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Sample document is a reference document for the original documents. It will not update any transaction figures.

We can use the sample documents for month end provisions. The Tc is F-01, You can use the standrad document type X2 for sample documents. Recurring documents can eliminate the need for the manual posting of accounting documents, which do not change month to month. For example office rent. at the end of the month all recurring enteries automatically posted through a batch process. Account assignment model is contrast to sample document, the G/L account items for account assignment models may be incomplete.

Recurring dcoument ....... for example Rent ever month posted every month so prepare an entry which will be posted monthly. Account Assignment model........ For example expance bill are paid by one company and shared by our companys.. and ratio changes ever time ............ we configure the system for this and give the ratio each time. Sample .... an enrty is passed and if you want to pass then same kind of entry we can use the sample document .

How to create a recurring document or a sample document. posted May 12, 2011, 3:30 AM by Sap Team [ updated May 12, 2011, 3:32 AM by Sen Long ] Example post Prepaid Insurance every month.

In order to post the Recurring entry you can follow the following steps:

Step1. Tcode FKMT --> here you can create a Assignment model by Debiting your Expenses and Crediting your prepaid Account. (this is just a Templet so for and positing has not taken place)

step 2. Tcode FBD1 --> here you could recall the assignment model, specify the respective period of posting Example Start with 1st Nov XX end with 30 Nov XX for a period and specify the batch name.

Step 3. Tcode SM35 --> here you look for the batch name which you saved while you did step 2 and run the batch.

Step 4. Tcode FB03 --> see the postings if that has posted correctly by debiting the expenses account ( actual monthly figure not the yearly figure and credited the Prepaid account)

If you follow these steps, it should work as there is no configurations for Recurring entry, but for Manual Accruals there is config.

Example set up recurring entries on weekly and fortnightly basis, do we have the option to set up Run Frequency on week and fortnight, as I could see only monthly.

Step 1. Use transaction OBC1 and define the run schedule for e.g. TEST.

Step 2. Use transaction OBC2 and maintain run dates you want for the scedule defined above.

Step 3. Use transaction FBD1 to create recurring document and enter the Run Schedule you defined in step 1.
1. List the different types of reference documents

Sample documents, Account assignment model (Complex Postings) Account assignment template (Enjoy Postings) Recurring document or Recurring Entry. 2. What are the main characteristics of each?

Sample document Cannot add new line items Not all fields are changeable Can only use one at a time Account assignment model = If the currency is defined then the model can only be used for postings in that specific currency Can use more than one when posting documents Most fields are changeable after it has been created May only be used with complex postings Account assignment template

The only reference document that can be used in the Enjoy Posting screen. Created directly in the Enjoy Posting screen The posting does not need to be complete. Primarily used to post transactions to General Ledger Accounts rather than sub-ledger accounts since it does not save customer or vendor numbers. The only mandatory field is the Name that is provided by the user. Recurring entry Static document Fields cannot be changed Posting occurs after periodic posting program is run and batch input session is executed. 3. What are the advantages of reference documents? They simplify data entry and help reduce errors. 4. Explain the difference between the Hold Data and Set Data functions.

Hold Data -> data defaults into fields and is editable Set Data -> data defaults into fields and is not editable 5. What are the steps to creating an account assignment model?

A) Configure the line layout for the account assignment model and name this variant B) Activate the screen variant C) Create the account assignment model by pre-assigning values into the fields. 6. In what applications can an account assignment model be used?

General Ledger, Accounts Payable and Accounts Receivable. 7. Explain the differences between a sample document and an account assignment model.

Sample documents will not allow for additional line items to be added nor do they have the ability to change all of the pre-assigned fields. The account assignment model supports both features. The account assignment model allows amounts to be distributed between multiple accounts based on ratios. Sample documents allow distribution of amounts by dollar amounts only no percentage or ratio calculation is performed by the system. 8. What information is required on the header of an account assignment model?

The only required information is the name of the account assignment model itself. Optional information includes currency, chart of accounts, sample text, authorization, and equivalence number option. 9. Explain the purpose of the currency key on the account assignment model header.

Currency is not a required field, unless you want to enter predefined amounts. Keep in mind that the account assignment model must have the same currency as the document to be posted. 10. List three ways to call up an account assignment model in your document.

Click on the Account Assignment Model push-button Menu Path: Go To/Account Assignment Model Enter 00 as the posting key and the Name of the Model in the account field. 11. Can account assignment models contain multiple company code information?

Yes. As a result, inter-company transactions can be initiated with account assignment models. 12. Explain the use of the equivalence number.

Equivalence numbers allow you to distribute journal entry amounts over more than one G/L account using ratios. Used mostly with Acct. Assignment Models 13. What is a recurring entry?

Recurring entries are business transaction entries that occur on a regular basis such as monthly rental expenses or insurance payments. 14. How are recurring entries configured and processed in SAP?

A) Setup of recurring entry reference document (document header, line items, validity period, run times) B) Run recurring posting program periodically (create batch input session for all the recurring entries during a period) C) Process the batch input session (system will create the journal entries). 15. What data can never be changed in recurring entries?

Posting keys Accounts Line item amounts 16. Can Screen Variants be used with Account Assignment Templates? Why or why not?

Yes, Screen Variants may be used; however, care must be taken to ensure that the fields used by the Account Assignment Template are included in any Screen Variants that will be used.

Account Assignment Model Vs Recurring Vs Sample Documents Account Assignment Model:

A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete.

Recurring Entries:

A periodically recurring posting made by the recurring entry program on the basis of recurring entry original documents. The procedure is comparable with a standing order by which banks are authorized to debit rent payments, payment contributions or loan repayments.

Sample Documents:

It is a Special type of reference document. Data from this document is used to create default entries on the accounting document entry screen. Unlike an accounting document, a sample document does not update transaction figures but merely serves as a data source for an accounting document.

If you frequently use the same broad account assignments, such as a distribution of amounts to several company codes, accounts, or cost centers, you can use the account assignment model method to save input time and avoid input errors. The use of account assignment models is limited to G/L account items. A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete. Use During document entry you can change, add to, or delete the proposed data. You can also call up any number of account assignment models and switch from a model to standard item entry procedure and back again. You can also assign equivalence numbers to account assignment models. In this case, you simply enter a total amount which is then distributed to the items within the model according to set ratios. Account assignment models can also be used across company codes and can include company codes from non-SAP systems. If you do not enter a company code when using an account assignment model, the last company code used is proposed.