Configuring Fax Service Options

You might want to configure several attributes of your fax service first, such as security settings and how fax jobs are stored and sent.

To configure fax service options

1. 2.

In All Programs, point to Accessories, point to Communications, point to Fax, and then click Fax Console. In the Fax Console, click Tools, and then click Fax Printer Configuration.

3. Set your preferences:

o o o

To set archiving preferences for sent and received faxes, click the Archive tab. To set notification preferences, click the Tracking tab. To set retry preferences on sent faxes and an automatic cleanup for unsent faxes, click

the Devices tab, and then click Properties.

The Fax (Local) Properties dialog box is shown in Figure 11.4.

Figure 11.4

Fax (Local) Properties dialog box

Entering User Information for Faxing

This is the default information for the fax cover sheet. The User Information tab is shown in Figure 11.5.

Figure 11.5

User Information in the Fax Properties dialog box

To configure fax user information by using the fax configuration wizard

1. 2.

In All Programs, point to Accessories, point to Communications, point to Fax, and then click Fax Console. On the Fax Configuration Wizard properties page, click Next, and then enter your information.

The information you enter on this page creates the default information in the Send Fax wizard, which appears when you send a fax. You can change this information each time you send a fax.

Setting Printing Preferences for Faxes

You can configure the default options for sending fax jobs to a particular fax printer. By configuring fax options, you can control the resolution, orientation, and paper size.

To configure fax job defaults

1. 2. 3.

In Control Panel, double-click the Printers and Faxes icon. Right-click the Fax icon, and then click Printing Preferences. Make your choices on the Fax Printing Preferences properties page.

Sending Faxes

When you prepare a fax to be sent, use the Send Fax wizard to provide the information needed to send your fax. The fax wizard includes a number of optional pages that you can use to configure fax job attributes.

Recipient information

Use this page to enter the phone number or numbers to which you want to send

the fax, including fax numbers in your Microsoft Windows or Microsoft Outlook address book. Specify special dialing rules, such as first dialing 9 for an outside line.

Preparing the cover page recipient.

Use this page if you would like to add a cover page and a note for the

Schedule

Use this page to determine when to send the fax. By scheduling transmissions, you can take

advantage of lower rates during specific times.

Summary page

Use this page to confirm the configuration you have chosen before sending the fax.

Preview Fax button

Use this button to preview your fax before sending.

After you use the Send Fax wizard, Windows XP Professional uses the modem to send your job to the fax numbers you have indicated unless you specified that the job be sent at a later time. If the transmission fails, Windows XP Professional tries to resend the job at regular intervals depending on your preferences.

To configure the number and frequency of retries

1. 2. 3. 4.

In Control Panel, double-click Printers and Faxes. Right-click Fax, click Properties, click the Devices tab, and then select a device. Click the Properties button. On the Send tab, set your Retries preferences.