Minutes of the 4 Session of the 20 Directorate of the XU-CSG for S.Y.

2013-2014 CSSC Office, Room 211, Magis Student Complex, Xavier University 7:00 PM of May 27, 2013 Presiding Officer: Harold John M. Laborte Present: Harold John M. Laborte Krysthal J. Vasallo Lenie Rose C. Veronilla Gerardo G. Guangco Mario Alejandro Jacinto M. Neri Roxanne A. Lopez Absent: Dawn C. Acebedo Irish Crest G. Almanzor Jessa P. Petalcorin Jan Rogie G. Macandili AECO Convener ACES President CITSC President SBMSC President
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CSG Vice President ASC Prime Minister CONUS President CSSC President TG President UNITASS President

After determining the quorum existed, the 20 Directorate of the Central Student Government of Xavier University proceeded to do business. Opening Prayer: Agenda: 1. Block Representatives Summit per College Council The Presiding Officer told the Directorate that the CSG President was suggesting having all the College Councils to conduct a Block Representatives summit on their own respective colleges. The main purpose of the summit is to reach out to the grass roots of their councils. With this activity, the council might be able to gather firsthand concerns from the students via their own representatives. The Presiding Officer then asked the body for their comments, insights and suggestions. Ms. Lopez said that in their college they do not have block representatives. Since it is not applicable for them because of the nature of their college. Most students have picking classes. They planned on doing it but it wont work for them. They only have their Co-Curricular and Year Level Representatives. Mr. Neri and Ms. Vasallo have the same situation with Ms. Lopez. They only have their CoCurricular and Year Level Representatives. For Ms. Veronilla, their college has no problem since they are applying the Blocking System. The only problem is that their block representatives change per semester. She is concerned of the consistency. Mr. Guangco said it is okay for their college since they only have few blocks. Roxanne A. Lopez

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The convener requested the Directorate that for those whose colleges that are having a Blocking System, they are encouraged to conduct a Block Representative Summit. For those who dont have a Blocking System, they are requested to conduct also a similar approach as those who are applying the system. Mr. Neri suggested that they should make a resolution that requires all College Council to conduct a summit and let them create their own scheme. Everyone agreed to the suggestion and thus requests Ms. Veronilla to draft the resolution. The Presiding Officer then informed the body that any concerns or matters pertaining to the students that are raised in the Block Representatives Summit will be forwarded to the University wide Year Level Representatives Summit and Directorate Open Evaluation, whose dates are still to be arranged by the Office of the Vice President.

2. Pending Resolutions a. Resolution Confirming the STRAW Chief Commissioner The Presiding Officer opened the discussion for the approval of the appointment of Mr. Hakeem Lomondot as the Chief Commissioner of the Commission on Students Rights and Welfare. The following were the highlighted points from the discussion: Ms. Lopez asked the Convener if its okay to discuss what happened during the interview. The Convener, then, requested those who were present on the interview session to discuss the highlights. Ms. Veronilla volunteered and said that she sees Mr. Lomondots advocacy for students rights and that he really knows what to do and he already has concrete plans. But sometimes, Mr. Lomondot goes to bigger plans instead of just focusing inside the university. Generally, Ms. Veronilla thinks that Mr. Lomondot is right for the job. Ms. Vasallo thinks that Mr. Lomondot is very realistic. She also restated the examples Mr. Lomondot said during the interview. In addition, priority jud niya nga mahibalan sa students ang STRAW. Makit.an jud ninyo ang target. Ms. Veronilla added.

After the body had finished discussing and reviewing the resolution and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure. Having been approved by all of the members sitting en banc, the 20 Directorate approved the passing of Resolution 0011-1314, A Resolution Confirming the Appointment of the Students Rights and Welfare Chief Commissioner. b. Resolution Confirming the STRAW Associate Commissioner Interviewed simultaneously with the STRAW Chief Commissioner was his appointed Associate Commissioner, Mr. Datu Moden Talandig. As stipulated in Article IX Section 3.1.4 of the 2005 XU-CSG
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Constitution, the Associate Commissioner(s), if any, shall be appointed by the Chief Commissioner with the consent of the Directorate. The following were the highlighted points from the discussion: Mr. Talandig is confident that he can be able to do his job effectively given that he, also, has an interest in legalities that he said that it would be a great help for him to carry out his role. One pressing issue that was thrown in the discussion was Mr. Talandigs organizational involvements. Aside from the CSG-STRAW, he is also affiliated with some of the organizations within and outside the campus. He might be stretched with his time schedule. But Mr. Neri said that there might be a reason why Mr. Talandig was the one appointed by Mr. Lomondot. Supported by Ms. Veronilla, she said that Mr. Talandig has a wide network that would be of greater help in carrying out his role as the Associate Commissioner.

After the body had finished discussing and reviewing the resolution and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure. Having been approved by all of the members sitting en banc, the 20 Directorate approved the passing of Resolution 0012-1314, A Resolution Confirming the Appointment of the STRAW Associate Commissioner by the STRAW Chief Commissioner, Mr. Abdul Hakeem Lomondot. c. Resolution on the Faber Hall Sanitation The Presiding Officer requested Ms. Roxanne Lopez, author of the resolution, UNITASS President and the Director of Physical Enhancement, to read the drafted resolution. The discussion followed and some of the highlights in the discussion: The guidelines set by the XU-Student Activities and Leadership Development (XU-SACDEV) on the use of the Faber Hall was read by the author of the resolution, Ms. Roxanne Lopez. She said that it was her basis in drafting the resolution so as it would still be in parallel with the set guidelines. Mr. Laborte asked whether eating inside the Faber Hall is allowed. Ms. Lopez answered that based on the guidelines, eating inside the Faber Hall is allowed as long as it is not rice and viand meals. Ms. Lopez added that there was an ID system used in the Faber Hall but it was not monitored effectively and thus the system was later on gone.
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After the body had finished discussing and reviewing the resolution and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure.

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Having been approved by all of the members sitting en banc, the 20 Directorate approved the passing of Resolution 0013-1314, A Resolution to Form an Implementing Body to Enforce the Guidelines on the Use of Faber Hall. d. Resolution Confirming the Appointment on COA Secretary The Presiding Officer told the body that the interview with the appointed Audit Secretary, Ms. Fahra Gorgod, by the COA Chief Commissioner, Ms. Gizelle Labial, was conducted last May 11. As stipulated in Article IX Section 4.1.3 of the 2005 XU-CSG Constitution, the Audit Secretary, if any, shall be appointed by the XU-CSG Audit Commissioner with the consent of the Directorate. After the body had finished discussing and reviewing the resolution and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure. Having been approved by all of the members sitting en banc, the 20 Directorate approved the passing of Resolution 0014-1314, A Resolution Confirming the Appointment of the Audit Secretary by the COA Chief Commissioner, Ms. Gizelle P. Labial. e. Resolution on Crusader Representative as Audience in every Directorate regular meetings The resolution was drafted for the purpose of transparency and for the student community to know what their Legislative branch is doing. The Presiding Officer told that body that the Crusader Publication would be the best medium to bridge the Directorate to the students. After the body had finished discussing and reviewing the resolution and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure. Having been approved by all of the members sitting en banc, the 20 Directorate approved the passing of Resolution 0015-1314, A Resolution Requesting the Crusader Publication to Send a Representative to Sit as an Audience in Every Regular Meeting of the Directorate. 3. Aggie Student Council Charter Mr. Neri motioned to postpone the said agendum due to time constraints. Ms. Veronilla seconded the motion and everyone voted for the postponement of the agendum to the next session. 4. AECO Charter Since Ms. Dawn Acebedo, AECO Convener was not around during the said session, the body agreed to the postponement of the agendum to the next session.
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5. Omnibus Election Code The body couldnt discuss the said agendum as what Mr. Neri, Director of Political Affairs, said that Ms. Retes, ELECOM Chief Commissioner, was not able to give yet her proposed revisions on the Omnibus Election Code. The Presiding Officer agreed to the postponement of the said agendum to the next session. 6. Second Reading of the Green Campus Bill Mr. Guangco motioned to postpone the said agendum due to time constraints but no one seconded his motion. A little discussion followed but later on, Mr. Neri motioned to postpone the said agendum for the next session. Ms. Vasallo seconded and everyone agreed for its postponement. 7. First Reading of the Research and Constituents Insights Bill The Presiding Officer introduced the RCI Act of 2013. This Bill entails on the creation of a unit specialized on Research and Constituents Insights in the Central Student Government as well as in the Local Government units. Though, it currently exists in CSG and some of the College Councils, the Presiding Officer, still, pushed through with this to become a law for the units sustainability since this unit will be a vital force for the efficiency and effectiveness of the Student Government. After the body had finished discussing on the title of the Bill and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure. Having been approved by all members sitting en banc, the 20 Reading of the Research and Constituents Insights Act of 2013. 8. First Reading of the Constituents Initiative Bill Due to time constraints and the unavailability of the copy of the file, the Presiding Officer postponed the said agendum. Everyone agreed. 9. First Reading of the Anti-Vandalism Act of 2013 The Presiding Officer introduced the Anti-Vandalism Act of 2013. After the body had finished discussing on the title of the Bill and no other concerns were raised, the Directorate Convener opened the voting procedure for its approval. Five members (Ms. Vasallo, Ms. Veronilla, Mr. Guangco, Mr. Neri and Ms. Lopez) voted yes. Four members (Ms. Acebedo, Ms. Almanzor, Ms. Petalcorin, and Mr. Macandili) were absent during the voting procedure.
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Directorate approved the First

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Having been approved by all members sitting en banc, the 20 Reading of the Anti-Vandalism Act of 2013. 10. Consultations a. Health Services

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Directorate approved the First

Regarding on matters pertaining to the health services acquired by the students in the University Clinic, the Presiding Officer requested Ms. Lenie Veronilla (CONUS President) to report about her findings on how to maximize the benefits acquired by the students at the Health Services Office. Some of the details from the discussion are as follows: Ms. Veronilla clarified that students can only avail of their dental services once per semester. If they need to access some of the services, there is a corresponding fee already. And since some of the students doesnt know of some of the services of the HSO, Mr. Guangco, CSSC President and Director of Information and Promotion, was tasked to draft a resolution regarding the information dissemination of the services availed from the HSO.

b. Council Fiscal Autonomy from PTA The said agendum is postponed due to the absence of Mr. Macandili who was tasked to do some research on this matter. c. Monetary Discounts availed by any recognized XU Student Organizations in every expenses that their units had incurred within the XU premises The said agendum is postponed due to the absence of Mr. Macandili who was tasked to do some research on this matter. 11. CSG Office of the Vice Presidents Structure and Job Description The Presiding Officer made a quick run through about the Job Description and Office structure of the Office of the Vice President. 12. Other Matters The Presiding Officer informed the body of their next session scheduled on the 1 of June 2013, right after the Change Leadership Camp held in Montegelo Farms, Bukidnon. A suggestion was also raised that if there would be enough time during the Change Leadership Camp, they will be having their session.
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Closing Prayer:

Krysthal J. Vasallo

ADJOURNMENT Having covered all items for discussion, the Fourth Session formally adjourned at 8:40 in the evening. The whole duration of the meeting was 1 hour and 40 minutes only.

Prepared by:

KRISTINE B. JAMITO (sgd.) Associate Legislative Secretary th XU CSG 20 Directorate

KEANU HENRI S. YU (sgd.) Legislative Secretary th XU CSG 20 Directorate

Noted by:

HAROLD JOHN M. LABORTE (sgd.) XU-CSG Vice President th 20 Directorate Convener

Office of the Vice-President | Xavier University Central Student Government Directorate