JOB DESCRIPTION

Elementary & Secondary Education Department Government of Khyber Pakhtunkhwa

1. Position Data Position Title Department Location Reports to (Title of Immediate Supervisor) Employment Status Financial Authority Administrative Authority Deputy Secretary (Admin) Elementary & Secondary Education (E&SE) Civil Secretariat Additional Secretary (Admn) Regular Basic Pay Scale Wing Position Code BPS of Immediate Supervisor Date 19 18 Administration and Establishment

As per Delegation of Powers (under the Financial Rules) 2001 As per Delegation of Admin Powers Rules 1962

2. Purpose of the Position: To supervise and look after all the cases of Section Officer (General), Section Officer (Schools), Section Officer (Primary), Section Officer (Budget) and Section Officer (Audit) in order to address all the service/admin/accounts matters in timely manners. 3. Working Relationship: Internal (With in Department) Secretary E&SE Additional Secretary Section Officer General Section Officer Schools Section Officer Primary Section Officer Budget Section Officer Audit External (Outside Department) District/Local Government Provincial Government Federal Government (Ministries/Divisions)

4. Job Description: Areas of Responsibilities 1. To deal with all service matters (Recruitment, age relaxation, fixation of seniority and InterProvincial Transfer and Deputation cases, postings, ACR processing, discipline etc) of all employees (BS 1 to 20) of E&SE Department, attached departments (including ministerial staff) and teachers. 2. Appointment and dealing with the service matters of class IV employees of the E&SE Deptt. To supervise, arrange and represent the E&SE Deptt: in the DPC meetings for selection grade and move-over cases of the Teaching / Ministerial staff. % of Time 30% Frequenc y Daily Performance Measurement Standards 1. Fair and equitable treatments of all service matters

10%

Regularly

2. Well prepared for meeting

20% 1

Daily

3. Cost effective utilization of budget

JOB DESCRIPTION

Elementary & Secondary Education Department Government of Khyber Pakhtunkhwa

3. To supervise and deal with financial matters of the department (budget estimates, purchase of land, stationary and equipment, repairs etc) and budget matters of all the directorates, EDOs/DOs, Boards and semi autonomous/private institutions. 4. To deal with audit of the department (attending DAC/PAC, addressing the audit paras etc) and to conduct the internal audit of the attached departments.

10%

Occasional ly

4. Well prepared for the meeting

20%

Daily

5. Quick and timely response to all the complaints

10% 5. To deal with all types of enquiries/complaints lodged against the department. 6. To deal with all the matters of Scouting and Girls Guides. 5. Job Specification:

Occasional ly

6. Improved image of Scouts and Girl guides as citizen

Qualification: Master Degree (Management/Social Sciences) from recognized university.

At least 5 years service and have passed the prescribed Departmental Training or Departmental Examination.
Experience: 6. Training Requirement: Secretariat office Management Human resource management Service rules and policies Communication Skills E Government Financial Management

7. Knowledge, Skills and Personal Attributes: Job Knowledge: Skills: Personal Attributes:

Knowledge of service rules, policies and procedures Thorough knowledge of Departments Business and its importance

Management skills Relationship management Interpersonal skills. Drafting skills Analytical skills Communication skills Presentation skills
2

Persuasive Hardworking Energetic Commitment Active And Agile Decisive

JOB DESCRIPTION

Elementary & Secondary Education Department Government of Khyber Pakhtunkhwa

Knowledge of best practices in relevant functions of the department and the government

Ms Office

8. Required Tools / Equipment: Computer, Internet Telephone, Fax

9. Source Material (Documents/Handbooks/Manuals etc): 1. Constitution of The Islamic Republic of Pakistan 1973 2. Khyber Pakhtunkhwa Civil Servants Act, 1973(Updated till 20-01-2009) 3. Khyber Pakhtunkhwa Government Rules of Business, 1985 (Updated till 10-01-2009) 4. Khyber Pakhtunkhwa Civil Servants (Appointment, Promotion & Transfer) Rules, 1989(Updated till 20-01-2009) 5. Manual of Secretariat Instructions - 2008 6. The Khyber Pakhtunkhwa Provincial Management Service Rules, 2007 7. Khyber Pakhtunkhwa (IT) Service Rules 2007 8. The Khyber Pakhtunkhwa Removal From Service (Special Powers) Ordinance, 2000 9. The Khyber Pakhtunkhwa Public Service Commission Ordinance, 1978 10. The Khyber Pakhtunkhwa Initial Appointment to Civil Posts (Relaxation of Upper Age Limit) Rules, 2008 11. Khyber Pakhtunkhwa Civil Servants (Conduct) Rules 1987 12. Khyber Pakhtunkhwa Civil Servants (Efficiency and Discipline) Rules 1973 13. ESTACODE (Constitutional Provisions Regarding Terms and Conditions of Service of Civil Servants) Provincial and Federal 14. Khyber Pakhtunkhwa Guidelines and Procedure for Overseas Training & Visits, 2008 15. Khyber Pakhtunkhwa Civil Secretariat Ministerial Cadre Recruitment Rules 16. Khyber Pakhtunkhwa Civil Servants Promotion Policy, 2009 17. Model Working Paper for Provincial Selection Board (Promotion Cases) 18. Recruitment Policy for the Provincial Services 19. Surplus Pool Policy Position Holder Compiled by: Immediate Supervisor Reviewed By: Head of Department Approved By: Document Owner Establishment Department: Date: Signature: Date: Signature: Date: Signature: Date: Signature: