Xavier University-Ateneo de Cagayan

The Central Student Government

A C E S A S C C IT S C C O N U S C S S C S B M S C T G U N IT A S S A E C O

1st Executive Board Meeting Minutes of the Meeting Date and Venue: April 1, 2013, Central Student Government Office Meeting was called to order at 10:23 am Meeting was adjourned at 12:00 noon Presiding Officer: Princess Kimberly V. Ubay-ubay, CSG President Officers present: CSG President Princess Kimberly Ubay-ubay Executive Secretary John Mark Daaca * Associate Executive Secretary Leasusana Ty * DEAN secretary Pauline Giani Montellano * DMSA secretary Mark Adrian Taganahan * OAA director Mark Gertrudo Amon * OBF director Louis Andrew Akut * OC director - Hamilcar Chanjuenco Jr. * Multimedia Committee Ma. Roqueza Asuncion A. Gopez * Buklod Atenista Ambassador Albert Wenses Daba III * ONE-CDO Convener Gilbert Banabana Jr. *
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Note: Officers with * are subject to confirmation by the 20 Directorate

Officers absent: Vice-President DACA secretary DSSW secretary ORCI director Events Com. Head ONE- CDO Ambassador Agenda: GTKY Job Description Briefing Mass Recruitment o Promotions o Application Form o Interview of Applicants Summer Activities o Enrolment o ORSEM o BOLTS CSG 2013 o SLDP

Other matters

Matter Arising: 1. Since it is the first time for the Executive Board officers to meet each other, the meeting was started by a GTKY which allowed the officers to build rapport among each other. The officers played a Q&A game in which the questions that were asked to one person informed the others on the personality and leadership style of that person. The introduction part then came in the later time when each officer was formally introduced to the others. 2. CSG President Ms. Ubay-ubay presented to the Executive Board the CSG Executive body organizational chart where the student body held the highest authority followed by the CSG President to Executive Secretary to the four departments (DACA, DMSA, DSSW, and DEAN) with the four offices( OCI, OBF, ORCI, and OAA) with the Events Committee. Ms. Ubay-ubay presented new committees which will be established in her administration to provide a more effective and efficient system in the CSG in terms of communications and outside linkages. Communications and synergy are two main targets that she hopes the CSG to be active upon in the next academic year. With that being said, the DEAN will have two Auxiliary Committees called Buklod Atenista Committee and One CDO Committee. The Office of Communications Office will also have an auxiliary committee called Multimedia Committee. The roles of these new committees will further be explained in the executive order that she will be releasing in the next few days. 3. The job description for each office and department was explained by Ms. Ubay Ubay. This is to ensure that the officers knew enough what their job and position entail in the CSG. Since there are also new committees that were established, there is a need for the officers to be oriented with the functions and demands of these committees. This JD briefing was also helpful to those who are new in the departments/offices that they are holding. 4. The CSG will be having its mass staff recruitment to gather enough manpower for CSG 2013-2014. The OC director Mr. Chanjuenco Jr. shall take responsibility for the release of posters online while Ms. Ubay-ubay will have to give the softcopy of the application letter to Mr. Chanjuenco. Volunteers who wish to join the CSG will have to follow the application process which will be posted in the next few days. Each office and department head was then asked to be present during the interviewing sessions. 5. The summer activities that have to be anticipated are as follows: BOLTS CSG 2013, SLDP, Enrollment, and ORSEM. Probable date of BOLTS CSG 2013 is on May 22, 2013. 6. Ms. Ubay-ubay will have to present the estimated first semester budget allocation to the different executive units to guide them in making their own GPOA which they will present in the next executive board meeting. Each department/office will be asked to present their preliminary initiatives, projects, and programs, and these will then be deliberated by the board in their next meeting. Prepared by:

<signed> Leasusana Ty Associate Executive Secretary