FINAL REPORT FOR (Friaje Emergency) Cold Wave Emergency in the Layo district, Province of Canas, Cusco Region

Submitted on July 20, 2012 by ADRA (ADRA PERU) (Luis Barba Briceo) (Av. Angamos Oeste N 770 - Miraflores) (N 7127700) (N 997555047) (N 7127710) (Luis.Barba@adra.org.pe)

I.

DESCRIPTION OF EMERGENCY SITUATION

(Fuente de informacin: INDECI y Ministerio de Salud del Per)

Communities in the high andean Cusco region, are being affected by an intense season of cold wave, which according to local forecasts from the national weather service would be extended until the end of August. The Central Government has declared the South East area of the country and in particular the Cusco region, in a state of emergency, caused by the cold wave, accompanied by heavy snowfall, temperature drop to - 20 degrees, affecting the most vulnerable components in the families: children and the elderly people.

Grfico1: Cusco: Identificacin de la zona atendida

On this occasion, joined efforts thanks to the leadership of the local COER (Regional Emergency Committee) plus the Government, and the leaders of the communities, who are organized giving priority to emergency with the delivery of clothing: jackets and gloves. Thanks to the help that ADRA Canada provided this contributed into many children and the elderly could satisfy an urgent need and avoid unfortunate deaths among them. "The projections elaborated for this year by the National Institute of Civil Defense (INDECI) require that 766 districts located in the highlands of the regions of Ancash, Apurimac, Arequipa, Ayacucho, Cajamarca, Cusco, Huancavelica, Huanuco, Ica, Junin, La Libertad, Lima, Moquegua, Pasco, Puno and Tacna, which will withstand frost during the winter time. While other 74 towns of Madre de Dios, Ucayali and Loreto, they will suffer the so-called cold wave In this study were also given to know the probability that the minimum temperatures will fall below its normal value for the period of April and

June. According to the forecasts, the affected regions will be Arequipa (the provinces of Arequipa and Caylloma), Cajamarca, Cusco (the provinces of Acomayo, Canas, Canchis, Chumbivilcas and Espinar), also Junin (conception, Jauja, Tarma), Moquegua (General Snchez Cerro, Mariscal Nieto) and Puno (Azngaro, Huancane, Lampa, Melgar, San Antonio de Putina). "According to the study carried out at the national level the INDECI, in 2011 were 272 thousand 899 people who were affected by friaje and frost, which represented the 4.78% of the population that has been exposed to this phenomenon". The INDECI and regional governments are channeling the aid that the central Government has prepared. In this way, ADRA was present in the District of Langui - Layo the 3900 m.a.s.l., where was located: District of: Langui Benefici aries families (direct) 500 Blanket s per family 2 Total Blanket s 1000

Foto 1: Amanecer en una de las comunidades altas de Langui. Vase los suelos llenos de helada. II. DESCRIPTION OF EMERGENCY SITUATION
Intervention in Langui district was carried out in coordination with the CODIE (Emergency District Council) which is part of the local government and representatives of each community, thus avoiding duplication of support. At the same time were coordination with other institutions that carried out activities related to the project in order to exchange experiences and improve intervention

Joint activities were carried out with our friends members of ADRA connections for the emergency care, who also contributed with some shelter kits consisting of coats and hats for children. The municipal and communal authorities assumed its commitments during the intervention. The community also took their commitment by endorsing the objectives, goals and periods of time under consideration for the project; the same way, the local Government of the district held the monitoring of distribution activities.

The Project was developed in: Zonas Intervenidas Departa mento Cusco TOTAL Provin cias 1 1 Distri tos 1 1 Comunid ades 3 3 Apoyo entreg Total de ado Familias Benefici Frazad adas as 500 500 1000 1000

El siguiente cuadro describe la forma de distribucin de la ayuda: Ite m 1 2 3 Departa mento Cusco Cusco Cusco Provinci a Canas Canas Canas Distrito Layo Langui Layo Langui Layo Langui Comunidad Condeccecra Chcaccopata Condeviluyo Atendid os 175 180 145 500 Frazada s (kit) 350 360 290 1000

TOTALES Coord. Responsable: Wilfredo Escobar

Jefe contable: Maxwell Ilquimiche

1. Under what category we can classify this intervention?

The intervention classifies under the contribution of a nutrition safety project. 2. Where was the aid implemented? At the ADRA PER facilities, Regin Sur Este, Cusco.

3. Did the actual location of the orginal plan changed?

No.

4. Where there any significant changes in the initial value of the needs? No.

5. Did other organizations provided information related to the

additional values? Yes, the Concejo de Emergencia Regional (COER). Regional Emergency council. 6. Was there any other report provided by other organizations? No. 7. Who coordinated the national and local response to this emergency? At national level coordination was in charge of Presidencia del Consejo de Ministros and the Instituto de Defensa Civil (INDECI), associated with the Ministerio de Salud.
At a regional level, and specifically in the Cusco region, coordination was conducted through the COER of Cuzco, which is the entity that coordinates emergency situations and the organizing of humanitarian aid of all public and private institutions in the Region. Later, ADRA Cusco coordinated in the specific form with the Local Government and authorities of each community

ADRA is an active member of the COER.

8. What has been asked to ADRA?

There were many unmet needs the same were requested to ADRA, however, in meetings held by the coercion, it was determined that the help ADRA Peru would provide would be to alleviate urgent needs such ass ist the theme of the coats (blankets).

9. How ADRA collaborated in this response with other NGOS?

ADRA Peru, for this emergency mobilized 5 volunteers, from the very start of the emergency in the month of May. These volunteers actively collaborated with the transfer of the other aid that provided both the private and public companies.

10.How do I assure you that not be repeated unnecessarily assistance? At national level has been closely coordinated with the institutions of the sector in order to avoid duplication and get official information from the emergency situation in the department.
At the regional level, information was obtained from public institutions and organizations such as the COER and the district municipality, in regards to the number of affected families and inventory of resources in the area.

11. What criteria has been used to select the beneficiaries from
the total amount of affected people? In order to generate major impact in the project, the municipality distrital of Langui and the representatives of the communities,

there constituted an organized group, selecting in community assembly, approximately, 900 affected families. Of this number of harmed, it was selected 500 beneficiaries, considering the presence of children and elders.

12. Assistance according to the code of conduct was provided?

Yes

13. What was the actual number of beneficiaries (people) and

homes (with the average number of people/homes) that received assistance?

Aprox 125 elder (hombres y mujeres) recieved the humanitarian aid. Aprox 280. Children of both genders recieved the humanitarian aid Aprox 95 adults in extreme poverty conditions recieved the humanitarian aid

Each of these individuals represents a family of about 5 people, whereas have delivered aid to approximately 2500 people

14. What was exactly what each home received?

One kit of two blankets.

15. How does this contunes or modifies the budget execution

plan? The original plan of the proposal was not changed.

16. What standards of the Sphere project were taken into

consideration for this answer? It was managed to fulfill with the minimal norms of humanitarian answer of the Project Sphere during the whole intervention of the project: beneficiaries' selection, training and pursuit of the project, specially, in developing aptitudes to prepare, before other natural disasters, bearing in mind the participation of the proper population.

17. Where the minimal standards met according to the plan?

Yes

18. Was there any other modification in the execution?

Significant changes were not realized in the execution of the project in accordance with the initial proposal. III. FINANCIAL NARRATIVE As for the execution of the expenses, these did not suffer important changes, considering them to be minims with regard to the initial proposal. The planned resources(resorts) have been sufficient (to See picture of execution of budget).

The funds received in the bank account currency(coin) dollars of the city of Lima, from there there was transferred to the account BCP 2851776974-0-17 of the regional office of Cusco. From this account they were administered and the payments were realized. In relation to the buys or procurement, these were realized bearing in mind the LOGISTIC PROCEDURES of ADRA PERU, which(who) mention that for any acquisition that the US overcome $ 1,000.00 American Dollars are realized up to three quotations.

For the procurement of our project the following process has been realized: 1. Order of Order to the Logistics area. 2. Achievement of three quotations, to select the provider who offers confidence as for quality of the product, immediate payment by cash and the form of payment. 3. To realize the Order of Buy. 4. To request the payment voucher for its later(posterior) payment. 5. I gather of the goods. The quantity of blankets programmed for the emergency were 1000 units and they were executed in the same number. Funds surplus does not exist for executing. Income Economic funding provided by donors, has allowed the development of the emergency care, achieving the proposed results. The sum of these already disbursed contributions make the initially proposed budget, they reach 100% of what was planned. The total amount received amounts to S /. 51,813.54 Soles equivalent to us $ 19,955.30 dollars that not accrued bank interest (to be confirmed).
IV.EVALUATION Intervention is adapted to the reality of the area, taking into account the social, geographical location and climate. Have been trained volunteers and parents in prevention and care of disaster forming local Civil defence committees in the communities involved. The evaluation was positive for his way of acting: Has been timely, because it has avoided suffering of our brothers in the field. Has been favourable, because in such situations what more is needed is shelter. Plans in the long run that may be developing as a result of this intervention.

 In this regard mentioned that local projects that if the population were implemented not suffer much these elements have been identified. The improvement of dwellings is the first step to carry out, implement improved kitchens, gardens and education for spinning and weaving which are productive activities, it would much reduce the effects of all kinds of cold. It is important to demonstrate that mentioned in the preceding paragraph is not possible due to lack of resources, therefore all help is greatly appreciated.

V. SIGNATURE

Name of Authorized Party for Programmatic Matters: Title: [e.g., Country Director, Program Director, or designee]

Date:

TABLE OF EXPENDITURES ACTUA L Qt AMOU y. NT (USD TOTAL ) (USD) Unit Valu e 1 5 1 1 13 86 1 1 $380. 00 $120. 00 $300. 00 $200. 00 $12.0 0 $800. 00 $136. 00 $380.0 0 $600.0 0 $300.0 0 $200.0 0 $16,63 2.00 $800.0 0 $136.0 0 $19,04 8.00 ADRA INTERNACI ONAL AMOUNT (USD) $285.00 $450.00 $225.00 $150.00 $12,474.00 $600.00 $102.00 $14,286.00 ACTUA DIVISION L BUDGET SUDAMERIC % of AMOU ED ANA Chan NT AMOUN AMOUNT ge* TOTAL T (USD) (USD) $95.00 $150.00 $75.00 $50.00 $4,158.00 $200.00 $34.00 $4,762.00 $380.0 $ 365.90 3.71% 0 $600.0 $ 570.03 5.00% 0 $300.0 $ 290.99 3.00% 0 $200.0 $ 96.30 51.85 0 % $ $16,63 16,815.5 2.00 1.10% 7 $800.0 $ 776.47 2.94% 0 $136.0 $ 134.80 0.88% 0 $ $19,04 18,953. 0.49% 8.00 76

Line Item Description

Unit

Emergency Coordinator Volunteering Local mobility Food for volunteers Blankets Transport Traduction of Final Report SUB-TOTAL FOR DIRECT COSTS

Unita rio Unita rio Glob al Glob al Unita rio Glob al Unita rio

Overhead (up to 5% of direct costs) TOTAL EXPENDITURES

$952.4 0 $20,00

$714.30 $15,000.30

$952.4 $ 949.41 0.31% 0 $5,000.10 $20,00 $19,903 0.49 $238.10

0.40 * Calculation: budgeted cost minus actual cost, divided by budgeted cost. Budgeted Exchange Rate: US$ 1.00 = S/. 2.596 (July 20, 2012)

0.40

.17

TABLE FUNDS RECEIVED TABLE OF FUNDS RECEIVED ADRA - Division Sudamericana ADRA International TOTAL FUNDS RECEIVED * Comisin cobrada por el banco por la transferencia del exterior. Share of Costs 25% 75% Currenc y Used in Transfer USD USD Actual Rate of Exchg 2.67 2.596 Date Transfer Received 20/04/201 2 20/04/201 2 Actual Actual Actual Amount Sent in USD* 5,000.00 $44.70 14,955.3 0 19,955. 30

Amount Received Comisin Banco (S/.) exterior (*) S/. 13,350.00 S/. 38,463.54 S/. 51,813.54

ANEXO FOTOGRAFICO:

Foto 1: Equipo de ADRA Conection recibiendo instrucciones de trabajo.

Foto 2: Miembros de ADRA Conection realizando compras de casacas y gorros para nios.

Foto 3: Equipo de ADRA Conection en la llegada al local de ADRA en Per.

Foto 4: Poblacin de langui Layo en espera de la ayuda.

Foto 5: Poblacin de Langui Layo en espera de la ayuda.

Foto 6: Poblacin de Langui Layo recibe al grupo de ADRA Conection y ADRA Per.

Foto 7: Disfrutando del momento confraternizando con lacomunidad .

Foto 8: Coordinaciones previas en campo con el Sr. Jorge Godoy, coordinador de la emergencia.

Foto 9: Entrega de la ayuda consistente en 02 frazadas por persona.

Foto 10: Recibiendo la ayuda de manos del amigo David.

Foto 11: Entregando ayuda necesaria para soportar el friaje.

Foto 12: Los ancianos y nios son los primeros en recibir la ayuda.

Foto 13: Despus del trabajo disfrutando de la comida de la comunidad: pescado, maiz y papas.

Foto 14: Autoridades del distrito y comunidades dando las gracias por la ayuda recibida.