Additional Information on Modules and Submodules CO - Controlling Module

The Controlling Module provides information for management decision-making. It facilitates coordination, monitoring and optimization of all processes in an organization. Along with documenting actual events, Controlling Module supports planning. Variances can be determined by comparing actual data with plan data. These variance calculations allow the control of business flows.

FI - Financial Accounting (Financials) Module

Financial Accounting (FI) fulfills all the international requirements that must be met by the financial accounting department of an organization. It provides the following features: Management and representation of all accounting data All business transactions are recorded according to the document principle, which provides an unbroken audit trail from the financial statements to the individual documents. Open and integrated data flow Data flow between Financial Accounting and the other components of the SAP System is ensured by automatic updates. Data are available in real time within Financial Accounting. Postings made in the subledgers always generate a corresponding posting in the general ledger. Preparation of operational information to assist strategic decision making within the organization General Ledger Submodule The central task of the G/L submodule is to provide a comprehensive picture for external accounting and accounts. Recording all business transactions (primary postings, as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate.

Features The SAP FI General Ledger has the following features: Free choice of level: corporate group or company Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts (reconciliation accounts) Simultaneous updating of general ledger and cost accounting areas Real-time evaluation of and reporting on current accounting data in the form of account displays, financial statements with different financial statement versions and additional analyses. Essentially, the general ledger serves as a complete record of all business transactions. It is the centralized, up-to-date reference for the rendering of accounts. Actual individual transactions can be checked at any time in real-time processing by displaying the original documents, line items, and transaction figures at various levels such as: Account information Journals Totals/transaction figures Balance sheet/profit and loss evaluations

Accounts Payable Submodule The Accounts Payable application records and administers accounting data for all vendors. It is also an integral part of the purchasing system: deliveries and invoices are managed according to vendors. The system automatically makes postings in response to the operative transactions. In the same way, the system supplies the Cash Management application with figures from invoices in order to optimize liquidity planning. Payables are paid with the payment program. The payment program supports all standard payment methods (such as checks and transfers) in printed form, as well as in electronic form (data medium exchange on disk and electronic data interchange). This program also covers country-specific payment methods. If necessary, dunning notices can be created for outstanding receivables (for example, to receive payment for a credit memo). The dunning program supports this function. Postings made in Accounts Payable are simultaneously recorded in the General Ledger where different G/L accounts are updated based on the transaction involved (payables and down

payments, for example). The system contains due date forecasts and other standard reports that can be used to help monitor open items. Balance confirmations, account statements, and other forms of reports can be designed to suit requirements in business correspondence with vendors. There are balance lists, journals, balance audit trails and other internal evaluations available for documenting transactions in Accounts Payable. Accounts Receivable Submodule All postings in Accounts Receivable are also recorded directly in the General Ledger. Different G/L accounts are updated depending on the transaction involved. The system contains a range of tools that can be used to monitor open items, such as account analyses, alarm reports, due date lists, and a flexible dunning program. The correspondence linked to these tools can be formulated to suit individual requirements. There is a range of tools available for documenting the transactions that occur in Accounts Receivable, including balance lists, journals, balance audit trails, and other standard reports.

Special Purpose Ledger Submodule Within the Special Purpose Ledger sub-module, ledgers can be defined for reporting purposes. These user-defined ledgers can be kept as general ledgers or subsidiary ledgers with various account assignment objects. Account assignment objects can either be SAP dimensions from various applications (such as account, cost center, fund, business area, profit center) or customerdefined dimensions (such as region). The Special Purpose Ledger allows reporting at various levels using the values from the various application components. The modules in the Special Purpose Ledger allow collection or combination of information, and the creation of totals. It is also possible to modify, assess, and distribute actual and plan values that are transferred from other SAP applications or external systems to the Special Purpose Ledger.

 FM - Funds Management Module

The functions in this component support the creation and execution of budgets. The budget can be adapted to changes in conditions by entering releases, supplements, returns, and transfers. Funds Management enables: A thorough check of the revenues and expenditures and thus the funds-relevant business transactions of an organization. A thorough budgetary control with the following questions in mind: What funds will the responsibility areas receive? Where do these funds come from (source of funds)? How are the funds used? A control of the financial equilibrium of business by comparing commitment and actual values with the current budget values.

GM - Grants Management Module

The Grants Management (GM) component is designed to provide public sector organizations and bodies engaged in higher education or research with an integrated tool they can use to: Plan, budget, identify, obtain, and record all funding related to received grants Plan, budget, identify, obtain, schedule, perform, and record the tasks and activities related to managing the sponsored programs and furthering the sponsors and organizations objectives Differentiate between eligible and ineligible costs Bill and record sponsor amounts Record and report all related costs, revenues, and required statistical information

PS - Project Systems Module

The Project Systems module supports multi-step processes, such as those found in Capital Construction Projects. Project Systems provides the ability to break large processes into multiple, smaller steps, using work breakdown structures (WBS elements). The WBS elements then allow for budgeting and costing by individual phases, as well as reporting. The University will use this
module for some grants and for capital projects in the future.