Escolar Documentos
Profissional Documentos
Cultura Documentos
FROM
FOR
Confidentiality
The contents of this Document are provided to M/s. TH Food Chain JSC in confidence, solely for the purpose of implementation of Microsoft Dynamics NAV by Godrej Infotech Limited. The contents herein are the intellectual property of Godrej Infotech Limited. Any Non-Godrej products mentioned in this document are the intellectual property of the respective vendors. Distribution of this document outside of the intended audience, or, reproduction of its contents by any means requires prior consent from Godrej Infotech Ltd.
Enquiries For enquiries regarding this document please contact: Mehul Shah Godrej Infotech Limited Plant 10, Pirojshanagar Vikhroli (West), Mumbai 400079 India Telephone Fax Email : +91-22-67964089 : +91-22-25181728 : mehuls@godrej.com
Confidential
Page 2 of 23
Version History
Version Date Prepared By th 1.0 27 Dec 2010 Prabhakar Gurav Reason for Change Initial release version.
Confidential
Page 3 of 23
TABLE OF CONTENTS
1 NAVIGATIONAL FEATURES..............................................................................................................5
General.......................................................................................................................5
1.1.1 About Microsoft Dynamics NAV................................................................................5 1.1.2 Graphically-Based....................................................................................................5 1.1.3 A Standard System...................................................................................................5 1.1.4 The Application Area Components "Granules"......................................................5
Confidential
Page 4 of 23
1 Navigational Features
This chapter contains an overview of the Microsoft Dynamics NAV general navigational functionality. Specifically, you will learn about:
1.1 General
1.1.1 About Microsoft Dynamics NAV
Microsoft Dynamics NAV is a graphically based standard system for enterprise business solution. This is described in more detail below:
1.1.2 Graphically-Based
To put it briefly, in a program that is graphically-based, all work on the screen is done in windows, many windows can be open at the same time, and you can (but do not have to) use a mouse to choose, select and execute various functions when working. Graphical programs are designed to make it easier for you to find what you are looking for. Microsoft Dynamics NAV contains a number of buttons that you can choose to execute various functions. Looking for a button on the screen is the same process as looking for something on your desk. For example, the tool used to cut something on the screen looks like a pair of scissors, so you do not need to learn a special language or structure in order to find it. The new graphical programs resemble the real world more than the older programs did. Another advantage of graphically based systems is that it is easy to transfer data from one program to another, because graphically based systems are standardized and they all have the same tools for this purpose. You may have heard of these tools before.
Confidential
Page 5 of 23
Dynamics NAV Concept Training Manual 1.1.5 Getting around in Microsoft Dynamics NAV (GUI) 1.1.5.1 Graphical User Interface
The graphical user interface (GUI) enables you to communicate with the program. The graphical user interface is intuitive and consistent. It is therefore easy for you to recognize features and find what you are looking for in Microsoft Dynamics NAV. For example, the field names indicate what information should be put in the respective field. As you would expect, you enter the customers LST number in the Partys LST No. Field. Another example is the tab names. In the customer card window you find the General tab, which contains general information about the customer, such as the address. The Communication tab contains information such as the customers phone and fax number. The graphical user interface also is comfortable for you to look at and use. Visual design and color selection are key factors. Microsoft Dynamics NAV uses gray shades and a simple design with the fewest possible elements on the screen at any given time.
Confidential
Page 6 of 23
Microsoft Dynamics NAV is designed with bars and buttons to make the entry of data easier and faster. For example, the Toolbar and Status bar in the application window consist of buttons and information that are significant when using the program. The Title Bar displays the name of the company you are working with.
The Menu Bar contains menus that let you select commands for Microsoft Dynamics NAV. The commands consist of editing functions, filters, help and maintenance options. These options can be accessed either by keystrokes or the mouse.
The Toolbar gives quick access to the most frequently used Menu Bar functions, as well as two other functions: the Main Menu and List. The Toolbar can be modified or hidden by using the View, Toolbar menu. There are two specific button groups that are unique to Microsoft Dynamics NAV:
The Field Filter, Table Filter, FlowFilter and Show All buttons comprise the Filter button group. You can use field and table filters to have a window display only certain accounts, customers, entries or other records. On the other hand, the FlowFilter button is used to limit the contents of fields that display amounts or quantities. The Show All button allows you a fast way to reorganize a window that may have a number of filters applied. You use the Show All button to remove filters so that all records in a window are visible.
The browse button group in Microsoft Dynamics NAV consists of Sort, First, Previous, Next, Last, List and the main menu buttons. The Sort button lets you choose among the various sorting keys that have been defined for the table you are currently viewing. The First, Previous, Next and Last toolbar buttons allow you to quickly browse through records such as cards or lines. The First button allows you to move to the first record. The Previous button allows you to move to the previous record. The Next button allows you to move to the next record. The Last button allows you to move to the last record. Another button belonging to the browse group is the List button. It displays a list of all records in the table that you are currently viewing. We will come back to the List button in the Uniform Data Structure unit. The Main Menu button displays the main menu right away. The Status Bar shows the complete name and contents of the active field, the work date, user ID, active filters and insert (INS)/overwrite (OVR) mode.
Confidential
Page 7 of 23
Confidential
Page 8 of 23
The window contains a list of existing companies in the database. If another company is not already open, you can also get to this window by clicking the Main Menu button (on the toolbar). If a company is open, this button will display the Main Menu for the open company. If you cannot open a company it is because a database must be selected (and a company may also need to be set up). If you work with a multi-user installation in a network, a connection to the server that contains the database must first be established. Under these circumstances the system manager will probably take care
Confidential
Page 9 of 23
Enter the companys name and click OK. You can start using a company as soon as you have created it. A completely new company is empty (aside from data on source codes and some standard text codes that are set up automatically). Before it can be used, you must fill in all the basic tables with information.
*0
Editing Fields You can edit a field several ways. At any point before committing the change, pressing Esc will return the original value. *1 If the value of the field is highlighted, you can simply begin typing and you will type over the existing information.
*2
*3
If the value of the field is highlighted, press F2 and the cursor will be inserted at the beginning of the field. Press F2 twice to move the cursor to the end of the field. Use the mouse to place the cursor at any location in the field.
Click the General tab and move the cursor to the Name field.
Confidential
Page 10 of 23
Dynamics NAV Concept Training Manual 1.1.5.8 Entering Dates and Times
There are many ways to enter a date in Microsoft Dynamics NAV. Entering digits and letters are translated in the following ways: *4 *5 *6 TWO DIGITS: specifies the day and automatically adds the month and workdate year. FOUR DIGITS: specifies the day plus month and automatically adds the workdate year. DAY, MONTH AND LAST TWO DIGITS OF A YEAR: specifies the entire six-digit date
*7 DAY AND WEEK NO.: specifies the day in a specific week of the year and automatically adds the year. For example Mon252 will give the date of Monday in week 25 of the year 2002.
*8 *9
*10
T: specifies todays date or the computer system date. W: specifies the predefined work date. C AND SIX-DIGIT DATE: specifies closing date to indicate that an entry is a closing entry.
When entering times, each time unit must contain two digits (for example, 6 o'clock is written 06), and you do not need to write minutes, seconds or AM/PM. You can insert any separator sign you like between the units, but it is not necessary. Datetime fields You can also enter a date and time in a single field in some windows in the program. In these fields you should enter the date and time separated by a space. If you only enter a date, the program will automatically add the time that represents midnight at the beginning of that date (12:00:00 AM). Some examples of how you enter information in the fields can be seen below:
Entry
121302 123456 1-12-02 10 1.12.02 5 1.12.02 M T W
Interpretation
12-13-02 12:34:56 01-12-02 10:00:00 01-12-02 5:00:00 01-12-02 0:00:00 Monday of the current week - midnight Tuesday of the current week - midnight Wednesday of the current week midnight
Th
Thursday midnight
of
the
current
week
F S Su
Friday of the current week midnight Saturday of the current week - midnight Sunday of the current week - midnight
Confidential
Page 11 of 23
1.1.5.10
When you enter criteria, you can use all the numbers and letters that you can normally use in the field. In addition, you can use some special symbols or mathematical expressions. Here are the available formats:
Meaning
Equal to
Sample Expression
377 BLUE
Records Displayed
Number Those with the BLUE code, 377 for
example, the BLUE warehouse code Interval 1100..2100 ..2500 ..12 P8.. 31 00 Numbers Up to 1100 and through including 2100 2500
Either/or And
1200|1300 <2000&>1000
Those with number 1200 or 1300 Numbers that are less than 2000 and greater than 1000. The "&" sign cannot be used by itself with numbers because no record can have two numbers.
All numbers except 0 Numbers greater than 1200 Numbers greater than or equal to 1200
Confidential
Page 12 of 23
Sample Expression
<1200 <=1200
Records Displayed
Numbers less than 1200 Numbers less than or equal to 1200
equal to An indefinite of *Co* *Co Co* Texts Texts that that contain end with "Co" "Co"
unknown
Hans?n
character Calculate before rest 30|(>=10&<=20) Those with number 30 or with a number from 10 through 20 (the result of the calculation within the parentheses) Ignore (either uppercase lowercase allowed) or case @location Texts such as LOCATION, location or Location
Confidential
Page 13 of 23
The sorting function in Microsoft Dynamics NAV makes it easy for you to get a quick overview of your data. For example, if you have a large number of customer ledger entries, you can choose to see them sorted by: *11 *12 Entry number only. Customer number first and then by date for each customer number.
*13 Document type; then under each document type by document number; then under each document number, by customer number. Each sorting option (or combination of sorting options) is called a key. You can see all the keys for a given table by choosing View; Sort when the cursor is in a window that displays the table. You can use this function either by choosing View, Sort from the menu bar or by clicking the Sort button on the toolbar. You can also activate the function by clicking Sort on reports.
1.1.5.12
The ESC IS a useful shortcut key when entering data or modifying a field. For example, if you discover that you are entering the wrong data in a field, you can press ESC to undo the entire entry for as long as the cursor is in the field. Moving from one window field to another means that the information entered into the field is saved in the application as soon as you exit the field. There is no need to press ENTER in order to confirm input. Information entered is automatically saved to the database upon exiting a window. A quick way to exit a window is by pressing Esc.
1.1.5.13
Button Characteristics
There are many
Command buttons and menu buttons are used in windows to open other windows. situations in which you may want to be able to open a window from another window.
A command button performs an action when it is clicked. An example of this is the Print button.
A menu button can be clicked just like a command button, but it does not perform an action. When you click it, a menu opens containing a number of menu items from which you can choose. In addition to these buttons, Microsoft Dynamics NAV contains a number of AssistButtons. You will learn about these in the AssistButtons unit.
1.1.5.14
Function Keys
Keyboard shortcuts have been created for commonly used functions in application windows and for main menu items. These shortcuts are assigned to the function keys or F Keys. An overview of these F Key shortcuts is shown below:
F KEY F1 F2 F3
Help Edit Insert New
CTRL F KEY
Toggle Mark Designer
SHIFT F KEY
What is AssistEdit
Confidential
Page 14 of 23
Click List on the Toolbar. Press F5. In the Customer Card window, click Customer, List.
Confidential
Page 15 of 23
1 2
We will now try this, click List on the Toolbar or press F5. Close the window by clicking the Close button, Cancel or pressing Esc.
Also, from anywhere in the Customer Card window, you can obtain the Customer's ledger entries. The ledger contains a listing of all of the customer's transactions and this list of entries is used to display calculated balances. This can also be done anywhere in a Vendor Card window for vendor ledger entries, and so on. You can choose between two ways to display ledger entries:
*17 *18
Note:
In the Customer Card window, click Customer, Ledger Entries. Press CTRL +F5.
Uniform data structure means spending less time learning the system. If you know one area of the system, then you will automatically know the basic features of all areas. For example, Customer Card and Vendor Card windows work and look the same, but the fields will vary slightly. On any card in the system, F5 will always display a list of the master item and CTRL+F5 will always display the ledger.
1.1.7 AssistButtons
One of the most powerful features in the system is the ability to find or edit "behind the scenes" information with the AssistButtons. AssistButtons provide easy lookup, drill-down, dropdown and editing assistance features. A field may have one of these symbols to indicate that there is information of some type behind it.
Confidential
Page 16 of 23
On the General tab, click the Lookup symbol or press F6 in the Salesperson Code field.
You can see that behind the Salesperson field in the Customer Card window there is a table, which contains all of the salespeople and purchasers that are available. This is considered a table relation because the field "relates" to information in a different table. Also there is a validity check being performed to ensure that the value being entered is valid. Normally, data entry is allowed.
2
Click the close window button, press Cancel or press ESC to close the current window.
Drill-downs If the symbol is a Drill-down, then the field is a FlowField field that is being calculated to create a balance. The downward arrow represents the Drill-down symbol.
1
On the General tab, click in the Balance field and then click the Drill-down symbol or press F6.
When you press F6 or click the symbol, a list of the details that make up the calculated balance is displayed. The data is used for information purposes only. Note that the field is gray and cannot accept entries or changes.
2
Click the close window button or press ESC to close the current window.
Dropdowns A different symbol called Dropdown may be available as well. This indicates a fixed list of the available options for the field. One of the options must be selected. The Downward arrow represents the dropdown symbol.
1 2
On the Payments tab, click the Dropdown symbol or press F6 in the Application Method field. Press Esc to close the list.
The F6 works the same for all three of these functions; however, the symbols are different and will help you identify the type of field you are working with and the type of information you will find behind it. AssistEdits The AssistEdit symbol can be present in any field on its own or combined with a lookup. The AssistEdit function is very similar to the Lookup function since the user usually will select data from an underlying table. In most cases, the Lookup function will display the exact data you selected from the related table. The AssistEdit function will display data based on what you selected from the related table, but it may involve further background processing to determine what to display in this field.
Confidential
Page 17 of 23
Click F3 to create a new customer. On the General tab, click the AssistEdit symbol or press SHIFT-F2 in the No. field. The Code field with the value CUST in the No. Series window will be highlighted. Close the window. The contents of the No. field will now be the filled with C000xx. This is not CUST as you selected. However, the number was determined using the CUST code.
2 3
1.1.8 Navigate
Often, a long list may appear on your screen and you may want to find specific information right away. One way to find information is to use the Navigate feature. The Navigate feature allows the user to see the details of a posted entry. For example, you can use this feature to see the number of entries that were created by posting a document. You can use the Navigate feature to scan across all tables in the database to find document entries, which match the search criteria entered. You can access the Navigate window in two ways:
*19
*20 From all Ledger Entry windows and windows containing posted documents (shipments, invoices, and so on). We will try this now.
1
Confidential
Page 18 of 23
You will notice that there are three tabs. The General tab enables you to search for documents created by the program such as, invoices, posted entries. The External tab enables you to search for documents that have been created by your vendors. For example: searching for an invoice using the vendors invoice number. We will use the search criteria contained in the General Tab. The two search fields in this tab are Document No. and Posting Date. By completing these fields you can use Navigate to find all entries posted within the same date and document number. Lets carry out a search for all the documents posted on 25/01/10.
2
Type 25/01/10 in the Posting Date field and then click Find.
The program has searched the database and now displays all the documents that were posted on the date. You will remember that the Microsoft Dynamics NAV database consists of a number of tables. The data in these tables are shown in windows by the program. Navigate shows you how many documents were posted by table name. But, that is not all. Navigate can show you even more information.
3
Select the row for the posted purchase invoices and then click Show.
Confidential
Page 19 of 23
Confidential
Page 20 of 23
2 LS Retail
2.1.1.1 The Login Window of POS
To make the login into POS screen, goto LS Retail POS. select POS Client. Press on Logon button to logon.
Confidential
Page 21 of 23
Confidential
Page 22 of 23
Dynamics NAV Concept Training Manual The signatures below indicate approval of the Enterprise Design Document. This Manual has been made for the implementation of Microsoft Dynamics NAV 2009 & LS Retail as per scope at TH Food Chain JSC.
Approvers
TH FC JSC Executive Project Sponsor Signed Date TH FC JSC Project Manager Signed Date GITL Project Co-ordinator Signed Date Member Steering Committee Signed Date Member Steering Committee Signed Date Member Steering Committee Signed Date Member Steering Committee Signed Date
Mohit Mohan
Rajan Jha
Mehul Shah
Amit Sobti
Confidential
Page 23 of 23