Doc No:

EVI-EP-04 30/01/2012 00 As Needed Page 1 of 4

Environmental Management System

Selection & Control of Subcontractors Regarding Environmental Performance
Preparation: EMR Authority: Director Issuing Dept: ISO

Initial Issue Date Revision Date: Revision No. Next Revision Date: Page:

PT. ENVITECH PERKASA Environmental Instruction

Prepared by:

Reviewed by:

Approved by:

SSU

SSU

MSJ

Doc No:

EVI-EP-04 30/01/2012 00 As Needed Page 2 of 4

Environmental Management System

Selection & Control of Subcontractors Regarding Environmental Performance
Preparation: EMR Authority: Director Issuing Dept: ISO

Initial Issue Date Revision Date: Revision No. Next Revision Date: Page:

Date: 30/01/12 Issued

Revision: SSU

Made by:

Doc No:

EVI-EP-04 30/01/2012 00 As Needed Page 3 of 4

Environmental Management System

Selection & Control of Subcontractors Regarding Environmental Performance
Preparation: EMR Authority: Director Issuing Dept: ISO

Initial Issue Date Revision Date: Revision No. Next Revision Date: Page:

1. Purpose
This instruction outlines the control and monitoring requirements to be adopted for influencing the indirect environmental impacts related to the subcontractors (including suppliers) employed by EP for construction activities.

2. Scope
This instruction applies to subcontractors that provide goods / services for EPs construction activities. It does not apply to the purchase of stationery, messing, and office equipment. It applies to products and services having direct bearing on the environmental aspects for construction activities.

3. Procedure
3.1. Project Manager (PM) shall beresponsible to implement and maintain this instruction. 3.2. During the tendering stage for the subcontractors, the PM shall identify and specify the environmental requirements for particular contract s/orders. 3.3. For selection of subcontractors, it shall select from the Approved Contractor List. 3.4. Subcontractors past environmental performance/ environmental management system /environmental performance of the goods/services supplied shall be considered as one of the selection criteria. Information of contractors environmental performance shall be sought and maintained for assessment by means of Subcontractor Evaluation Form. 3.5. Upon contract award, PM or Contract Manager shall issue EPs Environmental Policy and relevant environmental instructions/ requirements to subcontractors. The subcontractors shall sign and return the notification to acknowledge their willingness to comply with the environmental policy and requirements. 3.6. Once the contracts have completed, the PM shall review the overall environmental performance of employed subcontractors and maintain review records.

4. Monitoring and Checking

4.1. To ensure that the environmental management measures are implemented by the subcontractors, the Project Environmental Engineer (PEE) shall conduct weekly site inspections on the environmental performance at each project site. The PEE shall carry out inspections with reference to the Contract requirements, EVI-EP-03 or the Project Environmental Management Plan (EMP). In cases of nonconformity or other relevant observations, the PEE shall report to the PM and follow up on the corrective actions adopted by the subcontractor. 4.2. The environmental performance of subcontractors shall be reviewed and reported during the monthly progress meeting for projects.

5. Record
Record Description Contracts / purchasing documents Subcontractor Evaluation Form (EF-EVI04-01) Approved Subcontractor List (ASL) Record Location/ Retention Project working file Project working file Project working file Minimum Retention 3 years after project Completion 3 years after project Completion 3 years after project Completion

Doc No:

EVI-EP-04 30/01/2012 00 As Needed Page 4 of 4

Environmental Management System

Selection & Control of Subcontractors Regarding Environmental Performance
Preparation: EMR Authority: Director Issuing Dept: ISO

Initial Issue Date Revision Date: Revision No. Next Revision Date: Page:

6. Appendix
Appendix 1 : Subcontractor Evaluation Form (EF-EVI04-01)