AGENDA TOWN OF ATHERTON CITY COUNCIL/ATHERTON CHANNEL DRAINAGE DISTRICT MARCH 13, 2013 1:00 P.M.

SPECIAL MEETING ROLL CALL Lewis, Carlson, Dobbie, Widmer, Wiest http://www.youtube.com/watch?v=Z8x7LzFdJTo PUBLIC COMMENTS http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=1m MID-YEAR BUDGET ADJUSTMENTS REPORT FOR FY 2012-2013

http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=3m30s

Widmer questions tennis key revenue. Said the tennis court proponents committed to selling more keys at a higher price. Asked if that revenue had been forthcoming: http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=10m25s

http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=12m35s

 Part 1 http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=17m40s Part 2 Continues after Building Department discussion (below): http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=25m8s

BUILDING DEPARTMENT Dobbie says the Building Department should be self-financing. The Town shouldnt have to put any money into it. He requests direction in finding the revenue information in the handouts. The Town will be paying BKK from the Departments Reserve Fund: http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=20m24s

POLICE DEPARTMENT

Mayor Lewis congratulates the Police Department for reducing its budget. Dobbie discusses staffing. Notes that we are down 3 Officer (2 Sergeants, 1 Officer) and questions whether we would be over budget if the Town had the required number of Officers: http://www.youtube.com/watch?v=Z8x7LzFdJTo#t=25m30s

HOW TO SPEND THE UNANTICIPATED REVENUES Carlson questions whether paying down additional liabilities with the unanticipated revenues will help operating expenses. The City Manager makes three recommendations:

http://www.youtube.com/watch?v=XPw7E9Plofw#t=4m TAXES Widmer asks for update on the Towns effort to pin the County Tax Assessor down to how they calculate the tax appropriation for Atherton: http://www.youtube.com/watch?v=XPw7E9Plofw#t=6m37s

FINANCE DIRECTORS PRESENTATION http://www.youtube.com/watch?v=XPw7E9Plofw#12m17s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=12m17s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=14m49s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=16m25s

Widmer comments on franchise fees from the garbage. Suggested that these fees would be used for roads, because thats the usage is. Carlson says he believes that a pending bill would dictate any cable franchise fees would be used for public access. http://www.youtube.com/watch?v=XPw7E9Plofw#t=17m30s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=19m20s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=20m19s Mayor Lewis comments that more than half a million dollars is attributable to one-time revenue: http://www.youtube.com/watch?v=XPw7E9Plofw#t=20m55s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=21m15s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=21m57s

http://www.youtube.com/watch?v=XPw7E9Plofw#t=23m

http://www.youtube.com/watch?v=XPw7E9Plofw#t=29m54s HANDOUT TO COUNCIL (SPREADSHEET)

Spreadsheet available here: http://www.scribd.com/doc/131128988/Atherton-5-Year-Forecast Part 1 - https://www.youtube.com/watch?v=XPw7E9Plofw#t=28m25s Part 2 - http://www.youtube.com/watch?v=6qSSB1bQ0xg

The council focuses their discussion on this section found on Page 3 of the handout:

Lewis asks for clarification regarding the projected decline in Building Department reserves in the 5 year forecast. She observes that revenue for the Building Department appears to be declining. The City Manger stated that a cost allocation study is underway that will move some of the Building Department revenue into the Administration (legal fees, management, etc.) Widmer observes that theres nobody working for the Town in the Building Department.

http://www.youtube.com/watch?v=XPw7E9Plofw#t=34m10s

MARSH ROAD CHANNEL REPAIRS DISCUSSION http://www.youtube.com/watch?v=6qSSB1bQ0xg#t=4m19s

Council Direction Does the Council want to cover the Marsh Road culvert? Expand the scope of the review to include this alternative? Dobbie suggests putting in a really big steel pipe. http://www.youtube.com/watch?v=wAqe99Lt3NE#t=2m