About SAP CATS

User Interfaces
The Cross-Application Time Sheet (SAP CATS) is available in different user interfaces. This enables you to tailor time recording to suit your requirements. The graphic displays the user interfaces of the time sheet in relation to the CATS application. Although the user interfaces are suited to different data entry requirements, they all use the same application logic and save data in the same database table.

User Interfaces CATS classic CATS classic is the original user interface of the Cross-Application Time Sheet in the SAP back-end system. It is particularly suited to users who also use the system to complete other tasks. CATS classic is the most suitable user interface for entering working times for multiple personnel numbers, for example, by secretaries. CATS regular/Record Working Time (Web-Dynpro) CATS regular offers a similar data entry screen and comparable features to CATS classic. However, this user interface has been optimized for use as an Employee Self-Service (ESS) application in a Web browser. Mobile Time Sheet The data entry screen of the Mobile Time Sheet (MTS) is similar to that of CATS classic and CATS regular, and it also runs in the Web browser. CATS notebook is designed for use with notebooks, and is particularly suited to employees who have to travel a lot and cannot always have a connection to the SAP system to record their working times. MTS stores the entered working time data in the notebook. The next time it is connected to the SAP system, the MTS synchronizes this data store with the CATS database. The technology used to synchronize the data ensures that you can change the working times in MTS and in the SAP system. When you use a notebook to record working times, the MTS provides you with the most important working time attributes in picklists. CATS for service providers CATS for service providers provides an alternative to the data entry screen that is available with CATS classic, CATS regular, and the MTS. The data entry screen for CATS for service providers is based on recording billable services, and therefore does not resemble a traditional paper timesheet. CATS for service providers enables you to specify basic data that is valid for more than one day. You can then record task components (such as miles/kilometers driven, overtime, and so on). See Task Type, Component, and

About SAP CATS

Level. The following restriction currently exists when combining CATS for service providers with other user interfaces of the Time Sheet: In the other independent user interfaces, you can only display but not change data that you entered with CATS for service providers. In CATS for service providers, you can only display, not change, data that you entered with other user interfaces. For information about the technical names and system environment of the Time Sheet user interfaces, see Overview: Technical Details.

Overview: Technical Details

User Interface CATS classic CATS regular/Record Working Times Mobile Time Sheet Technical Name Transaction CAT2 Employee Self-Service sap.com/ess~cat/CatDataRecord sap.com/ess~cat/CatDataRelease Offline Application CATS_NOTEBOOK System Environment: SAP R/3 3.1I or higher SAP GUI for Windows or SAP GUI for HTML Java/WebDynpro as of SAP ECC 5.0 SAP R/3 4.0B SAP R/3 4.6C Mobile Engine SAP Internet Transaction Server (ITS) Notebook with Web browser, Java Runtime Environment, and Java API for XML processing (for more information, see Preparations for the Notebook). SAP R/3 4.6C SAP GUI for Windows or SAP GUI for HTML

CATS for service providers

Transaction CATSXT

A. CATS classic
Purpose CATS classic is the original user interface of the Cross-Application Time Sheet in the SAP system. It is particularly suited to users who also use the SAP system to perform other tasks. CATS classic is the most suitable user interface for entering working times for multiple personnel numbers, for example, by secretaries. Implementation Considerations For information on the differences from a business viewpoint between CATS classic and the other user interfaces of the Cross-Application Time Sheet, see Time Recording Scenarios. Features You can record working times in hours and decimal fractions of hours, or with start and end clock times. You can use wage types and statistical key figures to record amounts, quantities, and a number of pieces. In addition, you can enter trip data and information on a material withdrawal. A multi-person view enables you to record times for multiple persons. In Customizing you can specify that recorded data should be released before it is transferred to the target components. However, this approval step is optional. CATS classic can also release the data automatically when it is saved. You can tailor the user interfaces of CATS classic to suit the requirements of your users, using Data Entry Profiles and field selection. You can make data entry easier using default values, a worklist, and personal templates.

About SAP CATS

Three different views enable you to call information on recorded working times with ease.

B. CATS regular (ITS)

Purpose CATS regular (ITS) offers a similar data entry screen and comparable functions to CATS classic. However, this user interface has been optimized for use as an Employee Self-Service (ESS) application in a Web browser. In contrast to CATS classic, CATS regular (ITS) users only need a Web browser and not a SAP GUI for Windows. This makes CATS regular (ITS) the most suitable user interface for recording working times in the intranet or Internet. You can implement CATS regular with two different technologies, namely CATS regular using the Internet Transaction Server (ITS) and CATS regular as a Web Dynpro application. We recommend you use the new technology. For more information, see Employee Self-Service. Implementation Considerations CATS regular (ITS) offers the following advantages for employees and enterprises: Data entry regardless of location or time Fewer administrative steps Easy-to-use No graphical user interface (GUI) installation required Requires only a Web browser Minimizes administrative workload Enables decentralized data entry Prerequisites The Time Sheet must be set up. You must have created personnel numbers in the SAP system for all employees who are to record data. The personnel number must be related to the employees system user name in the Communication (0105) infotype For more information, see Assigning an SAP User ID to a Personnel Number. Employees have each been assigned a specific data entry profile, which they use to enter their working times. This profile determines the data entry process and the layout of the time sheet. For the Internet Application Component (IAC), you can use the data entry profile ESS, which has been designed to meet the special requirements. For more information, see the Implementation Guide (IMG), under Cross-Application Components Time Sheet Specific Settings for CATS regular Set Up Data Entry Profiles and Field Selection. The user parameter CVR enables you to assign a predefined data entry profile to a user. If this user parameter has not been stored, the system uses the data entry profile ESS as standard. Authorizations The SAP system includes a standard role containing all of the necessary authorizations. Features Depending on the settings for your data entry profile, you can use the following functions: In addition to recording hours, and if necessary clock times, you can also use the time sheet to enter numbers of pieces or quantities and amounts . By showing the details of a record, you can enter confirmation information on a network or on an internal or sales order. You call the time sheet for a particular key date. If necessary, you can change the key date in the time sheet and go to a previous or future data entry period. If you record working times using more than one data entry profile, you can provide several data entry profiles for selection. In contrast to CATS classic, you can change the data entry profile without interrupting data entry. You can copy the working time attributes from the previous period if they are the same as the ones for the current period. Then you only need to enter the hours or to check the copied hours.

About SAP CATS

You can display a worklist. The worklist can contain planning data from Logistics or working time attributes that have already been entered, for example. You can copy data from the worklist to the data entry section. The system can automatically determine important working time attributes, such as the sender cost center, the controlling area, or the activity type from the employees HR master record. For the majority of the working time attributes, you can use a search function to display a list of possible entries for the fields where you enter this data. You can use this function to check your entries without having to import the data to the SAP system. You can save the recorded data with the status In Process or release the data for approval by choosing Save and Release. CATS regular (ITS) highlights the status of the data (released, approved, rejected).

Modification Options The technical name of the Internet Service is CATW. You can find all the relevant data under this name in the Object Navigator (transaction SE80). Restrictions In contrast to CATS classic , this Internet Application Component (IAC) has the following constraints: CATS regular (ITS) is an Employee Self-Service application and therefore you can only record working times for your own personnel number. Time administrators or data entry personnel cannot record time data. You cannot enter long texts. You can choose a different data entry profile on the data entry screen. In contrast to CATS classic, however, CATS regular (ITS) does not enable you to adjust individual settings in the data entry profile during data entry. The following SAP enhancements are not supported by CATS regular (ITS): 1. CATS0004 (Deactivate Functions on the User Interface) Make the necessary settings in Customizing. 2. CATS0007 (Subscreen on Initial Screen) 3. CATS0011 (Customer Functions) 4. CATS0012 (Subscreen on Data Entry Screen)

C. CATS regular/Record Working Time (Web Dynpro)

Technical Data Runtime Technology Technical Name of iView Technical Name of Web Dynpro Application Available as of Data Origin Software Component Support Java/Web Dynpro com.sap.pct.erp.ess.recordworktime com.sap.pct.erp.ess.releaseworktime sap.com/ess~cat/CatDataRecord sap.com/ess~cat/CatDataRelease SAP NetWeaver 7.0 SAP ECC 6.00 and higher RFC function modules called: HRXSS_CAT_WD* EA-HR 500 and higher CA-TS-IA-XS

Use This Web application enables your employees to record their working times and assign these to a project, order or other SAP application objects. You can also connect an optional approval procedure. Features This Web application is available in the Business Package for Employee Self-Service (mySAP ERP). For more information, see Employee Self-Service.

About SAP CATS

This application has been developed for the software component EA-HR. Subsequent enhancements and corrections to the software are available in HR Support Packages. To provide employees with as much information as possible, as simply as possible, the Working Time homepage includes dynamic links to the individual services of the Web application. For more information, see Services for CATS regular (Web-Dynpro). Two views are available for recording working times: o Week View: The week view always displays one week. It provides employees with a quick overview of their working time recorded for the week. The week view is ideal for employees who do not record a wide variety of different activities or working time attributes for a particular day. o Day View: The day view provides employees with a quick overview of all the data they have recorded for a particular day. In addition to the fields available in the week view, the day view also enables employees to record their activities with clock times (depending on the profile settings) and add a short text. For each data record, employees are able to go to a detail screen. Here, employees can view or enter further information about a data record. In this way, employees can enter confirmation information for a network and enter further information about a data record in the form of a long text. A calendar that spans several months is integrated on the data entry screen. This calendar provides employees with a quick overview of the days on which they have recorded too many or too few working hours. It also displays the days for which data records exist that have not yet been released or have been rejected. If there are multiple status information texts for one particular day, the most important one is displayed. Employees can change the data entry period in the following ways: o If they click on a particular day in the calendar, the appropriate week is displayed in the data entry section. o They choose the arrow keys next to the date display to display the previous and next period. o They enter a date in the desired week and choose Go. They can use a worklist if the profile settings permit this. The worklist makes it easier for employees to record their working times since it allows them to copy information about planned activities to the data entry section quickly. Employees can save the working time attributes recorded for a particular week or day as a personal template. For the majority of working time attributes, they can use a search function to display a list of possible values for these input fields. The system can automatically determine important working time attributes, such as the sender cost center, the controlling area, or the activity type from the employees HR master record. If the working time attributes displayed are identical, the rows in the data entry section are merged. Note that in the merged rows the working time attributes that are not displayed in the service may vary. If you want to have the data approved, you can use the approval workflow.

Prerequisites You use SAP Cross-Application Time Sheet (CATS). The Time Sheet must be set up. For the Web application, you can use the model data entry profile ESS, which has been designed to meet the special requirements of Employee Self-Service. For more information, see the Implementation Guide for the Cross-Application Time Sheet. You must have created personnel numbers in the SAP system for all employees who are to record data. The personnel number must be related to the employees system user name in the Communication (0105) infotype. For more information, see Assigning an SAP User ID to a Personnel Number. You have used the user parameter CVR to assign each employee a specific data entry profile, which they use to enter their working times. This profile determines the data entry process and the layout of the time sheet. If this user parameter has not been stored, the system uses the ESS data entry profile as standard. You have assigned all users the required authorizations. SAP delivers a standard role that contains these authorizations.

About SAP CATS

Constraints Compared with CATS classic, the following constraints exist for this Web application: Since CATS regular is an Employee Self-Service application, time administrators or data entry personnel cannot recording working time data. The following SAP enhancements are not supported by CATS regular: o CATS0004 (Deactivate Functions on the User Interface) You make the necessary settings in Customizing. o CATS0007 (Subscreen on Initial Screen) o CATS0011 (Customer Functions) o CATS0012 (Subscreen on Data Entry Screen)

D. CATS for service providers

Purpose CATS for service providers offers an alternative data entry screen to CATS classic, CATS regular, and the Mobile Time Sheet. The data entry screen for CATS for service providers is based on recording billable services, and therefore does not resemble a traditional paper timesheet. CATS for service providers enables you to specify basic data that is often valid for more than one day. You can then record task components (such as miles/kms driven, overtime, and so on). Implementation Considerations CATS for service providers allows you to enter employee time data for processing by other SAP components. You must therefore implement at least one other of the components listed below. You can provide data to the components individually or in combination. Integration The following restriction currently exists when combining CATS for service providers with other user interfaces of the Time Sheet: In the other independent user interfaces, you can only display and not change data that you entered with CATS for service providers. In CATS for service providers, you can only display and not change data that you entered with other user interfaces. Features CATS for service providers is based on recording billable services. The user interfaces simplifies time recording when recording working times and tasks for whole days. In contrast to the other user interfaces, it is aimed primarily at recording task types, task components, and task levels. Internally, CATS for service providers groups different task components to a task using a task number that is common to all. This function is only available with CATS for service providers. You can enter working times for individual task components in two ways: o With time units, which CATS for service providers then converts to hours o With start and end clock times You can use wage types and statistical key figures or activity numbers to record quantities and a number of pieces. You can enter working times and tasks for other employees. CATS for service providers provides different utilities to simplify data entry: o Information about existing tasks is displayed in the My Account Assignments area as a guide. o Additional information, for example, confirmation pools, is available in a worklist. o In the History area, existing working times are available that you can change, delete, or copy. From CATS for service providers you can branch to Material Withdraw. In the Travel Expenses area, CATS for service providers displays all an employees trips for which you started the application.

About SAP CATS

CATS for service providers uses the authorization concept used in Human Resources to protect

personal data. All data records are assigned a unique document number, which means they can be tracked at any time. If Customizing does not allow you to portray all your customer-specific requirements, a range of SAP enhancements and BAdIs are also available.

E. Mobile Time Sheet

Purpose Mobile Time Sheet (MTS) enables employees in your company to record their working times on notebooks (laptop computers), wherever they are. The notebooks do not require a connection to the SAP system for time recording. It is aimed primarily at employees who have to travel a lot and cannot always have a connection to the SAP system. MTS users can use an intuitive user interface in a Web browser to record their working times. They can save their working time data on the notebook and then transfer it to the SAP system when they are able to set up a connection. Working time data recorded by users in MTS can be synchronized with the SAP system at intervals of the users choice. As soon as the data has been transferred to the SAP system, you can process it in the same way as you would process data records that are entered using any other Time Sheet user interface. MTS uses the same business logic and the same database table (CATSDB) as the other user interfaces of the Time Sheet. Recording Working Times in MTS: Business Process Subprocess Create working time attributes (orders, projects, and so on) Recordworking times Release data Approve working times Subsequent processes in the SAP system (for example, creating invoices, and paying employees) Role Administrator Employee Employee Time administrator Application SAP system MTS MTS SAP system SAP system Necessity

Optional Optional

Features Time recording in MTS provides the following functions: You can enter working times for each working time attribute and day in hours or decimal fractions of hours (for example, 0.25 hours = 15 minutes). You can change or delete as many data records as you want in MTS. The same applies to data records that were originally entered in the SAP system. You can synchronize the data records entered in the SAP system at intervals of your choice. Synchronization also transfers data records that have not yet been released. The SAP system checks the data records transferred from MTS and sends the result of the checks to the users notebook to enable the user to correct the errors if required. Changes in Customizing and master data in the SAP system are transferred to MTS automatically. You can use a picklist to select working time attributes, or you can manually enter new working time attributes that are not yet displayed in the picklist. You can release individual data records or release all data records at once. You can double-click on individual data records to access a detail view.

About SAP CATS

You can enter long texts for individual data records in the detail view. You can use an SAP enhancement in the SAP system to create standard texts for frequently-used long texts and transfer them to notebooks. You can accommodate customer-specific requirements that cannot be met using Customizing settings (for example, additional fields and special data checks). SAP enhancements and Java interfaces are available for this. For more information, see the Mobile Time Sheet 1.6 for Laptop Enhancement Guide that can be found at www.service.sap.com/instuides Installation & Upgrade Guides SAP Components SAP Solutions for Mobile Business Mobile Time & Travel Mobile T&T 1.6). You can cut, copy, and paste one or more rows of the data entry area. MTS also takes account of the information that you enter for a data record in the detail view. You can enter working times for other employees. You can use different field selections that you have defined in Customizing in the SAP system. You can select the data entry period by entering a start and end date.

Restrictions The check performed by MTS for recorded data records is not as extensive as the check performed by other user interfaces that are constantly linked to the SAP system. This means that data records accepted by MTS may cause an error message in the SAP system in the course of synchronization. However, because the SAP system sends the check result to the users notebook, he or she can correct the data and transfer the corrected data to the SAP system in the course of the next synchronization. In addition to the standard checks available in MTS, you can implement customer-specific checks. To do so, you use Java customer enhancements. For more information about customer enhancements for MTS, see the Mobile Time Sheet 1.6 for Laptop Enhancement Guide. Example Donna Moore works for a management consultancy and is involved in consulting projects for various customers. Her company uses various user interfaces of the Cross-Application Time Sheet (CATS). While the employees who work at fixed work centers with a continuous connection to the SAP system record their working times using the CATS regular interface, Donna cannot do so because she often has no connection to the SAP system during her working time. MTS is therefore far more practical for Donna. It enables her to record her working times on the plane or in the train, for example, and then transfer the data to the SAP systemlater when she has a connection.

CATS Tables
CATSCO Cross-Application Time Sheet (CATS) - Transfer to CO CATSDB CATS-Database Table for Time Sheet (What you see in CADO is the view of table CATSDB) CATSHR Cross-Application Time Sheet (CATS) - Transfer to HR CATSMM Cross-Application Time Sheet (CATS) - Transfer to MM CATSPM Cross-Application Time Sheet (CATS) - Transfer to PM/CS CATSPS Cross-Application Time Sheet (CATS) - Transfer to PS PTEX2000 CATS transfer table/interface table to IT 2001/2002 (attendances/Absenses) PTEX2010 Interface Table for EE Remuneration Info. Infotype (2010) PTEXDIR Human resources directory table

Setup the CATS - Cross Application Time Sheet

Introduction Hereunder you will find useful information for setting up the Cross Application Time Sheet. Steps Main customizing transactions: CAC1 : Maintain profiles CAC2 : Fields assignments CAT2 : Use the Cross Application Time Sheet CAPS : Approve Time Entries

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CATA : Transfer All time entries CADO : Report on Time Entries