Printing Office Manual 1st Edition

Mary the Queen College (Pampanga), Inc.
(MQCPI)
FIRSTEDITION Printing Office Manual (POM) I. POLICY STATEMENT

Effective: August 1, 2012 Supersedes: n.a.
Page 1 of 8 pages
This manual establishes the guidelines with respect to production and reproduction of documents and the acquisition of print related services. It outlines the roles, responsibilities and accountabilities for all printing services. The manual applies to all document printing, design and other print-related services including photocopying, laser printing (color and black and white) design or any other related services.
IMPORTANT: This manual is an internal document of MQCPI and as such deemed strictly confidential and private. Unauthorized replication or distribution of this manual regardless of purpose is prohibited and non-compliance shall be dealt with due process.
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Mary the Queen College (Pampanga), Inc. (MQCPI)
FIRST EDITION Printing Office Manual (POM) II. POLICY GUIDELINES

Page 2 of 8 pages
A. Organizational Chart
President
Administrative Group Head
Printing Office Assistant
B. Printing Office Assistant Job Description 1. Job Summary: 1.1 Primary duties include preparation, operation, and maintenance of printing services. 2. Duties and Responsibilities: 2.1 Formulates and implements printing policies, guidelines and procedures. 2.2 Schedules and prints test manuscripts. 2.3 Orders and purchases of printing supplies. 2.4 Prepares reports on inventory and issues necessary memorandum for preventive and corrective measures. 2.5 Performs regular maintenance every month and minor troubleshooting of printing equipment. 2.6 Manages, operates, maintains, supervises and secures the process and activities within the office. 2.7 Ensures security and safety of equipment and documents. 2.8 Processes request for printing from non-teaching personnel, faculty, heads and executives of the college.
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Page 3 of 8 pages
C. General Policy 1. The Printing Office Assistant (POA) is responsible for the management, operation, maintenance, supervision and security in the process and activities within the office. 2. Only the printing office assistant is allowed inside the office. Students and teachers who have no permission from the POA/Administrative Group Head or without official business are prohibited from entering and staying in the office. Violations are subject to appropriate disciplinary sanctions. 3. Office equipment/machines such as copiers, printer, computer, etc. are for official use only, and only the printing office assistant or duly authorized personnel is allowed to operate and use the equipment. 4. Maintenance of printing office equipment should be regularly observed. 5. Security and safety of equipment and documents should be strictly observed. 6. All personnel should accomplish the necessary Printing Request form for any printing request. Refer to Annexes. D. Services 1. General Printing of Documents 1.1 Guidelines for general printing requests 1.1.1 The printing office offers printing services to all personnel of the college. However, only official and approved documents are allowed to be printed. 1.1.2 All requesting personnel are required to accomplish the General Printing Request Form. Refer to Annex A General Printing Request Form. 1.1.3 Documents produced in large numbers (more than 20 pages) are subject for approval from their respective department/group head. Documents with 19 pages or less are to be logged in a record book. 1.1.4 Documents must be in their final form. Editing of documents inside the office is strictly prohibited. 1.1.5 Requesting personnel must submit the document via electronic mail, flash drive or any other external memory devices. 1.1.6 Only the requesting personnel is allowed to claim the requested documents. In case of absence, the representative must secure an authorization letter from the requesting personnel. 1.1.7 In case of reprinting due to erratum or correction of previously printed documents, the reprinted documents will still be charged to the requesting department. 1.1.8 Unclaimed printed documents will still be charged to the requesting department.
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1.1.9

Page 4 of 8 pages
Printing of colored documents such as images, clip art, etc. is subject for approval from the department head.
2. Major Examination Printing 2.1 Guidelines for major examination printing requests 2.1.1 To minimize the possibility of leakage, the printing office is the only authorized office in printing copies and reprinting of examination materials. 2.1.2 The printing assistant will route a Memorandum (Refer to Annex E), Sample Test Paper (with approved format) (Annex F) and distribute the Examination Printing Form (Annex B) to instructors, department heads and coordinators in preparation for the major examinations. Preparation includes requesting of printing materials, checking of printing machines and drafting of test questions for the instructors. 2.1.3 Instructors must submit the draft of the examination manuscript (hard copy with the correct format) and fully accomplished Examination Printing Form (Annex B) to their department heads/coordinators 15 working days before the first day of the scheduled examination period. In case of non-submission of examination manuscript, the instructor must fill-out a Non-submission of manuscript form (Refer Annex C) that can be obtained from the Vice-President for Academic Affairs (VPAA). Submission of Non-submission of manuscript form is 5 working days before the examination date. 2.1.4 Department heads/Coordinators must check the content and format of the examination manuscript. Erratum must be corrected by the instructor and rechecked by the department heads/coordinators. 2.1.5 Collection of examination manuscripts from the department heads/coordinators is 5 working days after the scheduled submission of examination manuscripts. 2.1.6 In case of Re-scheduling of Examination, the instructor must fill-out the Reschedule of Examination Form (Refer to Annex C). 2.1.6.1 If the new schedule is earlier than the original schedule, the instructor must submit his manuscript 15 working days before the new schedule to the department head/coordinator. Afterwards, the department head/coordinator must submit the approved examination manuscript with the Reschedule of Examination Form to the Printing Office five (5) days before the scheduled examinations. 2.1.6.2 If the new schedule is later than the original schedule of examinations, the instructor should still submit the manuscript with the Reschedule of
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Page 5 of 8 pages
Examination Form to their department heads/coordinators, fifteen (15) working days before the first day of the scheduled examination period. 2.1.6.3 No rescheduling of examinations after the scheduled submission of manuscripts to the department heads/coordinators will be allowed unless approved by the Vice President for Academic Affairs. However, printing of said examination manuscripts will be least prioritized. 2.1.7 Failure to submit on the scheduled deadline will be subject to appropriate sanctions. Late submitted manuscripts will be printed unless authorize by the Vice President for Academic Affairs. However, printing of the said examination manuscripts will be least prioritized. In case of the absence of the Vice president for Academic Affairs, the department heads/coordinators will take charge. 2.1.8 Involvement of students, faculty members, outsiders in the preparation of examination manuscripts is strictly PROHIBITED, only authorized personnel is allowed inside the printing office. 2.1.9 Instructors, institute heads/coordinators and the printing office assistant are accountable for the confidentiality and security of the examination manuscripts. 2.1.10 During the preparation of examination manuscript, the instructors will be the only authorized person to define the scope of examination, formulate the questions, type or re-type the manuscript, edit the manuscript. In case of departmentalized examination, only the instructors involved in the subject area are allowed to access any documents or manuscripts concerning major examinations. 2.1.11 Only the respective instructor and/or their institute heads/coordinators and the printing office assistant will be allowed to have access to the examination manuscript. Unauthorized personnel and students are not allowed to access any documents or manuscripts concerning major examinations. 2.1.12 Institute heads/coordinators must monitor and check the preparation of examination manuscript. The institute head/coordinator is the only authorized person to secure the examination manuscript envelope. 2.1.13 The printing office assistant is the only authorized person to gather or receive the examination manuscript envelopes from the institute heads/coordinators which will be collected or submitted five (5) days after the scheduled submission of examination manuscripts. 2.1.14 During the printing of the examination manuscript, only the printing office assistant is allowed to enter the printing office. Only authorized personnel are allowed inside the printing office. Instructors and Institute heads/coordinators are allowed to enter the office only during submission and claiming of printed
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Page 6 of 8 pages
examination manuscripts or for other concerns regarding the examination manuscripts. 2.1.15 When the examination manuscripts are already submitted, the printing office assistant will stamp the examination manuscripts as received. Printed examination manuscripts with no stamp from the PO means the examination manuscripts was not printed inside the PO. 2.2 Leakages 2.2.1 In case of leakage, the Printing Office in coordination with the Office of Student Affairs (OSA) will conduct an investigation. 2.2.2 Once the leakage is confirmed, the following sanction will be taken into consideration: a. Student(s) involved in the leakage will be required to report to the Office of Student Affairs. b. Teacher(s) involved in the incident will be required to report to the Vice President for Academic Affairs. c. Non-teaching employee(s) involved in the incident will be required to report to their respective group heads. 2.3 Sanctions 2.3.1 Instructors violating the guidelines set forth in this manual will be subjected to disciplinary actions. a. Sanctions for teachers who failed to submit examination manuscripts on time: 1st Warning/Memorandum 2nd The teacher will be asked to shoulder the expenses for the printing of the documents. 3rd - The teacher will be asked to shoulder the expenses for the printing of the document and will be asked to report to the Vice President for Academic Affairs.
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REPEALING CLAUSE
Printing Office Manual (POM) Printing Office Manual (POM)

III. REPEALING CLAUSE
FIRST Effective: EDITION Effective: Augustn.a.2012 1, Supersedes: Supersedes: n.a. Page 7 of 8 pages
FIRST EDITION
II. POLICY GUIDELINES IV. EFFECTIVE DATE

V. LEGEND
All policies, guidelines and procedures inconsistent herewith are hereby revoked, modified or amended, as the case may be.
EFFECTIVE DATE This policy shall take effect on August 1, 2012.
LEGEND 1. 2. 3. 4. 5. MQCPI OSA POA PPO VPAA Mary the Queen College (Pampanga), Inc. Office of Student Affairs Printing Office Assistant Printing Office Vice President for Academic Affairs
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Mary the Queen Mary the Queen Printing Office Manual (POM) College Printing Office Manual (POM) College (Pampanga), Inc (Pampanga), Inc. (MQCPI) II. VI. DISTRIBUTION POLICY GUIDELINES (MQCPI)
DISTRIBUTION A. MQCPI 1. Execom 1.1. Office of the President 1.1.1. Human Resources Department 1.1.2. QMS Head (File Copy) 2. Mancom 2.1. Vice President for Academic Affairs 2.1.1. Program Coordinators A.2.1.1.1. Accountancy A.2.1.1.2. Business Administration A.2.1.1.3. Education A.2.1.1.4. Hotel and Restaurant Management A.2.1.1.5. Information Technology/Information Systems A.2.1.1.6. English A.2.1.1.7. Mathematics A.2.1.1.8. Social Sciences A.2.1.1.9. Physical Education & Sports A.2.1.1.10.Science A.2.1.1.11.Research 2.1.2. College Registrar 2.2. Administrative Group Head 2.2.1. General Services Department Head
Effective:August 1, 2012 Effective: August 1, 2012 Supersedes: n.a. Supersedes: n.a.
FIRST EDITION FIRST EDITION Page 8 of 8 pages Page 8 of 8 pages
A.2.2.1.1. Property Management Head A.2.2.1.2. Purchasing Department Head 2.2.2. Marketing Department Head 2.2.3. Health Services Department 2.2.4. Chief Librarian 2.2.5. Printing Press Office 2.2.6. Safety and Security Head 2.3. Integral Formation Group 2.3.1. Guidance and Admissions Office 2.3.2. Theology Head 2.3.3. Office of Student Affairs Head A.2.3.3.1. Prefect of Discipline 2.3.4. Community Development and Outreach Program Head 2.3.5. NSTP Coordinator 2.4. Finance Group Head 2.5. MQC-Career Institute Executive Director B. TQMD Head File
CHECKED BY: APPROVED BY: BY: CHECKED BY: APPROVED

Reynaldo S. David RSD Special Assistant to the President Michael B. Lapid MBL President Susan David-Nunga SDN Chairman of the Board Teresa David-Carlos TDC Vice-President
Mary the Queen College (Pampanga), Inc (MQCPI)
FIRST EDITION Printing Office Manual (POM) PROCEDURES

Page 1 of 6 pages
A. General Document Printing
START
Requesting Personnel: Secure and accomplish the General Request Form from the Printing Office. Refer to Annex A - General Printing Request Form Submit duly approved General Request Form to Printing Office Assistant with soft copy of the document saved in a flash drive or sent via electronic mail.
General Printing Request Form
Printing Office Assistant: Receives and checks if General Printing Request Form is properly accomplished and approved by approving authorities.
NO
Is the General Printing Request Form properly accomplished and approved?
YES
Printing Office Assistant: Files General Printing Request Form and prints the requested document.
Printing Office Assistant: Releases the printed document.
Requesting Personnel: Receives the printed document.
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B. Reproduction of documents
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Requesting Personnel: Secure and accomplish the General Request Form from the Printing Office. Refer to Annex A - General Printing Request Form Submit duly approved General Request Form to Printing Office Assistant and hard copy of the document to be reproduced. If the document is in the soft copy, requesting personnel should accomplish a separate General Printing Request Form and have it approved by designated approving authority.
Printing Office Assistant: Receives and checks if General Printing Request Form is properly accomplished and approved by approving authorities.
Is the General Printing Request Form properly accomplished and approved?
Printing Office Assistant: Files General Printing Request Form and prints the requested document.
END
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Page 3 of 6 pages
C. Reproduction of Test Manuscripts
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Examination Printing Request Form Draft of Examination Manuscript
Requesting Personnel:
Submits the draft of the examination manuscript (hard copy with the correct format) and fully accomplished the Examination Printing Form (Annex B) to their department heads/coordinators two weeks before the major examination.
Department/Coordinator:
Reviews the draft of the manuscript.
Is the manuscript complete in form and relevant to the subject matter?
NO
YES
Department/Coordinator:
Forwards the approved examination manuscript and fully accomplished the Examination Printing Form (Annex B) to the Printing Office.
Printing Office Assistant:
Affixes his signature on the test manuscript once he receives every test manuscript. Once all approved test manuscripts are in, prepares a schedule of printing based on the day and time of examination and prints the test manuscripts based on the schedule.
Schedule of printing
Printed Test Manuscripts
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Page 4 of 6 pages
Instructors:
Personally claims the test manuscripts and blue books (signs the Blue Book Log Sheet Form Refer to Annex G) on or before the scheduled date of examinations.
Printed Test Manuscripts
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Page 5 of 6 pages
D. Non-submission of examination manuscript
START
Instructors
Fills-out a Non-submission of manuscript form (Refer to Annex C) that can be obtained from the Vice-President for Academic Affairs (VPAA). Forwards the fully accomplished and approved Non-submission of manuscript form (Refer to Annex C) to the Printing Office Assistant.
Non-submission of manuscript form
Receives the fully accomplished and approved Non-submission of Manuscript form (Refer to Annex C) and files it.
Non-submission of manuscript form
END
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Page 6 of 6 pages
E. Rescheduling of Examination
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Instructors
Fills-out a Reschedule of Examination Form (Refer to Annex D) that can be obtained from the Vice-President for Academic Affairs (VPAA) before the scheduled submission of examinations. Forwards the fully accomplished and approved Reschedule of Examination Form (Refer to Annex D) to the Printing Office Assistant.
Reschedule of examination form
Receives the fully accomplished and approved Reschedule of Examination Form (Refer to Annex C) and files it.
Reschedule of examination form
END
APPROVED BY: APPROVED BY:

Michael B. Lapid President
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ANNEX A General Printing Request Form
Marythe Queen College (Pampanga), Inc.

GENERAL PRINTING REQUEST FORM
Printing Office Form 1 (PO Form-1) No: ____________ Name/Initial: ____________________ Date: ______________ Dept. /Code: __________ Request: [ ] Printing of Document [ ] Reproduction [ ] Others: ___________________ Particulars No. of Pages No. of Copies Remarks
Total Prepared by: _______________________ Signature over printed name Approved by: _____________________ Department/Institute Head Received by/Date: ________________
MQCPI-ADMIN-PO Form (WHITE) Printed 08/2012



Approved by: MICHAEL B. LAPID
ANNEX B Exam Printing Request Form

EXAMINATION PRINTING REQUEST FORM
Printing Office Form 2 (PO Form-2) No: ________________ Name/Initial: __________________________ Date:________________ Examination for: Prelim Midterm Finals Others: _______________
Subject No. of Pages No. of Copies No. of Blue Book Course/Year& Section of Students Examination Date / Time Room
Total
Prepared by: _______________________ Signature over printed name Approved by: ______________________ Institute Head / Coordinator Received by/Date: _________________________

Printing Office Form 2 (PO Form-2) No: ________________ Name/Initial: __________________________ Date: ________________ Examination for: Prelim Midterm Finals Others: _______________
Total

Total

Total
Approved by: MICHAEL B. LAPID
ANNEX C NonSubmission of Exam Manuscript Form
NONSUBMISSION OF EXAMINATION MANUSCRIPT FORM

Printing Office Form 3 (PO Form -3)
No: ________________
Name/Initial: _______________________________________ Date: ________________ Examination for: Prelim Midterm Finals Others: _____________________________
Subject Course/Year& Section of Students Examination Date / Time
I would like to inform your good office that the undersigned will not be able to submit a copy of my examination manuscript in the subjects listed above due to ____________________________________________________________ _________________________________________________________________________________________________ In view thereof I promise to take charge for the reproduction of the examination and will not collect payment from the students. I will also take full responsibility in ensuring its security. Prepared by: __________ Signature Noted by: _____________________ Institute Head/Coordinator Approved by: ____________ VPAA Received by/Date: ________________

No: ________________

No: ________________
ANNEX D Reschedule of Exam Form

Printing Office Form 4 (PO Form 4)
No: ________________
RESCHEDULE OF EXAM FORM
Name/Initial: _______________________________________ Date: ____________________________ Examination for: Prelim Midterm Finals Others: ________________________________________
Subject Course/Year& Section of Students Scheduled Examination Date / Time New Examination Date / Time
I would like to request your good office to please allow the undersigned to reschedule the examinations of the subjects listed above due to ______________________________________________________________________________________________________________
Prepared by: __________ Signature
Noted by:
Approved by:
Received by/Date:
_____________________ Institute Head/Coordinator
____________ VPAA
________________

Printing Office Form 4 (PO Form 4) Name/Initial: _______________________________________ Date: ____________________________ Examination for: Prelim Midterm Finals Others: ________________________________________

No: ________________
Noted by:
Approved by:
Received by/Date:
____________ VPAA
________________


No: ________________
Noted by:
Approved by:
Received by/Date:
____________ VPAA
________________


No: ________________
Noted by:
Approved by:
Received by/Date:
____________ VPAA
________________
ANNEX E SAMPLE MEMORANDUM REF. NO. FOR FROM DATE RE : : : : : MQCPI-PO-GM-09-2012-001 ALL FACULTY MEMBERS PRINTING OFFICE SEPTEMBER 5, 2012 SUBMISSION OF FINAL EXAMINATION MANUSCRIPTS
This is to inform all faculty members that the deadline for the submission of test manuscripts for the final examinations is on: Class Schedule Monday Class Only Tuesday Class Only Wednesday Class Only Tuesday and Thursday Class Only Monday, Wednesday and Friday Class Only Saturday Class Only Examination Date October 10, 2012 October 11, 2012 October 12, 2012 October 13, 2012 October 14, 2012 October 15, 2012 Submission of Manuscript October 3, 2012 October 4, 2012 October 5, 2012 October 6, 2012 October 7, 2012 October 8, 2012
Please submit the manuscript with attached POF-3 (Printing Office Form 3) to your respective coordinators checking and approval. Failure to comply without written permission for the Vice President for Academic Affairs will be marked late and will be least prioritized. Please see the Printing Office Assistant for more information (located in the 2nd Floor of Main Building, near Room 218B). Your cooperation will be highly appreciated. Thank you and God Bless!
KENNETH A. MENDOZA PRINTING OFFICE ASSISTANT Approved by: Mr. Michael B. Lapid President
Distribution: __ Board of T rustees __ Internal Audit Department __ Office of the President ___ HRD ___ QMS (File Copy) ___ VPAA ___ Institute Heads ___ Accountancy ___ Business. Administration ___ Hospitality Management ___ Computer Studies ___ Professional T eacher Education ___Professional Subjects ___ Arts and Sciences ___ English Department ___ Mathematics Department ___ Social Sciences ___ Physical Education and Sports ___ Science Department ___ Academic Services ___ College Registrar ___OIC Night and Saturday Classes ___ Research Center ___ Administrative Group Head ___ GSD Head ___ Property Management Head ___ Purchasing Head ___ Repairs and Maintenance ___ Marketing Head ___ Health Services Department ___ Chief Librarian ___ Printing Office ___ Safety and Security ___Management Informati ___ Integral Formation Group ___ Guidance and Admissio ___ Institute of T heology a ___ OSA ___ Community Developm ___ NST P ___ Finance Group Head ___ Budget and Collections ___ Accounting Departmen ___ MQCCI Executive Director

PRELIMINARY EXAMINATION IN ENGLISH 3
Business Correspondence
1 Semester, AY 2011-2012
st
Name : __________________________________________ Year, Section and Class Schedule : ____________________ I. Sympathizing would fix quaker objectives. 1. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 2. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 3. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 4. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 5. Sympathizing would fix quaker objectives a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. II. 1. 2. 3. 4. 5. 6. 7. Sympathizing would fix quaker objectives. Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives
Examination Date : ___________________ Juan Dela Cruz
c. Sympathizing would fix quaker objectives. d. Sympathizing would fix quaker objectives
Prepared by:
Approved by:
Received by/Date:
JUAN DELA CRUZ Instructor
ARLAN V. PAYAD English Coordinator
KENNETH O. MENDOZA Printing Office Assistant
ANNEX F EXAMINATION MANUSCRIPT

PRELIMINARY EXAMINATION IN ENGLISH 3
Business Correspondence
1 Semester, AY 2011-2012
st
Comment [Q1]: Bookman Old Style 12 Point Center Alignment Bold Face Comment [Q2]: Arial 11 point Center Alignment All Caps Comment [Q3]: Arial 10 point Center Alignment Bold Face Comment [Q4]: Arial 9 point Center Alignment Comment [Q5]: Arial 11 point Center Alignment Comment [m6]: Arial 10 point Center Alignment Bold Face
Name : __________________________________________ Year, Section and Class Schedule : ____________________ I. Sympathizing would fix quaker objectives. 1. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 2. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 3. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 4. Sympathizing would fix quaker objectives. a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. 5. Sympathizing would fix quaker objectives a. Sympathizing would fix quaker objectives. b. Sympathizing would fix quaker objectives. II. 1. 2. 3. 4. 5. 6. 7. Sympathizing would fix quaker objectives. Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives Sympathizing would fix quaker objectives
Examination Date : ___________________ Juan Dela Cruz
Comment [m7]: Arial 10 point Center Alignment
Prepared by:
Approved by:
Received by/Date:
Comment [m8]: Arial 10 point Center Alignment Comment [m9]: Arial 10 point Center Alignment All Caps Comment [m10]: Arial 10 point Center Alignment
JUAN DELA CRUZ Instructor
ARLAN V. PAYAD English Coordinator
KENNETH O. MENDOZA Printing Office Assistant
APPROVED BY: MICHAEL B. LAPID

PRINTING OFFICE BLUE BOOK LOG SHEET FORM Date Received
A.Y. : _________
Semester: ______
Examination Period: ___________ No. of Blue Books Received Signature
Name/Initial of Instructor
Course Name of Examinations
APPROVED BY: MICHAEL B. LAPID

MQCPI-ADMIN-PPO Form (WHITE) Printed 01/2012

Printing Office Manual 1st Edition

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Mary the Queen College (Pampanga), Inc.

FIRSTEDITION Printing Office Manual (POM) I. POLICY STATEMENT

Mary the Queen College (Pampanga), Inc. (MQCPI)

FIRST EDITION Printing Office Manual (POM) II. POLICY GUIDELINES

Administrative Group Head

Printing Office Assistant

Mary the Queen College (Pampanga), Inc. (MQCPI)

FIRST EDITION Printing Office Manual (POM) II. POLICY GUIDELINES

Mary the Queen College (Pampanga), Inc. (MQCPI)

FIRST EDITION Printing Office Manual (POM) II. POLICY GUIDELINES

Mary the Queen College (Pampanga), Inc. (MQCPI)

FIRST EDITION Printing Office Manual (POM) II. POLICY GUIDELINES

Mary the Queen College (Pampanga), Inc. (MQCPI)

FIRST EDITION Printing Office Manual (POM) II. POLICY GUIDELINES

Mary the Queen College (Pampanga), Inc. (MQCPI)

Printing Office Manual (POM) Printing Office Manual (POM)

II. POLICY GUIDELINES IV. EFFECTIVE DATE

EFFECTIVE DATE This policy shall take effect on August 1, 2012.

Effective:August 1, 2012 Effective: August 1, 2012 Supersedes: n.a. Supersedes: n.a.

FIRST EDITION FIRST EDITION Page 8 of 8 pages Page 8 of 8 pages

CHECKED BY: APPROVED BY: BY: CHECKED BY: APPROVED

Mary the Queen College (Pampanga), Inc (MQCPI)

FIRST EDITION Printing Office Manual (POM) PROCEDURES

A. General Document Printing

General Printing Request Form

General Printing Request Form

Printing Office Assistant: Releases the printed document.

Requesting Personnel: Receives the printed document.

Mary the Queen College (Pampanga), Inc (MQCPI)

FIRST EDITION Printing Office Manual (POM) PROCEDURES

General Printing Request Form

Is the General Printing Request Form properly accomplished and approved?

Mary the Queen College (Pampanga), Inc (MQCPI)

FIRST EDITION Printing Office Manual (POM) PROCEDURES

C. Reproduction of Test Manuscripts

Examination Printing Request Form Draft of Examination Manuscript

Reviews the draft of the manuscript.

Is the manuscript complete in form and relevant to the subject matter?

Examination Printing Request Form Draft of Examination Manuscript

Printing Office Assistant:

Printed Test Manuscripts

Mary the Queen College (Pampanga), Inc (MQCPI)

FIRST EDITION Printing Office Manual (POM) PROCEDURES

Printed Test Manuscripts

Mary the Queen College (Pampanga), Inc (MQCPI)

FIRST EDITION Printing Office Manual (POM) PROCEDURES

D. Non-submission of examination manuscript

Non-submission of manuscript form

Printing Office Assistant

Non-submission of manuscript form

Mary the Queen College (Pampanga), Inc (MQCPI)

FIRST EDITION Printing Office Manual (POM) PROCEDURES

Reschedule of examination form

Printing Office Assistant

Reschedule of examination form

APPROVED BY: APPROVED BY:

ANNEX A General Printing Request Form

Marythe Queen College (Pampanga), Inc.

Marythe Queen College (Pampanga), Inc.

GENERAL PRINTING REQUEST FORM

Marythe Queen College (Pampanga), Inc.

GENERAL PRINTING REQUEST FORM

Marythe Queen College (Pampanga), Inc.