Escolar Documentos
Profissional Documentos
Cultura Documentos
Date
15 Oct 2006
Prepared by CIT
Table of content
1. Enter clocking.......................................................................................................2 Enter clocking for different weeks ............................................................................7 Enter clocking for other projects...............................................................................7 2. Submit/Release clocking ....................................................................................10 Select multiple rows of clocking data for release ...................................................12 Release clocking data that has been released before ...........................................12 3. Change clocking.................................................................................................14 3.1. Change clocking data before submission...................................................14 3.2. Change clocking data after submission......................................................14 3.3. Change approved clocking data .................................................................14 3.4. Change rejected clocking data ...................................................................15 4. Delete clocking ...................................................................................................17 4.1. Delete clocking data before submission .....................................................17 4.2. Delete clocking data after submission ........................................................21 4.3. Delete approved clocking data ...................................................................21 5. View clocking......................................................................................................22 Appendix A : System Messages ................................................................................25
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1. Enter clocking
Step 1. For students, you could log on to OASIS and access the system via the Career & Jobs page.
For staff, you could log on to eWise and access the system via the Staff self service page.
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Step 2. Select project and enter first day of your clocking. Please take note that you have to be assigned to the project by HR/hiring office administrator. Contact your hiring office administrator if you do not see the project listed for selection.
Select project
Enter first day of your clocking in the field Start Date by clicking date and click OK button.
2. Select date
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The date will be shown in the Start Date field. Click on edit your timesheet.
to
Step 3. Key in clocking Enter your start work time in the FROM field and end time in the TO field. The time must be in format of HH:MM in terms of military time (24 hours). For instance, enter 15:30 for 3:30pm. Please take note that according to MOM regulation, staff, who has worked consecutively for 6 hours or more, is required to take a meal break of 45 minutes. The system will deduct 45 minutes from the total working hours when a consecutive 6 hours or more than 6 hours has been clocked.
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Number of records which have been saved Clocking data status legend
Once saved, the data will be displayed in yellow. A message will be displayed to show you the number of records saved.
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Information:
1. Different status of clocking Please note that the data will be displayed in different colors to indicate their status. The status could be Status Pending submission Submitted Approved Rejected Changed after approval 2. Total hours worked The total working hours for each week and each day are shown at the end of row/column. Please note that this could be different from the actual hours paid due to meal break deduction, OT and submission period. For example, when a consecutive 6 hours have been clocked, 45 minutes will be deducted. Color Yellow Green Blue Pink Orange
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3. Project assignment details You could get information on your project duration and approver names by clicking the icon.
A popup window will be shown, displaying 1. Name of supervisor and approver 2. Start date, end date and hourly rate of project assignment
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2. Submit/Release clocking
Please take note that clocking data must be released by employee for submission to supervisor/HOD for approval. Employee is advised to verify the clocking data before releasing as no change is allowed after the data is submitted for approval. Step 1. Select the row of clocking data to be released.
Step 2.
Click on
A popup message as shown below will be displayed. Click OK to confirm the action and Cancel to cancel the action.
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All the released clocking data will be submitted to the approver for approval.
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Information: There are two types of approval workflow: 1. One-level approval The timesheet will be submitted to the Dean/DIrector for approval. An email will be routed to the employee to inform that his timesheet have been approved. 2. 2-levels approval The timesheet will be verified by the immediate supervisor online before it is routed to the Dean/DIrector for approval. Similarly, the employee will receive an email once his timesheet has been approved.
An email will be sent to employee after the clocking data is approved or rejected by his supervisor/HOD. The sample email is as shown below.
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3. Change clocking
3.1. Change clocking data before submission
User can change clocking data before the data is submitted/release for approval. Go to the desired clocking data and amend the time. Click on to save the changes. A message stating the number of records that have been saved will be displayed.
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1. Amend clocking data which has been approved. (Approved clocking is highlighted in blue) 2. Click Save to save the changes
The clocking data will be highlighted in orange indicating the record has been changed after approval. A message stating the number of records that have been saved will be displayed.
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1. Amend clocking data which has been rejected. (Rejected clocking data is highlighted in pink) 2. Click Save to save the changes
The clocking data will be highlighted in orange indicating the record has been changed after rejected. A message stating the number of records that have been saved will be displayed.
After changing the clocking data, user can submit the clocking data for supervisor/HODs approval. Please refer to section 2. for steps to submit clocking.
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4. Delete clocking
4.1. Delete clocking data before submission User can delete clocking data before the data is submitted for approval. There are two ways to delete the clocking data, you could either 1. Delete the clocking data by week 2. Delete the clocking data by day
Delete clocking data by week 1 Select the row of clocking data to be deleted. Click on clocking data in selected row. to delete the
A popup message as shown below will be displayed. Click OK to confirm the action and Cancel to cancel the action.
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Once the OK button is clicked, all the clocking records in the selected row will be removed and a message stating the number of records that have been deleted will be displayed. If Cancel button is clicked, the system will stay on the same page and no change will be made.
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Go to the desired clocking data and remove the start time and end time from FROM and TO field respectively. Click on to save the changes.
The clocking data and its data will be removed. A message stating the number of records that have been saved will be displayed.
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4.2. Delete clocking data after submission User is NOT able to delete clocking data after the data is submitted for approval. User will not be able to delete submitted clocking data by day as the data field is disabled for change. If user deletes the clocking data per week, the clocking data will not be removed and a message stating 0 record has been deleted will be displayed.
4.3. Delete approved clocking data After the clocking data is approved, user can delete clocking data either by day or by week.
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5. View clocking
You can view your clocking records to check their status. You could select the records by project, status, work date or date last modified. Step 1. Click on .
Enter your selection criteria. Project : you could choose to view records for all projects or specific project. Status : you could choose to view records of any status or specific status. Work Date : you could choose to view the records of certain working dates. Date Last Modified : you could choose to view records of specific date modified of the clocking data. .
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Click here to reset all the selection criteria you have entered earlier.
Step 3.
Click
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Step 4.
You could export the report to an Excel file by clicking Export to Excel.
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Error message : Work Start Date is later than End Date. Cause : Self-explanatory Correction : Make sure that both work start date and end date are entered when viewing clocking report. Error message : Please enter both Last Modified Start Date and End Date. Cause : Self-explanatory Correction : Make sure that both last modified start date and end date are entered when viewing clocking report. Error message : Last Modified Start Date is later than End Date. Cause : Self-explanatory Correction : Make sure that last modified start date is less than last modified end date. Error message : Time entered 08:00-17:00 on 04/09/2006 is collided with C207/MSS2A070 project Cause : Clocking data entered on that date is overlapped with clocking data for other project which has been entered previously Correction : Key in clocking data entered does not overlap with other clocking data for other project on the same date.
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