Central Board Room 200 MVP Student Leadership Center, Ateneo de Manila University

An Act Regulating the Proper Use of the Government Vehicles in the Ateneo de Manila University Campus and Providing Penalties for Violations Thereof and for Other Purposes Initiated by David Louis Augustus B. de Jesus, Third Year School of Social Sciences Central Board Representative Raphael Niccolo A. Martinez, Second Year School of Social Sciences Central Board Representative Irvin Christian San Pedro, Fourth Year School of Social Sciences Central Board Representative Be it enacted by the Central Board of the Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Pamantasang Ateneo de Manila assembled: Whereas, this Act shall be known as the Anti-Red Plate Act of 2012. Whereas, it is promulgated in COA Circular No. 75-6 Regulating the Use of Government Motor Vehicles, Aircrafts, and Watercrafts. dated November 7, 1975, states thus: V. Regulations in the Proper Use of Government Vehicles The use of government motor vehicles by the bureaus and offices enumerated under Section 12 of Presidential Decree No. 733 for the purpose herein indicated shall be authorized only through the issuance of each trip ticket, duly signed by the Chief or Administrative Officer of the bureau, office or entity concerned Except in emergency cases, under no circumstance should government motor vehicles be used without the corresponding trip ticket having been duly issued by the official designated for the purpose. In case of use of said vehicles without such trip tickets, the official to whom the vehicle is assigned, his driver and other passengers shall be personally liable for the unauthorized use thereof. Whereas, it is the policy of the Loyola Schools to follow all Philippine laws. Whereas, it shall be the policy of the Sanggunian to hold all public officials accountable and to promote transparency in government. Whereas, it shall be the policy of the Sanggunian to uphold the virtues of transparency and accountability amongst the students. Whereas, according to Section III-F(3) of the Code of Discipline of Students, offences against public morals involves moral turpitude, defined as gross disregard of moral standards expected of a human being while engaging in some activity or in the commission of a violation.

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Central Board Room 200 MVP Student Leadership Center, Ateneo de Manila University

Wherefore, be it enacted that the Sanggunian Central Board deems the use of government vehicles for nonofficial purposes is an act against public morals. Wherefore, be it enacted that the Loyola Schools shall prohibit the entry of government vehicles in its campus if the aforementioned vehicle does not bear the signage FOR OFFICIAL USE ONLY with the corresponding agency of which the motor vehicle is affiliated with. Wherefore, be it enacted that the Loyola Schools shall prohibit the entry of government vehicles in its campus if any government vehicle cannot show proof that it intends to enter campus for official business (i.e. trip ticket). Wherefore, be it finally resolved that all of the aforementioned will take effect upon approval of the Central Board via a majority vote.

We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve. We are your SANGGUNIAN.
A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines


Central Board Room 200 MVP Student Leadership Center, Ateneo de Manila University

APPENDIX COMMISSION ON AUDIT CIRCULAR NO. 75-6A December 15, 1975

TO : All Auditors of the Commission, Heads of Departments, Chiefs of Bureaus, Agencies & Offices; Managing Heads of Government-owned or Controlled Corporations; Provincial Governors; City Mayors; Municipal Mayors; Provincial, City or Municipal Treasurers; and all Drivers Concerned. SUBJECT : Clarifications on Commission on Audit Circular No. 75-6, dated November 7, 1975 prescribing the regulations for the proper use of government vehicles.

In response to numerous queries received by this Commission from various heads of government offices and agencies, the following clarifications on Commission on Audit Circular No.75-6, dated November 7, 1975 prescribing the regulations for the proper use of government vehicles are hereby issued: 1. The regulations contained in the abovecited Circular No. 75-6 are the same regulations provided in Presidential Decree No. 733 and in existing circulars and memoranda, and are intended to apply to all vehicles belonging to the national government, its subdivisions and instrumentalities, including government-owned or controlled corporations. 2. The only exemptions to these regulations are: (a) vehicles of officials enumerated in Section 9 of PD 733, supra, to whom exclusive use of government motor transportation is given and (b) "security vehicles" as authorized by the Office of the President, Any additional exemptions shall be granted only by the President. 3. By "security vehicles" are meant those which are engaged in security missions or intelligence work. The mere use in some government vehicles of security plates does not necessarily give them the character of security vehicles. 4. Such security vehicles are, for obvious reasons, exempted from the markings of "For Official Use Only." However, users of said vehicles are required to comply with the trip ticket requirement as well as with the regulations that government vehicles be kept in government garages, when not in use for official business. For the purpose of audit, it is enough that the destination and duration of the trip is indicated in the trip ticket without specifying the purpose for which the trip is being undertaken. 5. Government vehicles must be kept in government garages. If the office or agency does not maintain a garage, a certification to that effect maybe made by the head of office or agency, duly noted by the unit/agency Auditor. In this case, said government vehicles may be kept elsewhere, provided that the official to whom the vehicle is assigned assumes complete responsibility therefor. 6. As regards City Mayors who are not among the officials specifically mentioned in Section 4 of Executive Order No. 31, Series of 1954 as entitled to government transportation, they may not avail of a
We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve. We are your SANGGUNIAN.
A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines


Central Board Room 200 MVP Student Leadership Center, Ateneo de Manila University

government vehicle in the discharge of their official functions unless expressly authorized by their respective city charters or by the Office of the President, as an exception to said Executive Order No. 31. In any case, if the authority granted does not define the nature or extent of their use of government vehicles, the purpose or purposes thereof shall be the same as that/those prescribed for provincial officials. 7. Finally, it may be stressed that the regulations prescribed in Commission on Audit Circular No. 75-6, supra, for the proper use of government vehicles are regulations provided by law. The only role of this Commission in so far as these regulations are concerned, is to see to it that they are implemented and enforced strictly in accordance with its bounden duty to safeguard government funds and property as ordained by the Constitution. Please be guided accordingly.

(SGD.) FRANCISCO S. TANTUICO, JR., Acting Chairman

Form A Republic of the Philippines Department of ________________ ________________________________ (Name of Bureau or Office _________________ (Date)

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Central Board Room 200 MVP Student Leadership Center, Ateneo de Manila University

DRIVERS TICKET A. 1. 2. 3. 4. 5. B. 1. 2. 3. 4. 5. 6. To be filled by the Administrative Official Authorizing Official Travel: Name of driver of the vehicle Government car to be used, Plate No. Name of authorized passenger Place or places to be visited/inspected Purpose To be filled by the Driver: Time of departure from Office/garage Time of arrival at (per No. 4 above) Time of departure from (per No. 4) Time of arrival back to office/garage Approximate distance traveled (to and from Gasoline issued, purchased and consumed: a. Balance in tank liters b. Issued by office from stock c. Add-Purchased during trip TOTAL liters 7. 8. 9. 10. A.M./P.M. A.M./P.M. A.M./P.M. A.M./P.M. A.M./P.M.

liters liters

Gear oil issued liters Lub. Oil issued liters Grease issued liters Speedometer readings, if any: At beginning of trip miles/kms. At end of trip miles/kms. Distance travelled (per 5 above) miles/kms. Remarks:

11.

I hereby certify to the correctness of the above statement of record of travel. _____________________ (Driver) I hereby certify that I used this car on official business as stated above. _____________________ (Name of Passenger) __________________, 19 ______ (Date)
We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve. We are your SANGGUNIAN.
A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines


Central Board Room 200 MVP Student Leadership Center, Ateneo de Manila University

Form B Republic of the Philippines Department of _________________________ _______________________________ (Name of Bureau or Office) MONTHLY REPORT OF OFFICIAL TRAVELS (To be accomplished for each motor vehicle)

Vehicle Plate No. _________________________

Date _____________________ Drivers Name _____________________

Date

Distance Traveled (in Kms.)

Gasoline Consumed (in liters.)

Oil Used (in liters)

Grease Used

Remarks

TOTALS

I hereby certify to the correctness of the above statements and that the motor vehicle was used on strictly official business only.

____________________________ Driver Approved by: _____________________________ Administrative Officer Note: This report should be accomplished in triplicate the original of which, supported by the originals of duly accomplished Drivers Record of travel (Form A) should be submitted, thru the Administrative Officer or his equivalent, to the Auditor concerned.

We are your sole autonomous student government. We voice out your concerns. We protect your welfare. We form the community. We are entrusted to lead and committed to serve. We are your SANGGUNIAN.
A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines