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SCENARIOS in NEW GL

Scenarios are assigned to ledgers and determine which fields are updated when postings are received from different modules. Standard SAP comes with 6 scenarios. You cant create customer specific scenarios. You can, however, use custom fields if required while assigning scenario to GL. All six scenarios can be assigned to a ledger; however this will impact the performance. More totals records will be created in Total table and writing/retrieving data will be slower.

Data Entry vs General Ledger view


In New G/L each document will have 2 views for display. Data Entry view is same as Classic G/L display. General Ledger view is enhanced view and displays fields updated because of assigned scenarios. You can also choose ledger here to see document in each ledger.

Scenarios and fields updated


Business Area Scenario Sender Business Area and Receiver Business area Profit Center Update Scenario Profit Center and Partner Profit Center Segmentation Scenario Segment, Partner Segment, and Profit Center Preparation for Consolidation Scenario Consolidation Transaction Type and Trading Partner Cost of Sales Accounting Scenario Sender Functional Area and Receiver Functional Area Cost Center Update Scenario Sender Cost Center and Receiver Cost Center

New GL: Define and Assign Scenarios and Customer Fields to Ledgers You can use scenarios to define which fields in a ledger are to be updated during posting. With the field updated in the scenarios, you can fulfill various business requirements, for example, using Cost of Sales Accounting. Standard scenarios provided by the SAP. - Cost center update Cost center & Sender cost center - Preparations for consolidation Trading partner & Transaction type - Business area Business area & Trading partner business area - Profit center update Profit center & Partner profit center - Segmentation Profit center, Segment & Partner segment - Cost of sales accounting Functional area & Partner functional area You cant define your own scenarios, but you can use customer-specific fields It is not necessary to define additional (non-leading) ledgers in order to assign additional scenarios You can assign one or more scenarios to a ledger. If New G/L is activated, a financial accounting document always has two views: Data entry view General ledger view Data entry view The data entry view shows a document as it is normally displayed. No changes have been made in terms of document entry with the New G/L functions. The only change in the New G/L is that a segment can now be derived from the profit center. General entry view The general ledger view only shows the elements of a document that are relevant for the general ledger. In the general ledger view, the document is shown not only in the leading ledger but also in the non-leading ledgers. Segmentation Scenario: An additional account assignment object is provided in the ECC 6.0 in the form of the segment entity. Segments are defined in the Enterprise Structure Customizing. Segment reports allow a company to obtain an accurate overview of business activities spanning a range of markets, divisions, and products (or fields of activity). This segment can be derived from the Profit Center or using a Business Add-In (BAdI FAGL_DERIVE_SEGMENT). Profit center may be defined as an account-assignment object; e.g., in a cost center, in an order, and in logistic master data such as the material master record Profit Center Scenario: In this scenario, the Profit Center and Partner Profit Center fields are updated. For profit center consolidation, profit center update must be assigned to all relevant ledgers. The PRCTR Profit Center field must be flagged as document splitting characteristic for general ledgers. If this scenario is active, the Profit Center and Partner Profit Center fields in the FAGLFLEXT totals

table are updated. This data basis is then available for Balance Sheet Evaluations and for Segment Reports and other management reports. Due to integration of Profit Center Accounting in New G/L, it eliminates the need to reconcile reports in general-ledger accounting based on the GLT0 table and Profit Center Accounting based on the GLPCT table. Note: Ensure that the profit center and segment field in the field status of all accounts (also posting keys) are set as ready for input. Cost of Sales Accounting Scenario: In Cost of Sales accounting, the sales revenues are compared with the costs of production for a given period and the costs for the period, classified according to functional area. The costs and expenses involved in making the revenue (cost of sales) are shown in the below given figure. In the cost of sales ledger, functional area used to map all postings to cost of sales accounting affecting net income. Various ways to derive the functional area are given below: + Manual entry overrides all other operations + Master record of the P&L Account or Balance Sheet changes + If a unique assignment is possible, Identification of the functional area in the master record of the CO object (may be cost center or internal order) is the clean solution + Substitution, allow you to define individual rules with if-then relationships in order to derive the functional area

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