Accounts Record System

Details Client: Sample Client Company Ltd

Previous Year End: Current Period End: Report Date Format: Prepared By: Show Current Date: Show Current Time: Privacy Notice: Copyright Notice: Mileage Rate 0.40 0.25 0.25 0.16

31 December 2006 31 January 2007 Month The Accountants Circle Yes No Private & Confidential Copyright Directors/Employees Director 1 Employee 1 Employee 2 Employee 3

Display Petty Cash Expense Claims Mileage Sales Invoices Purchase Invoices Cheques Paying In Book Regular Payments

Yes Yes Yes Yes Yes Yes Yes Yes

Expenses Purchase VAT Postage Office Supplies Fuel Misc Motor Cleaning Subsistence

N/Ledger Code 2201 7501 7504 7300 7304 7406

Other Sales Types Retail Sales Wholesale Sales N/Ledger Code 4000 4001

Other

Petty Cash
Company Name Petty Cash Account Nominal Ledger Code Calculate & Display Month Status All All 2201 Purchase VAT 1.00 7501 Postage 4.00 2.00 3.00 4.00 7504 Office Supplies 7300 Fuel 7304 Misc Motor 7406 Cleaning Subsistence Other Sample Client Company Ltd eg. Office Petty Cash 1230 Total: 14.00 1.00 10.00 3.00 0.00 0.00 0.00 0.00 0.00

Reference Csh0001 Csh0002 Csh0003 Csh0004

Date 01 Jan 07 02 Jan 07 01 Feb 07 02 Feb 07

Details Stationery Stationery Stationery Stationery

Total 5.00 2.00 3.00 4.00

Entered Yes

Expense Claims
Company Name Calculate & Display Month Status Director/Employee All All All 2201 Purchase VAT 1.00 7501 Postage 4.00 2.00 3.00 Yes 4.00 7504 Office Supplies 7300 Fuel 7304 Misc Motor 7406 Cleaning Subsistence Other Total: 14.00 1.00 10.00 3.00 0.00 0.00 0.00 0.00 0.00 Sample Client Company Ltd

Reference Clm0001 Clm0002 Clm0003 Clm0004

Date 01 Jan 07 02 Jan 07 01 Feb 07 02 Feb 07

Details Stationery Stationery Stationery Stationery

Director/Employee Director 1 Employee 2 Director 1 Employee 1

Total 5.00 2.00 3.00 4.00

Entered Yes

Mileage Claims
Company Name Calculate & Display Month Status Director/Employee Mileage Details (eg. From - To) Manchester - Leeds Manchester - Leeds Manchester - Liverpool Manchester - Leeds Leeds - York York- Manchester All All All Business Miles 5.00 2.00 3.00 4.00 20.00 50.00 Mileage Rate 0.40 0.25 0.40 0.25 0.25 0.16 Total: 17.70 Sample Client Company Ltd

Date 01 Jan 07 02 Jan 07 01 Feb 07 02 Feb 07 05 Feb 07 12 Feb 07

Director/Employee Director 1 Employee 2 Director 1 Employee 1 Employee 2 Employee 3

Total 2.00 0.50 1.20 1.00 5.00 8.00

Sales Invoice Register

Company Name Sample Client Company Ltd

Sales Invoice Number Date

Customer Name

Sale Type

Net Amount

VAT

Total/ (Credit Note)

Entered

Purchase Invoice Register

Company Name Sample Client Company Ltd

Purchase Invoice Reference PI0001 PI0002 PI0003 PI0004 PI0005 PI0006 PI0007 PI0008 PI0009 PI0010 PI0011 PI0012 PI0013 PI0014 PI0015 PI0016 PI0017 PI0018 PI0019 PI0020

Date

Supplier Name

Supplier's Invoice Number

Net Amount

VAT

Total/ (Credit Note)

Cheques
Company Name Bank Account Nominal Ledger Code Cheque Number 00001 Sample Client Company Ltd Business Account Name/Bank 1200

Date

Payee

PI References / Other

Total

Paying In Book
Company Name Bank Account Nominal Ledger Code Sample Client Company Ltd Business Account Name/Bank 1200 Invoice/s Paid

Paying In Slip Date 000001

Customer Name

Total Received

Regular Payments (ie. Standing Orders, Direct Debits etc)

Company Name Sample Client Company Ltd

Nominal Ledger Code

1200 Description Net (excl VAT)

Payee

(eg Bank Statement Desc)

Frequency

NL Account