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Record all schools' cohort default rate requests using a
spreadsheet software application such as Excel or Lotus 1-2-3.
The resulting spreadsheet is sent to the Department.
The spreadsheet should be on 8 ½’’ x 11" paper in a landscape
(horizontal) layout. A sample spreadsheet follows these
instructions.
Header: Enter Monthly Status Report for FY 1998
Official Cohort Default Rates in the center of
the header area. In the left-hand area, enter the
name of the guaranty agency and the three digit
guarantor code.
Footer: Enter the date the spreadsheet was prepared in
the left side of the footer area. Set up automatic
pagination in the right side of the footer area so
that the specific page number and the total
number of pages show on each page, for
example: page 1 of 10 pages.
Sort: The report should be a cumulative listing of all
cohort-default-rate-related requests in order by
the school's OPE ID number.
On Row 1, enter exactly the same column names in exactly the
same order as listed on the sample spreadsheet. Ensure that
column names appear at the top of each page.
On Row 2 and below, include the following data for each school
that has requested cohort-default-rate-related information.
FY 1998 Official Cohort Default Rate Guide
Column 1: Enter the school’s six-digit OPE ID number.
Monthly Status Reports
Column 2: Enter the school’s name.
Column 3: Enter the type of request. Use ND (new data
allegations), ER (erroneous data allegations) or
LS (request for loan servicing records)
Column 4: Enter the fiscal year(s) of the request. Use
1996, 1997, and/or 1998 to identify the
applicable fiscal year(s).
Column 5: Enter MM/DD/CCYY (month, date, year) to
identify the date the school’s request was
postmarked.
Column 6: Enter MM/DD/CCYY to identify the date the
guaranty agency received the school’s request.
Column 7: Enter MM/DD/CCYY to identify the date the
guaranty agency mailed a response to the
school (postmark date).
Column 8: Enter type of service delivery (i.e. Federal
Express, U.S. Postal Service, Airborne Express,
etc.) the guaranty agency used to deliver its
response to the school.
Column 9: Enter the tracking number assigned to the
response by the delivery service.
Monthly Status Report SPREADSHEET INSTRUCTIONS
Column 10: Enter MM/DD/CCYY to identify the date the
school signed for the response from the
guaranty agency.
Column 11: Enter comments in this column, if needed.
Information for Guaranty Agencies on Adjustments and Appeals
 State Guaranty Agency Monthly Status Report for
Note: This is a sample
111 FY 1998 Official Cohort Default Rates spreadsheet. See instructions
on the previous page.

1. School's 2. School's 3. Type 4. Fiscal 5. Date the school's 6. Date the 7. Date the 8. Servicer 9. Tracking 10. Date the school 11. Comments,

OPE ID Name of year(s) request was agency received guaranty type Number signed for the if needed

number request postmarked the request agency response from the

mailed response guaranty agency

FY 1998 Official Cohort Default Rate Guide

(MM/DD/CCYY or leave blank) (MM/DD/CCYY or leave blank) (MM/DD/CCYY or leave blank) (MM/DD/CCYY or leave blank)

000030 Electrical Institute ER 1998 10/02/2000 10/04/2000 10/14/2000 Federal Express 999 999 9999 10/17/2000 Initial response

000040 Technology School LS 1998 10/04/2000 10/06/2000 10/20/2000 Airbourne 888 888 8888 10/23/2000 Request for payment
Information for Guaranty Agencies on Adjustments and Appeals

000040 Technology School LS 1998 10/04/2000 10/06/2000 11/18/2000 U.S. Express Mail 777 777 7777 11/19/2000 Records submission

000060 Cosmetology School ND 1998 10/04/2000 10/06/2000 10/27/2000 UPS 444 444 4444 10/30/2000 Initial response

000060 Cosmetology School ND 1998 11/01/2000 11/02/2000 Supplemental request

000070 Forrest University ER 1996/1997/1998 10/06/2000 10/10/2000 Initial request

111222 School of Business ND 1998 10/03/2000 10/05/2000 10/20/2000 UPS 666 666 6666 10/23/2000 Initial response
Monthly Status Report Sample SPREADSHEET

12/01/2000 [send to the U.S. Department Page 1 of 1

of Education using the address
shown on page 341.]
Monthly Status Reports

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Monthly Status Reports Information for Guaranty Agencies on Adjustments and Appeals

Page 344 FY 1998 Official Cohort Default Rate Guide