TEAM CHURCH Staff Handbook

Full Time Staff Contractual Agreement

Name:
Title:
Date Started:

Each pastor shall be responsible to work a full week consisting of approximately 45-50 hours. We understand
that the Team Church staff are professionals and realize that getting the job done may require flexible hours
with seasons of higher demand. Each staff person is responsible to work a schedule that will allow him or her
to reach there agreed upon goals.

Each pastoral member will set up his or her office and work schedule so that it will accommodate his or her
specific ministry. Approval of the Executive Pastor will be needed and all staff will be expected to have their
schedule accommodate staff meetings and overall team agenda.

Benefits & Salary for:

Base Salary: $

Medical Insurance: Basic Full Coverage Medical Insurance provided for entire family.

Retirement IRA: (After one complete year of service)

5% of Salary per month. Increasing 1% every other year until 7% is achieved.

Life Insurance: Yes

Vacation/Personal Time
All new full time staff will receive 3 weeks immediately (Prorated to the end of the year.) Only 2 Sundays may
be missed each year and these do not count toward the 15 days. 4 weeks will be given to each pastor after 5
years of full time service. After 5 years 3 Sundays may be missed per year. For vacation purposes, a week is
defined as 5 workdays.

7 personal days are given per year. These days are to be used at the Pastor’s discretion and are also used as
sick days. Time used over 7 days will be deducted off vacation time in that given year. If no vacation time is
left remaining in that year, time will be used from the upcoming year.

Vacation & personal days cannot be carried over each year.

Holidays
All Pastors shall receive December 25th – January 1st as a paid holiday. Pastors with ministry responsibilities
shall work out an agreement of who serves any Sunday during that time period. All Pastors are required to
work when needed during that period as agreed upon by Lead Pastor.

Other Paid Holidays:

Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after.
(All Pastors will be expected to have weekly duties accomplished before taking these days off.)

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Continued Education & Study Breaks

Pastoral Staff may attend one conference per year that coordinates with their specific ministry. Conferences
are always to be determined by budget and approved by Executive Pastor.

Outside Ministry Opportunities

After two years of employment all pastors may be out of the office or miss normal ministry responsibilities a
maximum of two ministry events. Only one Sunday may be missed each year in this role unless Executive
Pastor gives prior approval.

Specific Pastor Addendums

Extra Issues
In our technological world many pastors may be able to perform duties at home or other places that are away
from the office. This should only be done in extreme situations and with prior approval from Executive Pastor.
Office hours are designed for maximum effectiveness. Doing office work at home during the day or evening
hours is bad for team building. Working at night is contrary to our goal of quality family time for each pastor.

All pastors will have a yearly evaluation conducted by the Executive Pastor

__________________________________ _________________________________
Signature Signature
Executive Pastor

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 TEAM CHURCH Staff Handbook

Team Church Policy/Procedures

Facilities Usage and Scheduling

Background:
The Team Church facilities were built to serve two important roles. First, the campus
supports the various ministries by providing clean, safe and inviting spaces to the people who are
members and attenders of the church. Second, the campus is an extension of Team Church’s
commitment to being an outreach oriented church. The building and surrounding property are
available for use under the following conditions and subject to availability:

Guidelines:
1. Designated ministries of Team Church have first priority in scheduling events and activities
on the campus.
2. Team Church ministry events that are outreach focused (exposing unchurched and dechurched
people to God through Team Church) are encouraged to take advantage of this facility.
3. Specific “non-christian” organizations that request of the facilities will be considered on a
case by case basis. A member of the staff must recommend approval and demonstrate the
outreach potential by allowing this group to use the campus. (Examples of these
organizations might be public sports organizations, home owner associations, booster clubs,
high school sports teams)
4. Non-profit organizations that have as their purpose service to the community or are mission
oriented will be considered on a case by case basis. (Examples of these might be Make A
Wish Foundation, Crisis Pregnancy Center, Help Centers)
5. Christian organizations will not normally be permitted to use the facility, but can request use
through one of the staff pastors.
6. Under no circumstances will an event be scheduled on campus that is “for profit” to the
organization or any individual.
7. When organizations are permitted and scheduled to use the Team Church facilities, ministry
and staff personnel that are required to support the event will be paid at the hourly rate of
$25.00 per hour. Under no circumstances will Team Church sound and lighting equipment be
operated by anyone other than Team Church personnel.
8. All spaces will be set up, torn down, and cleaned by the organization approved for facility
usage. The Facilities Pastor can be scheduled to assist and manage the event at the hourly rate
of $25.00 per hour.
9. To inquire about the availability of Team Church space or make a formal request, email
info@teamchurch.com

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Team Church Policy/Procedures

Staff Office and Organizational Guidelines

Background:
As Team Church continues to grow both in numbers and ministries, an expanding staff faces
unique challenges to remaining close knit and relationally connected. It becomes important then, that
all paid staff (full and part-time) use their time wisely when working from the office, and take
advantage of the opportunities provided to build up and encourage the entire team. The following
guidelines are provided to facilitate and preserve a positive organizational climate while at the same
time, maximizing our effectiveness as a team:

Bi-Weekly Staff Meetings: All paid staff are expected to attend the first portion of our bi-weekly
staff meetings. This time will be used for staff to connect with one another and be provided
information from the Lead Pastor intended to build camaraderie and staff cohesion.

Staff Outings and Functions: Staff outings and functions are held for the primary purposes of
training, teambuilding. They provide an excellent means of developing relationships amongst the
staff in an informal environment. Unless designated staff members are specifically directed to attend
these functions, everyone will be expected to participate in all staff events. Advance notice of these
outings and functions will be provided to facilitate individual planning, and requests for exemption
will only be considered due to illness or prior commitment.

Staff Office Hours: Every paid staff member is required to work a minimum number of hours in the
office each week. The presence of staff in the office allows for a participative environment, and the
church benefits from the collaboration. Each ministry has its own unique requirements for off-site
meetings and other events, therefore, full time staff should use their best judgment in managing their
work week. A general rule of thumb is that unless ministry dictates otherwise, you are expected to
work out of the office. Part time staff tend to work hours different from full-time staff, but must plan
a consistent time when they are working in the office. The expectation is that the majority of paid
work hours will take place on site. The bi-weekly staff meetings are considered on site hours for part
time staff.

Staff Dress Code: Our individual appearance and the clothing we wear make lasting impressions on
the people we serve and conduct business with. The working environment at Team Church is a
casual one, but it still requires that our attire is appropriate to our ministry. We live in a middle to
upper-middle class community, so our attire should reflect the community which we represent.
Clothing should be neat, clean and well taken care of. This is a matter of using good judgment. Any
time a staff member goes off site for an appointment or meeting, “business casual” is the requirement.
In the office, dress shorts are permitted. At all times, your attire should reflect the ministry you
represent and the people you serve.

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Staff Vacation/Personal Time Off (PTO) Guidelines

Background:
Every full time staff member at CSF accrues Vacation and Personal Time Off (PTO) days
throughout the year. This time off is part of the compensation package provided to full time staff and
is intended to allow each individual to refresh and rejuvenate themselves throughout the year. PTO is
provided in order that scheduled one time events can be attended to at a minimum disruption to the
ministries of the church. While Vacation and PTO are earned by each full time paid staff person, the
following guidelines are provided in order to ensure that ministries operate at maximum effectiveness
and there is equality across staff lines.

Guidelines:
1. Vacation Days and PTO run through the calendar year (Jan 1 – Dec 31). Vacation and PTO
time does not roll over into the following year.
2. Vacation dates should be planned and requested in advance.
3. PTO requests should be made with as much notice as possible.
4. Changes to already approved time off will not be permitted unless the change is requested in
advance.
5. Your ministry must have leadership presence while you are on vacation. Multiple staff from
the same ministry cannot be away at the same time. Advance coordination is essential, and
semi-annual staff planning sessions are to be used to plan vacations.
6. Whenever possible, the length of vacations should be scheduled so that you are taking at least
a full week off at a time. No less than 2/3 of total vacation time should be planned. This
allows for you to gain the maximum benefit of the time off and minimizes disruptions to the
ministry that are caused by shorter, yet more frequent breaks.

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