GATES FOUNDATION

APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES

APPENDIX A-1: Seattle Public Schools Strategic Plan Implementation

SPS OUTCOME 1 - College Ready: Every SPS high school offers enough high-level courses to ensure that every student has access to a collegepreparatory track of study; More students take and pass college-preparatory courses each year; District remains on track to meet 2013 student performance goals.

YEAR ONE
# 1a Milestone Master program of studies for all high schools produced Actual as of Sep 2009 New target date for Math, L.A. & World Languages: June 2010

YEAR TWO
Milestone College-prep high school language arts materials adopted. Actual as of Sep 2010 College-preparatory Language Arts materials were adopted Feb 2010.

YEARS THREE & FOUR

Milestone By Sep 2011, site-level coaching and implementation at all HSs of new LA, social studies and world languages curriculum and instructional strategies. By Sep 2011, teacher and administrator dashboards operational. Actual as of Sep 2011 or Sep 2012 District teachers of core high school Language Arts and Social Studies courses use college aligned course descriptions, adopted materials, and research-based instructional strategies to deliver instruction. On-line fusion pages created to serve as a repository for all instructional materials created in support of college-ready aligned courses. Teachers of all core academic courses given access to fusion pages. A contract was developed with ConnectEDU, an on-line college and career readiness tool that supports career and college exploration and planning. All students in grades 6-12 and their families have access and all secondary counselors have received professional development. Full system rollout 2012-13. All high school Social Studies, Language Arts, Math and Science teachers provided training in instructional shifts in the Common Core State Standards. High School department heads in all disciplines provided additional supports in CCSS implementation.

1b

Math materials aligned 9-12 back-mapped from collegeready standards

New math materials adopted and training and implementation underway.

HS science, social studies and world language curriculum aligned to collegeready standards.

1c

10 grade science curriculum aligned

th

Alignment underway delay caused by state delay in releasing science standards.

Plan developed for increased access to college-preparatory courses and support services for students for 2010

Alignment of HS science, math, US History and LA core courses aligned to college readiness standards completed June 2010. Underway but not completed. A new College/Career Readiness Manager was named in July 2010 to complete this effort.

By Sep 2012, development of a web-based tool for college access tracking.

1d

Evaluation of current student supports in SPS

Study complete analyzing student supports across all high schools.

Development of a district-wide set of vertically aligned college-ready courses

Development of vertically aligned college-ready courses in science, math, social studies, world languages and language arts was completed in March 2010.

By Sep 2012, PD around common core curriculum for teachers, including extra-time for teachers participating in PD.

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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GATES FOUNDATION

APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES YEAR ONE
# 1e Milestone Student transition plan outlined Actual as of Sep 2009 Completed study provides recommendation but SPS must develop plan (see above.)

YEAR TWO
Milestone Development of a curriculum map for each college-ready core content course Actual as of Sep 2010 Development of curriculum maps for each college-ready core course is underway but not completed; will be completed by June 2011. Implementation of the Classroom Assignment modified to an observation protocol of curriculum alignment implementation in 10 buildings across the 5 content areas will be completed by April 2011. Anchor assignments and assignment alignment underway but not completed; work will be completed by June 2011.

YEARS THREE & FOUR

Milestone Curriculum maps for all core high school courses complete and available for teachers on fusion pages, accessible to all SPS content teachers. Actual as of Sep 2011 or Sep 2012 Instructional coaches use curriculum maps to engage teachers and teach of teachers in planning core academic courses for high school students.

1f

1g

Implementation of the Classroom Assignment Review in 10 high schools so that all teachers learn how to calibrate their assignments and grading to the college-ready expectations Development of two anchor assessments for each collegeready core content course

All Language Arts, Social Studies, Science and Math department heads trained in assignment alignment protocol. Department heads in 10 schools across 5 disciplines provided training in Observation Protocol.

Department heads opt into implementing observation protocol with support of an instructional coach. Department heads opted into using the protocol in their school buildings.

Language Arts and Social Studies department heads trained in developing common assessment tasks aligned to Common Core State standards using Literacy Design Collaborative.

Literacy Design Collaborative Pilot implemented school year 2012-2013. Scoring of first common assessment December 2012.

CONTINUED ON NEXT PAGE

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES SPS OUTCOME 2 - Data and Assessments: Common formative and summative assessments are in place and are used to inform student and staff level interventions; Student-level data systems are accessible to multiple users and provide real-time information; District and school staff are facile using the data system and use it to extract information that will inform instructional practice. YEAR ONE
# 2a Milestone Actual as of Sep 2009 Complete Milestone

YEAR TWO
New academic data warehouse established with major processes incorporated
Actual as of Sep 2010 Phase 2 of district data warehouse complete including historical data, enrollment, attendance, assessment and course taking 6/30/2010.

YEARS 3 & 4
Milestone By Sep 2011: Phase 3 of district data warehouse complete (operations system) Actual as of Sep 2012 Complete. State assessment data, district assessment data, climate surveys and risk assessments are now available for access by district leadership and for planning purposes. Additional MAP support provided by data coach funded by the grant. Ongoing funding (12-13) provided through district funds with additional support from 11-12 underspend.

New formative assessment system PreK-12 in reading and math chosen for SPS

2b

Hire 4 data coaches with instructional backgrounds to support implementation of MAP.

Complete

MAP assessment successfully administered and data used to inform mid-year decisions

MAP assessments were conducted three times in SY 2009-10.

By Sep 2012 per extension:

Extend coaching for MAP support and extra support-time for teachers.

2c

Instructional Management System (IMS) piloted in subset of schools

2d

Phase 1 of district data warehouse complete (eSIS and REA datasets)

Deliverable changed due to 4 month delay in grant approval and strategic adjustments to project. Decided to leverage tech support from MAP & new ADW instead of IMS. Timeline revised based on expertise of IT consultants, Brainbox Consulting.

Staff trained (~80%) in how to use interpret and use data effectively

All administrators received ongoing training and support from data coaches exceeded 80% target.

(Continued from Yr 1) Phase 1 of district data warehouse complete (eSIS and REA datasets)

First phase complete in Nov 2009 with six-week roll-outs for subsequent data sets.

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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GATES FOUNDATION

APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES YEAR ONE
# 2e Milestone Actual as of Sep 2009 Hiring delayed until Fall 2009. Milestone

YEAR TWO
(Deferred from Yr 1) District Data Fellow hired to support data & assessment project.
Actual as of Sep 2010 Data Fellow was hired. During winter 2010, he helped finalize the school performance framework methodology. The Performance Framework segments schools into five levels based on progress toward meeting the goals/targets defined in the strategic plan (see Appendix). During spring 2010, he organized a refresh of the school climate surveys for students, staff, and families, the results of which were reported in the first annual school reports. During the summer and fall 2010, he participated in CBA negotiations as the district expert on student growth measures. Technology roadmap developed but not implemented. This is due to continuing HR constraints, changes in departmental leadership, and the lack of sufficient personnel to implement due downsizing.

YEARS 3 & 4
Milestone Actual as of Sep 2012 Data fellow continues work along lines of year two. In winter 2011, the Data Fellow was promoted to Manager, Research, Evaluation, & Assessment.

District Data Fellow hired to support data & assessment project.

District Data Fellow provides support to schools.

2f

Five-year technology roadmap developed for tech infrastructure.

HR constraints plus the priority to begin Data Warehouse. Expected Oct, 2009.

(Deferred from Yr 1) Five-year technology roadmap developed for tech infrastructure.

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES SPS OUTCOME THREE - Communications: SPS community (families and larger Seattle community) understand the districts priorities and have increasing support for the work. OUTCOME 3 - YEAR ONE
# 3a Milestone Actual as of Sep 2009 Draft is being reviewed by BMGF and Alliance. Completed by Alliance in February 2009.

OUTCOME 3 - YEAR TWO

Milestone

OUTCOME 3 - YEAR THREE & FOUR

Milestone Actual as of Sep 2011 Implemented a series of external and internal communications strategies to tell the story of SPS, including reports to the community, a facilities video, the State of the District, internal communications templates, creating ongoing and sustainable support for developing/ printing/ delivering the SPS wall calendar and family resource guide and securing our own easy-to-use video equipment to showcase press conferences and events online.

Three-year strategic communications plan complete Baseline public opinion research conducted

3b

Implementation of the long-term strategic communications plan. Creation of communications handbook, toolkit, and templates to support communications throughout SPS Building staff capacity supported by strategic advice from communications firm, particularly re: labor negotiations, student assignment, upcoming levies, and performance management. Additional public opinion research to measure progress building better public understanding and support for districts goals.

Actual as of Sep 2010 Implemented in spring 2010 the communications plan to support Excellence for All.

Completed in spring 2010 the online communications toolkit for district-wide use.

By Sep 2012 per approved extension: Strategic communications support to provide ongoing and improved telling of the SPS story.

3c

Completed one-on-one message trainings for Superintendent, School Board Directors, communications staff, senior leadership and select principals; presentations were provided on messaging and crisis communications to Executive Management Team (EMT) and Senior Leadership Team (SLT). Student assignment, labor negotiations and levies. In March 2010, completed public opinion research to refine messaging and track indicators of public support. Research has helped inform decision-making by District leadership and the School Board; it has been shared with elected officials.

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES SPS OUTCOME 4: Performance Management - School scorecards and dashboards; school scoring, segmentation and district differentiated
responses; annual district and school-level goals. Will provide information to SPS leadership, staff and teachers to meet strategic plan goals and implement the work necessary for improved student performance; will enable tracking of impact and outcomes for this grant.

OUTCOME 4 YEAR ONE

# 4a Milestones Actual as of Sep 2009 All milestones were met. Subsequent implementation work continues supported by the Broad Foundation and the district directly.

OUTCOME 4 YEAR TWO

Milestones

OUTCOME 4 YEARS 3 & 4

Milestones

Design key performance management tools. Conduct Stakeholder engagement. Identify potential risks & strategies. Implementation Plan developed.

District scorecard released New family, student, and staff surveys designed and administered to track academic and operational satisfaction measures District provides differentiated support to schools based on academic performance

Actual as of Sep 2010 Completed Nov 2009

Completed and

administered spring 2010

District scorecard implementation for 37 more schools in SY 2010-11.

Actual as of Sep 2011 or Sep 2012 As of September 2011, scorecards are in place for all schools in the District. District maintained some differentiated support for this work during the 201011 school year, but did so with a greatly reduced funding capacity. This included state Learning Assistance Program (LAP) and limited federal Title I funds. In 2011-12, this support was limited to centrally managed coaching positions, funded through LAP, Titles I and II-A.

Developed tools to

enable differentiation; completed prep work with 12 schools in SY 2009-10; implementation planned for 37 more schools in SY 10-11.

District provides differentiated support to schools based on academic performance

SPS OUTCOME 5: Central Office and Teacher Advisory Council (for extended 4th year of grant): These additional milestones were established in the request for no-cost extension approved July, 2011.
# 5a

Outcome 5 Milestone
Engage Center for Teaching Quality (CTQ) which facilitates monthly learning meetings w/ E/Ds; provides observations and coaching; and expands to include the Supt, Leader Team, HR, T&L depts. Build-out a case management approach to support school improvement.

Actual as of Sep 2012

The District contracted with the CTQ for the 2011-12 school year (ending 8/31/12) with the purpose of facilitating the creation of the TAC and guiding it through its first year. In addition to the contract with CTQ, members of the TAC received $1,000 stipends for their participation. Discussed but not built out during this first year. In part this was due to the TAC taking a wait and see approach as to the desires of the new district administration rather than just moving ahead blindly. TAC members proposed a study of what works in Seattle schools in supporting collaborative structures for school improvement. The belief was that this could identify promising practices for more effective Building Leadership Teams upon which the Seattle Education Association (SEA) and SPS could take action.

5b

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES

# 5c

Outcome 5 Milestone
Develop Teacher Advisory Council (TAC): Preparing and facilitating TAC meetings and coordination with SEA and SPS leadership; Support community building and research focus of the group; Develop TAC deliverables, including articles, social networking products, and other community and school focused communications; Provide external consultants to prepare relevant research support for TAC work; Provide communications and technology support for TAC and TAC participants.

Actual as of Sep 2012

In September, leadership of the Seattle Public Schools (SPS) and Seattle Education Association (SEA) jointly convened the TAC to explore ways of improving teacher and learning in the District. The Seattle TAC was created to be a safe space in which classroom experts could explore ideas that would have the most impact district wide. The TAC met over eight months and was composed of 21 teachers, teacher librarians and coaches from every school level, serving every type of student population in every region of SPS. The key agreements surround three areas that are key to transforming the culture of teaching and learning in the district: Ensuring that implementation of the Professional Growth & Evaluation (PG&E) system represents a real shift from focusing on compliance with human resources policies to focusing on improving the practice of every Seattle teacher; Building trust throughout the district to enable learning and growth to thrive among teachers, other staff, and ultimately students and the wider community that supports our schools; and Rethinking the way that teachers spend their time, to meet both these needs. A report from the CTQ accompanies this report and includes recommendations from the Seattle TAC and proposals for future work

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES

Appendix A-2: School Board Development by Alliance for Education

Alliance for Education School Board Leadership Development Milestone/Deliverable
PROJECT YEAR ONE

Target Date
Dec-08 Dec-08 Mar-09 May-09 Sep-09 Sep-09 Nov-09 Nov-09 Nov-09 Winter 2010 Spring 2010 Fall 2010 Fall-2010 Winter 2011 Spring 2011 Summer 2011 Fall 2011 Winter 2012 Spring 2012 Summer 2012 Fall 2012

Date Completed
Draft complete January 2009 January 2009 April 2009 June 2009 September 2009 Through retreat training December 2009 December 2009 Ongoing at SPS- incorporated into Superintendents update at retreats beginning in fall 2010 March 2010 June 2010 September 2010

PROJECT YEAR TWO

3- year plan for board development completed Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Candidates for election to school board receive orientation to board roles and responsibilities. Quarterly school board retreat Board completes self-evaluation and develops performance plan Board completes review of progress toward goals in districts strategic plan. Quarterly school board retreat Quarterly school board retreat

PROJECT YEAR THREE

EXTENDED YEAR FOUR

Quarterly school board retreat School board completes self-evaluation process and completes review of progress toward goals in districts strategic plan. Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Quarterly school board retreat Quarterly School Board Retreat

January 2011 March 2011 Not completed September 2011 December 2011 Not completed retreat facilitated and planned by WSSDA Not completed retreat facilitated and planned by WSSDA September 22, 2012

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APPENDIX A-1, A-2 and A-3: OUTCOMES and MILESTONES TABLES

Appendix A-3: Community Engagement by Alliance for Education

Alliance for Education Community Engagement Milestone/Deliverable
Community Engagement staff position hired Develop plan for outreach events 2009 2010 in close partnership with SPS and CETF members Community meetings completed

Target Date
December 2008 May 2009 May 2009 March 09 Summer 2009

Completed

YEAR ONE 2008-09

Convene CETF Convene CETF Plan and lead CETF Planning Retreat for 2010-11 Community meetings completed

May 2010 YEAR TWO 2009-10 May 2010

Community Leaders meeting 3/10/09, Immigrant Refugee Group (multiple meetings spring 2009), SW and Delridge District council Meeting 4/15/09, Rainier Beach PTSA 4/21/09, 4/13/09 Meeting dates: 7/11/09, 11/9/09, 2/11/10 (joint TF meeting with Educational Investments, 4/12/10 July 2010 NCTQ teacher Quality 10/14/09, RB Parents Group 10/13/09, School Family meeting 11/14/09, Teacher focus Groups January 2010, Ten community and PTSA meetings to discuss Teacher quality - spring 2010, CEER, 3/10/10, WSHS community meeting re: grad rates, 3/18/10, Teacher quality Town Hall 4/20/10 June through August 2010 Summer 2010 formalized at retreat Meeting dates: 9/13/10, 11/15/10, 2/14/11 Youth engagement, 11/10, ISP Focus Groups Phone and Online Surveys - Spring 2011 August 2010

Intern Support Develop plan for social media and youth engagement YEAR THREE 2010-11 Develop plan for outreach events 2010 2011 May 2011 Convene CETF Community meetings completed Intern Support Develop plan for social media and youth engagement

Appendix A - Grant # 52309: Support for Seattle Public Schools Strategic Plan and Related Work by Alliance for Education

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