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ShoppingCart: CreateaSPPOOrder
1. CreateaCart.AttheShoppingHomePage,click
CreateShoppingCart. YoumaywanttoclosetheDetailed Navigationpanelontheleftsideofthe screentogiveyoumoreroom.Dothatbyclickingonthe smallinthetoprightcornerofthepanel.
Helpful Hint
2. EnterGeneralData.TheCreateShoppingCartscreen
willappear.StartyourorderintheGeneralData sectionofthisscreen. Youmaywishtorenamethecarttosomethingthat youwillrecognizeandthatwillmakeiteasierforyou tolocatethecartinthefuture.Thissamplecartis renamedETITechnologies.
ETITechnologies
3. EnterItemData.Gotothefirstlineintheorderand
startenteringtheorderinformation.Youllworkyour wayacrossthelineforeachitembeforeyoupressEnter. StartwiththeDescriptionfieldandentertextthat identifiesanactivityorphaseinthecontract.
Sub
SPSA0000
SUBAWARDS
25
1.00
NextentertheProductCategory.ForSPPOorders, youshouldenterSUBAWARDSfortheproduct category. EntertheQuantity.ForSPPOcarts,enterthetotaldollarvalueof thematerialsorservicesrequested,orthetotalbudgetedfortheservice. EntertheUnitnext.Ifyoudontknowtheappropriateunit toenter,selectthefilefoldericon tolookitupinalist. YoumaynotknowthePriceperunit.Ifso,justenter1.00.This allowsthevendortoinvoiceyouincrementallyasservicesareprovided. TheDeliveryDateiswhentheserviceisexpectedtoend. Whenyouarealldone,clickEntertoapplyyourselections.
Helpful Hint!
4. ItemDetails.AfteryouclickEnter,theDetailsbutton
willbecomeactive.Clickittodisplaythedetailsforthe firstlineinyourorder.ThefirsttabItemDatawill automaticallybedisplayed. Ifyouknowthecatalognumber(orproductoritem number),enteritinthefieldlabeledSupplier ProductNumber.
5. AccountAssignment.ClickonthetablabeledAccount
Assignment. CheckthecostobjectundertheAccount Assignmentheader.TheAccountAssignmentfor SponsoredProjectspurchasesmustindicatean InternalOrder. Clickundertheheaderthatsays AssignNumbertoenterthe InternalOrdernumber.Internal OrdersforSponsoredProjectsare8 digitslongandbeginwiththe number96. ClickinthefieldundertheheaderthatsaysGeneralLedgerAccountandentertheG/Lnumber.TheG/Lnumber SponsoredProjectsmustbe642410.
Helpful Hint
IfyouwanttocopytheG/Laccountnumbertoalloftheitemsinyourcart, clickCopyandChangeAllItemstoapplytheaccountnumberthroughouttheorder.
6. ConfirmtheDeliveryAddress.Thedeliveryaddress
establishedinyoursettingswillbedefaultedintoyour ShoppingCart. IftheShipToaddressisalreadyinthesystem,you maylocateiteitherbyenteringthenumberinthe AddressSearchfieldorbyclickingthefilefolder icon tobringupthesearchwindow. IftheDeliveryAddressisnew,thenenter thenewaddressinformationinthefields belowtheDeliveryAddresstab.
7. SelectaSupplier.Next,clickthetablabeled
SourcesofSupply/ServiceAgents(also underDetails).ForSPPOcarts,thesystem displaysalistofestablishedvendorsto choosefrom. Ifyouselectavendorfromthe establishedlist,justclickthevendorname andthenselectAssignSupplier.For establishedvendors,thePOis automaticallyapproved. Ifyoudonotselectavendorfromthelist,youcanenteraPreferredVendor. IfyoudonotselecteitheravendorfromthelistoraPreferredVendor,Purchasingwillcompletethisdataforyou.
8. ChecktheOrder.Yourorderisnowcomplete.Click
Check(eitheratthetoporthebottomofthescreen)to verifytheorderandmakesurethatnoerrormessages appearatthetopofthescreen.
9. PlacetheOrder.Onceyouhaveverifiedtheorder,click
Order.Youwillseeamessageatthetopofthescreen thatsaysActionsperformedsuccessfully. Inaddition,youwillseeamessageintheboxatthetop ofthescreenthatsaysthattheshoppingcartwas orderedsuccessfully. Whenyourorderiscomplete,clickClosetoreturnto theShoppingCartHomePage.
10.PrintPreview.ThePrintPreviewbuttonwillappear
onceyouhaveplacedtheorder.Alwaysprintacopyof yourorderjustincasethereisaproblemfindingthe shoppingcartlater.
11.Refresh!OntheShoppingCartHomePage,click
Refresh.Thisisnecessarytoseetheneworderinyour queue. Yourealldone!YourSPPOorderhasbeen successfullyenteredinSAP. AlwaysclickRefreshwhenyougettotheShoppingCartHomePagetoseeyourmostrecent orders.TheywillnotappearuntilyouhaveclickedRefresh.