Trinity Episcopal Church Annual Meeting January 20, 2013 Minutes 27 people in attendance Call to order: 11:54 a.m.

Prayer Last years minutes approved unanimously. Elections Elections to Bishops Committee (terms January 2013 to January 2016): Two positions are open for BC as Pete Kelly and Wynne Wilburs terms finish this month. The two nominees are: Julie Seidler, and Karen Henness Elections for Delegate and Alternate to Convention (2013-16): We have two delegates and two alternates for three-year terms Cindy Cooper has two more years left as delegate. Julie Seidler is an alternate for one more year. Nomination for delegate: Julia DeLancey Nomination for alternate: Krista Baker Voting was conducted by acclamation, with all nominations approved unanimously. Ballots were still submitted; if any discrepancy arises, they will be dealt with at a future meeting. Outgoing members of the Bishops Committee were recognized with gifts of appreciation. Report on progress of building campaign: Bishops warden, Kevin Minch, presented the architects final plans for our building campaign, with plans for potential future additions if we ever decide to do continue renovations. He discussed and presented options for new roofing material and siding for the addition. Tim Baker, project manager, discussed meetings to date with surveyors. We are close to having base blueprints in hand, and then we will start the bidding process. Then we will also be able to make final decisions on which options we can afford for items such as roofing and siding, etc. Tim discussed how we will minimize impact on activities of the church during construction (putting up temporary walls, etc.) Questions were answered about the changes needed to the gradient on Harrison, resulting in a gentle rise up to a mezzanine-type entrance level. The lift will include three stops: entrance, sanctuary above, and basement below. Johnnette reminded us that major changes to the building must involve the approval of the diocese once plans are finalized. As long as we remain within budget, she foresees no problem with this.

Questions were raised about the time frame. Tim believes we should break ground in the spring, and foresees the project taking a year. Once surveys are complete, Tim will post a project time line. Treasurers Report: see report. Budget: see report. Diocesan convention: see report Adult formation: see report Vicars report: see todays sermon, which included a summary of what Trinity has achieved over the past year. Bishops Warden: Kevin gave thanks to everyones efforts over the year. Kevins term as warden lasts one more year. Most of his report was part of the building campaign update. Junior Wardens report: see report Pete Kelly added that this position suits shared responsibility well, and encouraged congregants to consider continuing this practice. Wynne Wilbur was attending the presidential inauguration in Washington, D.C. and was unable to be here today. Adult formation: see report Altar guild: see report Canterbury club: see report Communications report: see report Johnnette thanked Maria and Kevin for raising our visibility in the community with all the projects in various media. Hospitality: see report Lui mission: see report, and come to the presentation next week! Music: see report Outreach report: see report Kirsty reiterated that Trinity remains the biggest church giver to the food bank, despite being one of the smaller churches. Sunday school: see report

Announcement: Diane Johnson would like to convene a committee or informal group to talk about pastoral care in our community. A number of people in our congregation need support, and we need to be intentional in planning how we might provide it. She envisions a monthly meeting. The bishops committee has discussed having a pastoral care committee, but Dianes vision is to have a broader vision than just bringing soup to a sick person. Krista raised the possibility of establishing of a lay Eucharistic ministry. Julia and all of us offered thanks to Kirsty and Ian for ongoing work on the bulletin. Meeting adjourned: 1:15 p.m.