Preparing your school's data

Please remember to complete all three sample data sheets of this workbook
School Name School Address Line 1 School Address Line 2 School Address Line 3 School Postcode School Telephne Number School Postcode Alias Nelson High School 123 School Road An Area A City/County ABC 123 01234 567 8910 Nelson

Please replace the dummy school data in Column B below with that of your own school's d

Contact Person's Name Contact Person's Email Address Contact Person's Direct Phone Number

Jane Smith js@Nelson.com 0123 456 7890

Curriculum Manager's Name 1 Curriculum Manager's Name Email Address Curriculum Manager's Name 2 (optional) Curriculum Manager's Name Email Address

Jane Smith js@Nelson.com Phil Jones pj@Nelson.com

Database Administrator's Name 1 Database Administrator's Email Address Database Administrator's Name 2 (optional) Database Administrator's Email Address

Jane SmithDBA jr@Nelson.com John Roberts jr@Nelson.com

with that of your own school's data

ata sheets of this workbook

A School's postcode is used as part of the login procedure. However, a postcode can be difficult for students to remember. To overcome this problem, you can use a postcode alias instead. The alias must be at least four characters in length. It is typically the school's name or an abbreviation of the name.

The person we should contact in the first instance to deal with any queries.

The Curriculum Manager (CM) will be able to monitor the homework activities for all classes and students. This role would typically be filled by the Head of Department but may also be filled by a a KS Co-ordinator or perhaps by a Head of Faculty. A school may have more than one CM account.
The Database Administrator (DBA) will be able to add, amend or delete your student, teacher or class records on the icthomework site. Two DBA accounts are recommended to cover the case where a DBA may be absent from school.

Sample Student Data

Admission No. 68102 68103 68104 68105 68106 68107 67998 67999 68000 68001 68002 67893 67894 67895 67896 67897 etc Firstname Janet Darren Sophie Ravi Daisy Tom Brett John Celia Leo Shankunthala Sally Jane Paul Rachael Martin etc Surname Baker Kirk Meadows Patel Rogers Rogers Akers Deakin Fisher Harris Patel Brown Carter Edwards Harris Lampton etc DoB Gender 12/18/1994 F 12/19/1994 M 12/20/1993 F 12/21/1994 M 12/22/1993 F 12/22/1993 M 10/11/1994 M 12/3/1994 M 2/20/1995 F 9/21/1994 M 6/14/1995 F 12/18/1995 F 9/12/1995 F 4/20/1996 M 12/11/1995 F 4/2/1996 M etc etc Year 7 7 7 7 7 7 8 8 8 8 8 9 9 9 9 9 etc Class 7w/ict 7w/ict 7w/ict 7w/ict 7w/ict 7w/ict 8r/ict 8r/ict 8r/ict 8r/ict 8r/ict 9m/ict 9m/ict 9m/ict 9m/ict 9m/ict etc

Please replace the dummy student data in Columns A-G with that of your own school's da

G with that of your own school's data

Please note the single character for the Gender field.

Please group and sort your students by teaching sets.

Please don't leave blank rows between class sets.

Sample Teacher Data

First name Jane Jane Jane Jane John John etc Surname Smith Smith Smith Smith Roberts Roberts etc etc jr@Nelson.com Email js@Nelson.com Class 7p/ict 8p/ict 9k/ict 9m/ict 7w/ict 7t/ict etc

Please replace the dummy teacher data in Column's A-D with that of your own school'

We need to kn which class set

Please ensure t class per cell.

Email addesss a termly newslet

Email addresse teacher needs password.

of your own school's data

We need to know which teachers teach which class sets. Please ensure that you only enter one class per cell.

Email addesss are used to send out a termly newsletter to teachers. Email addresses are also required if a teacher needs to reset his or her password.

Common problems to avoid with student data

Common Problems 1 2 3 Duplicate records Space characters at the beginning or ends of data elements Students with multiple first names: see below for examples Kelly Marie Kelly-Marie Robert Jason Andrew 4 Students with a preferred forename: see below for example Alphonse Sebastian (Seb)

avoid with student data

Comment Please check for these and remove Please check for these and remove

A student's forename and surname are combined to form part of a user login ID. To avoid students having to type in a long user ID, please consider using only the student's first forename.

If a student has a preferred forename name that he or she would like to use then just give this name. Please avoid using extraneous characters such as brackets or quote marks.