, , - 560 075 : 080-2505 7833 : 080-2505 7843

Aeronautical Development Establishment Govt. of India, Ministry of Defence, New Thippasandra, Bangalore - 560 075. Phone: (080) 25057841/40/35 Fax: (080) 2505 7843 Email : headmmd@ade.drdo.in,oicpurgp1mmd@ade.drdo.in
Tender Notice No.ADE/MMD/13ADVT-0007

Global Tender
The Director, Aeronautical Development Establishment (ADE), New Thippasandra, Bangalore - 560075, on behalf of the President of India, invites sealed tender (Techno Commercial & Price Bid separately) for the following:-

Sl. No.

Tender File No.

Description of Item
Fiber Optic Gyroscope Based Inertial Navigation System/Global Positioning System (INS/GPS) as per specification enclosed.

EMD Rs.

Tender Fee Rs.

500.00 (For Indian vendors only)

Due date and Time for Opening of Tenders

17/07/2013 @ 14:00 [IST]

ADE/120361/D/Two Bid

2,00,000.00

2. Detailed Tender documents with specifications for the above can be obtained from Director, ADE against a written request quoting (Tender File No)accompanied by a crossed a/c payee demand draft for the value mentioned above in favour of Director, ADE payable in Bangalore towards tender fee. Other than tender fee, an amount of Rs. 50/- extra has to be paid separately, if required by post. Tender fee is not applicable for vendors registered with any DRDO Lab/ DGS&D/ any other Govt. Dept. Such vendors must enclose a copy of valid registration certificate with request for tender documents. The Tender documents are not transferable 3. Offers by fax / E-mail will be summarily ignored. 4. Availability of Tender Forms 5. Last date for Issue/Downloading of Tenders Forms 6. Last date for Submission of Tenders

: :

Tender forms are available in www.drdo.org / www.drdo.com and CPP Portal or by post from ADE on request.

: 15/07/2013
17/07/2013 @ 13:30 Hrs [Indian Standard Time]

7. Due date and time of opening the : 17/07/2013 @ 14:00 Hrs [Indian Standard Time] tenders 8. Request for extension of due date will not be entertained under any circumstances. 9. Offers must be valid for 120 days from the date of your quotation. 10. This Advertisement & Tender documents are also available in DRDO website (www.drdo.org / www.drdo.com) [Click Active Tender, Select - Aeronautical Development Establishment] If you are downloading the tender documents from the website, please enclose the cost of Tender Documents in the form of a DD in favour of Director, ADE, Payable at Bangalore along with your quotation. 11. For detailed description and quantity refer tender document. 12. The Director, ADE reserves the right to accept/reject any or all tenders without assigning any reason and also will not be responsible for postal delays. Note:

(1) Indian firms should quote only in Indian Currency. Foreign firms are advised to quote in their respective currency. Foreign companies having Indian Business office registration should quote in Indian currency only. (2) You are requested to mention. Tender File No and Description of items on all the correspondence and on the Tender Covers. For eg. Tender File No. ADE/120361/D/Two Bid Description: Fiber Optic Gyroscope Based Inertial Navigation System/Global Positioning System
(INS/GPS) as per specification enclosed. [[PURCHASE OFFICER] For Director

 , , - 560 075 : 080-2505 7833 : 080-2505 7843

Aeronautical Development Establishment Govt. of India, Ministry of Defence, New Thippasandra, Bangalore - 560 075. Phone: (080) 25057841/40/35 Fax: (080) 2505 7843 Email : headmmd@ade.drdo.in,oicpurgp1mmd@ade.drdo.in
Date :09/05/2013

Tender File No: ADE/120361/D/Two Bid

Page No.1/14

(For Global tenders only - Non-transferable) PART I Tender Enq. No : ADE/120361/D/Two Bid Tender Due Date Tender Enq. Date: 09/05/2013 Tender Opening Date & Time To,

: 17/07/2013 : 17/07/2013

13:30 Hrs [IST] 14:00 Hrs [IST]

1. The supplies/services noted at Schedule of Requirements in Techno-Commercial Bid (Part-III) are required. Please find the following in this invitation:1. Invitation to Tender Part I 2. Tender Part II 3. General Terms & Conditions Part III 4. Techno-Commercial Bid Part IV 5. Price Bid Part V 6. Technical Specification Annexure - 'A' & B 2. You are requested to return Part II, Part III and Part IV duly completed in one envelope, and marked as TechnoCommercial Bid and Part V duly completed and marked as Price Bid in another envelope. The two envelopes are to be addressed to Director, Aeronautical Development Establishment, Bangalore and marked with our tender file no, due date & Description of the item and due time on each envelope with your stamp as sender along with date of dispatch. The two envelopes may be put in one envelope and addressed to Director, Aeronautical Development Establishment, Bangalore at the above address. The combined envelope should be put in tender box placed at security office, Raman Gate, ADE, Bangalore or ensure that the same reaches this office before due date and time. Quotations received after the due date and time will not be considered. Director, ADE will not be responsible for delayed receipt of offer. 3. Vendors must confirm the terms and conditions given in part III and part IV. In case the vendor is unable to comply with any of these, the reasons thereof should be spelt out clearly. 4. Non-compliance of the above may disqualify your offer for consideration.

5. After Evaluation of Techno-Commercial bids, the price bids of successful vendors only will be opened. The price bids of unsuccessful vendors will be returned un-opened. The successful vendors should be present for Tender Purchase Committee meeting (TPC)/ Negotiation Committee (NC) meeting when called for. The date/time/venue of the TPC meeting will be intimated separately. Representatives of Indian liaison offices who quote on behalf of foreign vendors must also be present for TPC/NC meeting. Foreign nationals desirous of attending TPC/NC meeting should forward their biodata/passport details along with the techno-commercial bid, Six weeks in advance for security clearance. 6. Request for extension of due date for submission of offer will not be entertained under any circumstance.

7. For any technical clarification, you may contact Shri. M. Ramar, Sc E/ Shri. A.V. Sabnis, ScG on Tel.No.08025058008/25057275 respectively. 8. Please acknowledge receipt. Thanking you Yours sincerely,

Encl: As stated above. Date:_________

For Director For & on behalf of the President of India

Note: In case the Tender documents are down loaded from the DRDO Website, a Demand Draft for Rs. 500/- drawn in favor of Director, ADE, Bangalore towards the Tender fee should be enclosed with the Techno-commercial bid. (For Indian vendors only).

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013 TENDER PART II

Page No.2/14

To

I/We agree to furnish required supplies/services as detailed in the Techno-Commercial Bid (Part IV) or such portions thereof as you may specify in the Acceptance of Tender/Supply Order at the prices given in the Price Bid (Part V) in accordance with the General Terms and Conditions (Part III) governing the contract/supply order enclosed hereto duly accepted on receipt of order for the same. I/We agree to hold this offer open until ________________________and shall be bound to supply/commission/erect the equipment and dispatch the same within the specified period. I/We agree to supply and commission/erect the equipment and complete the whole of the work and hand over to the purchaser within the period of ___________________ weeks, from the date of receipt of intimation from you regarding acceptance of this tender/receipt of supply order.

Station: Date:

( ) Signature of Tenderer With Office Stamp. Name & Address

( Station: Date:

Signature of Witness: Name & Address:

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.3/14

GENERAL TERMS AND CONDITIONS FOR TENDER PART III 1.

Preparation of Tender: a. The complete tender form should be returned in tact whether you are quoting for any item or not. Pages should not be detached, but when items are not being tendered for, the corresponding space should be defaced by mentioning 'not quoting'. b. In the event of space on the tender form being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively, should bear the tender reference number and be fully signed by you (the supplier). In such cases reference to the additional pages must be made in the tender form. c. If any modification of the tender form is considered necessary, you (supplier) should communicate the same by means of a separate letter sent with the tender.

2.

Signing of Tender: The tender is liable to be ignored if complete information is not given therein regarding the particulars, data, specifications asked for in the techno-commercial offer (Part IV) at Schedule of Requirements. Specific attention must be paid to the delivery dates, technical specification, and also the general conditions of contract at Part III and other conditions mentioned at Part IV and Part V. Bids should be forwarded by vendors under their original memo /letter pad, inter alia, furnishing the TIN No., VAT/ CST No., Bank Address with EFT account No. and the complete postal and e-mail address Fax No & Telephone No (with STD Code) of the firm.. Individual signing the tender or other documents connected with a contract must specify whether he signs as: a. A 'sole proprietor' of the firm or constituted attorney of such sole proprietor. b. A partner of the firm if it be a partnership, in which case he must have authority to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or a power of attorney. c. Constituted attorney of the firm if it is a Company.

NB: a. In case of (b) above a copy of the partnership agreement or a general power of attorney and in either case attested by a Notary Public, should be furnished to this office, or an affidavit on stamped paper of all the partners admitting execution of the partnership agreement or the general power of attorney, should be furnished. In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, every partner of the firm must sign the tender and all other related documents. A person signing the tender form or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on inquiry, it appears that the persons so signing had no authority to do so, the purchaser may, without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all costs and damages. The tenderer must sign each page of the tender form and annexure if any, in ink, with date, name, designation and company seal. Corrections on the printed matter, if any, must be endorsed by the authorized signatory with company seal.

b.

c.

d.

Tender File No: ADE/120361/C/Two Bid 3.

Date :15/04/2013

Page No.4/14

Delivery of Tender: The original copy of the tender form is to be enclosed in two separate envelopes, first envelope containing Part II, III, IV & EMD or copy of valid Registration Certificate (See Para-6 of part-IV) and marked as "Techno-Commercial bid" and another envelope containing only Part V marked as "Price bid". The two envelopes should be sealed and should bear address of this office, tender file No, due date and time. The two envelopes should be put in one envelope addressed to this office with our Tender Ref. No. & Due date and time. Right is reserved to ignore any tender who fails to comply with the above instructions. Latest Hour for Receipt of Tender: Unless otherwise specified in the Invitation to tender (Part I), your tender must reach this office not later than 17/07/2013@ 13:30 Hrs [IST] on the date of tender submission. Tenders sent by hand should be put in the Tender Box at this office, kept at the security office of Raman Gate. Period for which the offer will remain open: (i) Firms tendering should note the period for which it is desired that their offers should remain open for acceptance. If the day up to which the offer is to remain open being declared closed holiday for Govt. offices, the offer shall remain open for acceptance till the next working day. Quotations with such vague and indefinite expressions as Subject to immediate acceptance; Subject to prior sale will not be considered.

4.

5.

(ii)

6.

Clarification regarding contents of the Bids: During evaluation and comparison of bids, the purchaser may, at its discretion, ask the bidder for clarification of his bid. The request for clarification shall be in writing and no change in prices or substance of the bid shall be sought, offered or permitted. No post bid clarification on the initiative of the bidder shall be entertained.

7.

Modification and Withdrawal of Bids: A bidder may modify or withdraw his bid after submission provided that the written notice of modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of bids. A withdrawal notice may be sent by fax but it should be followed by a signed confirmation copy to be sent by post and such signed confirmation should reach the purchaser not later than the deadline for submission of bids. No bid shall be modified after the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified. Withdrawal of a bid during this period will result in Bidders forfeiture of bid security. Opening of Tenders: The firm shall be at liberty to be present or authorise a representative to be present at the time of opening the tender. The name and address of the representative who would be attending the opening of the tender on behalf of the firm should be indicated in the tender. Please also state the name and address of firms permanent representative, if any. Generally, only the techno-commercial offer will be opened on the day specified for opening. After evaluation of the Techno-Commercial bids, the price bids against accepted Techno-commercial bids will be opened by a Tender Purchase Committee in the presence of the qualified tenderers for which separate invitation will be issued. Non TPC cases in case of two bid short listed firms by the TCEC will be considered for preparation of CST for arriving L1 vendor. Right of Acceptance: This office does not pledge itself and reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered and the firm shall supply the same at the rate quoted. The firm shall be at liberty to tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is taken from the firm. Communication of Acceptance: Acceptance of tender by the purchaser will be communicated by a Fax or a formal letter of Acceptance of Tender / Letter of Intent. In cases where acceptance is communicated by Fax, the formal Acceptance of Tender will be forwarded to the firm as soon as possible. But the instructions contained in the FAX should be acted upon immediately. Security Deposit: Successful vendor must furnish security deposit @ 10% of the order value including Tax within 10 working days after issue of tender acceptance letter / Letter of Intent, before issue of formal contract order valid through the Contract period and two months beyond the completion of the supply/services and their acceptance except SSI & NSIC units [provided valid certificates are enclosed along with the tender document] & Govt organisation, Public sector undertaking [ Indemnity bond should be provided ]. Items supplied are subject to inspection and acceptance and the supplier should collect/ replace the rejected items at his cost and risk.

8.

9.

10.

11.

12.

Tender File No: ADE/120361/D/Two Bid 13.

Date :09/07/2013

Page No.5/14

Delayed supplies: In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week of delay with a maximum of 5 percent will be levied. Registration: (valid only for Indian Firms). Registration number allotted by this laboratory or any other DRDO Lab/Estt or proof of registration with another Govt. Dept., if any to be enclosed with Techno Commercial (only for Indian firms). If the tendering firm is not registered with this Lab / Estt. or any other DRDO Lab/Estt, DGS&D/NSIC, they are required to seek registration. For details please write to Director, ADE. No correspondence/discussions/visits whatsoever will be entertained on the subject unless specifically called by this office after opening the tenders for technical discussions/ price negotiations. Any violation of this will render the quotations invalid and the firm is liable to be blacklisted. Earnest Money Deposit [EMD]: Earnest Money Deposit of Rs.2,00,000/- by Bank Guarantee/Bank Draft / Pay order, payable in Bangalore in favor of Director, ADE, Bangalore is required to be submitted other than those registered with NSIC / SSI / DGS&D any DRDO Laboratory or Establishment / any other Government Department. If a bidder withdraws or amends or derogates from the tender in any respect within the period of validity / extended validity of his tender, EMD will be forfeited. Registered Bidders must submit proof of valid registration to avail exemption from EMD. EMD BG / draft / pay order / proof of valid registration if registered should be enclosed with Techno Commercial Quotation. EMD can be submitted by Bank Guarantee which is valid for a period of 45 days beyond validity of quotation. Format of BG for EMD is enclosed. This aspect may please be noted very carefully for compliance. Your offer will be rejected if EMD or valid registration certificate is not enclosed. Purchase order will be placed on the vendor offering the lowest quote and meeting all the technical & commercial requirements as per the RFQ. Termination of Contract /Purchase Order): The Buyer shall have the right to terminate this Contract / Purchase Order in part or in full in any of the following cases:(a) The Seller is declared bankrupt or becomes insolvent. (b) The Buyer has noticed that the Seller has utilised the services of any Indian/Foreign agent in getting this contract and paid any commission to such individual/company etc. (c) As per decision of the Arbitration Tribunal.

14.

15.

16.

17.

18.

19.

Notices: Any notice required or permitted by the contract shall be written in the English language and may be delivered personally or may be sent by FAX or registered pre-paid mail/airmail, addressed to the last known address of the party to whom it is sent. Transfer and Sub-letting: The Seller has no right to give, bargain, sell, assign or sublet or otherwise dispose of the Contract / Purchase Order or any part thereof, as well as to give or to let a third party take benefit or advantage of the present Contract / Purchase Order or any part thereof. Patents and other Industrial Property Rights: The prices stated in the present Contract / Purchase Order shall be deemed to include all amounts payable for the use of patents, copyrights, registered charges, trademarks and payments for any other industrial property rights. The Seller shall indemnify the Buyer against all claims from a third party at any time on account of the infringement of any or all the rights mentioned in the previous paragraphs, whether such claims arise in respect of manufacture or use. The Seller shall be responsible for the completion of the supplies including spares, tools, technical literature and training aggregates irrespective of the fact of infringement of the supplies, irrespective of the fact of infringement of any or all the rights mentioned above. Option Clause: This Supply Order has an Option Clause, wherein the Buyer can exercise an option to procure an additional 50% of the original Supply Ordered quantity in accordance with the same terms & conditions of the present Supply Order. This will be applicable within the currency of Supply Order. It will be entirely the discretion of the Buyer to exercise this option or not. Repeat Order Clause This Supply Order has a Repeat Order Clause, wherein the Buyer can order upto 50% quantity of the items under the present Supply Order within six months from the date of successful completion of this Supply Order, cost, terms & conditions remaining the same. It will be entirely the discretion of Buyer to place the Repeat order or not. Tolerance clause To take care of any change in the requirement during the period starting from issue of RFP till placement of the Supply Order, Buyer reserves the right to increase or decrease the quantity of the required goods upto +/- 5 % of the ordered quantity without any change in the terms & conditions and prices quoted by the Seller (wherever specified). While awarding the Supply Order, the quantity ordered will be increased or decreased by the Buyer within this tolerance limit

20.

21.

22.

23.

24

Tender File No: ADE/120361/D/Two Bid 25. Fall clause

Date :09/05/2013

Page No.6/14

a. The price charged for the stores supplied under the Supply Order by the Seller shall in no event exceed the lowest prices at which the Seller sells the stores or offer to sell stores of identical description to any persons/Organisation including the purchaser or any department of the Central government or any Department of state government or any statutory undertaking the central or state government as the case may be during the period till performance of all supply Orders placed during the currency of the rate Supply Order is completed. b. If at any time, during the said period the Seller reduces the sale price, sells or offer to sell such stores to any person/organisation including the purchaser or any Deptt, of central Govt. or any Department of the State Government or any Statutory undertaking of the Central or state Government as the case may be at a price lower than the price chargeable under the Supply Order, the shall forthwith notify such reduction or sale or offer of sale to the Director general of Supplies & Disposals and the price payable under the Supply Order for the stores of such reduction of sale or offer of the sale shall stand correspondingly reduced. The above stipulation will, however, not apply to:-i. Exports by the Seller. ii. Sale of goods as original equipment at price lower than the prices charged for normal replacement. iii. Sale of goods such as drugs which have expiry dates. c. Sale of goods at lower price on or after the date of completion of sale/placement of the order of goods by the authority concerned under the existing or previous Rate Supply Orders as also under any previous Supply Orders entered into with the Central or State Govt. Depts, including their undertakings excluding joint sector companies and/or private parties and bodies. The Seller shall furnish the following certificate to the Paying Authority along with each bill for payment for supplies made against the Rate Supply Order We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the Supply Order herein and such stores have not been offered/sold by me/us to any person/organisation including the purchaser or any department of Central Government or any Department of a state Government or any Statutory Undertaking of the Central or state Government as the case may be upto the date of bill/the date of completion of supplies against all supply orders placed during the currency of the Rate Supply Order at price lower than the price charged to the government under the Supply Order except for quantity of stores categories under sub-clauses (a),(b) and (c) of sub-para (ii) above details of which are given below -......... Force Majeure clause a. Neither party shall bear responsibility for the complete or partial non performance of any of its obligations (except for failure to pay any sum which has become due on account of receipt of goods under the provisions of the present contract / Supply Order, if the non-performance results from such Force Majeure circumstances as unforeseen Flood, Fire, Earth Quake and other acts of God as well as War, Military operation, blockade, Acts or Actions of State Authorities or any other circumstances beyond the parties control that have arisen after the conclusion of the present contract / Supply Order. In such circumstances the time stipulated for the performance of an obligation under the present contract / Supply Order, is extended correspondingly for the period of time of action of these circumstances and their consequences. The party for which it becomes impossible to meet obligations under this contract / Supply Order, due to Force Majeure conditions, is to notify in written form the other party of the beginning and cessation of the above circumstances immediately, but in any case not later than 10 (Ten) days from the moment of their beginning. Certificate of a Chamber of Commerce (Commerce and Industry) or other competent authority or organization of the respective country shall be a sufficient proof of commencement and cessation of the above circumstances. If the impossibility of complete or partial performance of an obligation lasts for more than 6 (six) months, either party hereto reserves the right to terminate the contract / Supply Order, totally or partially upon giving prior written notice of 30 (thirty) days to the other party of the intention to terminate without any liability other than reimbursement on the terms provided in the agreement for the goods received

d.

26.

b.

c.

d.

e.

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.7/14

27.

Packing and Marking: The following Packing and Marking clause will form part of the contract placed on successful Bidder a. The Seller shall provide packing and preservation of the equipment and spares/goods contracted so as to ensure their safety against damage in the conditions of land, sea and air transportation, transhipment, storage and weather hazards during transportation, subject to proper cargo handling. The Seller shall ensure that the stores are packed in containers, which are made sufficiently strong, and with seasoned wood. The packing cases should have hooks for lifting by crane/fork lift truck. Tags with proper marking shall be fastened to the special equipment, which cannot be packed.

b. The packing of the equipment and spares/goods shall conform to the requirements of specifications and standards in force in the territory of the Sellers country. c. Each spare, tool and accessory shall be packed in separate cartons. A label in English shall be pasted on the carton indicating the under mentioned details of the item contained in the carton. A tag in English with said information shall also be attached to six samples of the item. If quantity contracted is less than six then tag shall be affixed to complete quantity contracted of the item. The cartons shall then be packed in packing cases as required. i. Part Number : ii. Nomenclature : iii. Contract / Supply Order, annex number: iv. Annex serial number : v. Quantity contracted : d. One copy of the packing list in English shall be inserted in each cargo package, and the full set of the packing lists shall be placed in Case No.1 painted in a yellow colour. The Seller shall mark each package with indelible paint in the English language as follows:i. EXPORT ii. Contract No. -----------------------------------------iii. Consignee --------------------------------------------iv. Port / airport of destination -----------------------v. Ultimate consignee ---------------------------------vi. SELLER ----------------------------------------------vii. Package No. -------------------------------------viii. Gross/net weight : --------------------------------ix. Overall dimensions/volume : ------------x. The Sellers marking. f. If necessary, each package shall be marked with warning inscriptions: <Top>, Do not turn over, category of cargo etc. Should any special equipment be returned to the Seller by the Buyer, the latter shall provide normal packing, which protects the equipment and spares/goods from the damage of deterioration during transportation by land, air or sea. In this case the Buyer shall finalize the marking with the Seller. Packing instructions as per DMM like anti fungus etc [ Physio-sanitory / Fumigation certificate if any ] [ Dangerous cargo certificate if any ] Indian Firms should quote in Indian Rupees only on F.O.R ADE, Bangalore basis. Taxes and other levies, if any, should be indicated separately. All relevant information except price should be available in the Techno-Commercial Bid. Detailed Technical Literature / Data should also be enclosed with Techno-Commercial bid for speedy processing. MOQ/MOV/MPD/SLAB PRICES ETC. must be clearly stated, where applicable in the quotation.

e.

g.

h.

28.

29.

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.8/14

30.

Terms of Payment as indicated in the document and other conditions like Security Deposit of 10% of the order value may be asked before release of order etc. Pre-Conditioned and incomplete offers will be summarily rejected. Quotations / quotations received late or improperly sealed or with incomplete marking or with unattested overwriting/corrections in the quotation documents are liable to be rejected. Validity of offer: 120 days from the date of opening. For two bid cases, only Techno-Commercial bid will be opened on the date and time of opening.

31.

32. 33.

34.

Purchase order will be placed on the vendor offering the lowest quote and meeting all the technical & commercial requirements as per the RFQ. Please note that quotation by fax under any pretext will be summarily rejected even if hard copies of the same are separately received in sealed covers. The tender documents against Non-Disclosure Act (NDA) [wherever called for] as applicable will be issued till 15 days prior to the tender due date, the extension of due date may not be considered. (a) . The vendor can obtain softcopy of the NDA/spec by a request letter along with NDA giving details of their email id, Tender File Reference No. etc. (b) In the NDA the vendors will have to mention the name/s of the individual/s with designation to whom the document requested in the RFQ can be handed over. Only after receipt of ink signed NDA with official seal on each and every page of NDA. The documents will be handed over to the vendor or his authorized representatives of the company.

35.

36.

37.

To arrive at L1 10% of the quoted price will be added to Foreign vendors delivery terms FOB/FCA and fails to separately quote for cost upto the specified place for delivery basis to ADE, Bangalore.

38.

Export License: The Bidders are to confirm that they have requisite export license from their Government and Authorization from the manufacturing plant, in case they are not the OEM, to export the military / non-military goods to India. No correspondence / discussions / visits whatsoever will be entertained on the subject unless specifically called by this office after opening the tenders for technical discussions / price negotiations. Any violation of this will render the quotations invalid and the firm is liable to be blacklisted. Director reserves the right to call for techno-commercial / price negotiations. The company should depute competent representative for such discussion / negotiations whenever called for and he / she shall be competent to take on the spot decisions. No extra time will be given for this purpose. The firm may give any of their commercial term, if required in their techno-commercial offer only, and price quotation should contain only price. SECURITY: Any information / material / document supplied in connection with this enquiry / likely order is classified and should not be disclosed / copied to jeopardise security of state. Request for extension of due date will not be entertained under any circumstances. Please inform the Director in writing whether the owner of the firm or any of their partners / employees has close relations working with any DRDO Lab / Estt. This is for record only. Office stamps of tenderer must be affixed below their signatures.

39.

40.

41. 42. 43. 44. 45.

For Director For & on behalf of the President of India

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.9/14

TECHNO-COMMERCIAL BID PART IV 1. 2. 3. 4. 5. Tender reference no : ADE/120361/D/Two Bid Name of tenderer : Global Tender

Due date & due time : 17/07/2013 @ 13:30 Hrs [Indian Standard Time] Opening date & time : 17/07/2013 @ 14:00 Hrs [Indian Standard Time] The tender shall remain valid for acceptance for 120 days, from the date of tender opening. 6. Amount of EMD Rs 2,00,000/-, DD No. ____________ dt ____________

7. Schedule of Requirements: Sl. No. 1) Description & nature of Supplies/services

Fiber Optic Gyroscope Based Inertial Navigation System/Global Positioning System (INS/GPS) as per specification enclosed.

Qty Required

02 Nos

Place & Dates on which delivery is to be made. ADE, Bangalore Within 08 months from the date of placement of P.O

Specifications (attach additional sheets drawings etc, if necessary Yes, As per Annexure-A

CONDITIONS FOR TECHNO-COMMERCIAL BIDS TECHNICAL 1. Give brief description of item/equipment/material with accesso-ries. Items offered should conform to specifications as explicitly stated. In case specifications offered are differ-ent, separate comparative technical specifications sheet shall be attached with details such as Sl. No., specifications offered, deviations if any, and remarks. Any product brief, test certificates available may be enclosed. List of spares, if applicable should be attached. Any optional, if offered, be provided with their full technical details including their use and advantage. (a) Samples : Samples are required/not required. (b) Service/Maintenance Manuals: Vendors to provide complete set of service and maintenance manuals if applicable. (c) Drawings: Drawings supplied by this office are to be returned along with your tender.

2. 3. 4.

Tender File No: ADE/120361/D/Two Bid 1. Payment terms:-

Date :09/05/2013

Page No.10/14

(a) Foreign Vendor: The Normal payment terms are trough letter of Credit/Sight Draft. The LCs covering 100% net FOB (gateway airport) value of supply order will be opened after receipt of order acceptance / acknowledgement. Banks charges outside India will be to suppliers account. PBG @ 10% of order value is mandatory requirement; the payment is released on furnishing a Performance Bank Guarantee for equivalent amount valid beyond the warranty period, wherever applicable. (b) Indian Vendor: The normal payment terms are 90 % within 30 days after receipt, acceptance and satisfactory installation of stores/equipment in good condition or the date of receipt of the bill whichever is later. The 10% payment will be released after warranty/guarantee period. This can also be released on furnishing a Performance Bank Guarantee for equivalent amount valid for the duration two months such warranty/guarantee, wherever applicable. Please Note that no other payment terms are acceptable. In case if any change in general terms and conditions, it should be clarified in writing within 2 weeks before submission of the quotation. Please specify your payment terms. Your terms of payment should be reflected in Techno-Commercial Bid. However, the decision will be taken regarding payment terms & conditions in the Tender Purchase Committee (TPC) meeting. 2. Give details of installation and commissioning except price which will be only in price bid (if applicable). 3. Warranty/guarantee required is One Year. Indicate warranty/guarantee duration offered. 4. Delivery desired is within 08 months from the date of P.O Specify your delivery period. 5. Indicate mode of dispatch: By Air/Road/Sea 6. In case equipment offered requires maintenance after the expiry of the warranty, please indicate approximate cost of comprehensive and on call basis maintenance and also availability of local support or otherwise. 7. The Contractor is liable to submit the Security Deposit of appropriate value (up to 10% of order value) valid for a period of Two months beyond delivery and acceptance of supplies & services as per the purchase order, in the event of acceptance of his tender if applicable. 8. In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week subject to a maximum of 5 percent will be levied. Delivery period includes time required to complete the supply of items, spares, accessories, etc as well as services like installation, commissioning, training, etc and documents like drawings, inspection reports, COC certificates etc as per the supply order. 9. In case of any repairs the item requires to be sent to vendor's country, during warranty period a suitable undertaking and insurance for the cost of item in the name of Director, ADE is required to be provided by the vendor/ his representative. However, cost of such insurance will be reimbursed on production of valid documents in original. 10. All terms used in the Supply Order / Contract will have the meaning as described in INCOTERMS-2010. 11. Shipment terms: All our contracts will be governed by Incoterm 2010. While we prefer Incoterm CIP or DAP, Bangalore, FCA/FOB are acceptable. 12. Proper Law of the Contract (PLC) will be the relevant Indian Laws on the subject. 13. The Contract / Supply Order will have a Clause of Arbitration. The Arbitration will be conducted under the Indian Arbitration and Conciliation Act, 1996 as applicable to International Arbitration. OR All disputes arising out of or in connection with the present Contract/Supply Order shall be finally settled under the Rules of Arbitration of International Chamber of Commerce by the Arbitrator/arbitrators appointed in accordance with the said rules in India. 14. In case of a dispute, venue of Litigation, Arbitration and Conciliation as applicable will be Bangalore, India. 15. Language of Contract / supply Order, Judicial Proceedings, if any, Arbitration Proceedings, Conciliation Proceedings etc. will be English.

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.11/14

16. PENALTY FOR USE OF UNDUE INFLUENCE The seller undertakes that he has not given, offered or promised to give, directly or indirectly any gift, consideration, reward, commission, fees, brokerage or inducement to any person in service of the buyer or otherwise in procuring the Contract or forbearing to do or for having done or forborne to do any act in relation to the obtaining or execution of the Contract or any other Contract with the Government for showing or forbearing to show favor or disfavor to any person in relation to the contract or any other contract with the Government. Any breach of the aforesaid undertaking by the seller or any one employed by him or acting on his behalf (whether with or without the knowledge of the seller) or the commission of any offence by the seller or anyone employed by him or acting on his behalf, as defined in Chapter IX of the Indian Penal Code, 1860 or the prevention of Corruption Act, 1947 or any other Act enacted for e prevention of corruption shall entitle the Buyer to cancel the Contract and all or any other contracts with seller and recover from the seller the amount of any loss arising from such cancellation. A decision of the Buyer or his nominee to the effect that a breach of the undertaking has been committed shall be final and binding on the seller. Giving or offering any gift, bribe or inducement or any attempt to any such act on behalf of the seller towards any officer/employee of the buyer or to any other person in a position to influence the decision of the buyer, directly or indirectly or any attempt to influence any officer/employee of the buyer for showing any favor in relation to this or any other contract, shall render the seller to such liability / penalty as the buyer may deem proper, including but not limited to termination of the contract, imposition of penal damages, forfeiture of the Bank Guarantee and refund of the amounts paid by the buyer. 17. Payment of Agency Commission to Indian Agent We would like to procure the above item directly from you and not to involve services of Indian Agent for the procurement. The quotation submitted by your Indian Agent is not acceptable and liable to be rejected. However, in case you would like to involve your Indian Agent for supply of the items/service thereafter you may furnish the following information along with the Techno Commercial bid.

(a) (b) (c) (d) (e) (f)

Registration status of Indian Agent with DGS&D and DRDO labs. Commission payable to Indian Agent and percentage. Currency in which payable to Indian Agent. If the agency commission is payable by the foreign principal/OEM, such commission shall be received by Indian Agent through inward FFE remittance through banking channels and disbursed in rupees only. Tax at source deduction is applicable to the Agency Commission paid to the Indian Agent as per the prevailing rules. If the respective Indian Agents are not registered with DGS&D or DRDO Labs, are required to register their names with DRDO by providing the following informations for registration: (I) Name of the foreign firm/original equipment manufactured represented by the Indian representative/Indian Agent. (II) (III) Agency Agreement. PAN No., Name, Address of Bankers in India and Abroad.

(IV) Nature of services to be rendered by Indian Agent/Indian representative and percentage of commission payable to Indian Agent/Indian representative by Principal/original equipment manufacturer. (g) (h) All particulars relating to Agency Commission will be reported to the enforcement Directorate of Income Tax Department. Undertaking to be submitted by Indian Representative / Agent that the agency commission would be accepted in Indian Rupees only and through inward FFE remittance through banking channel for the service rendered towards the execution of the orders. Where regional offices of foreign firms have been authorised and set up within the country, they will not be treated as agents of the foreign firms and the financial dealings with such regional offices will be restricted to the norms stipulated by the RBI for each specific case. Such regional offices form integral part of the foreign vendors and their functions are totally controlled by their corporate office abroad and are hence not entitled to any agency commission.

(i)

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.12/14

18. ACCCESS TO THE BOOKS OF ACCOUNTS In case it is found to the satisfaction of the buyer that the seller has engaged an Agent or paid commission or influenced any person to obtain the contract as described in clauses relating to Agents / Agency commission and penalty for use of undue influence, the seller on specific request of te buyer shall provide necessary information allow inspection of the relevant financial document / information.

For Director For & on behalf of the President of India Tender Reference No. Fax /Telex/Email No. Tele No Signature of Tenderer Name in Block Letters Full Address Station Date Office Stamp : : : : : : : : :

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013 PRICE BID PART V

Page No.13/14

1. Tender reference no 2. Name of tenderer 3. Due date & time

: ADE/120361/D/Two Bid : Global Tender : 17/07/2013 @ 13:30 Hrs [Indian Standard Time]

4. Opening date & time : 17/07/2013@ 14:00 Hrs [Indian Standard Time] 5. The tender shall remain valid for acceptance for 120 days, from the date of tender opening. 6. Only for Indian bidders:- Rates for items given in Techno-commercial offer at Schedule of Requirements are as follows. Adhering to the Format given below is a Pre-requisite for considering your quotations; prices should be on FOR destination basis in Indian rupees. Sl.No. (i). (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) 7. Description
Fiber Optic Gyroscope Based Inertial Navigation System/Global Positioning System (INS/GPS) as per specification enclosed.

A/U Offered Nos

Qty 02

Unit Price

Total Cost

Customs Duty, if any Excise Duty, if any Sales Tax / VAT Installation and commissioning cost, if any Training cost, if any For octroi if applicable, necessary, Certificate will be issued. Any other Total Cost (in figures and words)

For foreign bidders:- Adhering to the format given below is a Pre-requisite for considering your quotations. Price should be quoted on FCA/FOB Basis. Description
Fiber Optic Gyroscope Based Inertial Navigation System/Global Positioning System (INS/GPS) as per specification enclosed.

Sl.No. (i). (ii) (iii) (iv)

A/U Offered Nos

Qty 02

Unit Price

Total Cost

Training cost, if any Any other Total Cost (in figures and words)

8. Separate list should be attached where required in the same format giving details of each item and cost. However, total cost should be mentioned at appropriate column in the above table(s). Note: Foreign firms should quote CIF cost as well as FOB cost separately for comparison purpose. In case CIF cost is not available 10% of FOB/FCA cost will be added for comparison purpose.

Tender File No: ADE/120361/D/Two Bid

Date :09/05/2013

Page No.14/14

OTHER CONDITIONS FOR PRICE BIDS 1. 2. No unilateral revision in price will be admissible. Rates should only be quoted in the accounting units (A/U) mentioned in this enquiry. Rates must be quoted in Indian Currency FOR _____________basis and total value is also indicated in words. (Applicable for Indian bidders). In case any of the subheads are included in the total cost, the same should be specified. Any exemption of duties/taxes required should be indicated. Any optional indicated in techno-commercial bids must be priced separately. In case spares /accessories are applicable, their list and price should be clearly indicated separately. Price excluding Customs Duty/Excise Duty should only be quoted in the price bid. If Customs Duty /Excise Duty or any other extra charges are applicable, the same must be specifically stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained. Customs Duty/Excise Duty Exemption certificates will be provided, if applicable (Applicable only for Indian Bidders). The price quoted in the tenders should be exclusive of sales tax /VAT (and should be clearly stated to be so) which will be paid by the purchaser, if legally leviable at the rate ruling on the date of supply as specified in the Acceptance of Tender. (for Indian vendors only). Any other information bidder likes to add should be mentioned.

3.

4. 5.

6.

7.

For Director For & on behalf of the President of India Tender Reference No Fax/Telex No. Email ID Tele.No. Signature of Tenderer Name in Block Letters Full Address Station Date Office Stamp : : : : : : : : : :

Appendix A Tender File No: ADE/120361/D/Two Bid COMMERCIAL TERMS AND CONDITIONS ADE Firms are requested to indicate their acceptance for under mentioned Standard Commercial Terms & Conditions of ADE. Our Quotation No._______________________________________ & Date _____________ Sl. No. 1. 2. Description Currency Sales Tax/Service Tax/Vat Standard ADE Terms Indian Firms Indian Currency Only Please indicate ____% against Form C/D (If applicable) If Customs Duty is applicable for import content of Tender Enquiry, Customs Duty Exemption Certificate (CDEC) will be provided by ADE. If Excise Duty is applicable for indigenous content of tender enquiry, Excise Duty Exemption Certificate (EDEC) will be provided by ADE. The prices quoted are FOR ADE, Bangalore basis. The prices are in Indian rupee. Prices are all Inclusive Prices are all Inclusive Prices are all Inclusive 120 days from the date of tender opening. Successful vendor must furnish security deposit @ 10% of the order value including Tax within 10 working days after issue of tender acceptance letter, before issue of formal contract order valid through the Contract period. No exception will be made in this regard. Delivery desired is within 08 months from the date of P.O Specify your delivery period 90% payment will be released within 30 to 45 days after receipt, inspection and acceptance of the items. Balance 10% will be paid against submission of Performance Bank Guarantee (PBG) for 10% of the order value through the warranty period on completion of the warranty period, whichever is earlier. 1 Year Bank Performance Bank Guarantee @ 10% of order value covering Warranty period will be provided. Standard ADE Terms Foreign Firms Respective Currency / Euro Currency NOT APPLICABLE, since the items are of foreign origin. ADE to make necessary arrangement for airlift through their air consolidation contractor. NOT APPLICABLE, since the items are of foreign origin. The prices quoted are all inclusive in ________________ Currency FOB/FCA Gateway Airport (for air shipment) duly customs cleared for export to ADE. The prices are firm and fixed. As per Incoterms 2010 As per Incoterms 2010 As per Incoterms 2010 120 days from the date of tender opening. Successful vendor must furnish security deposit @ 10% of the order value including Tax within 10 working days after issue of tender acceptance letter, before issue of formal contract order valid through the Contract period. No exception will be made in this regard. Delivery desired is within 08 months from the date of P.O Specify your delivery period Payment to be made by Sight Draft / Letter of Credit (L/C) with all banking charges outside India to vendors account. It is also noted that L/C will be established by ADE only upon our written confirmation to ADE to the effect that all formalities for export of the component to ADE have been completed. 1 Year. Performance Bank Guarantee @ 10% of order value covering Warranty period will be provided.

3.

Customs Duty

4.

Excise Duty

5.

Terms of Delivery

6. 7. 8. 9.

Packing & Forwarding Charges Freight Charges Insurance Charges Validity of Quotation

10.

Security Deposit

11.

Delivery Period

12.

Payment Terms

13. 14.

Warranty Performance Guarantee (PBG).

15.

Inspection stages & Place.

As per scope of work. Liquidated damages: 0.5% of the order value for every completed week of delayed supply, subject to a maximum of 5% will be applicable By Firm as per scope of work. By Firm as per scope of work. To be provided by the firm along with the supply EMD @ Rs.2,00,000/- is enclosed in the Techno-commercial bid or EMD is not applicable as we are registered with DRDO Lab/ DGS&D/ Govt. Organisation. (a copy of the valid vendor registration certificate/ letter is enclosed). ADE to provide end use statement, if required for obtaining export license. Not Applicable. It is noted that the Director, ADE reserves the right to accept/reject our offer in part / full without assigning any reasons and also not be responsible for postal delays. We accept all the above terms & Conditions

As per scope of work Liquidated damages: 0.5% of the order value for every completed week of delayed supply, subject to a maximum of 5% will be applicable By firm as per scope of work. By firm as per scope of work. To be provided by the firm along with the supply EMD @ Rs.2,00,000/- is enclosed in the Techno-commercial bid or EMD is not applicable as we are registered with DRDO Lab/ DGS&D/ Govt. Organisation. (a copy of the valid vendor registration certificate/ letter is enclosed). ADE to provide end use statement, if required for obtaining export license. We certify that this quotation is a direct transaction between ADE and us and no agent/agency commission is involved. It is noted that the Director, ADE reserves the right to accept/reject our offer in part / full without assigning any reasons and also not be responsible for postal delays. We accept all the above terms & Conditions

16.

LD clause

17. 18. 19.

After sales service/maintenance. Training Supply of documents & conformity certificate.

20.

Earnest Money Deposit (EMD)

21. 22.

Export license. Agency Commission

23.

Special Terms.

Date : Place :

Signature with name and designation in block letters and company seal

Signature with name and designation in block letters and company seal

Important Note for Information

- This Form to be completed and sent along with your Techno Commercial Offer and copy of the same to be provided along with your Price Bid. -A categorical confirmation of acceptance of all our terms and conditions in to will enable speedy processing of the offer. - It is also requested to note that no change is acceptable unless and until proper justification is provided.

Annexure A Technical Specification of FOG Based INS/GPS

Sl. No. 1. 2. 3.

Description of articles Position Accuracy Velocity Accuracy Roll and Pitch a. < 30m(GPS/GLONASS aided) b. 1Nm/hr or better (Pure inertial mode) a. 0.1m/s (GPS/GLONASS aided) b. 1m/s (Pure Inertial mode) 0.05 or better (It shall be bounded and valid for any duration of flight as long as GPS/GLONASS is available) 0.1 or better(It shall be bounded and valid for any duration of flight as long as GPS/GLONASS is available) 200/sec 10 g < 15 minutes (2) i) MIL STD 1553B and ii) RS422

4. Heading 5. 6. 7. 8. 9. Angular Rate Acceleration (All axes) Initialization time Interface Shall have BIT feature

10. EMI/EMC As per MIL STD-461E 11. Vibration 7.8g RMS up to 2 KHz 12. Power requirement 28VDC, < 50 watts 13. Operating Environment -30C to +60C 14. Size 171 x 224 x 252 mm 15. Weight < 7 Kg (max.) 16. Installation Hard mounted 17. Cooling Free convection Documents 1. Electrical, Software and Mechanical Interface Control Document 2. Installation and start up manual 3. Operation manual 4. Pre installation check procedure 5. Periodic maintenance procedures and periodicity

List of Deliverables
1) FOG based INS/GPS - 02 nos. 2) GPS KIT (ANTENNA AND CABLE) - 03 nos. 3) MATING CONNECTORS SET - 04 nos. 4) CERTIFICATE OF COMPLIANCE (COC) AND 5) ATP TEST RESULTS.

EMD Bank Guarantee Format

Whereas . (hereinafter called the Bidder) has submitted their offer dated for the supply of (hereinafter called the Bid) against the Buyers Request for proposal No. .. KNOW ALL MEN by these presents that WE ;.. of .. Having our registered office at .. ... (hereinafter are called the bound Buyer) in the sum unto of

. For which payment will and truly to be made to the said Buyer, the Bank binds itself, its successors and assigns by these presents.

Sealed with the Common Seal of the said Bank this . day of 20 The conditions of obligations are (1) If the Bidder withdraws or amends, impairs or derogates from the Bid in any respect within the

period of validity of this tender. (2) If the Bidder having been notified of the acceptance of his tender by the Buyer during the period

of its validity. a) If the Bidder fails to furnish the Performance Security for the due performance of the contract. b) Fails or refuses to accept / execute the contract.

WE undertake to pay the Buyer up to the above amount upon receipt of its first written demand, without the Buyer having to substantiate its demand, provided that in its demand the Buyer will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.

. (Signature of the authorized officer of the Bank) Name and designation of the officer Seal, name & address of the Bank address of branch