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MINUTES BOARD OF DIRECTORS OF THE NATIONAL ASSOCIATION OF COUNTY PLANNERS Teleconference Call on August 14, 2012
1. Call to Order Chair Judy Francis convened the regular meeting at 3:14 pm (Eastern Time). 2. Roll Call Members present were Judy Francis, Charlie Compton, James Davenport, Robert Hill, Tim Brown, Keith Cubic, Royce Maniko, Mike Harper, Mike Kayes, Dennis Sandquist and Joe Scorcio. A quorum was confirmed. 3. Minutes Hill moved to approve the minutes of the June 13, 2012 conference call meeting. Brown seconded and the motion was unanimously approved. 4. Finance Report Treasurer Harper presented the latest financial reports. The first report closed out FY 2011/012. Scorcio moved and Maniko seconded to accept the final financial report. Motion was approved unanimously. The second report is the initial report for FY 2012/2013 with a beginning year balance above $2000. The draft report does not include expenses paid to cover Francis NACo Conference expenses nor a few new memberships that have been received. He reported on his recent mailings to overdue and lapsed members. He is hoping to get an uptick in renewals as a result. Scorcio moved and Cubic seconded to accept the July draft financial report. Motion was approved unanimously. 5. NACo Annual Conference Wrap Up Davenport provided an update on the NACo Annual Conference in Pittsburgh. Overall attendance was down as is the trend with all conferences. Changes may be occurring in the future. Sandquist provided information on the Agenda 21 initiatives. He is serving on both the EELU and the Green Government committees, and attended the NACo Board meeting. The anti-Agenda 21 group is taking every effort to remove all references to comprehensive planning, land use policies and sustainability issues in the NACo platform. The changes were not approved as many of the committees fought these changes. Sandquist proposed that we ask EELU for an opportunity for NACP to facilitate a presentation (by knowledgeable elected officials) about the effects and benefits of planning at an upcoming meeting. The board supported his efforts. Francis, Sandquist, Davenport, Hill and Scorcio attended the NACo Conference. NACP was involved in two sessions, and the members gathered for dinner and discussion on Saturday evening. Two board officers from NACE were also in attendance. 5. Other Business Harper presented a draft proposal to create a process for bestowing emeritus status on former board members meeting specific criteria. After discussion, the criteria will be modified to include an expressed willingness to continue to participate in some manner. Harper will redraft and submit for adoption at the next meeting. Compton and Harper will look at whether by-laws need to be
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amended to implement the proposal. Discussion indicated that Angela Harper should be considered as our first emeritus member. Francis presented information regarding the Website. She still needs resources and content. There were 131 discrete visitors in July, viewing over 300 pages. The Home Page and Resource pages were the most visited pages. Davenport provided an update on NACo projects. In his role as program director with NACo, he has access and contacts to all the projects. NACo is working on a joint project and webinar with NADO and HUD on sustainability issues and effective messaging. Currently they are working on a follow-up fact sheet to the webinar. He reviewed the upcoming fall/winter webinar schedule. 8. Next Executive Committee Meeting Date and Time It was determined that the next teleconference meeting would be after the CPD meeting on be Tuesday, October 9, 2012 at 2:00 pm (Eastern Time). 9. Adjournment The NACP meeting was adjourned at 3:51 pm (Eastern Time).