NEW JERSEY STATE COUNCIL ON THE ARTS in partnership with Arts Horizons & Young Audiences New Jersey

ARTISTS-IN-EDUCATION RESIDENCY GRANT PROGRAM

Guidelines for Schools & School Districts

Application Deadline: Friday, March 1, 2013

One-Year AIE Grant Program 20132014
For residencies to take place September 2013June 2014

Two-Year AIE Grant Program 20132015

For residencies to take place September 2013June 2015

GRANT APPLICATION ASSISTANCE AND ACCESSIBILITY

AIE TECHNICAL ASSISTANCE WORKSHOPS:
All applicants, particularly those new to the Artists-in-Education Residency Grant Program, are encouraged to attend an AIE Residency Grant Workshop, which includes an introduction and overview of the AIE Program, a step-by-step walk through of the current guidelines and application, and a question-and-answer period. Each workshop is led by AIE Consortium staff, a school teacher and/or administrator with residency experience, and AIE teaching artists. Attendees receive NJDOE professional development hours that can be used towards the New Jersey Department of Education requirements.
Tuesday, December 11, 2012 4:00-6:00 pm Bergen County Div. of Cultural & Historical Affairs The Learning Center, Room 460 1 Bergen County Plaza Hackensack, NJ 07601 To register, please contact Danielle Bursk, Artists-in-Education Administrator at dbursk@njaie.org or 609-633-1184 This workshop is offered in partnership with the Bergen County Division of Cultural & Historical Affairs. Wednesday, December 12, 2012 4:00-6:00 pm Perkins Center, Collingswood 30 Irvin Ave, Collingswood, NJ 08108 To register, please contact Danielle Bursk, Artists-in-Education Administrator at dbursk@njaie.org or 609-633-1184 This workshop is offered in partnership with Perkins Center for the Arts. Date to be determined The Arts Council of the Morris Area 14 Maple Avenue Suite 301 Morristown, New Jersey 07960 To register, please contact Danielle Bursk, Artists-in-Education Administrator at dbursk@njaie.org or 609-633-1184 This workshop is offered in partnership with the Arts Council of the Morris Area. Technical assistance is also available by phone or by email. Please call the AIE Consortium office at 877-NJ-ART-ED or email Danielle Bursk, Artists-in-Education Administrator at dbursk@njaie.org.

AIE guidelines and application can be viewed and downloaded online at www.njaie.org or www.artscouncil.nj.gov and in a LARGE PRINT version as well. Contact us if you are in need of special accommodation in filing this AIE grant application at (609) 633-1184 or 1-877-NJART-ED.

The Artists-in-Education Program is a cosponsored project of Arts Horizons, Young Audiences, Arts for Learning, New Jersey & Eastern Pennsylvania, the New Jersey State Council on the Arts/Department of State, a Partner Agency of the National Endowment for the Arts. Additional funding is provided by the Geraldine R. Dodge Foundation.

Reasons to Become an AIE School:

The Artists-in-Education (AIE) Program, a partnership of New Jerseys professional artists, educators, and leading arts education providers now in its 40th year, serves as a national model of what an effective and successful arts residency looks like. Experience how an AIE residency can help your school and district fulfill its goals and objectives for student performance, professional development, and community-building in and through the arts. An invaluable arts experience that can help prepare your students for the competitive world of the 21st century is within reach.

Heres what schools have to say about the powerful impact AIE residencies have had on school culture:
Increased self-confidence & positive engagement
When we reflect on the impact of this AIE residency, we think specifically of certain students who may not have the opportunity to excel in academics. We saw these students come alive in their performances and then carry that high energy into their classwork. Mark Quiles, Principal at Seth Boyden Demonstration School in Maplewood

Students learned to stretch, explore, and persevere

Students learned the discipline of persistence when working on a project, and the importance of personal passion when creating. The presence of professional guest artists through the AIE grants have been invaluable to our educational mission. . . -- Scott Shaw, Supervisor for the Academy for Visual & Performing Arts, Morris County School of Technology in Denville

High-level critical & creative thinking engaged

Students developed the tools of thinking itselfcareful observation of the world, mental representation of what is observed or imagined. We use these same thinking tools in science, philosophy, math, and history. The advantage of the arts is that they link cognitive growth to social and emotional development. Students care more deeply about what they study. -- Alma Morel, Vice Principal, Thomas Jefferson Middle School in Teaneck

Served as a paradigm of collective leadership for students and teachers alike

Our AIE grants play an integral part in developing an environment for professional learning communities (PLC), a state mandate beginning in middle school and continuing through high school (NJAC 6A:8). Schools can use AIE residencies to fulfill their obligation to meet this standard. Janice Marsili, Visual Arts teacher, David Brearley High School, Kenilworth

THE ARTISTS-IN-EDUCATION PROGRAM

Table of Contents Guidelines
Technical Assistance Workshops Reasons to Become an AIE School About AIE. AIE Program Goals, Objectives & Standards. AIE Consortium Contact List. Grant Application Assistance. Residency Grant Introduction Required Components of One or Two-Year Residencies 2 3 4 5 6 6 7 9

ABOUT AIE AIE Mission

The mission of the Artists-in-Education Program is to make the arts a basic part of a sound, quality education for all students Pre-K through 12, and to provide quality professional development for teachers through long-term residencies with professional teaching artists. AIE residencies focus on direct learning about the arts and the processes of creating art, including the skills, techniques and concepts of the art form.

Glossary of Key AIE Terms 10-11 Grant Evaluation Criteria Grant Application + Sample Residency Timelines... Frequently Asked Questions. Grant Application Instructions 12 13 14 15

The AIE Consortium: A Partnership of Arts Education Providers

For more than 40 years, the New Jersey State Council on the Arts (NJSCA) has recognized the value of partnerships. The foundation of the AIE Program is the partnership between professional artists and educators in order to bring students quality, long-term arts education. The AIE Consortium is a partnership of the NJSCA and two of the states most wellrecognized arts education providers: Arts Horizons and Young Audiences, Arts for Learning, New Jersey & Eastern Pennsylvania. This collaboration between public and private sectors provides greater resources to bring the AIE program to more schools statewide. The AIE Consortium is registered as a provider of professional development by the New Jersey Department of Education.

Application Forms
Applicant Information Forms. A3-A5 Certification. Residency Grant Budget... Budget Narrative + Explanation of Budget Line Items.. Grant Narrative Checklist... A6 A7 A8 A10A12 A13

Cover Photos: Inside Cover (from top down): Red Bank Charter School Theatre residency, Vineland; Solomon Schechter Day School, Piscataway; Swing Dance residency at Seth Boyden Demonstration School, Maplewood ; Multimedia/Dance Residency at Morris County School of Technology, Denville; Interdisciplinary Residency at Thomas Jefferson Middle School, Teaneck; Printmaking Residency at David Brearley High School, Kenilworth.

AIE PROGRAM GOALS, OBJECTIVES & STANDARDS

AIE Program Goals:
To make the arts a basic part of a sound, quality education for all students Pre-K through 12. To assist educators in the development and implementation of innovative arts curriculum. To help schools fulfill their own goals and objectives for curriculum, professional development and community connections in and through the arts. To aid in the implementation of the Core Curriculum Content Standards in the Visual and Performing Arts and Language Arts Literacy.

AIE Program Objectives:

An effective AIE program: Is school-based and school-planned by a steering committee, a residency artist and an AIE Partner. Places the creative process of making art at the center of the residency. Focuses on engaging students and teachers in arts processes to make the arts basic to education. Serves as professional development for teachers that can be applied to the NJ Department of Educations requirements for continuing education. Addresses specific learning outcomes and curriculum goals. Develops new skills and knowledge that move the school beyond current practice. Addresses Core Curriculum Content Standards for Visual and Performing Arts and Language Arts Literacy. Is a potential vehicle for encouraging systemic change.

Mosaic Residency at Smithville School, Smithville

Bookmaking Residency at John A. Forrest School,Fair Lawn

Visual Arts Residency at Elmer School, Elmer

AIE CONSORTIUM CONTACT LIST

ARTISTS-IN-EDUCATION CONSORTIUM c/o New Jersey State Council on the Arts PO Box 306 Trenton, NJ 08625 T: 609-633-1184/F: 609-989-1440 www.njaie.org Danielle Bursk, Artist- in-Education Administrator dbursk@njaie.org ARTS HORIZONS One Grand Avenue, Suite 7 Englewood, NJ 07631 T: 201-567-1766/F: 201-567-5312 www.artshorizons.org Elizabeth Halverstam, Executive Director Elizabeth@artshorizons.org Jenifer Simon, Director of New Jersey Programs, Partnerships & The Artist/Teacher Institute jenifer@artshorizons.org Michele Renaud, Mananger of New Jersey Programs, Partnerships & The Artist/Teacher Institute michele@artshorizons.org THE NEW JERSEY STATE COUNCIL ON THE ARTS PO Box 306 Trenton, NJ 08625-0306 T: 609-292-6230/F: 609-989-1440 www.artscouncil.nj.gov Robin Middleman, Senior Program Officer, Arts Education Robin.Middleman@sos.state.nj.us YOUNG AUDIENCES, ARTS FOR LEARNING, NEW JERSEY & PENNSYLVANIA 200 Forrestal Road Princeton, NJ 08540 T: 609-243-9000/F: 609-243-8999 www.yanj.org Laurence Capo, Executive Director lcapo@yanj.org Jacqueline Knox, Arts Education Program Associate jknox@yanj.org

GRANT APPLICATION ASSISTANCE

WHAT HELP IS AVAILABLE DURING THE APPLICATION PROCESS?
The Artists-in-Education Residency Handbook The Artists-in-Education Residency Handbook is available online (and as a PDF) at www.njaie.org. This useful resource expands upon the components presented in the AIE Guidelines to offer best practices applicable to any residency. Featuring real-world experiences, it is particularly valuable for AIE grant applicants and both new and experienced residency schools and artists. Teachers, schools and art administrators, site coordinators and artists should use both the AIE Guidelines and the AIE Handbook side by side while developing their residency proposals and as instructional support throughout the entire residency process. Questions? Call or Email Us The Consortium staff is available for assistance throughout the application process. You can reach us at 877-NJ-ART-ED or 609-633-1184. Please direct your email inquiries to dbursk@njaie.org. School-to-School Mentoring The AIE Consortium staff can connect you with experienced administrators and teachers who can answer questions and provide feedback during the pre-application planning period.

RESIDENCY GRANTS: AN INTRODUCTION

AIE RESIDENCY GRANT PROGRAMS Introduction
The AIE Program places highly qualified professional artists in classrooms throughout the state, presenting students and teachers with the opportunity to engage in and learn about the creative process. At the heart of the AIE Program is the belief that an artist can make an invaluable and unique contribution to the educational process. As an agent for change within a school community, the artist is the creative spark that inspires one classroom, one teacher, one school or an entire school district to integrate the arts into its ongoing activities and become a vital part of the learning experience. Research shows that arts-in-education programs have greater impact on school culture when sustained over time (Fiske, E. [Ed.], Champions of Change: The Impact of Arts on Learning, Arts Education Partnership, 1999). The hallmark of the AIE Program is the focus on long-term (minimum 20-day) residencies. The AIE Program also offers multi-year funding for artists and schools to work together in addressing critical goals. Year Residency Grant (Program description follows.) Special Instructions for Reapplying Schools: Please confer with your AIE Partner when developing a new application. You should also request an AIE Partner Letter, as well as one from your most recent AIE Teaching Artist, to include in your application packet. If you plan to work with the same AIE Teaching Artist, please include them in the planning and application process.

AIE RESIDENCY GRANT DESCRIPTIONS One-Year Residency Grant

Through the AIE Program, schools design residencies based on their own goals and objectives for curriculum, professional development and community connections. Residencies focus on direct learning about the arts and the processes of creating including the skills, techniques and concepts of the art form. An artist-in-residence can also help classroom teachers with new approaches to traditional subjects through the arts. Residencies are offered in a wide variety of disciplines and are a minimum of 20 nonconsecutive days. The focus for the residency may be class work with students and/or professional development for school staff.

What Grants Are Available?

The AIE Program offers several types of grants, each requiring a 1:1 dollar expenditure match on the part of the school or district. Any New Jersey pre-K through 12 public, charter, private or parochial school, or school district, is eligible to apply. Matching funds can be made in cash and/or resources that already exist in the school budget. First-time & Reapplying AIE applicants may submit applications for a One-Year Residency Grant. (Program description follows.) A school or school district that has successfully completed a previous AIE residency is also eligible to apply for a Two-

Two-Year Residency Grant

This multi-year program provides the opportunity for past AIE recipients to develop consecutive and sequential long-term residencies of at least 20 days each year. This program allows schools to build upon past successes and add greater stability to their budgeting process.

AIE RESIDENCY GRANT PARTNERS:

Schools awarded an AIE Residency Grant will work with one of the AIE Consortium

Partners who will facilitate the residency, provide direct technical assistance and serve as a valuable resource for networking and identifying other arts education and professional development opportunities. Management of the AIE residency represents a true collaboration between the school, the AIE Partner and the AIE Teaching Artist.

from the AIE Teaching Artist Roster after grant awards are made.

ARTIST/TEACHER INSTITUTE (aTi)

An important requirement of the AIE Residency Grant is to send at least one teacher to attend New Jerseys acclaimed summer Artist/Teacher Institute (aTi). Now in th its 38 year, aTi is NJs premiere professional development program in the arts. At aTi, teachers of all subject areas participate in hands-on workshops in the visual, performing, literary and digital arts to explore their creativity, learn from a community of peers and study with master teaching artists in preparation for the residency grant. Teachers can earn up to 60 credit hours for their NJDOE requirement. Schools that receive an AIE residency grant must enroll at least one teacher in aTi immediately upon notification of a grant award. Failure to enroll and attend will result in the rescinding of your grant award. aTi is held at two sites in July and August of 2013: William Paterson University, Wayne, NJ (nonresidential) and Stockton College, Galloway, NJ (Residential option available for an additional fee). aTi 2013 dates are tentatively scheduled to be: William Paterson University, Wayne, NJ: July 8 through July 12, 2013 (40 credit hours) Administrators Grant Orientation July 11, 2013 Stockton College, Galloway, NJ: July 28 through August 3, 2013 (60 credit hours) Administrators Grant Orientation: August 1, 2013 To complete the AIE Grant Application Budget Page, the Steering Committee, Teacher and Administrative Coordinator need to determine which aTi they will attend. The tuition for aTi 2013 at William Paterson University is $450 and for aTi 2013 at Stockton College is $675. Lab fees, optional meals and housing are additional, but can be counted towards the AIE Grant match. The AIE Grant provides a $315 stipend for the first teachers registration at aTi. For questions about aTi, confirmed aTi 2013 dates, workshops and to register, visit www.njati.org or contact Jenifer Simon at info@njati.org or 201.567.1766 x102. 8
th th

ARTISTS-IN-EDUCATION ADMINISTRATOR:
The AIE Administrator is responsible to administer and provide a full range of support for the state-wide Artists in Education Residency Grant Program. This role provides planning and implementation of all aspects of the school grant application and panel review process, coordination and scheduling of all residency evaluations, grant reports, professional development for teaching artists and teachers, artist mentorships and technical assistance to applicants and grantees for all AIE programs. The AIE Consortium has the following standards for serving applicants: Ensure access to the AIE program to all NJ schools. Respond to inquiries and correspondence promptly and courteously. Provide clear and accurate information about AIE policies and procedures. Facilitate a panel process where all eligible applications are thoroughly and carefully reviewed. Listen to and consider feedback that can improve the application process or program implementation

AIE TEACHING ARTISTS

AIE teaching artists are selected through a rigorous peer panel review process. They are evaluated for both the quality of their artwork and their ability to create lively, substantial and sequential arts programs in an educational setting. Through mentorships and professional development, they learn how to work collaboratively with teachers and administrators and bring the best possible programming to schools. Schools interview and select the artist to conduct the residency

REQUIRED COMPONENTS OF ONE OR TWO-YEAR RESIDENCIES

The following required components ensure a successful residency and help schools attain their goals. (Please see Glossary of Key Terms on pages 10-11 for detailed definitions of bolded terms.) Appoint an Administrative Coordinator, On-Site Coordinator and a Teacher Liaison (if applicable) to lead the project. Form a Steering Committee to establish goals for the residency and provide support, assistance and resources for the artist. Enroll at least one faculty member in the Artist/Teacher Institute (aTi) and the Administrative Coordinator in Administrators Grant Orientation at aTi. See page 8 for dates and details about aTi. Steering Committee members, classroom teachers, Residency Artist and AIE Partner hold a Planning Meeting to develop the residency plan and schedule. Host a residency for no less than twenty (20) school days each year. Work collaboratively with the Residency Artist to provide appropriate time, space and materials to conduct the residency. Introduce the Residency Artist and the project to the school and community at a Presentation to the School Board. Arrange at least one Professional Development Workshop that the Residency Artist will lead for all teachers before the residency starts. Identify the Core Students who will meet with the Residency Artist every day of the residency. Identify the Participating Students who will work with the Residency Artist on a less regular basis, but will benefit from workshops, lectures, demonstrations, etc. Ensure that a Teacher is in the Classroom with the Residency Artist at all times to maintain a productive working environment and to enable successful follow-up activities. Arrange at least one Field Trip and/or schedule a Visiting Artist/Company that will enhance the residency. Arrange a Culminating Event or Activity to share the residency with the community. Provide Publicity to the local press regarding the artist and the AIE residency. Develop a plan for and carry out the Documentation/Evaluation of the residency. Prepare a Final Report and Evaluation, which is due within 30 days of completion of the residency. Arrange for the Administrative Coordinator and other team members to attend the End of Year Meeting, held annually in late-May or early-June, to share lessons learned, provide feedback and complete final reporting. Two-year grantees only: Prepare and submit a Plan for the 2nd-Year of the Residency. This plan will be reviewed by members of the AIE Consortium applying the criteria listed on page 12. The plan must be approved prior to the release of second-year grant funds.

GLOSSARY OF KEY AIE TERMS & COMPONENTS

Please consult this section, as well as the AIE Handbook, before responding to the AIE application questions.
ADMINISTRATIVE COORDINATOR (AC) A district-level person, the principal, vice principal or other administrator of the site (depending upon the administrative structure in place). The AC has the necessary authority for scheduling and making all other arrangements necessary for the smooth operation of the AIE Program. ADMINISTRATORS GRANT ORIENTATION A special day during aTi for school administrators and on-site coordinators. It includes an AIE Program overview, a review of contract requirements and preliminary planning with AIE Partners, as well as the opportunity to observe and participate in aTi workshops. AIE PARTNER Schools that receive an AIE grant work with one of the AIE Consortium members who will facilitate the residency and provide direct technical assistance. Management of the AIE residency represents a true collaboration between the school, the AIE Partner and the AIE Residency Artist. ARTIST/TEACHER INSTITUTE (aTi) An important requirement of the AIE Residency Grant is to send at least one teacher to attend New th Jerseys acclaimed summer Artist/Teacher Institute (aTi). Now in its 38 year, aTi is NJs premiere professional development program in the arts. At aTi, teachers of all subject areas participate in hands-on workshops in the visual, performing, literary and digital arts to explore their creativity, learn from a community of peers, and study with master teaching artists in preparation for the residency grant. Teachers can earn up to 60 credit hours for their NJDOE requirement. Schools that receive an AIE residency grant must enroll at least one teacher in aTi immediately upon notification of a grant award. Failure to enroll will result in the rescinding of your grant award. aTi is held at two sites in July and August of 2013: William Paterson University, Wayne, NJ and Stockton College, Galloway, NJ. For confirmed aTi dates, workshops, and to register, visit www.njati.org or contact Jenifer Simon at info@njati.org or 201.567.1766 x102. CORE GROUP The students who will work with the Residency Artist every day that the residency has student workshops. A core group consists of approximately 2530 students per class with a maximum of three classes. CULMINATING EVENT OR ACTIVITY A culminating event for the community (such as a dance/music/theatre performance and/or exhibition of student art) that celebrates students creative efforts during the residency, brings their work to a wider audience, and affirms the importance of the arts in learning. AIE END OF YEAR MEETING AIE Program event in which Teaching Artists, AIE Staff and School Steering Committee members come together annually in late-May or early-June to evaluate their AIE residency programs outcomes, share lessons learned, complete final reporting and participate in peer-to-peer activities. The Administrative Coordinator and the Teaching Artist are expected to attend, but the entire school steering committee is invited. FINAL REPORT & EVALUATION The Final Report and Evaluation is due to NJSCA within 30 days of the completion of the residency. The report packet is forwarded to the On-Site Coordinator and the Administrative Coordinator by the AIE Partner at the start of the residency for completion by the school. The packet includes evaluation responses from students, teachers, administrators, community members and the Residency Artist as 10

well as a budget component, statistic information and publicity samples. ON-SITE COORDINATOR (OSC) The AIE Residency Artists liaison to the site, students and community. The OSC is generally a teacher, department head or vice principal. He or she must work cooperatively with the artist, and continue to stimulate and expand art activities at the site after completion of the residency. NOTE: If the OSC is not a teacher, then a Teacher Liaison must also be identified. PARTICIPATING STUDENTS Students who work with the Residency Artist on a less regular basis than the Core Group. For example, these students might rotate through a designated period during the Residency Artists day or attend related activities such as an assembly or a field trip. PLANNING MEETING An opportunity for the Steering Committee, participating teachers, Residency Artist and the AIE Partner to meet and develop the plan and schedule for the residency prior to its commencement. PRESENTATION TO THE SCHOOL BOARD Schools are responsible for making a presentation to the schools board of education or board of directors during the course of the residency. The AIE Partner and the Residency Artist must be in attendance to introduce the project to the community. It is recommended that the presentation occur towards the end of the residency so that students may attend and share their experiences. PROFESSIONAL DEVELOPMENT WORKSHOP A workshop led by the Residency Artist for all members of the teaching staff that focuses on specific hands-on activities to convey the techniques and processes of the art form. PUBLICITY Schools are responsible for publicizing the residency to the community through print and electronic media. Attachment C of the grant contract provides the appropriate language to use in press releases when defining the program and its managing entities. RESIDENCY ARTIST An AIE Teaching Artist who leads the residency for a minimum of 20 days. The artist helps plan all the residency components, and works with the steering committee to plan a field trip or invite a Visiting Artist. AIE Teaching Artists are interviewed and selected by the Steering Committee from the NJSCA Artists Roster, with the assistance of their AIE Partner. RESIDENCY DAY Based on four 45-minute class periods with additional time for class preparation as needed. STEERING COMMITTEE Composed of members of the faculty and administration, parents, and members of the community. It establishes goals, writes and submits the grant application and then implements the residency. The Residency Artist and/or the AIE Partner become part of the committee at the start of the residency. TEACHER LIAISON (TL) Represents teachers on the Steering Committee when the OSC is not from the site teaching staff. The TL ensures that the teaching staff from the sponsor site has direct input and involvement in the residency project from inception through completion. VISITING ARTIST Guest artist(s) invited by the Residency Artist to present a workshop or demonstration that expands the focus of the residency. The Visiting Artist is present with the Residency Artist to help make connections to the residency discipline. 11

GRANT-FUNDING EVALUATION CRITERIA

HOW ARE THE GRANT APPLICATIONS EVALUATED?

An independent review panel evaluates applications based on the criteria listed below. Please keep these in mind when preparing your application. Evaluation Criteria for One- and Two-Year Residency Grants:
1. Ability of the proposed residency to augment existing arts curricula. 2. Ability of the sponsor to accomplish the residency goals. 3. Adequacy of the matching funds and appropriateness of the budget. 4. Evidence of administrative and staff support and participation. 5. The sponsors attention to the needs of the artist. 6. Applicants long term (3-5 years) commitment to sustaining the benefits of an artist-in-residence program at its site.

For Reapplying Schools and Second Year Plan Approval Only:

7. Ability of the proposed residency to effectively build upon past AIE residencies. 8. Evidence of a commitment to institutionalize the residency benefits through professional development in past and proposed projects. 9. Evidence of successful implementation of previous AIE Residencies.

Papermaking Residency at Westmoreland Elementary School, Fair Lawn

Creative Movement Residency at Ethel Burke Elementary School, Bellmawr

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GRANT APPLICATION TIMELINE

Fall 2012
AIE Guidelines available Form Steering Committee Appoint an On-site Coordinator, Administrative Coordinator, and Teacher Liaison (if applicable)

Winter 2012/2013
Attend Technical Assistance Workshop, additional technical assistance is available via e-mail or phone Write narrative; prepare budget and support materials Submit proposal

Grant Deadline: Friday, March 1, 2013

A complete application packet must include: ONE electronic copy of the complete online application emailed to dbursk@njaie.org Eight (8) typed hard copies One (1) original copy-with original signatures in blue ink Seven (7) additional copies Only complete applications postmarked by this date will be forwarded to the peer panel for review

April 2013
Applications are reviewed by a peer panel of arts educators, teaching artists, and professionals from the field. The panel employs uniform evaluation criteria stressing excellence in all pertinent areas. (See p. 12)

May 2013
Notification of grants by mail. All awards are pending the availability of funds that are confirmed in July Awarded AIE Residency Grant recipients register for aTi

WHAT DOES A RESIDENCY YEAR LOOK LIKE AFTER RECEIVING A GRANT?

Sample Timeline for One- and Two-Year Residencies
Summer 2013
Teacher attends aTi (William Paterson University 7/8/13-7/12/13 or Stockton College 7/28/13-8/1/13) Administrative Coordinator attends Administrators Grant Orientation at aTi (7/11/13 or 8/1/13) AIE Contracts are reviewed Pre-planning of residency with AIE Partner Artist interview dates are identified

Fall 2013
School returns signed AIE Grant contract before residency begins Artist interviews continue and selection finalized Planning Meeting takes place Professional Development Workshop takes place Residency begins

Winter 2013/2014
Residency continues

Winter/Spring 2014
Visiting artist(s) and/or field trip Presentation to the School Board Culminating/Community Event Evaluation and Assessment End-of-Year Meeting held for all Artists-in-Education Residency Grant recipients One-Year Residency: Final Report and new application for 2014 residency grant nd Two-Year Residency: Final Report and residency plan submitted for approval of 2 -year funding

Summer 2014 (for Two-Year Residency Only)

Pending approval of Final Report and residency plan, continue in Year Two following Year One sequence

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FREQUENTLY ASKED QUESTIONS

Q. What does the AIE Residency grant cover? A. The AIE Residency grant covers artist fees, an on-site evaluation, and a partial scholarship for one
faculty member to attend aTi. Residency artists are paid $300 per residency day. (A residency day is based on four 45-minute class periodssee Glossary of Key Terms, pages 10-11 for more details.)

Q. What are the financial responsibilities of the school/district? A. The school/district must provide a 1:1 dollar match at least equal to the total grant request. For example,
schools requesting $6425 must match this amount with at least $6425 in residency-related expenditures and/or cash. School matching funds should adequately support the proposed residency in all aspects, including supplies, equipment, teacher-release time, administrative time, etc. (See budget forms and explanatory details on pages A7-A8.) Matching funds can be made in cash and/or planned expenditures that already exist in the school budget.

Q. How are the grant funds managed? A. Grant and school funds for artist fees are managed by a schools AIE Consortium partner. Q. Who should write the grant application? A. The grant application is written by the Steering Committee, which is composed of teachers,
administrators, parents and members of the community. The committee establishes goals based on the schools needs, chooses an artistic discipline for study and experiential exploration, writes and submits the grant application and then implements the residency.

Q. What types of disciplines are available? A. Residencies are available in the following disciplines: Dance, Music, Theatre, Opera/Music Theatre,
Visual Arts, Design Arts, Crafts, Photography, Media Art, Creative Writing*, Interdisciplinary** and Folk Arts.** Schools interview and select the Teaching Artists to conduct the residency after the grant awards are made. The AIE Partner will help the Steering Committee narrow down choices from the New Jersey State Council on the Arts Artist Roster, a roster of highly-qualified panel selected Teaching Artists who participate in mentorships, professional development and ongoing training. AIE Teaching Artists bring the best possible collaboration and quality programming to schools. *Although Creative Writing is one of the many disciplines supported, only proposals to sponsor long-term writing residencies are covered by this program. Short-term writing residencies (5 days) are coordinated through the New Jersey Writers Project, and administered by Playwrights Theatre of New Jersey (see AIE Handbook, page 48). For information, contact PTNJ at 973-514-1787 x14. **Schools interested in interdisciplinary or folk arts residencies must first consult with AIE staff at 877-NJART-ED or 609-633-1184. Interdisciplinary residencies are not available to first time AIE grantees.

Q. How many students can be served in a residency? A. A core group consists of approximately 2530 students per class with a maximum of 3 classes. They
work with the Residency Artist every day that the residency has student workshops. A residency day is considered to be 3 hours, or 4 consecutive 45 minute periods. Additional students may benefit as described in the Glossary of Key Terms under the heading, Participating Students (pgs. 10-11).

Q. What is the application deadline? A. The AIE School Grant Application postmark deadline is Friday, March 1, 2013. Q. When do I find out if my school received a grant? A. Notification will be mailed in May to the designated contact person on the Applicant Information page.
Grant awards are made pending the availability of funds that are confirmed in July. A letter finalizing the grant award will be mailed at that time. Upon receiving notification of grant approval, the school must register at least one teacher in aTi.

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AIE GRANT APPLICATION INSTRUCTIONS

Please review this brochure and the AIE Residency Handbook carefully before getting started. These applications are available as an online fill-in document at www.njaie.org and www.artscouncil.nj.gov. Handwritten, incomplete, or faxed applications will not be accepted. Binder clips are encouraged. It is not necessary to place the application in a binder or report cover. A checklist to confirm that your application satisfies the submission requirements can be found on the application (page A12). If you need any help with the application, or if you have questions, please contact the AIE Consortium staff at (609) 633-1184 or 1-877-NJ-ART-ED (1-877-652-7833). A complete application packet includes:

Eight (8) typed hard copies: One (1) original copy - with original signatures in blue ink; Seven (7) additional copies Postmarked by Friday, March 1, 2013 to Via Ground Shipping (UPS, FedEx, etc.): Artists-in-Education Consortium c/o The New Jersey State Council on the Arts 225 West State Street 4th Floor Trenton, NJ 08625

Via US Mail: Artists-in-Education Consortium c/o The New Jersey State Council on the Arts PO Box 306 Trenton, NJ 08625

AND 1 electronic copy: Please indicate in the subject line the name of the school Email by Friday, March 1, 2013 to dbursk@njaie.org Extension requests must be received via email to dbursk@njaie.org no less than 2 weeks prior to the deadline. Applicants are advised to mail applications early. Please retain a copy of your application and these guidelines for future reference.

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Artists-in-Education Residency Grant Program School Grant Application 2013-2014 Application Deadline: Friday, March 1, 2013

New Jersey State Council on the Arts

in partnership with Arts Horizons and Young Audiences, Arts for Learning, New Jersey & Eastern Pennsylvania

One-Year AIE Grant Program 20132014

For residencies to take place September 2013June 2014

Two-Year AIE Grant Program 20132015

For residencies to take place September 2013June 2015

Artists-in-Education Residency Grant Program Application 2013-2014 APPLICATION INSTRUCTIONS PLEASE NOTE THE FOLLOWING INSTRUCTIONS:

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The AIE Residency Program Guidelines and Artists-in-Education Residency Handbook are essential companions to this application and should be reviewed carefully before getting started. AIE guidelines, application and the Handbook can be viewed and downloaded online at www.njaie.org or www.artscouncil.nj.gov and in a LARGE PRINT version as well. Handwritten, incomplete, or faxed applications will not be accepted. To fill in the required fields on the following pages, click on any shaded box where information is required. The field will immediately change from gray to black and you can begin typing. To move from one field to another you can use either your cursor or the tab key. You may use additional pages as needed. If you need any help or are in need of special accommodations in filing this application, please contact the AIE Consortium staff at 1-877-NJ-ART-ED (1-877-652-7833) or (609) 633-1184 or by email to dbursk@njaie.org. A complete application packet includes: Eight (8) typed hard copies: One (1) original copy - with original signatures in blue ink; Seven (7) additional copies Postmarked by Friday, March 1, 2013 to: Via US Mail: Artists-in-Education Consortium c/o The New Jersey State Council on the Arts PO Box 306 Trenton, NJ 08625 AND 1 electronic copy: Please indicate in the subject line the name of the school Email by Friday, March 1, 2013 to Danielle Bursk at dbursk@njaie.org Via Ground Shipping (UPS, FedEx, etc.): Artists-in-Education Consortium c/o The New Jersey State Council on the Arts 225 West State Street 4th Floor Trenton, NJ 08625

A checklist to confirm that your application satisfies the submission requirements can be found on page A12. Extension requests must be emailed to dbursk@njaie.org no less than 2 weeks prior to the deadline. Applicants are advised to mail applications early. Please retain a copy of your application and the guidelines for future reference.

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Artists-in-Education Residency Grant Program Application 2013-2014 APPLICANT INFORMATION

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The New Jersey State Council on the Arts AIE Program in partnership with Arts Horizons and Young Audiences New Jersey

PLEASE READ THE AIE RESIDENCY PROGRAM GUIDELINES BEFORE COMPLETING THESE FORMS. Check one: One-Year AIE Residency Grant Yes No Two-Year AIE Residency Grant If yes, list year(s) grants awarded:

Has your school received AIE grants? Proposed participating target grade(s):

Proposed participating number of students:

GRANT REQUEST $

(Take from Budget Page A7)

Superintendent/CEO Federal ID Number

Name of School or School District School Street Address City NJ State Principals Name Zip

County E-Mail (provide one address only)

Principals Telephone

Legislative District:

State

Federal

(This information is available at http://www.njleg.state.nj.us/members/legsearch.asp or www.house.gov/writerep/) Steering Committee/ Residency Support Structure: Refer to AIE Guidelines (p. 10-11) and Handbook (p.8) for definitions.

Contact Person (for information regarding this proposal) Contact Persons Telephone (+ extension if any) On-Site Coordinator (for information regarding the site) On-Site Coordinators Telephone (+ extension, if any)

Title E-Mail (provide one address only) Title E-Mail (provide one address only) Home Telephone Fax Number

Administrative Coordinator (AC) Administrative Coordinators Telephone (+extension, if any) Teacher Liaison (if applicable) Teacher Liaisons Telephone (+ extension, if any) Who initiated this project? Who is writing this grant?
1-877-NJ-ART-ED

Title

E-Mail (provide one address only) Title/Position E-Mail (provide one address only) Title/Position Title/Position
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Artists-in-Education Residency Grant Program Application 2013-2014 APPLICANT INFORMATION (cont.)

Did someone from your Planning Committee attend an AIE Technical Assistance workshop recently? Yes

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No

Teaching Staff (please include grade level, subject area or current title, and specify those that will have a direct role in the residency):

Community Members (please include their affiliations, e.g., parent, businessperson, etc.):

Who will attend the Artist/Teacher Institute? Name E-mail aTi Location Selected: Title/Position Phone William Paterson University 7/8/13-7/12/13 Stockton College 7/28/13- 8/3/13

Who will attend Administrators Grant Orientation? Name E-mail aTi Administrators Grant Orientation Location Selected: William Paterson University on 7/11/13 Stockton College on 8/1/13 Title/Position Phone

Project Summary (briefly describe the residency project using 375 words or less):

APPLICANT STATUS Which category best describes your organizations legal status? Please enter appropriate code number 02 Nonprofit Organization 05 State Government 06 Regional Government 07 County Government 08 Municipal Government 09 None of the Above

APPLICANT INSTITUTION Which category best describes your organization? Please enter appropriate code number 19 School District 21 Elementary School 22 Middle School 23 Secondary School 24 Voc/Technical School 25 School/Other (describe)

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Artists-in-Education Residency Grant Program Application 2013-2014 APPLICANT INFORMATION (cont.)

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DISCIPLINE: Choose the ONE discipline which best describes the desired residency or project, and enter the appropriate code numbers and letter prefix (if applicable) for which you are applying.

(01) Dance A. Ballet B. Ethnic/Jazz C. Modern (02) Music A. Band (does not include jazz or popular) B. Chamber (includes only one musician/part) C. Choral D. New (includes experimental & electronic) E. Ethnic (includes folkinspired) F. Jazz G. Popular H. Solo/Recital I. Orchestral (includes symphonic & chamber orchestral)

(03) Opera/Music Theatre (04) Theatre (05) Visual Arts A. Experimental (includes conceptual installations, new media, new approaches) B. Graphic (includes printmaking, book arts, drawings; does not include graphic design) D. Painting (includes oil, acrylic, watercolor) F. Sculpture

(06) Design Arts (10) Creative Writing A. Prose A. Architecture B. Playwriting B. Fashion C. Poetry C. Graphic/Illustration D. Industrial E. Interior (11) Interdisciplinary* Pertaining to art F. Landscape Architecture forms/art works that G. Urban Design/Planning integrate more than one arts discipline to form a (07) Crafts single work (e.g., A. Clay collaboration between/ B. Fiber among the performing C. Glass and/or visual arts) as D. Leather well as performance art. E. Metal F. Paper G. Plastic (12) Folk Arts* H. Wood I. Mixed Media (08) Photography (09) Media Art A. Film B. Audio (includes radio, sound) C. Video

*Schools interested in applying for these residencies must first consult with AIE staff at either 877-NJ-ARTED or 609-633-1184.

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Artists-in-Education Residency Grant Program Application 2013-2014 CERTIFICATION

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I certify that to the best of my knowledge and belief, the information in this application is true and accurate. I further understand that submission of this application implies prior review and representations therein by my organizations board or appropriate governing body. I also understand and agree that submission to the AIE Program signifies intention of compliance with Title VI of the Civil Rights Act of 1964, Labor Standards under Section 5(1) of the National Foundation on the Arts and Humanities Act of 1965, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1991. In addition, I hereby authorize release of all public documents submitted as part of this application in accordance with state and federal laws regarding public access to information.

Authorizing Official (PRINT OR TYPE)

Signature (please sign in blue ink)

Date (mm/dd/yyyy)

On-Site Coordinator (PRINT OR TYPE)

Signature (please sign in blue ink)

Date (mm/dd/yyyy)

Teacher Liaison, if applicable (PRINT OR TYPE)

Signature (please sign in blue ink)

Date (mm/dd/yyyy)

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Artists-in-Education Residency Grant Program Application 2013-2014 BUDGET

Budget Narrative and Explanation of Budget Line Items provided on page A8. Annual AIE Grant Request: $ Annual Residency Cost: $ (Total Column A) (Total Columns A+B)

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Expenditures

Income Sources and Amounts

A AIE Grant Year One B School Cash Match C AIE Grant Year Two D School Cash Match Year Two $ $ $ $ $ $ $ $ $ $ $

Artist-in-Residence Fee ($300 x days) $ $ $ (Must be 20 days or more per year) Visiting Artist (See pg. A7 for fees) $ $ $ On-Site Evaluator $ 200. $ 200. $ Supplies/Materials $ Equipment $ Field Trips/ Assembly Fees $ Release Time/Substitute Fees $ Documentation/Evaluation/Publicity $ Administrative Cost Artist/Teacher Institute tuition (See guidelines page 8 and application page A8 for fees and $315. $ $315. explanation.) $ Other (Specify) $ $ $ Totals NOTE: Year Two grant request cannot exceed Year One grant request.

For budget-related questions, consult the explanation of line items on next page or call 1-877-NJ-ART-ED.
NOTE: For One- or Two-Year Grants, Column B total must at least match Column A total. For Two-Year Grants only, Column D total must at least match Column C total. Description of Cash Match Sources Cash Sources 1. 2. Amount Cash Sources 3. 4. Amount

Cash Sources: The total AIE grant must be matched dollar for dollar through either direct cash or through actual expenditures and be spread over the various expenditure categories.

In-Kind Sources: Please use space below to list any donated materials or services for the project and their estimated cash
value. While not included in the project cash budget, it is helpful information for the grant review process. (130 word limit)

Estimate In-Kind Sources Total Value $

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Artists-in-Education Residency Grant Program Application 2013-2014 BUDGET

Budget Narrative

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Please provide a brief explanation of your schools cash match, and how you arrived at anticipated expenses for, specifically, supplies/materials, equipment, field trips, release/substitute fees, documentation/publicity, and administrative costs and other (if applicable). (400 word limit)

Explanation of Budget Line Items Annual AIE Grant Request: Enter your total AIE grant request. Expenditures Artist-in-Residence Fee: The required residency artist fee is $300 per 3 hour teaching day. The minimum number of residency days is 20 per year ($300 x 20 days = $6000 minimum for residency artist fees per year). Visiting Artist: Individual visiting artists should receive the same $300 per 3 hour day as residency artists. On-Site Evaluator: Fee that is built into the grant amount for payment to an independent expert to observe and evaluate residency. The AIE Consortium partner manages these funds. Supplies/Materials: Non-permanent items, including paper, paint, etc. to be used in the residency. Make sure the supply allocation supports the proposed residency. Equipment: Permanent items, such as a printing press, camera, video recorder, etc. that are purchased specifically for the residency. Field Trips/ Assembly Fee: Costs for bus transportation, admission fees, etc. Performing groups/company fees may vary. Release Time/Substitute Fees: Costs as needed for planning, attending workshops, field trips, completing final report, etc. by teachers. (Calculated by $Hourly rate X # Hours = $Total Release Time/ Substitute Fees) Documentation/Evaluation/Publicity: Costs of videotaping, printing, postage, etc. Administrative Cost: Estimated costs for time dedicated to the residency by administrative staff such as principals or supervisors. (Calculated by $Hourly rate X # Hours = $Total Administrative cost)

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Artists-in-Education Residency Grant Program Application 2013-2014 BUDGET (cont.)

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Artist/Teacher Institute (aTi): Tuition and fees for a minimum of one teacher to attend. The tuition for aTi is either $450 (for William Paterson University) or $675 (for Stockton College). The AIE grant provides a $315 tuition stipend towards aTi for the first teacher. The school must provide the balance of the registration fee as part of its cash match. Additional teachers should be budgeted at the full tuition rate per person. Grantees are required to send at least one teacher to aTi. See page 8 of the guidelines for more information, dates and fees. Other: Expenses associated with the residency that does not fit into other categories. For example, school reimbursement for teacher travel to attend aTi can also be included in the match. Please describe all expenses listed in this category. Income Sources AIE Grant: Dollar amount requested from the AIE program to help cover artist fees (residency and visiting) plus the built-in on-site evaluator expense and partial aTi scholarship. School Cash Match: Dollars provided by applicant must be AT LEAST equal to the total grant request but can be more - the total of column B should be at least the total of column A. The school match MUST be spread over the various expenditure categories as appropriate to your residency proposal. Matching funds can be made in cash and/or planned expenditures that already exist in the school budget. Description of Cash Match Sources: List the foundations, organizations or individuals and the amount of the cash contribution toward the school match. For example, cash contributions can come from the existing school budget, PTA fundraising committee, a local bank, etc. Cash match resources must be secured funds and not be made with other pending grants. In-Kind Sources: List the individuals, businesses organizations, etc. and the estimated value of the goods and services that will be donated for residency use. Also include the estimated value of all donated goods and services. (An example of donated services: A parent who is a carpenter donates time with construction. An example of donated goods: A local art supply store contributes paint for the residency.)

This section left Intentionally blank

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Artists-in-Education Residency Grant Program Application 2013-2014 ONE/TWO-YEAR RESIDENCY GRANT NARRATIVE

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PLEASE READ THE COMPLETE GUIDELINES, PARTICULARLY THE EVALUATION CRITERIA ON PAGE 12, BEFORE ANSWERING THESE QUESTIONS.
Residencies must be a minimum of 20 days (per school year) in length and be part of the regular school day. A residency day is considered to be 3 hours, or four consecutive 45 minute class periods. Proposals for less than the minimum residency length will not be considered. First-Time and Reapplying Applicants: You must submit at least 2 letters of support with this application. One must come from your schools principal. One-Year Grant First-Time Applicants: Do not name a specific artist in your proposal. You and your AIE Consortium Partner will select an AIE artist through interviews after receiving notice of a grant award. One-Year Grant Reapplying Applicants and Two-Year Grant Applicants: You may name a specific artist in your proposal if you are continuing to work with him/her from a prior AIE residency. Previous and current AIE Grantees must include a Letter from their AIE Partner, as well as from the AIE Artist with whom they worked most recently. Include, too, documentation of past residencies (e.g. newspaper articles, press releases, blogs, student work, photographs, etc). Send no more than 5 pages of supporting materials with your application.. Two-Year Grant Applicants Please describe your plan for the first year and the projected plan for the second-year residency when addressing these questions.

INSTRUCTIONS FOR FILLING OUT FIELDS BELOW: Fields are set with word limits and will end when the limit is reached. As you type, the field will expand to accommodate your entry and push subsequent content down. This will automatically increase the amount of document pages that you will submit and will vary from user to user. Proposed Residency
1. Please describe the proposed residency project and how it will augment existing arts curricula at your school site. Why was this art form selected? (750 word limit)

(Reapplying One- and Two-Year Grant applicants only) Briefly summarize what took place in past residencies. Describe how the proposed residency directly relates to the experience and learning of those residencies. Please elaborate on any proposed changes in focus or artistic disciplines. Will the same or different artists be involved? Reminder: Include a Letter from your AIE Partner and from your most recent previous AIE residency artist, as well as no more than five pages of documentation from past residencies. (500 word limit)

2. Describe the artistic and educational goals/objectives and activities in which you anticipate students, as well as teachers, will be engaged during this residency. How will the proposed residency further your students and facultys understanding and skills in this art form? (500 word limit)

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Artists-in-Education Residency Grant Program Application 2013-2014

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3. Number of Core groups: Number of students in each Core group: (Please refer to Core Group definition in Glossary on page 10 of the Guidelines) Briefly describe the criteria used to select the core group students. How do you envision providing other students in the school the opportunity to participate in the residency? If the focus of the residency is professional development, please identify the teachers involved and briefly describe the criteria for their selection. (500 word limit).

4. (Reapplying One and Two-Year Grant applicants only) Are new classes, grade levels or schools involved? Why or why not? (250 word limit)

5. (Reapplying One- and Two-Year Grant applicants only) Describe how past professional development workshops and proposed projects will help to institutionalize the benefits of a residency. (500 word limit)

6. Does your school/district have an improvement plan or set of adopted goals that includes the arts? If yes, please describe. If you have had past AIE residencies, please describe how they influenced or contributed to the development of these goals. (500 word limit)

7. Briefly describe the current arts curricula at your school. List school staff only, not visiting or residency artists or community volunteers. # Courses # Full-Time Staff # Part-Time Staff Creative Writing: Dance: Media Arts: Music: Theatre: Visual Arts: Other: Site and Community 8. Briefly describe your school and community including their geographic and socio-economic characteristics. (500 word limit) Comments

9. Please name any existing partnerships with community or cultural organizations and describe the activities on which you collaborated. (500 word limit)

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Artists-in-Education Residency Grant Program Application 2013-2014

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Support/Scheduling 10. How do you anticipate scheduling student workshops (current class period, block, or other form of flexible/alternative scheduling)? How do you anticipate scheduling planning meetings with your steering committee, residency artist, and AIE partner? (500 word limit)

11. Please provide a tentative residency schedule for core and participating students and for the teacher PD workshop. Specific dates are unnecessary, but please provide the projected number of times per week, length of sessions and the general time of year for the proposed residency (See Sample Residency Timeline on page 13 of Guidelines). (500 word limit)

Support/Facility 12. Please describe the artists work space in your school, with particular consideration for the specific needs of the artistic disciplines involved. Describe the facilities/equipment available for the artists use. (300 word limit)

Documentation 13. How will you document the residency? Please check all that apply: Notebook Student Artwork Photographs Journals Website/Blog Other (detail below) Video Articles

Curriculum Sample

Lesson Plans

Evaluation 14. How will the Steering Committee use the final report to evaluate and measure the value of this experience for students, educators and the community? How will these findings be used for future arts-in-education programming? (500 word limit)

15. (For Current or Previous AIE Grantees) Current and previous AIE Grantees reapplying for funding must also include a Letter from their AIE Partner as well as from the most recent AIE Artist with whom they worked.

END OF ONE/TWO-YEAR RESIDENCY GRANT APPLICATION

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Artists-in-Education Residency Grant Program Application 2013-2014

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FINAL CHECKLIST
Please use this checklist to indicate the items submitted and ensure that your application packet includes all the required materials. Only complete applications will be considered. School or School District Name: SPONSOR CHECKLIST Applicant Information Certification (Email copy can be without signatures) Budget One/Two-Year Residency Grant Narrative 1 Original 7 Copies 1 Email 1 Original 7 Copies 1 Email 1 Original 7 Copies 1 Email 1 Original 7 Copies 1 Email 1 Original 7 Copies 1 Original 7 Copies 1 Original 7 Copies 1 Original 7 Copies

Required Documents Two (2) Letters of Support (One from the school principal) Documentation from Past Residencies (Reapplying schools ONLY) Letter from AIE Partner (Reapplying schools ONLY) Letter from most recent AIE artist (Reapplying schools ONLY)

Thank you for your application. Please keep an additional copy for your records. Decisions will be announced in May 2013.

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