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IT Performance Diagnostic
Detailed competency map of the Information Technology organization Targeted diagnostic exercise for evaluating current approaches against leading practices Structured competency-to-practice map enabling quick identication of most relevant best practices
Strategy and Planning We chart ITs strategic direction based on the businesss articulated strategies.
Enterprise Architecture We maintain an architecture blueprint that clearly links technology choices to business capabilities.
Performance (Circle below):
Business Case Discipline We employ a standard business case template for all IT investments that captures project life-cycle costs, benets, and risks.
Performance (Circle below):
Portfolio Management We help the business prioritize projects using a dened set of objective, weighted criteria.
Value Demonstration We track metrics that demonstrate ITs contribution to the achievement of desired business outcomes.
Performance (Circle below):
Performance Reporting We provide regular reports tailored by channel and content for specic business and IT audiences.
Performance (Circle below):
Risk Management We have created a principled framework for assessing relative risk and sequence risk mitigation investments accordingly.
Performance (Circle below):
Security Policies and Standards We have dened and communicated a set of enterprise information security policies and standards
Performance (Circle below):
Disaster Recovery and Business Continuity Planning We develop and regularly test enterprise plans to ensure continuous support of core business processes.
Performance (Circle below):
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Availability Management
We ensure the availability of systems based on SLAs that consider business criticality.
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Process Digitization
We employ a standard methodology to identify opportunities for business process automation and enhancement.
I. IT Governance
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Please select the value (1 to 5) that best describes your IT organization using the two grading scales provided. The top scale measures performance in each competency and the bottom scale measures the importance of each competency.
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Cost Transparency
Competency
Security Policies and Standards We have dened and communicated a set of enterprise information security policies and standards
Performance (Circle below):
We use unit-level visibility into infrastructure cost drivers to provide internal customers with the ability to effectively manage their demand.
Performance (Circle below):
Performance Importance
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Technology Innovation
Grading Scale
Performance 5 = We are excellent at this 4 = We are good at this 3 = We are average at this 2 = We are poor at this 1 = We are terrible at this Importance 5 = Critical 4 = High Priority 3 = Moderate Priority 2 = Low Priority 1 = Not a Priority
We proactively scan for and exploit opportunities to deploy new technologies in support of the business.
Performance (Circle below):
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Requirements Denition
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Prototype Labs
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We create alternative scenarios of cost vs. functionality for proposed IT projects to help business sponsors make informed scoping choices.
Performance (Circle below):
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IT-Enabled Collaboration We have created a toolkit and a set of communities that allow distributed staff to effectively share information and collaborate.
Performance (Circle below):
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Data and Knowledge Management We provide the business with accurate, timely, required information.
Performance (Circle below):
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Performance Management We closely link compensation of senior IT staff to desired outcomes such as simplication or cost reduction.
Performance (Circle below):
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Leadership Development We provide high potential IT staff with customized training and development plans, including formal training, rotations, and project-based work.
Performance (Circle below):
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IT Staff Development We provide IT staff with transparency into role-specic competency requirements and opportunities for technical and business skills development.
Performance (Circle below):
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Vendor Segmentation We segment vendors based on strategic value and allocate management resources accordingly.
Performance (Circle below):
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Vendor Performance
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Oversight We utilize a metrics-based scorecard to select and evaluate vendors based on standard performance criteria.
Performance (Circle below):
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Application Design
We manage projects using a standard methodology to meet budget, scope, and schedule.
Performance (Circle below):
We reuse application components and services to build new functionality and integrate existing systems.
Performance (Circle below):
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Community Seeding
Value-Based Maintenance
Web-Based Resource Centers Structured gateway to the CIO Executive Board research resources
urity ive Board ormation Sec g CIO Execut Trends in InfContinuity Plannin gement ndor Mana and Business Strategic Ve cing ur Scorecards and Outso IT Balanced
A Work in Progress
Our Competency Diagnostic is based on the leading practice research that the CIO Executive Board has conducted to date. As we increase both the depth and breadth of our coverage of IT strategy and planning practices, we will continue to update the diagnostic with future releases. As always, CIO Executive Board staff remain ready to provide customized research to supplement the existing research database available to you on our Web site at www.cioexecutiveboard.com. Should you be interested in commissioning any customized work, please contact your account director or visit our Web site. Customized research is included in your membership and, like all other elements of CIO Executive Board membership, carries no additional charge.
Upon entering all 25 attribute scores, you can focus the organizations attention on the areas of highest importance but lowest current performance.
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Importance of Objective
3. Identify Leading Practices for Adoption For each attribute you have prioritized for focus, identify best practice examples from the CIO Executive Boards archives. The diagnostic itself points to a number of best practices; the CIO Executive Boards Web site provides many more and can be searched by each of the 25 attributes to assist you in identifying pertinent research to support your efforts.
Note to Members
CIO Executive Board staff are at your service to help translate these best practices for your adoptionincluding discussing practice details, providing supplemental research, or networking you with other CIO Executive Board members who have worked through similar challenges. There is no additional cost to you for any of these services.
Portfolio Management We help the business prioritize projects using a dened set of objective, weighted criteria.
Performance (Circle below):
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IT Security
IT Controller and HR
Realize measurable Realize measurable business benets business benets (revenue generation (revenue generation or cost savings) or cost savings)
Business Opportunity 25%
Project Ofce
the CIO Execuutive Board has identied and proled case studies
Structure Six FTEs with six to ten years of experience at Schlumberger Diverse functional and BU background
Optimize the use of Optimize the use of existing IT assets existing IT assets and and reducecosts reduce IT IT costs
Innovation 25%
Infrastructure 40%
Mandatory 10%
Initial project inventory includes 250 projects, or 50 percent of ongoing IT work Based on interviews with 125 project managers and sponsors
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Communication
that provide detailed descriptions of leading management practices in this area of IT strategy
BENEFITS Revenue from New Customers Revenue from Existing Customers Revenue from Additional Asset Use Cost Reductions Additional Flexibility Total Bene ts COSTS Evaluation Hardware Software Development Deployment Management Support Communication Downtime Subtotal Costs Grand Total Costs Total Benets Total Costs = Value Added 1 32.9 93.2 = 39.7 Start-Up 2.0 15.0 12.0 30.0 10.0 N/A N/A N/A N/A 69.0 35.4 20.5 2.0 50.0 25.0 132.9 Operational N/A 5.0 6.0 8.0 N/A
Deployment Hardware Maintain Upgrade Software Maintain Upgrade Support
Development
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Technological Risk Newness of technology to company and world Scalability Data security and privacy Disaster recovery capabilities Business Risk
Business impact of system downtime Business impact of lost or improperly released data Organizational Risk Project process repeatability Organizational diversity of project team
Project Scope
7 4 1 0 8 5 2 . 9 6 3 x + =
Size and complexity of project Measurability of success Ability to accommodate scope reduction without loss of critical functionality Project Dependencies Dependence on other projects Dependence on externally developed technologies
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Availability Management
Strategy and Planning We chart ITs strategic direction based on the businesss articulated strategies.
Enterprise Architecture We maintain an architecture blueprint that clearly links technology choices to business capabilities.
Performance (Circle below): Performance (Circle below): Performance (Circle below): Performance (Circle below): Performance (Circle below): Performance (Circle below): Performance (Circle below):
Business Case Discipline We employ a standard business case template for all IT investments that captures project life-cycle costs, benets, and risks.
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Importance (Circle below): Importance (Circle below): Importance (Circle below): Importance (Circle below): Importance (Circle below): Importance (Circle below):
Portfolio Management We help the business prioritize projects using a dened set of objective, weighted criteria.
Value Demonstration We track metrics that demonstrate ITs contribution to the achievement of desired business outcomes.
Performance Reporting We provide regular reports tailored by channel and content for specic business and IT audiences.
Risk Management We have created a principled framework for assessing relative risk and sequence risk mitigation investments accordingly.
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Enterprise Risk Assessment Employee Awareness Campaign
Security Policies and Standards We have dened and communicated a set of enterprise information security policies and standards
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Disaster Recovery and Business Continuity Planning We develop and regularly test enterprise plans to ensure continuous support of core business processes.
We ensure the availability of systems based on SLAs that consider business criticality.
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Project ROI Contracts Enterprise-Level Portfolio Prioritization Executive Satisfaction Survey Balanced Scorecard Life-Cycle Management
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Enterprise-Level Business Continuity Planning
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Importance (Circle below):
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User-Centric Operational Indicators
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Process Digitization
I. IT Governance
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Importance (Circle below):
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End-to-End Asset Management
We employ a standard methodology to identify opportunities for business process automation and enhancement.
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Cost Transparency
Competency
Performance (Circle below):
Security Policies and Standards We have dened and communicated a set of enterprise information security policies and standards
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Importance (Circle below):
We use unit-level visibility into infrastructure cost drivers to provide internal customers with the ability to effectively manage their demand.
Performance (Circle below):
Performance Importance
1
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Importance (Circle below):
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User-Friendly Infrastructure Product Catalog
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Technology Innovation
Scoring Scale
We proactively scan for and exploit opportunities to deploy new technologies in support of the business.
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Requirements Denition
Performance 5 = We are excellent at this 4 = We are good at this 3 = We are average at this 2 = We are poor at this 1 = We are terrible at this
Importance 5 = Critical 4 = High Priority 3 = Moderate Priority 2 = Low Priority 1 = Not a Priority
We create alternative scenarios of cost vs. functionality for proposed IT projects to help business sponsors make informed scoping choices.
Performance (Circle below):
Prototype Labs
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Importance (Circle below):
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Alternative Cost and Functionality Scenarios
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Vendor Performance
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IT-Enabled Collaboration We have created a toolkit and a set of communities that allow distributed staff to effectively share information and collaborate.
Performance (Circle below): Performance (Circle below):
Data and Knowledge Management We provide the business with accurate, timely, required information.
Performance Management We closely link compensation of senior IT staff to desired outcomes such as systems simplication or cost reduction.
Maintenance Cost Containment Oversight We utilize a metrics-based scorecard to select and evaluate vendors based on standard performance criteria.
Performance (Circle below): Performance (Circle below): Performance (Circle below):
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Application Design
Leadership Development We provide high potential IT staff with customized training and development plans, including formal training, rotations, and project-based work.
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Importance (Circle below):
IT Staff Development We provide IT staff with transparency into role-specic competency requirements and opportunities for technical and business skills development.
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Importance (Circle below):
Vendor Segmentation We segment vendors based on contract value and strategic contribution and allocate management resources accordingly.
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Importance (Circle below):
We segment our applications portfolio based on business value to facilitate legacy system retirement and prioritize maintenance work.
Performance (Circle below):
We manage projects using a standard methodology to meet budget, scope, and schedule goals.
Performance (Circle below):
We reuse application components and services to build new functionality and integrate existing systems.
Performance (Circle below):
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Importance (Circle below):
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Architecture Gain-Sharing Incentive Plan
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Development Opportunity Brokering
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Value-Based Vendor Segmentation
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Importance (Circle below):
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Vendor Performance Scorecard
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Importance (Circle below):
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Value-Based Maintenance
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Importance (Circle below):
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Stage-Gated Project Execution
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Importance (Circle below):
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Best-in-Breed Component Architecture Updated September 2003
Community Seeding
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Importance of Objective
Diagnostic used to prioritize short- and long-term performance improvement opportunities on a quarterly or semiannual basis. Exercise can be customized by members to reect industry- or businessspecic concerns.
Diagnostic permits IT leadership to pressure test strategic goals with day-to-day staff and identify discrepancies in perception of current performance. Integrating highpotential employees into the planning process effectively addresses potential roadblocks to project implementation. Target Audience Seniormost IT Executive IT Leadership Team High-Potential IT Staff
Diagnostic results used as a data point in support of a business case for improvement initiatives that require senior executive support. Diagnostic can also be completed by CIO and senior business leadership at off-site planning sessions to gain 360 insight into IT performance. Target Audience Seniormost IT Executive CFO and Executive Team IT Leadership Team
www.cioexecutiveboard.com
Issue Brief: Case examples of leading organizations approach to common challenges Member Networking: CIO Executive Board brokered introductions to industry experts and peers Vendor Proles: Overview of leading vendors for a specic category of products or services, including key contacts and representative clients Presentation Builder: Tool for incorporating graphics and charts from CIO Executive Board research into members own presentations Peer Database: List of member experts available for networking conversations Discussion Boards: Threaded discussion on emerging issues
and Working Council staff are also available for in-person support and briengs
Member Meetings Annual Executive Retreats for CIOs: Interactive presentation of key ndings to intimate audience of IT principals IT Executive Briengs: Formal presentation of key ndings to broad audience of IT leaders Emerging Issue Teleconferences: Brief presentations, member Q&A, and discussion on most requested topics On-Site Briengs Formal Research Presentation: Formal presentation to convey research ndings to a large audience, followed by Q&A Roundtable Research Review: More intimate presentation with questions and discussion throughout session Interactive Working Session: Interactive discussion of member issues, which may include breakout sessions and group priority-setting exercises
Unlimited Service
The annual membership contribution covers the entire range of CIO Executive Board services.