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Frequently Asked Questions

This page offers introductory answers to frequently asked questions about the PhilGEPS. Should you have any further questions, please email us at agency@procurementservice.org (for agencies) or supplier@procurementservice.org (for suppliers) or call us at (02)5849619.

The PhilGEPS or the Philippine Government Electronic Procurement System is the single and centralized electronic portal is the second release of the EPS service which has been in use since December, 2000. All procurement for Works or Infrastructure Projects and Consulting Services must be posted with the system as mandated under Repu

Questions:
1. Who should register with the PhilGEPS? 2. What is the PhilGEPS website address or URL? 3. Who may register with the system? 4. Can foreign suppliers register with the PhilGEPS? 5. Are suppliers mandated to register with the PhilGEPS? 6. How to register? 7. What if a supplier has no valid e-mail address. Will the system accept his registration? 8. Are there fees required for registration? 9. What are the system requirements to access the system?

10. How do we know if our registration is accepted by the PhilGEPS? 11. Our organization (agency/company) has no internet connection. Does this mean we are exempted from using the Ph 12. Are all government agencies required to use the PhilGEPS? 13. When shall government agencies use the PhilGEPS? 14. Do we have to post all of our agencys procurement needs irrespective of amount? 15. What will happen if an agency fails to post its procurement notice in the PhilGEPS? 16. Are there seminars conducted for users of the system? 17. Can suppliers or prospective bidders submit their bids or proposals online? 18. Is a User ID and Password required when using the PhilGEPS? 19. What advantage/s and/or benefits will an organization derive once registered with the PhilGEPS? 20. Once a supplier is registered with the PhilGEPS, is he qualified to participate in any government agencies bid?

21. What if the supplier is a sole distributor of a product or item, is bidding required? Is she/he still required to register? 22. Can a user access PhilGEPS during weekends or holidays? 23. What is the Electronic Catalogue? 24. Can a Buyer order supplies from the Electronic Catalogue? 25. Are the items available from the Procurement Service VAT inclusive? 26. Who are allowed to buy goods from the Procurement Service? 27. Are government agencies mandated to buy all their office supplies from the Procurement Service? 28. The system is using pop-up windows in most of its modules. How are we going to disable the pop-up blocker

29. What do you mean by Closing Date/Time? 30. What are the formats of electronic documents allowed as attachment in a bid notice, bid supplement or award notice 31. The Award Notice Facility requires the inputting of the Contract #. In case there is no contract, what are we going t

32. What will a User do if he/she forgets his/her password? 33. Can a user use the same user ID and password that he/she has been using in the Pilot system to login to the new Ph 34. What does a Push Pin and a Paper Clip beside a bid notice represent? 35. Is attachment of associated components mandatory? 36. What is the difference between a Bidders List and a Document Request List? 37. How to secure a PhilGEPS Certificate of Registration?

Answers:

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