Ref: APL/2x660/DPJ/Civil/08/Proposal

APPROVAL NOTE

Subject: Procurement of Plants of different variety for plantation in APL Premises

and its regular maintenance- Approval thereof

APL is fast developing in SEZ, Mundra therefore implementing one of the measures for
ENVIRONMENT FRIENDLINESS, it is proposed for plantation of plants having
ornamental value, flower bearing nature and good aesthetic look tending towards creation
of healthy landscape.

With our goal of development of our ‘PLANT IN GARDEN’ coupled with our dedicated
approach for development of ‘JETROPA GARDEN’ an estimate is prepared amounting
to Rs. 12,81,790.00 /- with the scope elaborated as under:

1. Procurement of plants/hedges
Sr. Common name Botanical Characteristics Proposed location of
no name plantation
1 Neem Azardikta Widespread At the entrance of APL
indica shade plant premises and at locations
in front of office building
2 Gulmahor Delonix redia Flowering plant At the entrance of APL
premises and at locations
in front of office building
3 Ratan Jyot JETROPA BIODIESEL Separate place be
PLANT designated in APL
Premises
4 Kashid Flowering plant Along road sides in APL
Premises
5 Champa Pulmania Alba Flowering plant Along road sides in APL
Premises
6 Bougenvaellia Flowering plant Along road sides in APL
Premises and along the
boundary wall of APL
Premises
7 Mahendi(Red & Innermis Prone to heavy At the entrance and along
White) growth even in both the sides of roads in
summers APL Premises
8 Saru Saru Can be trimmed At the entrance and along
to have different both the sides of roads in
shapes. APL Premises
9 Sonali Ticoma Alloy Flowering plant At the entrance and along
both the sides of roads in
APL Premises
 2. Plantation of same as in (1) above.
3. Regular of maintenance of plants for (2) above.

Plants which are proposed to be procured are characterized with special features
enumerated here under:

1. Flowering plants are proposed such that the plants shall begin flowering within 3
months of their plantation.
2. Plants are proposed such that it can be trimmed as to get our required and desired
shapes.
3. Plants are proposed such that it has white spread upto 4 feet diameter that it
provides shade in addition to its good look.
4. Plants are selected keeping in consideration that these are compatible/ suited to
grow in saline atmosphere prevailing at APL SEZ Mundra, and its surroundings.

The estimate is prepared for procurement of plants and its regular maintenance for six
months.

The procurement of plants shall be in addition to those to be procured as per advice given
by Horticulture department, MPSEZ, Mundra.

It is proposed to award the works to the agencies suggested by Horticulture department

MPSEZ Mundra. It is also proposed to execute the work through Horticulture department
MPSEZ Mundra, since they are having required manpower for such works.
Encl as above.

(K. P. Chakerwarti)
DGM, Civil

(P. Gouda)
GM, Civil

(B.D. De)
AVP, Projects

(D. P. Joshi)
VP, Projects

(S..K. Jain)
GM, Commercial
Special Terms and Conditions:

1. The scope of work shall be Procurement of plants/hedges , Plantation of same and

its regular maintenance for the period of six months.

2. Payment shall be made limited to number of plants which have survived in the
month for which the payment is asked.
3. Only 80% payment as applicable for (2) above shall be made, balance 20% shall
be made in the following month along with the plants that have survived only.
4. All consumables viz fertilizer, DAP, cow-dung, pesticides and chemicals for
retaining moisture in soil, etc. all as per requirements and requisite as per site
conditions.
All the tools and tackles required for the job shall be brought by the agency at
work sites at no extra costs.
5. The rates are firm for the contract period.
6. Watering with potable water shall be done at regular intervals including arranging
requisite no. of labourers.
7. Watering shall not be later than regular intervals more than 3 days.
8. Watering shall be done meticously that there is minimal wastage of water.
9. Per day minimum 3 labourers and one tanker of capacity not less than 5000 kl
shall be employed.
10. The period of contract shall be 10 months which includes the maintenance of six
months.

(K. P. Chakerwarti)
DGM, Civil
 BILL OF QUANTITIES

Name of Work: Procurement of Plants of different variety for plantation,

plantation and its regular maintenance in APL
Premises.

Sr. Brief Description of item Quantity Rate(Rs.) Unit Amount(Rs.)

no
1 Supply of plants of height not
less than though specified
against their common names
Neem- 12-15 feet 500 100.00 Nos. 50,000.00
Gulmahor- 12-15 feet 100 500.00 Nos. 50,000.00
Ratan Jyot (JETROPA)- 4 feet 500 6.00 Nos. 3,000.00
Kashid- 4 feet 500 15.00 Nos. 7,500.00
Champa- 8-10 feet 100 500.00 Nos. 50,000.00

Bougenvaellia- 1 foot 1000 10.00 Nos. 10,000.00

Mahendi (White)- 1 foot 1000 3.00 Nos. 3,000.00
Mahendi(Red) – 1 foot 1000 3.00 Nos. 3,000.00
Saru – 4 feet 1000 15.00 Nos. 15,000.00
Sonali- 2 feet 500 10.00 Nos. 5,000.00
2 Supply of carpet grass having 1000 350.00 Sq. mt 3,50,000.00
thickness 2 inch
3 Excavation of pit having size 0.6 4600 25.00 Nos. 1,15,000.00
m x 0.45 m in all types of soil
including refilling the excavated
pit with selected earth intermixed
with approved quality and
approved quantum of chemical
as to retain moisture, fertilizer,
etc. as per direction at site. The
rate includes planting of saplings
as per supply made in item no (1)
above including one time
watering etc. complete.
4 Planting of Mahendi(Red & 2500 50.00 Sq. mt 1,25,000.00
White) along the road sides and
at directed locations. The rate
includes applying approved
quantum of chemical as to retain
moisture, fertilizer, etc. as per
 direction at site. The rate
includes planting of saplings
minimum three nos per sq mt as
per supply made in item no (1)
above including one time
watering etc. complete.
5 Labour charges for regular 8,97,000 0.07 Nos. 62,790.00
maintenance for six months of
saplings/ Plants/ grown up trees
including watering manuring etc.
complete all as per detailed terms
conditions and directions at site
as per requirements.
-Plants of any age and of any
type
6 Labour charges for regular 4,32,500 1.00 Sq. mt 4,32,500.00
maintenance for six months of
saplings/ Plants/ grown up trees
including watering manuring etc.
complete all as per detailed terms
conditions and directions at site
as per requirements.
- Mahendi
Total 12,81,790.00

(K. P. Chakerwarti)
DGM, Civil
Rate Analysis

Item no 5 ( for 5000 plants)

Potable water : 5000 lt @ Rs. 190 = 190.00

One Labourer : Rs. 150/ Labourer = 150.00
= 340.00
Add 10% Contractor’s Profit : = 34.00
= 374.00

Therefore the rate per plant comes to 374/5000 = Rs. 0.07

No. of occasions of watering shall be (6 x 30) / (4600/5000) = 195 occasions

Hence the quantity shall be 4600 x 195 = 8,97,000

Item no 6 (for 800 sq mt, 3 plants are considered per sq. mt)

Potable water : 5000 lt @ Rs. 190 = 190.00

Four Labourers : Rs. 150/ Labourer = 600.00
= 790.00
Add 10% Contractor’s Profit : = 79.00
= 869.00

Therefore the rate per Sq. mt comes to 869/ 800 = Rs. 1.08, say Re. 1.00

No. of occasions of watering shall be (6 x 30) / [2500/(3x800)] = 172.8 occasions, say

173 occasions

Hence the quantity shall be 2500 x 173 = 4,32,500 sq mt

(K. P. Chakerwarti)
DGM, Civil