Fixed Asset Program Manual

Prior Month & Prior Year Adjustments

Fixed Asset Program Manual Copyright 2013 Rupert Parsons This document is licensed under the Creative Commons Attribution Share Alike License version 3. You may copy, distribute and/or modify it under the conditions stipulated in the copyright licence. Click the link below to view the details of the copyright licence which applies to this publication: http://creativecommons.org/licenses/by-sa/3.0/deed.en

Rupert Parsons 2013

Introduction
This chapter contains the following sections (each section starts on a new page): Prior Month Adjustments Prior Year Adjustments Important If you are entering your fixed asset data for the first time, the relevant chapter is 'Entering / copying data from another spreadsheet'. Assumed Knowledge For 'Prior Year Adjustments': This section assumes you are already familiar with how to protect and unprotect worksheets in your version of Excel.

Rupert Parsons 2013

Prior Month Adjustments

To edit a fixed asset registered in a previous month of the accounting period: Go to the yellow cell(s) of the asset and change the data. To delete a fixed asset registered in a previous month of the accounting period: Select any cell of the fixed asset row and click the button 'Delete Row'. To insert a fixed asset that was purchased in a previous month: If newer fixed assets have since been registered, the asset needs to be inserted between rows. In this situation follow the instructions below: Click the button 'New Row'. Enter the asset details in the yellow cells. The asset will appear in the final row:

Then click the button 'Sort by date':

This will move the row of the asset to the correct position on the fixed asset page with regard to its date of purchase:

Rupert Parsons 2013

Prior Year Adjustments

This section deals with two scenarios: If you need to add a fixed asset that should have been registered in a prior year If you need to edit a fixed asset that has been registered in a prior year If you need to add a fixed asset that should have been registered in a prior year Open the fixed asset program for the current accounting period. Insert a new row & enter the asset details: Click the button 'New Row'. Enter the asset details in the yellow cells. Note that when the date of the fixed asset is entered a message will appear to warn you that the date does not relate to the current accounting period. As you are entering an asset from a previous accounting period click 'Yes' to confirm the date.

Enter the depreciation brought forward for the asset: Go to the accumulated depreciation brought forward cell (column AU) of the fixed asset. Unprotect the worksheet (there is no password). Enter the accumulated depreciation brought forward. Protect the worksheet (without a password).

Rupert Parsons 2013

To move the asset to the correct position on the fixed asset page: Click the button 'Sort by date'.

The previous section 'Prior Month Adjustments' explains in more detail the use of the 'Sort by date' button to move the asset to the correct position. If you need to edit a fixed asset that has been registered in a prior year Open the fixed asset program for the current accounting period. If an adjustment to the fixed asset cost is required you will need to edit the cost brought forward. If an adjustment to the fixed asset depreciation is required you will need to edit the accumulated depreciation brought forward. To edit the cost brought forward: Go to the cost brought forward cell (column AL) of the fixed asset. Unprotect the worksheet (there is no password). Change the cost brought forward. Protect the worksheet (without a password).

To edit the accumulated depreciation brought forward: Go to the accumulated depreciation brought forward cell (column AU) of the fixed asset. Unprotect the worksheet (there is no password). Change the accumulated depreciation brought forward. Protect the worksheet (without a password).

Rupert Parsons 2013