Stellent Document Management

Stellent Document Management enables organizations to effectively and efficiently capture, secure, share and distribute digital and paper-based documents and reports.

Web-Based, Easy-to-Use Document Management

Your solution starts with a core Stellent server, which provides search, security, workflow and revision control for all types of content. Stellent Document Management is built on top of that foundation, offering additional functionality specific to capturing, securing and sharing digital and paperbased business information. For the business user: Are your employees resistant to change? Youre in luck. Stellent Document Management allows them to continue using the standard business applications they prefer via a standard, browser-based interface. Automatic content conversion to HTML, PDF and other Webviewable formats enables quick and easy access. For the IT administrator: Business users will adopt a document management solution as long as its easy to use and seamlessly integrates with existing business processes. Stellent Document Management is an outof-the-box, Web-based server solution that empowers you to meet these user requirements without burdening your technical team with a highmaintenance, cumbersome solution.

Robust Functionality Equals Successful Document Management

Stellent Document Management provides robust functionality and will help you save money by automating routine tasks. Author and capture Content contribution using Windows Explorer, Web browser, e-mail, etc. Document imaging Robust workflow with e-mail notification Mainframe report capture and parsing Manage and secure Customizable metadata model Library services including check-in, check-out and version control Out-of-the-box security or integrations with LDAP, Active Directory, etc.

Search and retrieve Taxonomy, categorization,

Dynamic or user-controlled watermarks Archive and dispose Dynamic and on-demand

full-text and metadata search Content viewing without native applications in PDF, HTML, etc. Subscription services Personalization on an individual basis

document archiving and removal Content expiration Back-up and recovery support Audit trails and system reports

Learn more about the benefits and key applications of Document Management solutions.

Develop a Long-Term Plan for Content and Process Management

Stellent Universal Content Management provides rapid success and distinct advantages to customers via its product functionality, breadth of content managed, architecture and solutions all which enable rapid implementation and quick user adoption. The integrated Universal Content Management architecture offers a full array of content management functionality featuring document management, Web content management, digital asset management and imaging supported by collaboration, records management and business process management services. The scalable system manages and delivers the entire spectrum of unstructured content, from active content such as documents, graphics and Web pages to fixed content including scanned images, e-mail and records.

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Stellent Content Server

Stellent Content Server, the foundation of Stellent Universal Content Management, enables every contributor throughout your organization to easily contribute content from native desktop applications, efficiently manage business content via rich library services, and securely access that content anywhere using a Web browser.

Flexible, Single-Source Content Management

Stellent Content Server is a flexible, secure, centralized, Web-based repository that manages all phases of the content life cycle; from creation and approval to publishing, searching, expiration and archival.

The repository. Content Server is a completely Web-based repository, where all content -- regardless of content type -- is stored for management, re-use and access. To fully support the different content management applications required within an organization, Stellent offers a variety of repository options optimized for: High-performance consumption High-volume storage Pure XML content storage

Core services. While stored in the repository, all types of content -- ranging from email, discussions, documents, reports, spreadsheets and records to images, multimedia or other digital formats -- receive the same set of fundamental core services. The core services offered with Stellent Content Server include: Library services: A robust metadata model provides organizations with a method to better organize and add additional structure to managed content. Check in/out functionality ensures that only one person at a time can make changes to content. Revision control allows organizations to easily track new revisions and provides users with the ability to roll back to previous versions. Subscription capabilities enable users to subscribe and receive automatic e-mail notifications when items change or when new content is added to the system. Security: Comprehensive security includes role-based, account-based and rule-based security models so only the right people can access protected information. The applications can use Stellents out-of-the-box security or integrate with enterprise standards such as Active Directory, NTLM or LDAP. Workflow: An integrated graphical workflow engine is tightly secured but highly flexible and customizable, so organizations can create more efficient and automated processes to fit their needs. Personalization: Personalization based on security and rules or defined by the user or administrator provides users with dynamic, tailored and relevant content increasing productivity. Index/Search: Content items can be indexed immediately upon checkin, resulting in quick and easy retrieval with full-text and metadata searches. Replication: Stellent offers automated replication across multiple servers particularly important for large implementations or mission-critical applications. Administration: Administration services such as archiving and removal, audit trails and system reports, and back-up and recovery capabilities are available for all content management applications, using one Web-based user interface.

Enterprise Scalability and Integration Capabilities

Stellent Content Servers integration and scalability options are standards-based and allow for current and future expansion plans regardless of whether the system is used as a stand-alone implementation or as part of a larger content management

infrastructure to support multiple enterprise applications. Learn more about Stellents integration options.

The Foundation for One or Multiple Content Management Solutions

Stellent offers five key applications modules that further extend the capabilities of Stellent Content Server. All modules draw from the same set of core services but offer additional functionality specific to the type of content being managed. Stellent Web Content Management provides the additional services necessary for creating, managing and publishing Web content and providing an infrastructure to support ones, hundreds or even thousands of Web sites. Stellent Document Management provides additional services necessary for capturing, securing and sharing digital and paper-based documents and reports. Stellent Collaboration Management provides additional services focused on the unique needs of an ad-hoc collaborative environment. Stellent Records Management a DoD 5015.2-certified solution provides additional services specific to creating, declaring, classifying, retaining and destroying records. Stellent Records Management is a complementary technology solution to any records management program. Stellent Digital Asset Management provides additional services focused on the unique needs of managing and providing access to rich media and digital assets.

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tellent Records Management

Stellent Records Management helps organizations control the creation, declaration, classification, retention and destruction of business records. The Stellent solution manages records, along with documents, digital assets, collaboration and Web content, within one server via a common user interface making it easier to use and helping achieve a lower total cost of ownership.

Web-Based, Easy-to-Use Records Management

Your solution starts with a core Stellent server, which provides search, security, workflow and revision control for all types of content. The Stellent Records Management solution a DoD 5015.2-certified application on Windows and Solaris, including STD Chapter 4 certification is built on top of that foundation, offering additional records-specific functionality. It can also serve as a complementary technology solution to any existing records management program. For the business user: The Stellent Records Management solution allows business users to continue using their standard business applications, such as Microsoft Office, IBM Lotus SmartSuite, Sun StarOffice and Autodesk

AutoCAD, to author content. They can then easily contribute and access these secured files from their favorite Web browser or Windows Explorer interface. Stellent Records Management enables users to easily search and retrieve content, such as draft policies and procedures, published content, emails, e-mail attachments, recorded seminars, and business records, from a single point of access. For the records manager: Stellent Records Management offers a common user and administration experience. The ability to create and administer documents, records and Web content within one application via a single user interface simplifies the administration experience, eliminates costs related to training and integration with third-party products and repositories, and lowers the total cost of ownership. Organizations can manage records along with the rest of their enterprise content or deploy a stand-alone records management solution. Use the same browser-based interface to create and administer file plans Able to classify any piece of content as a record Automatically define records using criteria also known as implicit records management Easily include e-mail and e-mail attachments in the records management process Automate the workflow process while maintaining preferred level of manual review Search, view and print audit trail information and file plan details right from the Web browser Generate sophisticated reports on retention schedules and file plans Utilize the common interface to reinforce business user awareness and responsibility that their content and e-mails are considered records

Robust Functionality Equals Effective Records Management

Stellent Records Management provides robust functionality for compliance with statutory, regulatory, and operational mandates and guidelines. Easy to use and access Support for all file formats (MS Office, CAD drawings, Visio diagrams, etc.) Access via a Web browser Automatic conversion to Webviewable records for publishing to the Web Declare and classify Create file plans with any number of record categories or folders and assign disposition schedules Declare records by assigning them to appropriate record categories or folders

Limit access and permission levels Search and retrieve all content (and records) from a single point of access

Prohibit changes or deletions once content items are declared records

Audit and review Trigger disposition based on any system-defined event or create your own triggers Hold records on demand to prevent processing of disposition schedule Security distinguishes between record viewing, record creation and file plan creation/administration Remove and destroy, back-up, recovery and roll-back support

Receive notifications when documents are added, modified or declared a record Retain and enforce Track user access Record system activity Trace executive, legal and tax workflow approvals Track all file plan changes and updates View and print file plan information

Learn more about the benefits and key applications of Records Management.

Develop a Long-Term Plan for Content and Process Management

Stellent Universal Content Management provides rapid success and distinct advantages to customers via its product functionality, breadth of content managed, architecture and solutions all which enable rapid implementation and quick user adoption. The integrated Universal Content Management architecture offers a full array of content management functionality featuring document management, Web content management, digital asset management and imaging supported by collaboration, records management and business process management services. The scalable system manages and delivers the entire spectrum of unstructured content, from active content such as documents, graphics and Web pages to fixed content including scanned images, e-mail and records.

Copyright 2006 Stellent, Inc. All Rights Rese