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CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL OCTOBER 22, 2012

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street October 22, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

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RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIAL 1. PROCLAMATION F2M12-3 Ratify the action of Mayor MESSINA in proclaiming October, 2012 as BREAST CANCER AWARENESS MONTH and November, 2012 as END DOMESTIC VIOLENCE MONTH in Alhambra. Mayor Messina will present the proclamation to Pauline Lemire, President, and Cynthia Jarvis, Member, of Soroptimist International of Alhambra, San Gabriel, San Marino.

PRESENTATION 2. STRATEGIC PLAN UPDATE F2M11-36 On May 9, 2012, the City Council and Executive Staff met to review the current threeyear goals (2011-2014) and six-month objectives to implement the Citys strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening. Council receive and order filed the informational report

CONSENT AGENDA (Item Nos. 3 14) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. NIB: 3149 FRONT STREET REHABILITATION PROJECT - F2M10-512, N2M12-144 Staff requests City Council authorization to reject the bids previously received and distribute a new Notice Inviting Bids for the rehabilitation of the property located at 3149 Front Street. The property is in the name of the City and it is now appropriate to rehabilitate the property and sell it to a First Time Homebuyer. Recommended Action: City Council reject the bids received on April 20, 2011 and approve the distribution of a new Notice Inviting Bids (N2M12-144) for the rehabilitation of the property at 3149 Front Street with bids due no later than 10:30 a.m. on Thursday, November 15, 2012.

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4.

NOTICE OF COMPLETION: WELL NO. 15 REPAIR & REHABILITATION PROJECT F2M11-61, C2M12-9, M2M12-121 On February 27, 2012, the City Council awarded contract C2M12-9 to General Pump Company, in the amount of $43,800.00 for the Well No. 15 Repair and Rehabilitation Project. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. Therefore, staff requests that the City Council accept the Well No. 15 Repair and Rehabilitation Project as complete, instruct the City Clerk to file the Notice of Completion, and instruct the Finance Director to release the 10% retention 35 days after filing of said Notice if no liens are filed. Recommended Action: City Council accept as complete the contract with General Pump Company (C2M12-9) for the Well No. 15 Repair and Rehabilitation Project in the amount of $43,800.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 10% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-121)

5.

NOTICE OF COMPLETION: WELL NO. 11 REPAIR & REHABILITATION PROJECT F2M11-61, C2M12-8, M2M12-122 On February 27, 2012, the City Council awarded contract C2M12-8 to General Pump Company, in the amount of $103,400.00 for the Well No. 11 Repair and Rehabilitation Project. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. Therefore, staff requests that the City Council accept the Well No. 11 Repair and Rehabilitation Project as complete, instruct the City Clerk to file the Notice of Completion; and, instruct the Finance Director to release the 10% retention 35 days after filing of said Notice if no liens are filed. Recommended Action: City Council accept as complete the contract with General Pump Company (C2M12-08) for the Well No. 11 Repair and Rehabilitation Project in the amount of $103,400.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 10% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-122)

6.

PURCHASE OF EIGHT THERMAL IMAGER CAMERAS TO BE PLACED ON FIRE ENGINES F2M1-106, F2M12-6B, N2M12-125, C2M12-34, M2M12-123

On June 11, 2012, the City Council accepted a FY 2010 UASI grant, in the amount of $125,977.00 for improvements to the Fire Departments response to terrorism/disasters and training with $80,550.00 earmarked for the Fire Departments information technology equipment. The Fire Department went out to bid to purchase eight thermal imaging cameras and the City Clerk received three bids ranging from $79,996.50 to $83,995.00. The lowest responsible bid that complied with the conditions and specifications was submitted by L. N. Curtis & Sons, Inc. in the amount of $79,996.50. Therefore, staff recommends the City Council authorize the Fire Chief to make necessary purchases of the eight thermal imaging cameras from L.N. Curtis & Sons. 4 10-22-12

Recommended Action: City Council to authorize the Fire Chief to make necessary purchases of the eight thermal imaging cameras from L. N. Curtis & Sons, Inc., in the amount of $79,996.50 and direct the Finance Director to charge this purchase to the 2010 UASI Grant line and/or cost center account as required for accounting purposes. (M2M12-123)

7.

FY 2011 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT F2M1-106, C2M12-35, M2M12-124 As a designated Core City, the City of Los Angeles is eligible for additional funding through the Urban Area Strategic Security Initiative (UASI) Grant Program that is administered by the Department of Homeland Security. In addition to the Core City, individual cities that are contiguous to the City of Los Angeles are also eligible for funding. The City of Alhambra is identified as a contiguous city and, therefore, is eligible for funding through this grant. During the 2011 UASI Grant process, $67,892.00 was allotted to the Alhambra Fire Department for equipment including the cost of US&R equipment, US&R courses and backfill cost for Fire Department personnel attending training. Staff recommends that the City Council approve an agreement with City of Los Angeles and accept the FY 2011 UASI Grant. Recommended Action: City Council approve an agreement with the City of Los Angeles; accept the grant in the amount of $67,892.00; and, direct the Finance Director to establish FY 11 Urban Area Strategic Security Initiative line account for the Fire Department. (M2M12-124)

8.

STREET DEDICATION: 1000 WEST VALLEY BOULEVARD - F2M12-8, M2M12-126, D2M12-2003 As part of the approval for a project located at 1000 West Valley Boulevard, a ten foot street dedication on Valley Boulevard and a 6 foot street dedication on Atlantic Boulevard was required. The document and legal description is completed and it has been reviewed and approved by the City Engineer. Staff recommends that the Council accept the street dedication. Recommended Action: Adopt Minute Order RESOLVED by the Alhambra City Council as follows: No. M2M12-126 as follows:

This Council hereby accepts that certain Easement (Deed No. D2M122003) from The Irrevocable Trust of Frank T. Lee and Jennie O. Lee, dated September 17, 1991, granting to the City of Alhambra an easement for public street and highway purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, to be known as Valley Boulevard and Atlantic Boulevard and more particularly described as: A Portion of Parcel 3 of Parcel Map No. 3555, as per map recorded in Book 42, Page 99 of Parcel Maps, and a portion of the Geimer Property, as shown by map on file in 5 10-22-12

Book 13, Page 53, in the office of the recorder of Los Angeles County, all lying within the City of Alhambra, County of Los Angeles, State of California; and, directs staff to undertake the steps necessary to finalize Councils action. 9. NIB: CLEANING OF HEATING VENTILATION AIR CONDITION (HVAC) SYSTEM & CLEANING OF EXTERIOR OF POLICE DEPARTMENT BUILDING PROJECTS F2M12-39, N2M12-145, N2M12-146 Staff requests that the City Council authorize staff to solicit bids for the cleaning of the Heating Ventilation Air Condition (HVAC) system and cleaning of the exterior of the Police Department building. Funds for these two projects have been budgeted in the Police Facility Assessment expenditure line item. Recommended Action: City Council authorize staff to solicit bids for the cleaning of Heating Ventilation Air Condition (HVAC) system and cleaning of the exterior of the Police Department building; and, direct the City Clerk to issue one notice inviting bid number (N2M12-145) for the cleaning of the Heating Ventilation Air Condition (HVAC) system and one notice inviting bid number (N2M12-146) for the cleaning of the exterior of the Police Department building.

10.

AWARD CONTRACT: MIDWICK TRACT STREET IMPROVEMENT PROJECT F2M12-37, N2M12-131, C2M12-36, M2M12-125 Staff requests that the City Council award a contract to Shawnan for the Midwick Tract Street Improvement Project. On October 11, 2012, the City Clerk received eight bids that ranged from $1,463,676.96 to $2,057,159.68. The bid received from Shawnan is the lowest responsible bid and Shawnan has the necessary licenses and permits. Recommended Action: City Council award a contract to Shawnan, subject to final language approval by the City Manager and City Attorney, in the amount of $1,463,676.96 for the Midwick Tract Street Improvement Project; direct the Director of Finance to appropriate funds in the amount of $580,785.12 from the Water Fund balance to account number 401.80.8884.91213 to pay for the Utilities Division portion of the project with the balance of the project, $882,891.84, coming from Public Works Measure R Transportation funding. (M2M12-125)

11.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the September 24, 2012 regular Meeting of the Alhambra City Council and the October 8, 2012 regular Meeting of the Alhambra City Council.

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12.

PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated October 22, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

13.

TREASURERS REPORT - F2M12-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of September, 2012, listing all of the City's investments as of September 30, 2012.

14.

DEMANDS - F2M12-1 Recommended Action: City Council approve as submitted Final Check List (139741 thru 139798) in the amount of $22,663.87 for the period ending October 2, 2012 and Schedule of Wire Transfers in the amount of $3,815.83 for the week ending September 28, 2012; Final Check List (139799 thru 140029) in the amount of $657,530.93 for the period ending October 5, 2012; Final Check List (140030 thru 140165) in the amount of $480,601.74 for the period ending October 12, 2012 and Schedule of Wire Transfers in the amount of $1,321,927.63 for the week ending October 5, 2012; and, Final Check List (140166 thru 140311) in the amount of $576,708.59 for the period ending October 18, 2012 and Schedule of Wire Transfers in the amount of $781,857.57 for the week ending October 12, 2012.

ORDINANCES SECOND READING 15. ZONING TEXT AMENDMENT TO TITLE 23: EDUCATIONAL, INSTRUCTIONAL AND TUTORING IN THE PO, CDP AND IPD ZONES AND FITNESS CENTERS IN THE IPD ZONE F2M12-49, O2M12-4607, O2M12-4608 Staff requests that the City Council consider second reading and adoption of two ordinances amending Title 23 for the Alhambra Municipal Code. The proposed amendment would classify educational, instructional and tutoring services as conditionally permitted uses in the Professional Office, Commercial Planned Development and Industrial Planned Development (IPD) zones. The amendment also proposes to classify fitness centers as permitted uses in the IPD zone. Recommended Action: City Council direct the City Attorney to give second reading by title only to the following ordinances entitled: 1. Ordinance No. O2M12-4607: An Ordinance of the City Council of the City of Alhambra, California, amending sections 23.04, 23.24.030, 23.28.020, 23.28.040 and 23.32.030 of the Alhambra Municipal Code pertaining to educational, instructional and tutoring services in the PO (Professional Office), CPD (Commercial Planned Development) and IPD (Industrial Planned Development) Zones 7

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2.

Ordinance No. O2M12-4608: An Ordinance of the City Council of the City of Alhambra, California amending Section 23.32.020 of the Alhambra Municipal Code pertaining to fitness centers, health clubs and gymnasiums in the IPD (Industrial Planned Development) Zone.

after which the Council, by motion, may adopt Ordinance Nos. O2M12-4607 and O2M12-4608.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 7:00 p.m. on October 29, 2012, in the Board Room at the Alhambra Unified School District Office, 1515 West Mission Road, Alhambra, California. (Notice No. N2M12-142). NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CITY CLERK 8 10-22-12

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