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Formatting and Customizing Data

"Excel Alignment - Effectively Used the Formatting Options Available in Excel 2007"
The Excel alignment formatting options are contained within the Alignment group on the Home tab. The options allow you to change alignment of the text in a cell or cells, text orientation, merge several cells together and so on. For more alignment options, you can click on the Alignment group dialog box launcher to display the Format Cells dialog box.

To align data between the left and right sides of a cell

Select the cell, or cells, you wish to align. On the Home tab, in the Alignment group, click the Align Text Left icon to align data with the left edge of the cell. Click on the Center icon to center data in the cell. Click on the Align Text Right icon to align data with the right edge of the cell.

To align data between the top and bottom of a cell

Select the cell, or cells, you wish to align. On the Home tab, in the Alignment group, click the Top Align icon to align data in the top position of the cell. Click on the Middle Align icon to centralized data vertically in the cell. Click the Bottom Align icon to align data in the bottom position of the cell.

To change the orientation of data cells

Select the cell, or cells, you wish to change. On the Home tab, in the Alignment group, click the Orientation icon. You will see a drop down menu allowing you to format the cell orientation.

Select any one of the command. Experiment with applying some of the other orientation effects.

To wrap multiple lines of data in a cell

Type the text 'The Ultimate Guide to Excel 2007' into the cell C5 and press Enter. The entry will appear as one long line that does not 'fit' into the cell. Select the cell C5 and then on the Home tab, in the Alignment group, click theWrap Text icon. The text will wrap as follow:

To merge several cells

Select the cells that you wish to merge to become one cell. On the Home tab, in the Alignment group, click the Merge & Center icon.

To shrink the text into one cell

Type the data you require into the cell and press Enter. Right-click on the selected cells, click Format Cells.

From the Format Cells dialog box displayed, click on the Alignment tab. Under the Text control section, tick the Shrink to fit check box and click on OK.

Note: You can also use this right-click method to do the wrap text and merge cells.

"Number Formatting in Excel 2007"

What you know about number formatting? Number Formats help you to change the appearance of numbers or values in a cell in the Excel spreadsheet. They are not difficult, and can be achieve with a few clicks. Formatting is done to improve the appearance of the spreadsheet and to make the numbers easier to read and understand. Commonly used number formats include adding commas ( , ), percent symbols ( % ), decimal places, and dollar signs( $ ). In Excel 2007, the basic number formatting options are located on the Home tab, Number group as shown here.

To change the basic number formatting

Select the cell containing number that you wish to format. Click on the down arrow next to the Number Format drop-down list and select a suitable command.

To change number formatting using the formatting icons

You can quickly change the formatting of a cell or selected range by using the following icons on the Home tab, Number group.

To format a number as a currency

Select the cell or range of cells you want to format. Right-click on the cell and choose Format Cells from the pop-up menu. From the Format Cells dialog box displayed, select the Number tab. Under the Category: section, select Currency.

Select the number of decimal places you require by using the Decimal places: spin box arrows. In the Symbol: drop down list, select the type of currency.

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Click OK.

To format a number as a percentage

Select the cell or range of cells you wish to format. Right-click on the cell and choose Format Cells from the pop-up menu. From the Format Cells dialog box displayed, select the Number tab. Under the Category: section, select Percentage. Select the number of decimal places you require by using the Decimal places: spin box arrows. Click OK.

To change the number of decimal places

Select the cell or range of cells, you wish to change the number of decimal places. To increase a decimal place, click on the Increase Decimal icon on the Home tab,Number group. You can continue to click to increase the decimals as required. To reduce a decimal place, click on the Decrease Decimal icon on the Home tab,Number group. You can continue to click to reduce the decimals as required.

To round numbers using a numeric format

Select the cell or range of cells you wish to format. Right-click on the cell and choose Format Cells from the pop-up menu. From the Format Cells dialog box displayed, select the Number tab. In the Category: section, select Number. Select the number of decimal places you require by using the Decimal places spin box arrows. Click OK.

To change colors based on the value in the cells

Select the cells you wish to change, which contain numeric values. Right-click on the cell and choose Format Cells from the pop-up menu. From the Format Cells dialog box displayed, select the Number tab. Choose Custom from the Category: list box.

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Use the scroll bars in the Type: section of the dialog box to view what custom number formats are available. For example, to force all negative numbers to be displayed in red, you would select the option illustrated below. Click OK.

To display negative numbers that enclosed within brackets

You would edit the above example, as illustrated.

"Excel Header and Footer: How to Add it to the Excel 2007 Worksheets?"
The Excel header and footer are lines of text that print at the top (header) and bottom (footer) of each page in the spreadsheet.

Normally we type in descriptive text to add information to a spreadsheet such as titles, dates, page numbers, etc. A header or footer can appear in three locations on the page. It can be in the top/bottom left corner, the center, and the right corner of the page.

With the latest version of Excel 2007, it is much simpler to add a header and/or footer to your worksheet. Here are the steps: To insert header and footer

Click the View tab. In the Workbook Views group, click the Page Layout icon. Click in the area marked Click to add header.

Choose where you want the text to be, left, center or right aligned. In our example as shown above, it's center align. Type the desired text in the appropriate box. You also can use the Header & Footer Tools Design Tab, Header & Footer Elements group to insert the appropriate text.

If you wish to go to the footer, click on Go to Footer icon in the Navigation group. Click the Home tab to apply formatting to the text (font, bold, underline, or color). To view header and footer

Headers and footers are not visible in the normal worksheet view. You can use the Page Layout view to see the headers and footers. To view a header or footer before printing the spreadsheet, use the Print Previewoption (Office button - Print).

To edit the excel header and footer

From the View tab, in the Workbook Views group, click the Page Layout icon. Edit or change the elements in the header or footer as you wish. When finish, just press the Esc key and save your work.

"How to Edit Cell or Turn Editing in Microsoft Excel 2007?"

"How

to Edit Cell or Turn Off Editing in Microsoft Excel 2007?"

There are two easy ways to edit cell in a worksheet but before that...

Where do you want to do the editing in your worksheet cells? Excel 2007 allows you to specify if editing should be allowed only in the Formula bar or also in cells. By default, Excel 2007 allows you to edit the cell information either in the Formula bar or in the cell itself. However, in some cases, you may want to turn the in-cell editing feature off because you want to protect your worksheet cells data being modify! This tutorial shows you the steps: To edit the worksheet cells

Select the cell and press F2 key and start modifying OR simply double-click on a cell that you wish to modify.

When finish, just press Enter. To turn off the cell editing
box. Click the Office Button and then click Excel Options button. From the Excel Options dialog box displayed, click the Advanced at the left side of the dialog

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Under the Editing options section, clear the Allow editing directly in cells check box. Click on OK.

"How to Merge Cells in Excel 2007 and Vice-Versa?"

Study the spreadsheet below before we start our tutorial on merges cells in Excel 2007

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If you look at Row 2, you'll see that the "Items Price" heading stretches across three cells. This is not three separate cells, with a color change for each individual cell. The B2, B3 and B4 cells were merged.

To merge cells in Excel 2007

Type the words "Items Price" into cell B2 of a spreadsheet. Highlight the cells B2, B3 and B4 On the Home tab, in the Alignment group, locate the Merge and Center icon. Click the down arrow to see the following options:

Click on Merge & Center. The three cells will then become one - B2, to be exact!

To unmerge cells in Excel 2007

Click on the cell B2 (the cell that merged before). On the Home tab, in the Alignment group, click on the down arrow next to the Merge and Center icon. Select Unmerge Cells. The cell B2 is now separated into 3 cells.

Creating and Formatting Tables

"Excel 2007 Table: How to Create and Use the Table Feature in Excel 2007?"
The Excel 2007 table is simply a rectangular range of structured data. It consists of several rows and columns and is a great way to organize little bits of data into a meaningful picture. For example, if each row contains information about an employee, the columns can contain data such as name, employee number, hire date, salary, department, and so on. There are three ways to create a table in Excel 2007, and each method has its purpose.

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1) Use Insert Table dialog box 2) Use Table icon 3) Draw the table

To create a table with Insert Table dialog box

Open a new worksheet or workbook. On the Insert tab, in the Tables group, click on the Table icon.

OR press Ctrl + T.

From the Create Table dialog box displayed, Excel tries to guess the range, and whether the table has a header row. Most of the time, it guesses correctly. If not, make your corrections by click and drag the ranges to create the table. Click OK.

To add text to a Excel 2007 table

table. To insert the data to the table, just start typing. To moves between cells, you can use the mouse to click the particular cell or use the following keystrokes: Tab - Move to the next cell. Shift + Tab - Move to the previous cell. Down Arrow - Move to the next row. Up Arrow - Move to the previous row. When the table first appears on the worksheet, the insertion point is place in the first cell of the

If you want to apply formatting to one or more cells, rows or columns; you must first select the cells to be affected. Here are the selection techniques:

To select a row

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Move the mouse to the left of a cell in the first column, and the mouse pointer changes to a rightpointing arrow. Click to select the entire table row. OR press Shift + Space.

To select a column
Move the mouse to the top of a cell in the header row, and the mouse pointer changes to a downpointing arrow. Click to select the data in the column. Click a second time to select the entire table column (including the header).

OR press Ctrl + Space (once or twice)

To select the entire Excel 2007 table

Move the mouse to the upper-left part of the upper-left cell. When the mouse pointer turns into a diagonal arrow, click to select the data area of the table. Click a second time to select the entire table. OR press Ctrl + A (once or twice)

"Formats the Excel Table As You Wish - The Step-by-step Guide!"

How you also can formats the excel table easily? This tutorial shows you how to adjust various aspects of the table's appearance to suit your needs. These including changing the columns width, row height, add rows and columns, etc. To add a new column to the end of a table, just active a cell in the column to the right of the table and start entering the data. Excel automatically extends the table horizontally. Similarly, if you enter data in the row below a table, Excel extends the table vertically to include the new row.

To change columns width and row height

Position the mouse pointer on the border below the row or to the right of the column that you want to resize. The mouse pointer turns into a line with arrows on each side of it. Hold down the mouse button as you drag the row or column to a new height or width. A dotted line appears showing where it will go. Release the mouse button. You can have a column automatically resize to fit the contents of column by double-clicking on the column edge.

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To add rows or columns

Click within the row where you want to insert a new row or column. Right-click and point to Insert from the shortcut menu and choose one of the options.

To delete a row, click within the row you want to delete. From the Table Tools Layout tab, in the Rows & Columns group, click the Deleteicon and from the menu select Delete Rows.

To delete column or row

Click within the column or row where you want to delete. Right-click and point to Delete from the shortcut menu and choose one of the options.

To move a table within the worksheet

Move the mouse pointer to any of the table borders.

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When the mouse pointer turns into a cross with four arrows, click and drag the table to its new location.

To move a table to a different worksheet

Press Alt + A twice to select the entire table. Press Ctrl + X to cut the selected cells. Activate the new worksheet and select the upper-left cell for the table. Press Ctrl + V to paste the table.