STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.

uk/

REGISTRATION PROCESS
HAVE YOU AUTHENTICATE EMAIL ACCOUNT FROM THE SYSTEM?

LOGIN

COMPLETE COMPANY PROFILE

PRIVATE BULLETIN BOARD

MY TENDERS

HAVE YOU CHECK MY STATUS THAT YOU HAVE SUCCESSFULLY SUBMITTED? ? YOUR

SELECT TENDERS

HAVE YOU CHECK MY TENDERS THAT YOU HAVE SUCCESSFULLY SUBMITTED? ? YOUR

PROFILE

PROFILE

VIEW MY STATUS FOR EVIDENCE OF YOUR SUBMISSIONS

LOGOUT

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 1 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ SUPPLIER HOMEPAGE REGISTRATION PROCESS Click on REGISTER link on Supplier Self Service login page and complete registration process.

Please follow step by step guide on the next page.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 2 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Once actual registration process completed, you should immediately receive an email. The email will instruct you to authenticate your account. The email is sent immediately from the system to the supplier email account, although there may be delay in delivery of the email due to internet transient conditions. If you have not received an email, you will not be allowed to login. TIPS: Please search in your JUNK EMAIL INBOX if you cannot find email in your EMAIL INBOX. Below show a snapshot of what you would see once registration process completed correctly.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 3 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ COMPANY PROFILE Please find snapshots of step by step guide to the supplier registration process.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 4 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 1 General Complete company information

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 5 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 2 Users Use this page to set up user accounts for other people from your company who may wish to access the system. Click on the ADD button to create a new user account. When you have finish click NEXT.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 6 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 3 Categories Use this page to list the categories of goods or services your company offers. To add a category select ADD. Select UPDATE against each Category to provide optional information including Referees and also the minimum tender value your company would like to be considered for. Select STATUS to check the category approval status that has been set up by the Council. Please note: registering your company profile on this system does not guarantee that you will be invited to tender at any time for that Category. You will need to refer to your PRIVATE BULLETIN BOARD or www.sourcenottinghamshire.co.uk for all contract opportunities within the Council.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 7 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 4 Questionnaires Click on the paperclip icon to attach the completed questionnaire. To download a questionnaire, select the download link then save the document on your PC. Once completed click NEXT.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 8 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 5 Other Documents On this page you can optionally attach additional documentation such as your company brochure, click ADD DOCUMENT. When you have finished select NEXT.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 9 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 6 Finish On this page, you can alert us to any changes you have made in your company profile, please enter the details below then select FINISH. You can also see if your COMPANY PROFILE has been uploaded successfully. If not, please go back to COMPANY PROFILE and ensure you have registered correctly. If everything fails, please ring any of the procurement team on number stated at the bottom of this page.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 10 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ You will get a confirmation ON SCREEN that you have successfully update your profile.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 11 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ NEXT STAGE: Click on BULLETIN BOARD on Supplier Homepage

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 12 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ PRIVATE BULLETIN BOARD Please find snapshots of step by step guide to the supplier registration process. Step 1 Private Bulletin Board Use the search criteria and select SEARCH to retrieve a list of tendering opportunities. To obtain more details about a particular opportunity click on the contract title. Results are ordered by deadline in ascending order. Please ensure SEARCH CRITERIA is kept universal to allow better view of all contract opportunities. However, once you are familiar with the routine you can start searching the criteria via keyword and contract ID. Criteria should be as below:Current / Awarded = ensure drop down menu as CURRENT Display tenders = ensure drop down menu as ALL Council = ensure this is Nottingham City Council Matching categories = ensure drop down menu as ALL Then SEARCH

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 13 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 2 Results Once you have found the tender, click REGISTER BUTTON displays both in the top and bottom right of the tender notice summary page. Once registered, your tender will be available on MY TENDERS tab for viewing and to work on. Please see MY TENDERS tab step by step guide. OR Supplier may wish to add text to supplier needs or click on the relevant tender.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 14 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/

Once you have registered your interest, you will receive confirmation ON SCREEN that you have made the main point of contact for this NOTICE and have registered for this tender. Or click CONTINUE to work on your tender.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 15 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ NEXT STAGE: Click on MY TENDERS on Supplier Homepage. MY TENDERS Please find snapshots of step by step guide to the supplier registration process. Step 1 My active tenders On this page, you will see all tenders that you are actively working on. Please be reminded that we will not allow for any extensions if you do not submit your tenders on time. In addition to this, the system will not allow you to upload any tender documents if the date has already passed. Please note: Nottingham City Council will not be responsible for any delays or if a supplier has missed a dateline. It is the responsibility of the suppliers to ensure that you allow plenty of time to upload your documents. DO NOT LEAVE TO LAST MINUTE!

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 16 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 2 Select tenders Once you have selected your working tenders, click VIEW FULL NOTICE INCLUDING DOCUMENTATION. In here you will see all documents for tender. To download documents, select the download link then save the document on your PC. You will not be able to work on this document if the dateline has passed. You can also view TIME TO DEADLINE on your left side of the screen. This will remind you how much time you have left before the expiry date and time.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 17 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 3 What next (1) Submit documentation ADD your completed working document and you will see a list of documents that you have submitted in relation to this procurement exercise. Then click SUBMIT. Do the same again if you wish to ADD more documents. If the file is too large, please ZIP FILE the attached documents.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 18 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ (2) Raise clarification question for the working tender Here you can raise a clarification questions with and click SEND. This will generate an email alert to the contract manager.

(3) View messages Here you can view all messages relating to procurement exercise including all published responses to clarification questions that have been raised.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 19 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ (4) Update contact Here you can select which user you would like to make the main point of contact for procurement exercise. Then select SAVE and click CONTINUE.

(5) Decline interest If you change your mind about the tender, you can click CANCEL BUTTON. Once declined interest, you cannot undo this, and therefore need to contact Nottingham City Council Procurement staff to re-register your interest n the tender.

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 20 of 21

STEP BY STEP GUIDE TO USING SUPPLIER SELF SERVICE E-tendering hyperlink: http://nottinghamcity.selfservice.alito.co.uk/ Step 4 My status Here you can see view your status for this tender for the above decline interest, proof of your tender submissions which would include time and date that you submitted.

PLEASE LOGOUT ONCE YOU HAVE FINISH WITH THE SYSTEM!

If you do require further assistance please ring corporate procurement team on 0115 9154649 / 0115 9154108 / 0115 9154734 Page 21 of 21