Interface Between Production & other Functions

Relation with other departments: Interface with other departments Marketing & Production Marketing
-Accurate projection of their requirements short term & long term -Timely projection for production to respond with feasibility plan -Feed back in terms of quality issues -Provide feedback in respect of design changes expected by the market -Provide feedback on market expectations in respect of price -Region wise order position to enable production to plan logistics.

Production
-Ensure timely delivery / shipment as per marketing schedule -Adoptability to fluctuations in market conditions -Ensure quality as per prescribed norms -Feed back on cost variation & cost control measures. -Ensure that cost are curtailed to retain margins. -Proper logistics planning will ensure delivery of products, where & when marketing wants them.

Relation with other departments: Interface with other departments contd

Finance & production Finance

-Accurate cost estimates -Proper planning of working capital -Ensure fund availability when needed. -Prompt payment to ensure smooth in-flow of raw materials & consumables from suppliers -Arrange long term funds for capital projects, upgradation /replacement of machines -Regular feed back on product wise profitability . -Accurate projection of engineering/ design change notices for existing products. -Regular MIS on operation cost/profitability vs planned budget. -Point out lacuna in existing production schedule.

Production
-Adherence to overall budgeted plan -Ensure minimum wastage -Production is as per planned routing & bill of material (BOM) -Inventory levels are maintained as per the prescribed norms. -Ensure cost controls in respect of power & fuel, other indirect consumables. -Ensure logistic cost is as per plan

Relation with other departments: Interface with other departments- contd Material control & production Material Control -Ensure each raw material / components supplies are received as per planned schedules -Raw material / components is procured at the bare minimum cost without compromising on quality. -There is no deviation from the specifications provided by the design department. -Ensure inventory norms are adhered to. -Ensure development of suppliers/ vendors so that they can adapt to the fast changing market scenario. -Selection of suppliers with adoptability to change to market fluctuations. -Alternate source of suppliers at short notice Production -Provide accurate production plans to help Material control department plan their procurement. -Provide regular feedback in terms of quality of material received. Give suggestions to help improve the quality of materials procured. -Provide proper specification of the material requirement. -Raise an alarm if the inventory norms are not being adhered to. Promptly inform MCD in case of sudden change in production plan. -Provide constructive suggestions to help develop suppliers.

Relation with other departments: Interface with other departments- contd System & & Production
System -Provide real term MIS to Production -Provide required software to enable production to plan their schedules with minimum efforts & Maximum accuracy. -On line inventory system so that the materials availability is known at any point of time. -MIS of material received vs planned schedules -Provide on line connectivity with various depts. e.g. MCD, Fin, HR, Mkting suppliers. -Set up various operating procedures to ensure smooth flow of material along flow lines. -Ensure BOM updates in coord. With design -Provide inventory analysis. -Provide feasibility of prod. based on marketing sales plan. -Derive purchase schedule from prod.plans. Production -Follow various procedures designed by the System IT team are adhered to -Ensure use of MIS provided by various systems. Prod. should not try to generate a parallel set of informatn. -Provide regular feedback to system IT department when glitches in the software are noticed. -Reschedule production in case of non availability of materials. -Ensure production is in line with the plan derived by the system based on the marketing indications. -Ensure max. computerisation of plans, schedules etc. Avoid manual

adjustments.

Relation with other departments: Interface with other departments- contd HR & Production
HR -Ensure prompr replacements in case of resignations, terminations. -Ensure availability of skilled workmen & professionals. -Provide regular training programmes to help production personell upgrade their required skills to match with global changes. -Create atmosphere conducive for management ,union cordial relationship. -Ensure for the timely wage settlement & acceptable as win win situation. -Ensure Management staff compensation in line with market scales & related skills. -Ensure retention of skilled talented personnel within the organization. Production -Assist IR in maintaining cordial relations between management & workmen. -Ensure that the manpower requirements are properly defined. -Ensure release of those required for various training programmes by HR/IR. -Provide proper discussion forums to solve various issues. -Assist HR/IR in arriving at an amicable solution, wherein production targets are enhanced maintaining industrial relations. -Provide regular feedback to HR thro their networking in the industry as regards market pay scales etc. -Try to motivate Workman, Engineers, Executives by ensuring that dignity of labour is maintained.

Relation with other departments: Interface with other departments- contd HR & Production-contd HR -Provide an appraisal system which does justice to the productive employees & also motivates employees. -Provide a planned career plan to help employees visualise the growth within the organization. -Ensure proper welfare facilities are provided based on the industry requirement. -Ensure that the core values of the company are adhered to. Production -Ensure that the guides prescribed by HR are adhered to while conducting the appraisals of subordinates. -Ensure that all the requirements of the factories act & other statutary compliances are compiled with.