PSM REPORT PREPARATION

TABLE OF CONTENT

1. REPORT CONTENT 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 Hard Bound Face and Spine Title Page Borang Pengesahan Status Laporan PSM Declaration Approval Abstract Dedication & Acknowledgement Table of Content Lists of Tables and Figures (Illustrations / Photographs) Lists of Abbreviations, Symbols and Specialized Nomenclature Main Text of the Report

1 1 1 1 1 1 1 2 2 2 2 2

2. REPORT WRITTING FORMAT 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 Language Font Title and Subtitle Numbering Line / Body Text Spacing Tables, Figures and Captions Margins Pagination and Page Sequence Printing Paper Citation Additional Examples of Citation Reference

3 3 4 4 4 5 5 6 6 8 8 9 10

PSM REPORT FORMATTING GUIDE

1.0

REPORT CONTENT

This document is expected to guide the final year student in preparing his/her final year project (PSM) report.

1.1

Hard Bound Face and Spine

The colour of the hard bound report face (cover) must be CHILLI RED (colour code: Red-530). Refer to Appendix A and Appendix B for details.

1.2

Title Page
The title page is put inside the report with UTeM logo. See Appendix C for the format of the title page.

1.3

Borang Pengesahan Status Laporan PSM

See Appendix D and Appendix E.

1.4

Declaration
See Appendix F.

1.5

Approval
See Appendix G and Appendix H.

1.6

Abstract
The abstract should be written in Malay in one paragraph within a page with its translation in English on another page. See Appendix I and Appendix J.

PSM REPORT FORMATTING GUIDE

1.7

Dedication & Acknowledgement

If Dedication page is necessary, you can include it Appendix K. But, report must include a brief statement of thanks in recognition of special assistance (including financial) and guidance given by individuals, institutions or government bodies using Appendix L.

1.8

Table of Content
See Appendix M.

1.9

Lists of Tables and Figures (Illustrations / Photographs)

These lists consist of the exact titles (including numbering) of all tables and figures that appear in the report. See Appendix N and Appendix O.

1.10

List of Abbreviations, Symbols and Nomenclature

This list is non-compulsory, depending on the subject of the report. All scientific symbols and Nomenclature should follow the standard of SI-system. All symbols or abbreviations, notations or terminology found in the text should be listed on this page. They are listed in the alphabetical order. See Appendix P.

Please Refer To Page 6 & 7 for Pages Arrangement Sequence

1.11

Main Text of the Report

The main body of the report is usually arranged into consecutively numbered chapters or sections. The internal organization of the report is the responsibility of the student in consultation with the Supervisor(s). The report will often include the following chapters, but students need to consult their respective supervisors as the contents of the report will differ based on the majoring/nature of the project. Please refer table below or the detailed section.

PSM REPORT FORMATTING GUIDE

Table 1.1: The general and specific criteria of report content according to departments/majoring.

2.0

Report Writing Format

This Report Format section contains the guideline for the entire report writing including the font type, texts, paragraph and figures including the illustrations in the appendices.

2.1

Language
The report must be written in UK English. The language used should be simple and direct to the subject.

PSM REPORT FORMATTING GUIDE

2.2

Font
Refer to Appendix Q-V for the details.

2.3

Title and Subtitle

All titles and subtitles must be clearly numbered and bold. The chapters are numbered numerically, i.e. Chapter 1, Chapter 2, Chapter 3, and so on. The Subtitles should be indented and arranged in a structured manner not more than four levels as follow:

1.1

Second level (Title of the subtopic) level 1 Third level (Title of the sub-subtopic) level 2 Fourth level (Title of the sub-sub-subtopic) level 3

1.1.1

1.1.1.1

Sub-topics beyond level three are not allowed. Hence, should be labeled using alphabets and Romans. Refer to section 2.4 below for details.

2.4

Numbering
An example of numbering is shown in Appendix Q-V.

Note: (a) Numbering using alphabet (a, b, c, ) is only allowed after sub-sub-sub-title. (b) Numbering using Roman style (i, ii, iii, .) is only allowed after the alphabets have been used.

PSM REPORT FORMATTING GUIDE

Example:1.1.1.1 ......

(a) ...... (i) (ii) ......

(b)

2.5

Line / Body Text Spacing

Use JUSTIFY alignment with 1.5 spacing for the entire body text throughout the report. The gap between the subtitles to text should be closer as compared to the distance from text end of the previous subtitle to the current subtitle. Please refer to Appendix Q-V. For the body text, hit the enter key twice before stating the following new paragraph. The introductory text for each chapter should be in one paragraph without heading. There should be no indent for each paragraph.

2.6

Tables, Figures and Captions

Use CENTRE alignment with SINGLE SPACING for legends, captions of figures and tables with Times New Roman font, size 10. The captions for tables should be on top and at the bottom for the figures to the width of the entire margin and prevent more than a line caption (set it justified if it exceeds more than a line refer Figure 2.1). The source of the table / figure is to be included in the caption. The caption should be very little spaced from the table and figure. The full word of Figure and Table need to be typed at the beginning of the caption. The figures and tables are to be placed horizontally centre of the page and no text is allowed on their left and right sides. Sample of caption for table is shown by Table 1.1

PSM REPORT FORMATTING GUIDE

Figure 2.1: Parts of an arbor with nut is clearly shown together with the milling tool attached for the use of pneumatic clamping on CNC machine (Hasley 2007).

2.7

Margins
Please refer to Appendix Q-V.

2.8

Pagination and page sequence

The preliminary pages should carry page numbers in lower case Roman numerals (i, ii, iii, etc.) followed by the Arabic page number 1, 2, etc. which only begin on the first page of Chapter 1. Pages should be numbered consecutively throughout the report, including pages of figures and tables.
Please refer Appendix: PSM Report Page Sequence

PSM REPORT FORMATTING GUIDE

Table 2.1: Arrangement of preliminary pages for PSM report.

Subject Title Page Borang Pengesahan Status PSM Surat Laporan Sulit / Terhad (Conditional) Declaration Approval Form for ONE SUPERVISOR Approval Form for TWO SUPERVISORS Abstrak Abstract Acknowledgement Table of Content List of Tables List of Figures List of Abbreviations, Symbols & Nomenclature Start of Chapter 1 onwards

Page Number without page number without page number without page number without page number without page number without page number i ii Roman numeric (if any) Roman numeric Roman numeric Roman numeric Roman numeric Arabic numeric

Note: [The item c] is only to be attached if the report is classified as Sulit / Terhad in Borang Pengesahan Status PSM. [The item e or f] only one of the forms to be attached based on number of supervisor(s) guiding the PSM.

Page numbers should be at the bottom right of the page (even for landscape page layout) and the page numbers should appear by themselves and are not to be enclosed in parentheses, hyphens, etc.

Each appendix should be identified in sequence separately in alphabetical order (Appendix A, Appendix B, etc.). Do not provide page number for the appendices and they should be placed at the end part of report.

PSM REPORT FORMATTING GUIDE

2.9

Printing Paper
(a) PLAIN white A4 (210mm x 297mm) PAPER (b) Good-quality with at least 80 gms. (c) Photographic illustration must be printed in good quality and high-resolution mode.

2.10

Citation
UTeM follows the Harvard System for literature citation style. This style must be used consistently throughout the report. Citations are made by providing the author's surname and their (published year) in bracket.

In the text, the year of publication appears within parentheses after the author's surname if the latter forms as part of a sentence. Examples are as follows:-

(a) If the name of an author is written as part of a sentence, the year published should be written in parentheses, for example: Masterson (1985) classifies robots into two main categories that are servos and non-servo robots.

(b) If there are two authors to be cited as a part of a sentence, use for example: Azis and Harrison (1987) classify robots into two main categories that are servos and non-servo robots.

(c) For more than two authors for a cited reference, use et al. after the name of the first author, for example: Chandra et al. (1986) classify robots into two main categories that are servos and non-servo robots.

(d) If several papers by the same author from the same year to be cited, the letters a, b, c, etc. should be added after the year of publication; for example Chazdon and Ibrahim (1988a). 8

PSM REPORT FORMATTING GUIDE

(e) Citations of anonymous / unpublished articles should be avoided. (f) Citation for official publications of international bodies/agencies should be written as WHO (1984)

(g) Citation for materials from website:

Robots are classified into two main categories that are servos and non-servo robots as viewed in Robot Magazine website at <http://www.botmag.com/articles/issue22.shtml>

Or

Robots are classified into two main categories that are servos and non-servo robots (Robot Magazine 2009)

(h) The publications should be cited in chronological order from earlier to recent years, so that, the development of the related work can be tracked down.

2.11

Additional Example of Citation

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PSM REPORT FORMATTING GUIDE

2.12

References
Cited articles should be listed in REFERENCES section/page in alphabetical order of the principal author. See Appendix W.

This after section shows how to write the references at the end of the report. The following bibliographic style is to be followed:

2.12.1 Journal The authors last name, comma, followed by initials then followed by the year of publication (in brackets) and full stop (dot). full title of the work in inverted commas and dot. Journal Name in italic and dot. volume, article number and page number. The entire bibliography has to be title case except for vol., no. pp. Sample is shown below. Kalotas, T.M. and Lee, A.R. (1990). A Simple Device to Illustrate Angular Momentum Conservation and Instability. American Journal of Physics. vol. 5, no. 2, pp. 80 81.

2.12.2 Book The authors name, year in bracket. Title in inverted comma and dot. Published place: Publisher, page number. Sample is shown below. Bloggs, J. (2004). Having Fun with Harvard Referencing. London: Nosuch Press, pp. 21-25. 2.12.3 Patent Inventors name, year in bracket. Title in inverted comma and dot. Patent number- italic. Sample is shown below.

Gammack and David, P. (2004). Apparatus for Separating Particles from Fluid Flow. U. S. Pat. 6,835,222. 11

PSM REPORT FORMATTING GUIDE

2.12.4 Conference Paper Author of paper (Year of publication). Title of Paper. Title of Conference, date and place in bracket, page number. Sample is shown below.

Singh, K. (2007). Artificial Intelligence Modeling of Kerf Edge Quality in Laser Machining by Adaptive Neuro-Fuzzy Inference System. International

Conference on Intelligent & Advanced Systems - ICIAS2007 (25-28 November 2007 Kuala Lumpur Convention Centre), pp. 87-92.

2.12.5 Research / Final Year Project Author (Year of submission). Title of Thesis. Degree statement, Degreeawarding body. Sample is shown below.

Hounsome, I. W. (2001). Factors Affecting the Design and Performance of Flexible Ducts in Trench Reinstatements. Unpublished Ph.D. Thesis, Napier University.

2.12.6 Website Author (Year of publication). Title of Book. Name of e-book supplier [Online]. Available at: URL (Date accessed).

Krug, B and White, S. E. (2004). EBay Secrets: How to Create Internet Auction Listings that Make 30% More Money While Selling Every Item You List. Amazon [Online]. Available at: http://www.amazon.com/exec/obidos/tg/detail/ (Accessed: 16 August 2004).

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