eligible, Payment value in the Payment message,
Period Start Date • Award Year is 2001 – 2002 or Period Start Date CODhas
is invalid or not in beyond field that is not valid corrected the
a valid range and • School is eligible or not in the valid date to blank
Award Year is • Payment Period Start Date@ is date range. because an
2001 – 2002 or invalid or not within the range invalid value
beyond” defined in the ALGORITHM was submitted.
table

Set the Accepted Payment Period


Start Date to blank

Set edit code 422


423 “Institution is not If ALL of the following are true: The school is Resend the
E eligible, Payment Award Year is 2001 – 2002 or beyond ineligible and has sent record with a
Period Start Date School is NOT eligible a date in the Payment corrected
is invalid or not in Payment Period Start Date@ is Period Start Date Payment Period
a valid range and invalid or not within the range defined field that is not valid Start Date.
Award Year is in the ALGORITHM table or not in the valid
2001 – 2002 or date range.
beyond” REJECT RECORD
Set edit code 423
424 “Institution is not If ALL of the following are true: The school is Resend the
E eligible, Payment Award Year is 2001 – 2002 or beyond ineligible and has sent record with a
Period Start Date School is NOT eligible a date in the Payment corrected
is not in the Payment Period Start Date is not in Period Start Date Payment Period
eligible range and the range of eligibility field that is not in the Start Date.
Award Year is range of eligibility.
2001 – 2002 or REJECT RECORD
beyond” Set edit code 424

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-53
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
425 “Invalid If ALL of the following are Occurs if the
E Origination ID - true: Origination ID has a Correct the Origination
Pell ID is non- • Award Year portion of Pell ID that is ID and resubmit the
numeric for Award the Origination ID is >= nonnumeric. disbursement record.
Year 2002 and 2001-2002 and ******
beyond” subsequent years EDExpress:
• The Pell ID is Verify the disbursement
nonnumeric for six record was created using
positions the correct Origination
ID. If not, delete
REJECT RECORD disbursement record and
Set edit code 425 recreate using the correct
Origination ID.
426 “Invalid If ALL of the following are Occurs if the
E Origination ID - true: Origination ID has Correct the Origination
Invalid Award • The Award Year portion an Award Year that ID and resubmit the
Year for the Batch of the Origination ID is is different from the disbursement record.
for Award Year >= 2002 Award Year in the *****
2002 and beyond” • The Award Year <> the Batch Number. EDExpress:
Award Year @ of the Verify the Disbursement
Batch record was created using
the correct Origination
ID. If not, delete
REJECT RECORD disbursement record and
Set edit code 426 recreate using the correct
Origination ID.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-54
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
427 “Invalid If ALL of the following are Occurs if the
E Origination ID true: Origination ID has a Correct the
- Sequence • The Award Year portion of Sequence number that is Origination ID and
number is not the Origination ID is >= not “00.” resubmit the
“00” for Award 2002 disbursement record.
Year 2002 and • The Sequence Number is *****
beyond” not “00” EDExpress:
Verify the
REJECT RECORD Disbursement record
Set edit code 427 was created using the
correct Origination
ID. If not, delete
Disbursement record
and recreate using the
correct Origination
ID.
428 “Invalid If ALL of the following are Occurs if the
E Origination ID true: Origination ID has a Correct the
- SSN is not • The Award Year portion of SSN that is nonnumeric Origination ID and
>=001010001 the Origination ID is >= or is not within the resubmit the
and <= 2002 allowable SSN range. disbursement record.
999999999 for • The SSN is not >= *****
Award Year 001010001 and <= EDExpress:
2002 and 999999999 or is non Verify the
beyond” numeric disbursement record
was created using the
REJECT RECORD correct Origination
Set edit code 428 ID. If not, delete
disbursement record
and recreate using the
correct Origination
ID.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-55
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
429 “Invalid If ALL of the following are true: Occurs if the
E Origination ID - • The Award Year portion of Origination ID Correct the Origination
Name Code not the Origination ID is >= has a name code ID and resubmit the
A-Z or 2001-2002 and subsequent that is invalid. disbursement record.
“ . ” or years *****
‘‘ ’ ” or • The Name Code is not A-Z EDExpress:
“ - ” or or “ . ” or “ ’ ” or “ - ” or Verify the disbursement
“ ” “ ” record was created
for Award Year using the correct
2002 and beyond” REJECT RECORD Origination ID. If not,
Set edit code 429 delete disbursement
record and recreate
using the correct
Origination ID.
430 “Duplicate If ALL of the following are true: Occurs when a This is a duplicate, the
D Disbursement • Award Year is >= 2001-2002 duplicate record has already been
reference number. and subsequent years disbursement has processed, and no
Reference number • Disbursement Reference been sent on a further action is
already at the Pell number already exists record, usually necessary.
Processor” when a batch is
Set the record to a Duplicate processed more
status. than once.

Set the Action Code to ‘D’ and


create the full acknowledgement
record with the data stored on
RFMS.

Set edit code 430

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-56
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
431 “Award Year is If Award Year is >= 2001- 2002 and Occurs if the Correct the
E 2002 or greater subsequent years and ANY of the Disbursement Disbursement
and the following are true: Reference Number is Reference
Disbursement Disbursement Reference Number is not valid. Number to a
Reference number nonnumeric number 01-90
is nonnumeric or Disbursement Reference Number is that has not
not between 01 to NOT between 01 and 90 been previously
90” used for this
REJECT RECORD Origination ID.
Set edit code 431
432 “Disbursement If ALL of the following are true: Occurs if the school Verify the total
E amount would The Award Year is >= 2001-2002 and has submitted a award amount
have been subsequent years disbursement record on the
corrected to zero Reported Disbursement Amount does that COD has Origination
by <> Accepted Disbursement Amount corrected to $0. record.
CODcalculations Accepted Disbursement Amount = 0 Usually occurs when If the amount is
so the the amount on this incorrect, verify
disbursement REJECT RECORD Disbursement record the Payment
record was Set edit code 432 and the amount Methodology,
rejected” already paid to this Academic
Origination ID exceed Calendar,
the Origination Award COA, EFC and
Amount. Attendance and
correct if
necessary.
Submit the
corrected
Origination
record; then
submit a new
disbursement
record with a
new
disbursement
reference
number.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-57
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
440 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/missing documentation / information CMO. additional
eligibility information
documentation/ REJECT RECORD about correcting
information” Set edit code 440 this record.
441 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/ documentation / information CMO. additional
missing fiscal information
documentation/ REJECT RECORD about correcting
information” Set edit code 441 this record.
442 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate/ documentation / information CMO. additional
missing award or information
disbursing REJECT RECORD about correcting
documentation/ Set edit code 442 this record.
information”
443 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for not inadequate/missing eligibility data is submitted to the CMO for
meeting reporting documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
Set edit code 443 this record.
444 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for failure inadequate/missing eligibility data is submitted to the CMO for
to comply with documentation / information CMO. additional
requirements” information
REJECT RECORD about correcting
Set edit code 444 this record.
445 “CMO rejected this CMO rejected this student for Occurs if insufficient Contact the
E student for inadequate/missing eligibility data is submitted to the CMO for
inadequate or documentation / information CMO. additional
missing information
documentation” REJECT RECORD about correcting
Set edit code 445 this record.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-58
Data Request Edits/Reject Codes
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
601 “Invalid If ANY of the following are true: Occurs if the
E Attended • The Attended Pell ID is nonnumeric Attended Pell ID is Resubmit data request
Pell ID” • The Attended Pell ID does not exist on either missing or with valid Attended
the CODdatabase invalid. Campus Pell ID.
• The Attended Pell ID is not a branch of *****
the Reporting or Central Funded ID (only EDExpress:
if the attended campus is not also the Verify your
Reporting Campus) Reporting/Attended
• The Award Year <=2001 and Attended Campus codes are
Pell ID is all zeros defined correctly in
setup. If not, correct and
REJECT RECORD export Data Request
Set edit code 601 Record again.
602 “Invalid If ANY of the following are true: Occurs if invalid or
E Data • The Data Request Code is <> ‘M’ or ‘S’ missing data Resubmit data request
Request or ‘R’ or ‘Y’ for Award Year 2001 – 2002 request type: M- with valid data request
Type” and beyond Multiple Reporting type.
• The Data Request Code is <> ‘M’ or ‘S’ Record, *****
or ‘Y’ for Award Year 2000 – 2001 and S-Statement of EDExpress:
beyond Account, Y-Year to Contact CPS Customer
• The Data Request Code is <> ‘M’ or ‘S’ Date, or R Service.
or ‘Y’ or ‘B’ for Award Year 1999 – 2000 (Reconciliation).

REJECT RECORD
Set edit code 602
603 “Invalid If ANY of the following are true: Occurs if school’s
E Requested • The Media Type is <> ‘E’ or blank for Output Media type Resubmit data request
Output Award Year 2000 – 2001 and beyond is invalid. with BLANK or E.
Media • The Media Type is <> ‘C’, ‘R’, ‘E’ or *****
Type” blank for Award Year 1999 – 2000 Must submit EDExpress:
REJECT RECORD BLANK or E. Contact CPS Customer
Set edit code 603 Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-59
Data Request Edits/Reject Codes (Continued)
Edit
Code
and What It
Type Message CODCondition and Action Means How to Fix It
604 “Invalid Pell If ALL of the following are true: Occurs if an
E Batch • The Request Type = ‘B’ invalid Batch Resubmit the data
Number” • Batch ID is Blank or Batch ID type is not ID has been request with a valid
#O, #D, or #S requested. Batch ID.
• Award Year is equal to 1999 – 2000 *****
EDExpress:
REJECT RECORD Contact CPS Customer
Set edit code 604 Service.
605 “Invalid If ALL of the following are true: Occurs if an
E Multiple • The first position of the Data Request Type invalid MRR Resubmit data request
Reporting = ‘M’ code is entered with O or D.
Request Code • MRR Code 1 <> ‘O’ or ‘D’ on data request. *****
1, should be Must submit O- EDExpress:
‘O’ or ‘D’” REJECT RECORD Origination or Contact CPS Customer
Set edit code 605 D- Service.
Disbursement.
606 “Invalid If ALL of the following are true: Invalid MRR
E Multiple • The first position of the Data Request Type code entered on Resubmit data request
Reporting = ‘M’ data request. with A, S, or I.
Request Code • MRR Code 2 <> ‘A’ or ‘S’ or ‘I’ Must submit A *****
2, should be (All), S EDExpress:
‘A’, ‘S’ or REJECT RECORD (Single), or I Contact CPS Customer
‘I’” Set edit code 606 (Institution). Service.
607 “Invalid MR If ALL of the following are true: Occurs if an
E Student ID” • The MRR Code 2 = ‘S’ invalid or Resubmit data request
• Positions 1 – 9 of the Student ID are incomplete with corrected Student
nonnumeric Student ID is ID.
entered on a *****
REJECT RECORD Data request for EDExpress:
Set edit code 607 a specific Verify first that this is a
student. record that has been
processed by the Pell
Processor. If it has,
contact CPS Customer
Service.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-60
Data Request Edits/Reject Codes (Continued)
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
608 “Invalid MR If ALL of the following are Occurs if an invalid
E Institution ID” true: Institution Pell ID is Resubmit data request with
• The MRR Code 2 = ‘I’ entered on a Data the corrected institution Pell
• The MR Pell ID is Request for MRR ID.
nonnumeric records. *****
EDExpress:
REJECT RECORD Verify your
Set edit code 608 Reporting/Attended Campus
codes are defined correctly in
setup. If not, correct and
export data request record
again.
609 “Requested/ If no data is found for the Occurs if no data is Create a different request;
E Matching Data Not Request found for request. otherwise, no further action
Found” is necessary.
REJECT RECORD
Set edit code 609
610 “Student Not If no data is found for the Occurs if a Student
E Originated at transaction being sought ID is requested on Verify the correct Student ID
Requesting (Only applies to MRR) MRR but the ID was was entered. If correct,
Institution” not originated at the school must submit an
REJECT RECORD requesting school. Origination for student prior
Set edit code 610 to requesting MRR
information.
*****
EDExpress:
Verify you have an
acknowledged Origination
record on file before
submitting this type of data
request.
611 “Invalid If all the following are true: Occurs if the Resubmit the Data Request
E Reconciliation • Request type = ‘R’ Student ID is with the correct identifier.
Origination ID” • Positions 1-9 of the incomplete or not
Student ID are nonnumeric valid.
REJECT RECORD
Set edit code 611

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-61
Data Request Edits/Reject Codes (Continued)
Edit
Code
and
Type Message CODCondition and Action What It Means How to Fix It
612 Invalid reported If any of the following are true: The student specific Verify on the ISIR the correct
W Current SSN, Date  The Current SSN does not Data request was Current SSN, Date of Birth
of Birth, or Student match the Current SSN on received with or Student Name and
Name the applicant table for the incorrect Current resubmit the corrected
same transaction number. SSN, Date of Birth record. If the ISIR is
 The Date of Birth does not or Student Name incorrect, a correction to the
match the Date of Birth on ISIR should be done.
the applicant table for the
same transaction number.
 The Last Name does not
match the Last Name on
the applicant table for the
same transaction number.
 The First Name does not
match the First Name on
the applicant table for the
same transaction number.
• The Middle Initial does
not match the Middle
Initial on the applicant
table for the same
transaction number.

Set edit code 612.

If the Current SSN, Date of


Birth or First Name, Last
Name, Middle Initial do not
match the value on the
applicant table, then set the
incorrect fields to the value
currently stored on the
applicant table.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-62
Institutional Data Record Edit/Reject Codes
Edit
Code
and CODCondition and
Type Message Action What It Means How to Fix It
701 “Invalid Attended If ANY of the following Occurs if an invalid Pell
E Pell ID – an is true: ID number is submitted. Resubmit the
invalid Pell ID • The Attended Pell ID Institutional Data Record
number was is nonnumeric for six with the correct Attended
submitted” positions Campus Pell ID.
• The Attended Pell ID ******
is not found in the EDExpress:
CODInstitution Verify the Reporting
Table Campus Code selected
• Attended Pell ID on the export dialog has
does not have the correct Attended
relationship with Campus Pell ID defined
Reporting Pell ID in setup and export
institution data record
REJECT RECORD again.
Set edit code 701
702 “Invalid State In If the state code is not a Occurs if a missing or
E Mailing Address – valid code in the STATE invalid state was Resubmit the
a missing or table submitted in the mailing Institutional Data Record
invalid state was address. with the corrected State
submitted in the REJECT RECORD in the mailing address.
mailing address” Set edit code 702 *****
EDExpress:
Verify the state code in
setup is correct for the
Reporting Institution and
export institution data
record again.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-63
Institutional Data Record Edit/Reject Codes (Continued)
Edit
Code
and CODCondition and
Type Message Action What It Means How to Fix It
703 “FAA Telephone If ANY of the following Occurs if the FAA
E Number Not is true: Telephone Number Resubmit the institutional
Numeric – the • The FAA Telephone contained blanks or data record with a corrected
telephone number Number is not nonnumeric telephone number.
contained blanks spaces, or is characters, such as a *****
or non-numeric nonnumeric, for ten dash. EDExpress:
characters (such positions Verify the telephone number
as a dash)” • The last four is completed in setup and
positions of the FAA export institution data
Telephone Number record again.
are not spaces, or are
nonnumeric

REJECT RECORD
Set edit code 703
704 “FAA Fax If the FAA Fax Number Occurs if the FAA
E Number Not is not spaces, or is Fax Number contains Resubmit the institutional
Numeric – the nonnumeric, for ten blanks or nonnumeric data record with a corrected
telephone number positions characters, such as a fax number.
contained blanks dash. *****
or non-numeric REJECT RECORD EDExpress:
characters (such Set edit code 706 Verify the fax number is
as a dash)” completed in setup and
export institution data
record again.
705 “Invalid Institution If ANY of the following Occurs if the School
E Type – institution is true: type is not 1-6. Resubmit the institutional
type was not 1-5” • Institution Type is data record with a corrected
not blank school type.
• Institution Type is *****
not 1 to 6 EDExpress:
Verify the institution type is
REJECT RECORD completed in setup and
Set edit code 705 export institution data
record again.

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-64
Institutional Data Record Edit/Reject Codes (Continued)
Edit
Code
and CODCondition and
Type Message Action What It Means How to Fix It
706 “Invalid Financial If ANY of the following Occurs if the Financial
E Control Code – is true: Control Code is invalid. Resubmit the
financial control • Financial Control institutional data record
code is invalid” Code is not blank with a corrected
• Financial Control Financial Control Code.
Code is not 1 to 3 *****
EDExpress:
REJECT RECORD Verify that the Financial
Set edit code 706 Control number in setup
is 1, 2 or 3 . Then
export institution data
record again.
707 “Invalid Academic If ANY of the following Occurs if the Academic Resubmit the
E Year Code – is true: Year Code is invalid. institutional data record
academic year • AC is not blank with correct Award Year.
code is invalid” • AC is not 1 to 6

REJECT RECORD
Set edit code 707
708 “Invalid Weeks In If ANY of the following Occurs if the Number of
E Institution is true: Weeks in the Academic Resubmit the
Academic Year – • Weeks is not blank Year is invalid. institutional data record
the number of • Weeks is not 30-78 with this field blank.
weeks in the (Payment Methodology *****
academic year is REJECT RECORD and Academic Calendar EDExpress:
invalid (payment Set edit code 708 indicate a term-based Verify the information in
methodology and school, not a Clock Hour setup is correct and
academic calendar school). export institution data
indicate a term record again.
based school, not
a clock hour
school)”

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-65
Institutional Data Record Edit/Reject Codes (Continued)
Edit
Code
and CODCondition and
Type Message Action What It Means How to Fix It
709 “Invalid If ANY of the following Occurs if the Number of
E Credit/Clock is true: Clock Hours in the Resubmit the
Hours In • Credit/Clock Hours Academic Year is invalid. institutional data record
Institution is not blank and AC (Payment Methodology with this field blank.
Academic Year – <> 5 or 6 and Academic Calendar *****
the number of • AC=5 and range <> indicate a term-based EDExpress:
clock hours in the 0900-3120 (must school, not a Clock Hour Verify the information in
academic year is exist in Algorithm school). setup is correct and
invalid (payment table where export institution data
methodology and PARM=Clock Hours record again.
academic calendar for Award Year in
indicate a term Batch Record)
based school not a • AC=6 and range <>
clock hour 0024-0100 (must
school)” exist in algorithm
table where
PARM=Credit
Hours for Award
Year in batch record)

REJECT RECORD
Set edit code 709
710 “No Input Data If ANY of the following Occurs if there is no data Warning message - no
W Or Data Matched is true: sent or data had no further action necessary.
Current Data – no • No data sent changes to the data on
data sent or data • No changes to file file.
had no changes
with data on file” Warning message

Set edit code 710

January 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
DRAFT D-66