SAN MATEO UNION HIGH SCHOOL DISTRICT Measure O Bond Alternative Education Facility District Office Facility

March 7, 2013

Agenda
Alternative Education Facility District Office Facility Recommendation Next Steps

Alternative Education Facility

Background Information Facility Programming Location Options Community Input and Timeline Enrollment Projections Facility Matrix Measure O Project List Facility Thumbnail Schematics Land Preferences CDE Guidelines CEQA

Background Information
Peninsula High School has resided at various locations within the District boundaries in the past decades The program is currently housed at the Crestmoor school site The Crestmoor facility was constructed in 1960 and occupied in 1962 making it 51 years old Studies have found that older buildings present obstacles to teaching and learning and cause the loss of instructional time 68% of the students reside in Burlingame, Foster City or San Mateo The current site is located 12 miles from the heart of San Mateo 86% of the students take the bus to attend school The District bus takes 60 minutes each way The Samtrans bus takes 90 minutes each way The Caltrain to San Bruno connection to Samtrans takes100 minutes each way The last bus leaves Peninsula High School at 2:40 p.m.

Profile of Typical Peninsula High School Student

Credit deficient at risk of not graduating Desire for alternative program to comprehensive high school Need for greater counseling support 50% are from homes with a single parent 20% of the students received discipline at previous school 60% categorized as economically disadvantaged 86% get to school without family help or support 71% of students engaged in after school in non-school related activities including work, babysitting, volunteering, community service 67% male 40% do not attend school regularly due to its remote location 80% attend post-secondary schools after graduation (community college, trade schools, private schools, etc.)
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Alternative High School Students City of Residence

Alternative High School-Student City of Residence

City
South San Francisco Daly City San Bruno Millbrae Burlingame Hillsborough San Mateo Foster City Total

Number Students
1 1 55 13 29 2 111 10 223

Percentage
0.4% 0.4% 24.7% 4.5% 13.0% 0.9% 49.8% 4.5% 100%

*Burlingame, San Mateo and Foster City students compose 68.2% of student population

What Alternative School Students Want?

Desire to graduate and prepare for post secondary educational options Career Technical Education course opportunities Co-curricular sport programs Extracurricular activities Access to work study programs, internships, and job shadowing Counseling services Social services Accessible facilities Opportunities to use educational technology A site that facilitates a sense of belonging and community An environment that validates their worth as learners

Facility Characteristics
Desired Characteristics for Facility:
State-of-the-art teaching facility Flexible teaching spaces Technology options Career Technical Education classrooms Accessibility to sports programs and extracurricular activities Accessibility to social services Accessibility to after school employment Near transportation options Childcare center Readily accessible to students residence Reliable and energy-efficient buildings and facilities

Architect Program Alternative High School

Draft Program for a 350 student Alternative Education facility with classrooms loaded at 1:27 and assume a classroom is vacant for one period in seven for prep period
Administration
Reception lobby Principal Asst Principal Secretary Office Asst. Health Attendance Counselor Counselor Secretary School Safety Advocate Campus Supervisor Conference Room Cum File Storage Room Admin Storage Staff Work Room Staff Lounge Staff Toilet Rooms Circulation (20% of above) Subtotal

Unit Quantity Area

1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 250 180 150 80 80 180 120 80 120 120 200 60 50 200 250 200 528

Subtotal Total Area Area

250 180 150 80 80 180 240 80 120 120 200 60 50 200 250 400 528 3,168 Sq. Ft.

Notes
At main campus entry Office with desk and table for 4 Private Office Open off lobby Open off lobby Office nurse room Private Offices Adjacent to Counselors Private Office Accommodate 8 Fire resistant storage room Convenient for staff and teachers Convenient for staff and teachers

Architect Program Alternative High School

Facilities
Classrooms Classrooms Science Labs Digital Arts Pathway-Hospital Pathway-Health Pathway-Construction Subtotal Library, Cafeteria and Other Spaces Library, College and Career Center Large Group Area and Cafeteria Child Care-three years and younger Subtotal Support Spaces Student Toilet Rooms Custodians Mechanical spaces Electrical and Telcom Spaces Subtotal

Unit Quantity Area

9.0 2.0 1.0 1.0 1.0 1.0 960 1,500 1,200 2,500 1,500 2,000

Subtotal Total Area Area

8,640 3,000 1,200 2,500 1,500 2,000

Notes
Loaded at 27:1 Loaded at 27:1 Co-locate with library Inclds area for kitchen

18,840 Sq. Ft.

1.0 1.0 1.0

3,500 6,400 1,800

3,500 6,400 1,800 11,700 Sq. Ft

Located with retherm kitchen 18 students and outdoor area

2.0 1.0 1.0 1.0

400 120 100 200

800 120 100 200 1,220 Sq. Ft

Total Alternative Education Facility Property

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34,928 Sq. Ft. 2-5 Acres

Location Options
On February 24, 2011 District Administration presented options for the possible locations for the Alternative High School. The options included placing a modernized facility at:
Crestmoor High School Hillsdale High School San Mateo High School OR Purchasing land and/or a facility that is centrally located and easily accessible to students and families

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Community Input and Timeline

Considerations State of the art facility Centrally located Program identity Cost to maintain Crestmoor site until new facility is available Construction escalation (schedule) Development and construction cost Trade off of Measure O monies if land is purchased other projects will not be funded Property Acquisition California Environmental Quality Act
Detailed technical review Political

Detailed California Department of Education review Department of Toxic Substance Control clearance Total land cost Schedule

Existing Property California Environmental Quality Act

Negative Declaration or Categorical Exemption

Total project Cost Schedule

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Aragon High School Moderate Enrollment

Aragon H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 408 369 341 394 395 428 415 437 467 483 486 494 489 489 10th Grade 468 385 372 339 397 398 427 413 436 466 482 484 493 488 11th Grade 424 436 369 362 325 379 377 403 394 415 444 459 461 469 12th Grade 341 401 419 360 353 317 369 366 391 381 402 430 444 447 Total 1,641 1,591 1,501 1,455 1,470 1,522 1,588 1,619 1,688 1,745 1,814 1,867 1,887 1,893 Difference (50) (90) (46) 15 52 66 31 69 57 69 53 20 6 Cum Difference (50) (140) (186) (171) (119) (53) (22) 47 104 173 226 246 252 Facility Capacity 2,125 Available Capacity 232

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Burlingame High School Moderate Enrollment

Burlingame HS 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 333 355 311 340 365 410 397 424 427 431 453 440 418 418 10th Grade 335 343 357 323 339 363 408 395 423 425 429 452 439 416 11th Grade 322 312 335 353 310 324 348 390 381 408 410 414 436 423 12th Grade 353 344 321 351 344 302 315 338 382 372 399 401 405 426 Total 1,343 1,354 1,324 1,367 1,358 1,399 1,468 1,547 1,613 1,636 1,691 1,707 1,698 1,683 Difference 11 (30) 43 (9) 41 69 79 66 23 55 16 (9) (15) Cum Difference 11 (19) 24 15 56 125 204 270 293 348 364 355 340 Facility Capacity 1,890 Available Capacity 207

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Capuchino High School Moderate Enrollment

Capuchino H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 322 301 292 292 301 347 303 335 307 295 310 335 314 331 10th Grade 312 301 307 288 283 291 335 292 330 302 291 305 329 308 11th Grade 272 269 271 280 264 258 266 306 269 303 278 267 281 303 12th Grade 254 254 269 266 274 259 253 261 298 262 295 271 260 273 Total 1,160 1,125 1,139 1,126 1,122 1,155 1,157 1,194 1,204 1,162 1,174 1,178 1,184 1,215 Difference (35) 14 (13) (4) 33 2 37 10 (42) 12 4 6 31 Cum Difference (35) (21) (34) (38) (5) (3) 34 44 2 14 18 24 55 Facility Capacity 1,795 Available Capacity 580

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Hillsdale High School Moderate Enrollment

Hillsdale H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 368 359 349 358 373 384 396 410 443 456 462 472 469 471 10th Grade 337 363 352 350 362 377 386 397 411 444 455 460 470 467 11th Grade 291 312 333 335 344 355 368 376 386 400 430 441 446 455 12th Grade 280 283 305 343 328 337 347 360 365 375 387 416 427 432 Total 1,276 1,317 1,339 1,386 1,407 1,453 1,497 1,543 1,605 1,675 1,734 1,789 1,812 1,825 Difference 41 22 47 21 46 44 46 62 70 59 55 23 13 Cum Difference 41 63 110 131 177 221 267 329 399 458 513 536 549 Facility Capacity 1,807 Available Capacity (18)

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Mills High School Moderate Enrollment

Mills H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 340 353 319 301 297 314 306 288 273 260 282 302 271 273 10th Grade 381 342 341 323 300 296 313 305 287 272 260 281 301 271 11th Grade 378 354 333 340 310 288 284 300 296 279 265 253 273 293 12th Grade 377 376 342 340 334 304 282 279 294 291 274 260 248 268 Total 1,476 1,425 1,335 1,304 1,241 1,202 1,185 1,172 1,150 1,102 1,081 1,096 1,093 1,105 Difference (51) (90) (31) (63) (39) (17) (13) (22) (48) (21) 15 (3) 12 Cum Difference (51) (141) (172) (235) (274) (291) (304) (326) (374) (395) (380) (383) (371) Facility Capacity 1,725 Available Capacity 620

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San Mateo High School Moderate Enrollment

San Mateo H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 418 384 392 382 392 419 409 426 456 470 472 480 474 474 10th Grade 334 393 359 383 378 388 412 402 423 452 466 468 476 470 11th Grade 333 286 333 328 343 339 346 368 367 385 412 424 426 433 12th Grade 276 288 282 328 305 319 315 322 343 341 358 383 395 397 Total 1,361 1,351 1,366 1,421 1,418 1,465 1,482 1,518 1,589 1,648 1,708 1,755 1,771 1,774 Difference -10 15 55 -3 47 17 36 71 59 60 47 16 3 Cum Difference -10 5 60 57 104 121 157 228 287 347 394 410 413 Facility Capacity 1,970 Available Capacity 196

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District Moderate Enrollment

Totals 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9th Grade 2,190 2,123 2,004 2,070 2,126 2,306 2,229 2,324 2,376 2,398 2,469 2,527 2,438 2,460 10th Grade 2,174 2,127 2,096 2,016 2,062 2,116 2,285 2,207 2,314 2,364 2,386 2,453 2,512 2,423 11th Grade 2,111 2,074 2,069 2,086 1,991 2,033 2,081 2,244 2,189 2,292 2,343 2,363 2,431 2,487 12th Grade 2,026 2,086 2,083 2,138 2,096 2,001 2,040 2,089 2,249 2,192 2,295 2,346 2,366 2,434 Total 8,501 8,410 8,252 8,310 8,275 8,456 8,635 8,864 9,128 9,246 9,493 9,689 9,747 9,804 Difference (91) (158) 58 (35) 181 179 229 264 118 247 196 58 57 Cum Difference (91) (249) (191) (226) (45) 134 363 627 745 992 1,188 1,246 1,303

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Facility Matrix

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Measure O Approved Project List

Site Project Approved Projects :
BHS StadiumBleacher Upgrades BHS Replace Home Economics Bld SMHS StadiumBleacher Upgrades DW Technology DW COP Payment DW Radios SMHS Repair / Upgrade Brick Building DW Furniture, Fixtures, Equipment DW Topside Contingency DW Administrative Overhead

2011

2012

2013
$1,762,189 $10,572,519 $1,861,458 $500,000 $0 $0 $7,320,813 $0 $1,000,000 $0

2014
$0 $0 $0 $500,000 $0 $0 $0 $100,000 $1,000,000 $750,000

2015
$0 $0 $0 $500,000 $0 $0 $0 $150,000 $1,000,000 $750,000

2016
$0 $0 $0 $500,000 $0 $0 $0 $150,000 $1,000,000 $750,000

2017
$0 $0 $0 $2,063,911 $0 $0 $0 $150,000 $1,000,000 $750,000

Total

$0 $0 $0 $0 $0 $0 $481,350 $454,739 $80,655,261 $0 $0 $140,000 $0 $0 $0 $0 $0 $0 $0 $0

Total

$81,136,611 $594,739

$23,016,979

$2,350,000

$2,400,000

$2,400,000

$1,762,189 $10,572,519 $1,861,458 $5,000,000 $80,655,261 $140,000 $7,320,813 $550,000 $5,000,000 $3,000,000 $3,963,911 $115,862,240

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Measure O Pending Project List

Site DW DW DW DW DW DW Project Land Acquisition Alt. Education Alt Education Center SMHS/HHS Alt Education Center Crestmoor Land Acquisition Dist.Office Administrative Office

2011

2012

2013

2014
$15,000,000 $28,678,182 $27,552,119 $5,000,000 $18,528,318 $12,875,611 $18,304,869

2015
$15,000,000 $30,685,655 $28,929,725 $5,000,000 $19,825,300 $13,776,904 $19,586,210

2016
$15,000,000 $32,833,651 $30,954,806 $5,000,000 $21,213,071 $14,741,287 $20,957,245

2017
$15,000,000 $35,132,006 $33,121,642 $5,000,000 $22,697,986 $15,773,177 $22,424,252

Maintenace, Ops, Transportation

HHS HHS 4th Classroom Building (21 Classrooms) Construction Escalation Projected at 7%

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Measure O Project List

Energy Savings and Deferred Mainten
AHS HHS MHS DW AHS BHS CHS CHS CHS CHS HHS Transite Panel Replacement Transite Panel Replacement Transite Panel Replacement Solar Thermal Pool Heaters New HVAC Controls / Ventilation Air Condition South Wing Air Condition "D" Wing" Fence Stadium Field Fence Entire Site Repave All Roads Replace Fencing

2011

2012

2013

2014
$7,830,000 $6,771,000 $7,244,970 $5,270,400 $1,220,000 $762,500 $610,000 $305,000 $533,750 $1,756,800 $1,275,144 $4,003,125

2015
$8,378,100 $7,244,970 $7,752,118 $5,639,328 $1,305,400 $815,875 $652,700 $4,291,350 $571,113 $1,879,776 $1,364,404 $4,283,344

2016
$8,964,567 $7,752,118 $8,294,766 $6,034,081 $1,396,778 $872,986 $698,389 $4,591,745 $611,090 $2,011,360 $1,459,912 $4,583,178

2017
$9,592,087 $8,294,766 $8,875,400 $6,456,467 $1,494,552 $934,095 $747,276 $4,913,167 $653,867 $2,152,156 $1,562,106 $4,904,000

New Buildings:
MHS New 5-Classroom Building

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Measure O Project List

Athletic Fields & Court:
AHS Artificial Turf Baseball Field CHS Artificial Turf Baseball / Softball Fields CHS Artificial Turf Soccer Field HHS Artificial Turf Baseball Field HHS Artificial Turf Soccer Field MHS Artificial Turf Baseball Field MHS Artificial Turf Soccer Field MHS Resurface Lower Basketball Courts SMHS Artificial Turf Baseball / Softball Fields AHS Lights for Stadium Field CHS Lights for Stadium Field HHS Lights for Stadium Field MHS Lights for Stadium Field SMHS Lights for Stadium Field

2011

2012

2013

2014
$1,982,500 $2,635,200 $3,050,000 $1,372,500 $1,830,000 $1,903,200 $3,263,500 $228,750 $1,903,200 $610,000 $610,000 $610,000 $610,000 $610,000 $610,000 $62,500 $156,250 $114,375 $1,525,000 $937,500 $2,592,500 $750,000 $38,125 $106,750

2015
$2,121,275 $2,819,664 $3,263,500 $1,468,575 $1,958,100 $2,036,424 $3,491,945 $244,763 $2,036,424 $652,700 $652,700 $652,700 $652,700 $652,700 $652,700 $66,875 $167,188 $122,381 $1,631,750 $1,003,125 $2,773,975 $802,500 $40,794 $114,223

2016
$2,269,764 $3,017,040 $3,491,945 $1,571,375 $2,095,167 $2,178,974 $3,736,381 $261,896 $2,178,974 $698,389 $698,389 $698,389 $698,389 $698,389 $698,389 $71,556 $178,891 $130,948 $1,745,973 $1,073,344 $2,968,153 $858,675 $43,649 $122,218

2017
$2,428,648 $3,228,233 $3,736,381 $1,681,372 $2,241,829 $2,331,502 $3,997,928 $280,229 $2,331,502 $747,276 $747,276 $747,276 $747,276 $747,276 $747,276 $76,565 $191,413 $140,114 $1,868,191 $1,148,478 $3,175,924 $918,782 $46,705 $130,773

Facility Requests:
CHS Improve Bus Loop CHS Bleachers for Tennis Courts CHS Hand Dryers in All Bathrooms CHS Storage Building by Tennis Courts DW Security Upgrades DO Pave Bus Yard Parking Lot HHS Restructure science labs for class of 35 MHS Multi-purpose Building behind Gyms SMHS Transform E115 & E116 into Classrooms SMHS Install Bike Lockers SMHS Concrete Emergency Ops Building
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Location Options San Mateo High School

25

Location Options San Mateo High School

26

Location Options San Mateo High School

27

Location Options San Mateo High School

28

Location Options Hillsdale High School

29

Location Option Hillsdale High School

30

Location Options Remain at Peninsula Site

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Location Options Remain at Peninsula Site

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Land AcquisitionProperty Development

The District assembled a specialized team and established a process to assess viable properties that were either owned or could be accessed through acquisitions Team consists of:
Benson Lee, CEQA (California Environmental Quality Act) Consultant Westgate Ventures, Asset Managers QKA Architects Greystone West, Construction Management

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Land AcquisitionPreferences
Parcel size of 2 to 5 acres or more that is relatively level ideally with two street frontages Direct access to arterial or similar sized street avoid sites with small streets, particularly if they run through residential neighborhoods Property that has water, sewer, power, natural gas, phone, cable TV, utilities and storm drains on or directly adjacent in order to avoid excessive off-site costs or entitlements by local jurisdictions Property that is easily accessible from public transportation Property with a fire hydrant of at least 1,500 gallons per minute (more may be required depending on design) or if no hydrant, immediate access to fire water to add hydrants. It is possible two fire hydrants may be required for this size of a school. Fire flow is becoming a bigger issue with DSA which accentuates this preference Property in a commercial or business area to reduce controversy

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Land AcquisitionCDE Guidelines

CDE Guidelines: In the California Department of Educations (CDE) School Site Selection & Approval Guide, CDE establishes a number of criteria for selecting new school properties. Below are a summary of the issues. See http://www.cde.ca.gov/ls/fa/sf/schoolsiteguide.asp for the complete document:
Proximity to Airports: From the CDE Guide: If the site is within two nautical miles of an existing airport runway or a potential runway included in an airport master plan, as measured by direct air line from the part of the runway that is nearest to the school site, the following procedures must be followed before the site can be approved. Proximity to High Voltage Power Lines: From the CDE Guide. See guide for further descriptions and exceptions. In consultation with the State Department of Health Services (DHS) and electric power companies, the Department has established the following limits for locating any part of a school site property line near the edge of easements for high-voltage power transmission lines: 100 feet from the edge of an easement for a 50-133kV (kilo volts) line 150 feet from the edge of an easement for a 220-230kV line 350 feet from the edge of an easement for a 500-550kV line These figures represent kV strengths of transmission lines used by Presence of Toxic & Hazardous Substances: While the Guide goes into greater detail, sites should be pass a Phase One Environmental Site Assessment and not be near landfills, former dumps, chemical plants, fuel storage facilities or contain naturally occurring materials such as asbestos, oil and gas. Hazardous Air Emissions and Facilities Within a Quarter Mile: As the title implies, properties that are adjacent or within a quarter of a mile of hazardous air emissions (including major freeways) should be avoided.

35

Land AcquisitionCDE Guidelines

CDE Guidelines Continued:

Proximity to Railroads: From the Guide (see Guide for complete description). It is highly advisable to select a property that is at least 1,500 feet from a railroad track easement. If the proposed site is within 1,500 feet of a railroad track easement, a safety study shall be done by a competent professional trained in assessing cargo manifests, frequency, speed, and schedule of railroad traffic, grade, curves, type and condition of track, need for sound or safety barriers, need for pedestrian and vehicle safeguards at railroad crossing, presence of high pressure gas lines near the tracks that could rupture in the event of a derailment, preparation of an evacuation plan. In addition to the analysis, possible and reasonable mitigation measures must be identified. Proximity to Pressurized Gas, Gasoline or Sewer Pipeline: The distances from these pressurized pipes are determined by the pipe size and pressure. A consultant is required to evaluate blast potential and other hazards if the property is near such pressurized pipelines. It is best if the property is not near pressurized gas, gasoline or sewer pipelines. Proximity to Propane Tanks: Like pressurized pipes, it is best to avoid sites that are adjacent to propane tanks. Noise: CDE is concerned with adjacent noise including industrial and light industrial uses. Properties that have more than 50 decibels at the property line should be avoided, as mitigation measures may be required. Proximity to Major Roadways: While from above we want streets capable of handling the schools traffic, the CDE Guide does indicate "The site shall not be adjacent to a road or freeway that any site-related traffic and sound level studies have determined will have safety problems or sound levels which adversely affect the educational program." Geological Studies and Soils Analysis: Because the SMUHSD is adjacent to the San Francisco Bay, special attention should be paid to soil characteristics to avoid soft bay mud or liquefiable soils. Mitigations for these can cost hundreds of thousands of dollars. A preliminary geotechnical report can easily access a propertys soil characteristics. Likewise careful consideration must be made for distances from known earthquake faults. Safe Route to Schools: Sites without established and safe pedestrian paths of travel should be avoided.
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CEQA Environmental Documentation

Given the limited information about the proposed project at any of the sites, the scope of the environmental review under CEQA and the associated timeframes for preparation of documentation cannot be determined at this time. Greater project details, along with input from responsible public agencies and the public at-large, would be required to adequately ascertain the level of analysis, which could range from a relatively simple categorical exemption to an Environmental Impact Report (typically triggered when there are potentially significant and unmitigated environmental effects resulting from a project). In addition, a number of CDE Guideline topics (e.g., hazmat; geologic hazards; safe routes to school) overlap issues that must be addressed as part of the CEQA evaluation. Based upon the very preliminary drawings that have been provided, the following scope of environmental review and approximate timeframes have been provided for each option location:
Crestmoor High School San Mateo High School Hillsdale High School Purchasing land or facility

37

CEQA-Crestmoor High School

If a primary intent for the project is replacement/reconstruction of existing facilities to provide earthquake-resistant structures, and no potentially significant environmental impacts would result from the development, a categorical exemption may meet CEQA requirements. A categorical exemption could be prepared within two to three days, followed by a 30-day public comment period. Concerns associated with soil displacement were discussed as possible issues. Traffic and parking do not appear to be major concerns since many students would use public transit and traffic volumes appear to be low along local roadways. In the event that the project needs to address issues, CEQA documentation may require at least a Negative Declaration, supported by an Initial Study, along with possible geologic and biological studies and possible permits within the area of the watercourse. Document preparation and processing could range from two months to a year or more.

38

CEQA-San Mateo High School

Either of the two location options would probably require at least a Negative Declaration, supported by an Initial Study. A parking lot with a new entry, requiring a curb cut, on Humboldt Street would be developed, which would preclude the applicability of a categorical exemption. According to previous continuation school information, a total of 45 spaces for staff and 50 for students would be provided. As the responsible agency for local roadways, the City of San Mateo would need to be contacted to discuss the scope of a possible traffic/parking study and possible offsets, resulting from the removal of the existing bus parking facility, and an encroachment permit for the curb cut. Other issues may include noise and visual effects depending upon the chosen layout alternative. In the past, residents at the condominium development along the northern perimeter of the high school have been vocal about proposed development at the high school. The level of public concerns and involvement may have a bearing upon the level of environmental review and documentation preparation and processing. The timeframe for completion of CEQA review could range from two to three months to perhaps five to six months.

39

CEQA-Hillsdale High School

Either of the two location options would probably require at least a Negative Declaration, supported by an Initial Study. The two-story building wing, shown in both layouts, may pose a possible visual effect upon nearby residents. Since existing parking areas already exist and streets appear to carry low volumes of vehicles, a traffic study may not be required although the City of San Mateo should be contacted to clarify this issue. Assuming that neither visual impacts or an increase in traffic will pose significant issues, the CEQA document preparation and process could range from three to four months. The level of public concerns and involvement may have a bearing upon the level of environmental review and documentation preparation and processing. This could extend the CEQA timeline.

40

CEQA-Purchasing Land or Other Facility

Assuming that a suitable parcel of land or facility is acquired, either a Negative Declaration, supported by an Initial Study, or an Environmental Impact Report would likely be needed to meet CEQA review requirements. However, the extent of issues that must be evaluated will vary with the specific site conditions and surrounding land uses, which are currently unavailable. As stated in the Land AcquisitionPreferences, zoning will have to be considered. In addition, an amendment to the local general plan may also be needed. Under state law, only four amendments per year to a general plan are permitted. Currently, lacking project location and design specifics, a time estimate for the completion of CEQA documentation and processing cannot be determined. A Negative Declaration, supported by an Initial Study could take as little as three months while an Environmental Impact Report would require seven months or more.

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New Site CEQA Level CEQA Timeline General Plan Changes CDE Approval Design Allocation DSA Time Allocation Project Schedule Total Timeline Project Cost Centrally Located Accessible to Public Transportation School Identity Athletic Facilities Childcare Facility Fit On Site Parking

Site Options Crestmoor High school Hillsdale High School San Mateo High School

*Matrix for Board to utilize as they consider options

Alternative High School Facility

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District Office
District Office Programming CEQA Field Act

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Architect Program District Office

Draft Program for District Office
Administration
Attendance and Welfare Reception Work stations Computer workstations Offices Private Investigator Storage Subtotal Bond Accounting Office Reception Open office space Subtotal Technology Reception Office Open Office Workshop Storage Subtotal

Unit Quantity Area

1.0 4.0 1.0 2.0 1.0 2.0 300 62.5 150 150 80 50

Subtotal Total Area Area

300 250 150 300 80 50 1,130

Notes

1.0 1.0 1.0

150 50 100

150 50 100 300

1.0 2.0 4.0 1.0 1.0

100 150 62.5 100 50

100 150 250 100 50 650

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Architect Program District Office

Draft Program for District Office
Administration
Business Office Reception Deputy office Private offices Open office space Storage Cash counting room Subtotal Human Resources Reception Private offices Open office space Conference room Storage Nurse workstation Subtotal Other Mech, Elec, Misc Circulations Subtotal

Unit Quantity Area

1.0 1.0 4.0 7.0 1.0 1.0 100 249 150 50 100 120

Subtotal Total Area Area

100 249 600 350 100 120 1,519

Notes

1.0 4.0 6.0 1.0 1.0 1.0

100 175 50 150 100 50

100 700 300 150 100 50 1,400

1.0 1.0

2,306 5,765

2,306 5,765 8,071

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Architect Program District Office

Draft Program for District Office
Administration
Instructional Services Reception Work stations Collaborative Room Offices Storage Subtotal Special Education Office Reception Open office space Storage Subtotal Superintendent Reception Office Admin. Asst Storage Subtotal

Unit Quantity Area

1.0 6.0 1.0 5.0 1.0 100 100 500 170 100

Subtotal Total Area Area

100 600 500 850 100 2,150

Notes

2.0 1.0 3.0 1.0

150 150 100 250

300 150 300 250 1,000

1.0 1.0 1.0 1.0

100 250 80 50

100 250 80 50 480

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Architect Program District Office

Draft Program for District Office
Administration
Board Board Asst. Conference Room Board Room Technology Storage Subtotal Shared Space Lobby and Reception Large Conference (20+) Medium Conference (12) Small Conference(10) Central File Storage Toilet Rooms Copy Room Custodial/Janitorial Staff Break Room Subtotal

Unit Quantity Area

1.0 1.0 1.0 1.0 2.0 80 500 3,000 50 50

Subtotal Total Area Area

80 500 3,000 50 100 3,730

Notes

1.0 3.0 4.0 4.0 1.0 1.0 2.0 1.0 1.0

1,500 750 500 250 500 1,500 250 250 1,200

1,500 2,250 2,000 1,000 500 1,500 500 250 1,200 10,700

Total
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31,130

Architect Program Maintenance, Operations, Transportation

Draft Program for Maintenance and Operations Facility
Administration
Maintenance Painter Painters Storage Painters changing room Conference Room Carpenters Shop Tool Storage Mechanical Shop Electrical Shop Electrical Storage Testing Materials Subtotal Facilities Use Storage Office Reception Subtotal Print Shop Server Room Emergency Services

Unit Quantity Area

1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 300 500 100 500 960 800 960 960 960 500

Subtotal Total Area Area

300 500 100 500 960 800 960 960 960 500 6,540

Notes

1.0 2.0 1.0 1.0 1.0 1.0

50 150 200 500 500 500

50 300 200 500 500 500 550 500 500 500

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Architect Program Maintenance, Operations, Transportation

Draft Program for Maintenance, Operations and Transportation
Administration
Shipping Receiving Grounds Equipment Shed Seed Fertilizer Storage Subtotal Food Service Office Storage Office Subtotal Locksmith Shared Facilities Staff Break Room Electrical Storage Subtotal

Unit Quantity Area

1.0 500

Subtotal Total Area Area

500 500

Notes

1.0 1.0

2,000 400

2,000 400 2,400

1.0 1.0 1.0 1.0 1.0

1,000 120 300 500 500

1,000 120 300 500 500 1,000 1,120 300

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Architect Program Maintenance, Operations, Transportation

Draft Program for Maintenance, Operations and Transportation
Administration
Transportation Offices Open Office Space Mechanics Bay Tool Room Lunch room Storage Subtotal

Unit Quantity Area

4.0 6.0 1.0 1.0 1.0 1.0 150 100 4,000 200 500 300

Subtotal Total Area Area

600 600 4,000 200 500 300 6,200

Notes

Mech., Elec., Circulation 1.0

3017

3,017

3,017

Total Maintenance and Operations Total Acres

23,127 54,257 7-10

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CEQA-District Office
The scope of CEQA documentation required for relocation of the District Office and Information Technology facilities to an existing commercial business park, in which four acres would be needed, would depend on the site characteristics and surrounding setting. On the one hand, if the existing use characteristics (e.g., staffing levels, business hours; parking) of a site were similar to the District Office functions and no potentially significant environmental issues or concerns (e.g., hazmat, higher traffic volumes, cultural resources) are identified, a minimal evaluation may be needed. On the other hand, issues such as increased traffic, greater parking needs, and potential hazmat issues (especially if state funds were involved) would require more extensive review. Another factor in determining the extent of the evaluation is also the baseline or existing conditions at the time the CEQA review is initiated. If the proposed relocation site has been vacant, the analysis will likely differ from a site that is currently occupied (e.g., new traffic would be added to local roadways under a vacant scenario vs. the likelihood of little difference under an existing use scenario). Since relocation of District Office does not qualify under any of the categorical exemptions under CEQA, a Negative Declaration, supported by an Initial Study, would likely be the applicable and appropriate level of required documentation. Upon receipt of the background materials (e.g., design, operational parameters), the entire CEQA environmental review process would range from about two and one-half to three months, including the 30-day review period, for an environmental document in which less than significant effects are identified. In the event that an expanded traffic analysis or other issues need to be addressed under a Negative Declaration, the time required could increase by 30 to 60 days. An Environmental Impact Report (EIR), which would take at least six to seven months to complete, is unlikely to be needed for location within an existing commercial business park.

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CEQA-Maintenance, Operations, Transportation

Maintenance and Operations The scope of CEQA documentation required for relocation of the current Maintenance and Operations facilities, which would include a Loading Dock, would depend on the site characteristics and surrounding setting for an approximately two-acre property. Given the functions of current M,O&T facilities, a suitable location could include an area with already existing industrial uses. Resulting impacts associated with CEQA review could include, but may not be limited to, potentially increased traffic (e.g., staffing and loading activities), possibly greater parking needs, presence of existing hazmat issues and the need to address management of hazmat at the new facilities, and possibly noise if sensitive land uses occur near the property. Unless the M,O&T is situated in proximity to such sensitive land uses or nearby road intersections in which intersection thresholds of operation are exceeded during the a.m. traffic peak, the level of CEQA documentation would likely be a Negative Declaration, supported by an Initial Study, in which the timeframe for the review process would be similar to the District Office facility.

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CEQA- Maintenance, Operations, Transportation

Transportation The extent of CEQA documentation for relocation of the Bus Barn, to an approximately one-acre site would again depend upon the site characteristics and surrounding setting along with operational parameters (i.e., number of buses; do buses move in and out of the facilities during the peak a.m. and p.m. traffic hours?). CEQA-related issues of concern could include, but not be limited to, traffic, parking adequacy and noise if sensitive land uses occur nearby along with management of on-site fuels. Like the M,O&T facilities, unless the Bus Barn is located in proximity to sensitive land uses or road intersections in which intersection thresholds of operation are exceeded during the a.m. or p.m. traffic peak, the level of CEQA documentation would likely be a Negative Declaration, supported by an Initial Study, in which the timeframe for the review process would be similar to the M,O&T facilities, discussed above.

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Recommendation
Option Eliminated:
Due to projected enrollment growth with Bay Meadows development coming on line, Hillsdale High School will be the southern school able to accommodate future enrollment increase

Most Comprehensive Solution:

Alternative School Purchase property that is centrally located, easily accessible to public transportation for the Alternative Education Facility Allocate six months to identify and begin due diligence for potential property purchase for Alternative School District Office Purchase property that is centrally located, easily accessible for constituents

Alternative:
If a viable property is not identified and secured, the Board of Trustees should reconsider and discuss if the Alternative High School should be built at San Mateo High School. Crestmoor High School should be considered as a last resort
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Next Steps
District Administration will identify properties closely meeting specific criteria All property sites will be analyzed by team to determine viability Recommendation will be brought forth to the Board of Trustees for consideration If a roadblock is encountered, the Board of Trustees will be reconvened for further discussion

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