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RFP #13-007
Legal Advertisement Property Description Proposal Objectives Submission Requirements Selection Process Exhibits
Request for Proposals Lease of Space within Adams Memorial School Building
Table of Contents Page I. PURPOSE AND BACKGROUND
Location-Overview Transportation Neighborhood Description 1 2 3 3 4 4 5 5 5 5 6 6 6 6 7 8 8 8 9 9 10
II.
PROPERTY DESCRIPTION
Lease Areas Utilities Zoning and Development Review Parking
III. IV.
Exhibits 1234567Building Plans Location Map, Building & Site Photos Lease Areas Affidavits; EEO Certificate Disclosure of Beneficial Interest Draft Lease Agreement Proposed Lease Payment Form
TOWN OF ADAMS REQUEST FOR PROPOSALS LEASE OF SPACE WITHIN ADAMS MEMORIAL SCHOOL BUILDING RFP #13-007
The Town of Adams is soliciting proposals for the short term lease of space within the former Memorial School Building, located at 30 Columbia Street (Route 8) in Adams, Massachusetts. The Memorial School building property was vacated at the end of June 2012 and returned to Town management. The Town will welcome proposals that will utilize one of two available portions of the building - Lease Areas A and B. The Town is offering these portions of the building in As Is condition and at a reduced, below-market lease rate. The successful Proposer(s) will enter into a lease agreement with the Town. It is the Towns desire that the Lessee(s) be a non-profit organization that can provide services meeting a public purpose or be a for-profit entity that can meet other public objectives like the creation of local jobs. The RFP is available from the Town Administrators Office, Adams Town Hall, 8 Park Street, Adams, MA 01220 beginning on October 17, 2012, Monday through Friday, between the hours of 8:30 AM and 4:00 PM. A Pre-Proposal Conference / Site Tour will be conducted on Thursday, October 25, 2012 at 11:00 AM. All interested parties shall meet at the Memorial School at 30 Columbia Street in Adams using the Valley Street entrance. Proposals in response to the RFP must be returned to the Town Administrators Office at 8 Park Street, 2nd Floor, Adams, MA 01220 no later than 3:00 PM, Friday, November 16, 2012 and clearly marked RFP #13-007: Lease of Space within Adams Memorial School Building. All proposals will receive consideration without regard to race, creed, color, age, sex, religion, national origin or disability. The Town of Adams is an Affirmative Action/Equal Opportunity Employer. It should be noted by all RFP respondents that the provisions of MGL c. 30B will govern any contracts awarded as a result of this RFP. The Town of Adams will accept the most advantageous offer from a responsive and responsible Proposer, taking into consideration all evaluation criteria and price. The Town reserves the right to accept or reject any or all proposals, to waive any informalities in the selection process, and to enter into a lease with other than the Proposer offering the highest lease payment, if, in its sole discretion, the Town deems it to be in the publics best interest to do so. A responsive proposer has met all requirements and submitted all documents required in this solicitation. A responsible proposer has the capability to perform the contract requirements and the integrity and reliability which assures good faith performance.
I.
Location -- Overview The Town of Adams, Massachusetts is located in Berkshire County in the northwest corner of the Commonwealth. Berkshire County is renowned throughout the Northeast for its beautiful mountain vistas, charming towns, and pastoral farms. Over two million tourists travel annually to the area to experience the Berkshires unique combination of scenic beauty and high quality cultural attractions. Located approximately 3 hours from both Boston and New York City and bordering states of Vermont, Connecticut and upstate New York, the Berkshires are a natural draw for some 2.5 million visitors from the New England region and beyond. Adams, with approximately 9,000 residents, is the County's third largest municipality behind Pittsfield and North Adams.
Travel Time 30 minutes 1.5 hours 1.5 hours 3 hours 3.5 hours
Neighborhood Description The Memorial School building is located just north of downtown Adams on Columbia Street (Route 8). With over 17,000 vehicles daily, the Route 8 corridor serves as the main connector between Pittsfield (south) and North Adams (north). The buildings regional accessibility and proximity to both commercial and residential areas within Adams makes the site a prime location with high visibility. The Adams town center has a tremendous number of assets and the Memorial School property is within a short walk to Park Street, the Towns Main Street. Park Street is anchored to the south by the Hoosic River and to the north by McKinley Square, which is dominated by the Adams Free Library and the Parish of Pope John Paul the Great church. The Town center is the governmental and civic hub for the community with a beautiful and historic Town Hall, Town Common, several historic churches, and attractive 19th century commercial buildings, a number of which are listed on the National Register of Historic Places. The balance of the neighborhood has mixed-use buildings, with downtown retail uses and offices located primarily on the first floor of two-story masonry structures, often with residential rental space on the upper level. To service the retail needs of neighborhood and area residents there are a wide variety of commercial establishments located along Route 8 and on Summer, Spring, and Commercial Streets, including a drugstore, a supermarket, restaurants, convenience marts, dry cleaners, and other essential services. The downtown area of Adams contains a number of restaurants, real estate and insurance offices, banks, some specialty retail stores, the Topia Arts Center, plus a variety of professional and commercial services. Within the downtown, there is a fire station and the police headquarters. The downtown area is considered one of the more active retail locations in the immediate area, serving the neighboring towns of Cheshire and Savoy.
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II.
PROPERTY DESCRIPTION
The Memorial School building is located at 30 Columbia Street (Route 8). The building is a two-story free standing structural steel, brick and concrete structure with approximately 69,786 square feet in finished floor area. The building was originally constructed in 1952, with additions in 1996. The building has multiple stories of potentially useable space a partial basement, gymnasium, classrooms, cafeteria, and auditorium with a stage. The basement houses the furnace, water service and distribution, and sanitary systems (see Exhibit 1 Building Plans). The facility received extensive accessibility upgrades in 2001, including a new elevator, handicapped restrooms, and accessible entrances. With these renovations, the school building is generally accessible and only minor deficiencies related to signage were identified during a 2011 assessment by the Towns Building Inspector. It should be noted, however, that the overall condition of the building is dated with a need for significant upgrades. The roof and the heating systems are outdated and in need of extensive repair. The school property is abutted by Valley Street and the Columbia Valley senior housing complex to the south and Harding Avenue and existing residential development immediately to the north. The building is sited on the easternmost portion of the 12.18 acre parcel; the remainder of which (west and north of the school building) is elevated and the location of an important Town recreation facility - Valley Street Field (accessed via Lincoln Street). Maps depicting the location of the existing school building site and photographs of current conditions are included in Exhibit 2. Lease Areas There are two portions of the building available for lease (see also Exhibit 3 Lease Areas): Lease Area A - The space available for lease consists of the former administrative offices, former shop rooms, and girls and boys locker rooms. Abutting the Lease Area are the buildings gymnasium (approx. 9,644 SF) and the auditorium (approx. 6,336 SF). The gymnasium and the auditorium are NOT included in the lease space of approximately 8,863 square feet because it is the Towns desire that these facilities be maintained for scheduled use by the Town and other community organizations. Ideally, the selected Lessee would be willing to maintain the schedule and control over these spaces, working with Town officials throughout the year. In the event that the Lessee seeks to schedule regular use of the gym, the Town will negotiate this use into the lease agreement.
Notably, the gymnasium formerly hosted various community recreation groups, notably the Adams Summer Parks and Recreation Program, the Police Athletic League Basketball program, as well as, the traditional physical education classes through the school. The auditorium hosted various theatrical, band, and chorus productions. The facility was also utilized by various community groups for meetings and registration activities (e.g., Adams Babe Ruth, Adams Little League, and Adams Youth Football). Lease Area B The space available for lease consists of the former school kitchen and cafeteria areas with a small lavatory, walk-in cooler, and two access points on an exclusive basis. Lease Area B is approximately 3,925 square feet in area. NOTE: If other parts of the building are of interest to Proposers in combination with either of the Lease Areas described above, Proposers should clearly state this in their proposals and indicate the approximate size of the additional space (in square feet) they wish to lease. NOTE: Estimated market lease value is $4.00 per square foot, per year. Proposers should take this into account when preparing a proposal in response to this RFP. Proposers should provide their proposed rental rate per square foot as well as identify the desired square footage at that rate on the Lease Form included within this RFP (see Exhibit 7). If improvements are to be made to the building or public services or benefits provided in lieu of a portion or all of the rent, these improvements and/or services or benefits should be clearly described in the Proposal.
Utilities All municipal utilities are available to the site. Public water is supplied by the Adams Fire District and sanitary sewer is supplied by the Town of Adams. Electrical service is supplied by National Grid. Verizon supplies the local telephone service. Zoning and Development Review The site is currently zoned Residential (R-4). Generally, educational and institutional uses are permitted by right. Certain business uses may be permitted by a Special Permit from the Adams Zoning Board of Appeals. In some cases, a reuse scheme will require review and approval of a site plan by the Adams Planning Board. Parking Several existing locations are suitable for parking. Along Valley Street, parking is currently available for approximately 37 vehicles. Additional parking is available behind the building to the north and is accessed via Harding Avenue. There is additional potential for smaller parking in front of the building with direct access via Columbia Street or immediately in front of the building at the Valley Street entrance. These potential parking areas would likely be suitable for drop-offs and if short-term in nature (see Exhibit 2).
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III.
PROPOSAL OBJECTIVES
The Town of Adams invites all qualified interested parties to respond to this Request for Proposals. Responses to the RFP will be utilized by the Town to select an appropriate tenant for each proposed lease area of the building. Proposers to this RFP understand that information they provide may be used in whole or in part by the Town. The Town has the following objectives for leasing the identified portions of the school building: 1) 2) 3) Leased areas will support a use or uses that are compatible with the downtown areas mix of commercial and institutional uses. Preference will be given to responses that create new jobs within the community or provide a community-oriented use of the buildings existing facilities. Preference will be given to those responses that provide for all or most of the operational costs of the building, including utilities, insurance, and building maintenance. Property taxes, if any, must be paid by the proposed leasing organization or individual. The proposed use(s) and/or management will provide for the maintenance of their respective space to be used. The proposed use(s) will be economically viable. The use(s) must be undertaken by person(s) with documented successful business experience in the for-profit or not-for-profit sectors and appropriate qualifications and/or licensure.
4) 5) 6)
IV.
Proposal Content Requirements Proposals must be organized according to the following format, and address each of the points detailed below. Proposals shall include sections numbered consecutively and each section must be clearly marked with a tab. Tab 1 Letter of Intent This letter of intent signed by a company / organization official authorized to bind the Proposer, must identify all parties to the proposal. Include the name, address, and telephone number of the person(s) authorized to submit and discuss the proposal. The letter must clearly state the intention of the Proposer, if selected, to enter into a Lease Agreement with the Town of Adams, within the time frames specified and in accordance with the terms and conditions specified in the proposal and this RFP document. Tab 2 Intended Use Identify the Lease Area in which there is an interest and provide a narrative description of the intended use of the Lease Area, which must conform to the parameters set forth in this RFP. Please specify if there are any limitations or alternatives. Proposers are encouraged to craft a proposal that incorporates improvements to the leased portion of the building and/or property that may be substituted for a portion of the annual rent. Proposers should identify any special conditions that they may wish to propose or ask the Town to provide as part of the final Lease Agreement. Proposers should identify any opportunities for the enhancement of locally-based enterprise or the creation of jobs for existing residents of the community. Include a description of the proposed projects relationship to Town goals as reflected in this RFP and the Adams Downtown Development Plan and any proposed features that can be a unique asset to the Town in this location. Also the narrative should explain the desired lease term. Proposers shall submit as part of their proposals a timetable of anticipated completion dates for their project milestones (Project Schedule). The Project Schedule should list each step in the reuse of the lease space and when the Proposers intended use of the leased area will be completed and fully operational. Tab 3 Financial Responsibility In order to evaluate the financial responsibility of Proposers, the Town of Adams will contact credit references. Include the company / organization name, contact person, address and phone number of at least three credit references. If substantial leasehold improvements are proposed, identify the intended sources of funds to be invested in the Lease Area and any public financial assistance or other support needed to carry out the project. Tab 4 Proposal Submission Forms Complete and sign the required forms and certifications included in this RFP: 1) 2) 3) 4) 5) Form of Lease Attestation of Tax Compliance; Non-Collusion Affidavit; Affirmative Action and Equal Opportunity Requirements; Disclosure of Beneficial Interests as required by MGL Chapter 7, Section 40J.
V.
Proposals must meet all submission requirements listed in this RFP; Proposals will be evaluated to determine the extent they satisfy the minimum requirements listed in the RFP; and Proposals will be ranked based on the Comparative Criteria listed in this RFP. The Proposer with the Most Advantageous proposal, as determined by the Towns Selection Committee, will receive the highest ranking. Only responsive proposals, that is, only those meeting all of the Minimum Requirements, will be ranked by the Selection Committee.
Minimum Requirements:
The proposal includes all of the information specified in Section IV of this RFP; The Proposer agrees to the Town of Adams terms and conditions; Proposer has the capacity, integrity, and reliability to perform under the contract and manage and maintain the Lease Area;
Comparative Criteria: 1. Proposers Qualifications and Experience: Proposals will be ranked relative to the past performance of the organization/business or persons within the organization/business. Proposals will be evaluated based on the experience of the personnel to be involved in the occupation of the Lease Area, and the past performance of the organization/business based on inquiries with available references. In appropriate circumstances, cooperative partnerships are encouraged to ensure the highest possible qualifications and experience.
Highly Advantageous: Proposer has exceptional demonstrated ability to manage and maintain the Lease Area over the duration of the lease term Advantageous: Proposer has demonstrated ability to manage and maintain the Lease Area over the duration of the lease term Not Advantageous: Proposer has only limited ability to manage and maintain the Lease Area over the duration of the lease term Unacceptable: Proposer has no demonstrated ability to manage and maintain the Lease Area over the duration of the lease term
2. Public Benefit: Proposals will be ranked relative to the public benefits they create and how well they address one or more of the Objectives in Section IV of this RFP. Proposals must demonstrate a clear benefit to the community within the narrative. Preference will be given to proposals which are responsive to community needs and concerns.
Highly Advantageous: Proposer demonstrates it will provide exceptional public benefits and fulfill three (3) or more of the Objectives in the RFP Advantageous: Proposer demonstrates it will provide public benefits and fulfill at least two (2) of the Objectives in the RFP Not Advantageous: Proposer demonstrates it will provide only limited public benefits and fulfill one (1) or less of the Objectives in the RFP Unacceptable: Proposer is unable to demonstrate any public benefits nor fulfill any of the Objectives in the RFP
3. Community Compatibility: Proposals will be ranked based on the degree to which they successfully integrate within the surrounding neighborhood and contribute to and/or enhance the downtown area. Proposals that provide services to or create opportunities for people or groups within the broader community will be ranked higher.
Highly Advantageous: Proposers intended use will provide exceptional contributions/enhancements to the downtown and/or the surrounding neighborhood Advantageous: Proposers intended use will provide contributions/enhancements to the downtown and/or the surrounding neighborhood Not Advantageous: Proposers intended use will provide only limited contributions/ enhancements to the downtown and/or the surrounding neighborhood Unacceptable: Proposers intended use is unable to demonstrate any contributions/ enhancements to the downtown and/or the surrounding neighborhood
4. Financial Capacity: Proposals will be ranked based on the capacity of the Proposer to provide a feasible and financially viable operation, and the demonstrated financial viability of the Proposers intended use of the leased space as well as its ability to provide for on-going maintenance and management of the Lease Area.
Highly Advantageous: Proposer demonstrates exceptional feasibility and financial viability of the intended use of the leased space Advantageous: Proposer demonstrates the intended use of the leased space is feasible and financially viable Not Advantageous: Proposer is able to demonstrate only limited feasibility and /or financial viability of the intended use of the leased space Unacceptable: Proposer is unable to demonstrate that the intended use of the leased space is feasible or financially viable
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VI.
VII.
RFP SCHEDULE
Schedule The table below outlines the timeline with respect to this RFP process: Date Time Action
October 17, 2012 October 25, 2012 November 1, 2012 November 8, 2012 November 16, 2012 November 2012 December 2012
Request for Proposals Issued 11:00 AM Site Tour/ Pre-Proposal Conference Questions Due to Town of Adams Town Response to Questions Provided to all RFP Recipients 3:00 PM Responses Due to Town of Adams Proposal Selection Process Lease Negotiation
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12. The enclosed Non-Collusion, Affirmative Action/Equal Employment Opportunity, and Tax Attestation Forms must be signed and enclosed. The Non-Collusion Affidavit is mandatory to the submission and proposals will be rejected if it is inadvertently omitted. 13. All proposals must meet all the requirements as identified in the specifications. Price submissions must be on the enclosed form and signed by an authorized official. 14. The Town reserves the right to waive minor informalities or allow Proposers to correct them. 15. The Town of Adams may cancel this RFP, or reject in whole or in part, any and all proposals, if the Town determines that cancellation or rejection serves the best interests of the Town for any reason.
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EXHIBITS
EXHIBIT 1
Building Plans
EXHIBIT 2
Location Map, Building & Site Photos
EXHIBIT 3
Lease Areas
Space Configuration
1. Boys Locker: 2124 sq. ft. 2. Girls Locker: 1411 sq. ft. 3. Shop Area: 3044 sq. ft. 4. Offices: 2284 sq. ft. Adjacent Spaces: 5. Gym: 9644 sq. ft. 6. Auditorium: 6336 sq. ft. Potential Lease Area: 7. 9032 sq. ft.
1 5
4 4
Space Configuration
1. Primary Lease Space: 3925 sq. ft. 2. Common Area: 2214 sq. ft. Potential Lease Area: 3. 3096 sq. ft. Mechanical: 4. Non Lease Area
2 1
Valley St.
Route 8
EXHIBIT 4
Affidavits; EEO Certificate
TAX AFFIDAVIT
Project: Adams RFP #13-007 Lease of Space within Adams Memorial School Building Town of Adams, Massachusetts
Commonwealth of Massachusetts County of The undersigned being duly sworn, deposes and states that he/she is the sole owner, partner, president, treasurer, or other duly authorized agent or official of Name of proposer as appearing in submitted proposal
and certifies, UNDER PENALTIES OF PERJURY, pursuant to MGL Chapter 62C, Section 49A, that to the best of his/her knowledge and belief, said bidder has filed all Federal and Massachusetts tax returns and paid all Federal and Massachusetts taxes required by law. Signed under penalties of perjury
Signature
Printed Name
Date , 2012
, 20
NONCOLLUSION AFFIDAVIT
Project: Adams RFP #13-007 Lease of Space within Adams Memorial School Building Town of Adams, Massachusetts
Commonwealth of Massachusetts County of The undersigned being duly sworn, deposes and states that he/she is the sole owner, partner, president, treasurer, or other duly authorized agent or official of
and certifies, UNDER PENALTIES OF PERJURY, that to the best of his/her knowledge and belief, said bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this proposal. It is understood that the signing of this AFFIDAVIT is applicable to all projects for which bids are being submitted in a multi-bid proposal. Signed under penalties of perjury
Signature
Printed Name
Date , 2012
NONDISCRIMINATION AFFIDAVIT
Project: Adams RFP #13-007 Lease of Space within Adams Memorial School Building Town of Adams, Massachusetts
Commonwealth of Massachusetts County of The undersigned being duly sworn, deposes and states that he/she is the sole owner, partner, president, treasurer, or other duly authorized agent or official of
Address of proposer (including Zip Code) Telephone number of proposer Social Security or Federal ID #
and certifies, UNDER PENALTIES OF PERJURY, that to the best of his/her knowledge and belief, said bidder has not, either directly or indirectly, discriminated against any employee or applicant for employee because of his/her race, color, religion, national origin, sex, sexual orientation, age, mental or physical disability. Additionally, bidder has complied with all provisions and requirements of the Equal Opportunity, Antidiscrimination and Affirmative Action Programs. Signed under penalties of perjury
Signature
Printed Name
Date , 2012
Certification of Bidder Regarding Equal Employment Opportunity CERTIFICATION OF BIDDER REGARDING EQUAL EMPLOYMENT OPPORTUNITY (EEO) Instructions This certification is required pursuant to Executive Order 11246 (30 CFR 12319-25). The implementing rules and regulations provide that any bidder or prospective contractor, or any of their proposed sub contractors, shall state as an initial part of the bid or negotiations of the contract whether it has participated in any previous contract or sub contract subject to the equal opportunity clause, and if so, whether it has filed all compliance reports due under applicable instructions. Where the certification indicates that the bidder has not filed a compliance report due under applicable instructions, such bidder shall be required to submit a compliance report within seven calendar days after bid opening. No contract shall be awarded unless such report is submitted. Certification by Bidder Name and Address of Bidder (include zip code)
1.
Bidder has participated in a previous contract or sub-contract subject to the Equal Opportunity Clause. Yes _________ No ________ Compliance Reports were required to be filed in connection with such contract or sub contract. Yes ________ No ________ Bidder has filed all compliance reports due under applicable instructions, including Monthly Employment Utilization Report (257). Yes ________ No ________ None Required ________ Have you ever been or are you being considered for sanction due to a violation of Executive Order 11246, as amended? Yes _______ No _________
2.
3.
4.
Signature
| Date | |
EXHIBIT 5
Disclosure of Beneficial Interest
5. Names and addresses of all persons who have or will have a direct or indirect beneficial interest in the real property described above. Note: If a corporation has or will have a direct or indirect beneficial interest in the real property, the names of all stockholders must also be listed except that, if the stock of the corporation is listed for sale to the general public, the name of any person holding less than ten percent of the outstanding voting shares need not be disclosed.
NAME
ADDRESS
5. Continued None of the persons listed in this section is an official elected to public office in the Commonwealth of Massachusetts except as noted below:
NAME TITLE OR POSITION
6. This section must be signed by the individual(s) or organization(s) entering into this real property transaction with the public agency named in item 1. If this form is signed on behalf of a corporation, it must be signed by a duly authorized officer of that corporation. The undersigned acknowledges that any changes or additions to Item 4 of this form during the term of any lease or rental will require filing a new disclosure with the Division of Capital Asset Management and Maintenance within 30 days following the change or addition. The undersigned swears under the pains and penalties of perjury that this form is complete and accurate in all respects.
Signature: Printed name: Title: Company: Address: Phone: Fax: E-Mail: Date:
EXHIBIT 6
Draft Lease
5. PURPOSES: The Premises hereinbefore described and detailed in the attached exhibit(s) shall be used for the purpose described in the TENANTs response to the TOWNs Request for Proposals (RFP #13-007: Lease of Space within Adams Memorial School Building), and for no other purpose without written consent by the TOWN. 5.1. It is understood by both parties that the TENANTs obligations hereunder are contingent upon its obtaining all of the permits, certificates, and other approvals that may be required by any local, state, or federal authorities. The TOWN shall cooperate with TENANT in its efforts to obtain such approvals. 5.2. In the event that any such applications should be rejected, or any permit, certificate, or approval issued to TENANT is terminated by government authority, and the TENANT in its sole discretion determines that it is unable to use the Premises for its intended purposes, TENANT shall have the right to terminate this Lease, as provided for in 11 herein. 6. TAXES: Since the property hereunder is TOWN owned, no property taxes are paid thereon. All TENANTs equipment classified as personal property is subject to taxation pursuant to Chapter 59 of the Massachusetts General Laws. 7. REPAIRS AND MAINTENANCE: TENANT represents that TENANT has inspected and examined the Premises and accepts them in their present condition, and agrees that the TOWN shall not be required to make any improvements or repairs upon the Premises or any part of them, except that nothing herein shall prevent the TOWN from making said repairs or improvements at its own option. 7.1. During the Lease term, TENANT shall make at TENANTs expense all necessary repairs to the Premises. Repairs shall include such items as routine repairs of floors, walls, ceilings, and other parts of the Premises damaged or worn through normal use. TENANT will maintain the Premises safe and in good order and condition at all times during the term of this Lease or any extensions thereto. TENANT shall periodically inspect all areas of the Premises for the presence of unsafe and hazardous conditions and shall promptly remedy such conditions when found. 7.2. Improvements to the building and/or property that have been granted prior approval by the TOWN may be substituted for a portion of the annual rent. No substantial alterations or improvements may be made by TENANT on the Premises without prior approval by the TOWN. 7.3. Upon the expiration of this Lease, or at any sooner termination, the TENANT will quit and surrender its use of the Premises peaceably and in as good order and condition as the Premises were at the commencement of the term or extension, reasonable wear, tear and damage by casualty and eminent domain excepted. TENANT further agrees to leave the Premises free from all nuisance and dangerous and defective conditions. 7.4. The TOWN is not aware of any releases or threats of releases of hazardous materials on the Premises. TENANT shall not cause any hazardous materials or substances, or toxic wastes, to be used, generated, stored or disposed of on, under or about the Premises.
7.5. Use of the Lease Area shall be for the operation of the TENANT only. No other functions are permitted without written approval by the TOWN. The Lease Area may not be sublet to any other party or for any other purpose, without the express permission of the TOWN. 8. ASSIGNMENT AND SUBLEASE: TENANT may assign this Lease with prior consent of the TOWN, provided said assignee will assume, recognize and become responsible to the TOWN for the performance of all of the terms and conditions to be performed by TENANT under this Lease. Consent as to assignment shall not be unreasonably withheld by the TOWN. The failure of a transferee or any other successor in interest to TENANT to assume the obligations of TENANT hereunder or to obtain the approval of the TOWN as herein required shall not relieve such transferee or successor of such obligations or limit the TOWN with respect to any rights, remedies or controls it may have under this Lease. 9. INSURANCE: During the term of this Lease, TENANT shall, at its sole cost and expense, procure and maintain or cause to be procured and maintained, policies of insurance for the benefit of such parties, in the amounts, and in the manner and form set forth in this Section; provided, however, that amounts of insurance coverage may from time to time be increased. The TENANT shall furnish certificates evidencing each such insurance coverage to the TOWN prior to the execution of this Lease (to the extent such insurance is appropriate at such time) and providing that the insurer shall give the TOWN written notice at least thirty (30) days in advance of any termination, expiration or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the term of, and pursuant to the terms of this Lease. 9.1. General Liability Insurance: A Comprehensive General Liability policy on an occurrence basis endorsed to include broad form comprehensive general liability with a combined single limit of liability of not less than $1,000,000. The policy shall name the TOWN, and its officers, agents, servants, employees and consultants as additionally insured parties. 9.2. Property Insurance: A Commercial Property policy covering the Lease Area, in an amount equal to at least one hundred percent (100%) of the replacement cost of the Lease Area portion of the Premises shall be obtained and maintained by the TENANT, at its own expense. The TOWN, its officers, agents, servants and employees shall be named as additional insurers. 9.3. Workers Compensation Insurance: The TENANT and any subtenants, as applicable, shall provide Workers Compensation Insurance as required by law. 9.4. Umbrella/Excess Liability Insurance: An Umbrella/Excess Liability insurance policy on an occurrence basis following form of the primary coverage with a limit of liability of $2,000,000. The Umbrella/Excess Liability insurance policy shall include but not be limited to the following coverages for bodily injury, property damage and personal injury: (i) Premises Operations Liability; (ii) Contractual Liability; (iii) Automobile Liability for owned, non-owned and hired vehicles. The TOWN, its officers, agents, servants and employees shall be named as additional insurers.
10. LIABILITY: To the fullest extent permitted by law, TENANT agrees to indemnify and hold the TOWN harmless against any and all liabilities, losses, costs, forfeitures, or damages, and all out-of pocket expenses, including reasonable legal fees and court costs (collectively, Liabilities), actually incurred, suffered, or sustained by, or sought to be imposed on, the TOWN in connection with the Premises arising out of events occurring during the term of this Lease, except for any Liabilities resulting from the negligence or willful misconduct of the TOWN or any person or entity under the control or direction of the TOWN. TENANT shall defend any lawsuits with regard to claims for such Liabilities, and shall pay any judgments which result from the lawsuits, provided the TOWN provides TENANT with adequate notice to enable TENANT to defend any lawsuits. Lawsuits include arbitration proceedings, administrative proceedings, and all other governmental or quasi-governmental proceedings. The indemnification provided for in this Section shall include any Liabilities resulting from any claim in connection with, related to, or arising out of construction, operation or ownership of, or improvements to the Premises by the TENANT. The obligations of the TENANT under this Section arising by reason of any such occurrence taking place during the term of this Lease shall survive any termination of this Lease. 11. TERMINATION: Upon termination of this Lease, TENANT shall, at its own expense and within thirty (30) days, remove any and all of its personal property hereinbefore referenced whether affixed or not, and agrees to restore the Premises consistent with the provisions of 7.3 of this Lease. If said property is not removed within said thirty (30) days and such failure continues for an additional 30 days after TOWN's notice thereof to TENANT, then it shall become the property of the TOWN which, at its option, may cause the removal of the property from its Premises and the TENANT hereby agrees to reimburse the TOWN for all reasonable costs of such removal. Any improvements and/or alterations to the lease space during the term of this Lease shall remain and become the property of the TOWN on the effective date of any termination of this Lease. 12. NOTICES: Any notices that are required here, or which either TOWN or TENANT may desire to serve upon the other, shall be in writing and shall be deemed served when delivered personally, or when mailed or when delivered by any means which provides for a return receipt, addressed to the responsible parties named at the addresses first written above. 13. WAIVER: Waiver by the TOWN of any default in performance by TENANT of any of the terms, covenants, or conditions contained herein, shall not be deemed a continuing waiver of that default or any subsequent default. 14. MISCELLANEOUS PROVISIONS: 14.1. The TOWN covenants that TENANT, on paying the rents and performing the covenants herein, shall peaceably and quietly have, hold, and enjoy that portion of the Premises governed by this Lease. 14.2. All property of any kind that may be on the Premises shall be at the sole risk of TENANT, and the TOWN shall not be liable to TENANT or any other persons for any injury, loss of damage to any persons or property on the Premises from causes other than TOWNs omission, fault, negligence or other misconduct. TOWN shall not be liable for any damage to 4
persons or property by water which may be sustained by reason of breakage, leakage, or obstruction of any pipes or other leakage in or about the Premises arising from causes other than TOWNs omission, fault, negligence or other misconduct. 14.3. It is understood and agreed that the TOWN shall never be treated as a partner or associate of TENANT in the conduct of TENANTs business, nor shall TOWN be liable for any debts incurred by TENANT in the conduct of TENANTs business or otherwise; it is understood that the relationship is, and at all times shall remain, that of Tenant (Lessee) and Landlord (Lessor). 14.4. TENANT shall be subject to all policies and procedures established by the Town of Adams regarding the operation and occupancy of the building, including but not limited to the No Smoking policy, loss control requirements, and use of mechanical systems. 14.5. In the event TENANT fails to comply with any of the provisions of this Lease or to perform any of its obligations hereunder, the TOWN shall give TENANT written notice of such breach. TENANT shall have thirty (30) days after receipt of such written notice from the TOWN to cure such breach (or such longer period of time not to exceed an additional thirty (30) days as is reasonably necessary to cure such failure provided the TENANT commences the cure within such thirty (30) day period and thereafter diligently prosecutes the cure to completion.) 14.6. This Lease contains a complete statement of all representations, warranties, covenants, and agreements by and between the TOWN and TENANT with respect to the Premises and cannot be modified except by written agreement signed by both the TOWN and TENANT. 14.7. This Lease shall be binding upon and inure to the benefit of the parties hereto, their heirs, personal representatives, successors, and assigns. 14.8. This Lease and the performance thereof shall be governed by and construed in accordance with the substantive law of the Commonwealth of Massachusetts, without giving effect to the conflicts or choice of law provisions of Massachusetts or any other jurisdiction, and shall have the effect of a sealed instrument. 15. SEVERABILITY: If any of the provisions of this Lease or the application thereof to any persons or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this Lease or the application of such provision or provisions to persons or circumstances other than those as to whom or which it is held invalid or unenforceable shall not be affected thereby, and every provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. 16. COUNTERPARTS: This Lease may be executed in one or more counterparts, each of which shall be deemed an original. 17. RECORDABLE FORM: TOWN and TENANT each agree to execute a Notice of Lease in recordable form.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their respected seals the day and year first above written.
TENANT:
BY: WITNESS:
EXHIBIT 7
Lease Form
First Year (2013) Lease Payment: e $________ ____________ ___________ ______ Annual Lease Pa ayment (in nu umbers) $________ ____________ ___________ ____________ ___________ ___________ _________ Annual Lease Pa ayment (in words)
t: Second Year (2014) Lease Payment ____________ ___________ ______ $________ Annual Lease Pa ayment (in nu umbers) $________ ____________ ___________ ____________ ___________ ___________ _________ Annual Lease Pa ayment (in words)
r se Third Year (2015) Leas Payment: $________ ____________ ___________ ______ Annual Lease Pa ayment (in nu umbers) $________ ____________ ___________ ____________ ___________ ___________ _________ Annual Lease Pa ayment (in words) Note:
Both the written form and the number for should ind a r dicate the same amount. If th e here is a discre epancy rm mber form amou unts, the writte form will co en ontrol. between the written for and the num
The undersigned certif all amou shown above: fies unts a __________ ___________ _________ _____
Comp pany/Organiza ation Name _____ ____________ ___________ __________ Repre sentatives Si ignature _____ ____________ ___________ __________ Print N Name _____ ____________ ___________ __________ Repre sentatives Ti itle