Apcs Procedures

As amended to 22 October 2012 Version E044
AUSTRALIAN PAYMENTS CLEARING ASSOCIATION LIMITED

ABN 12 055 136 519
A Company limited by Guarantee
PROCEDURES
for
AUSTRALIAN PAPER CLEARING SYSTEM

(CS1)
Commenced 2 December 1993
Copyright 1993 - 2012 Australian Payments Clearing Association Limited ABN 12 055 136 519
Australian Payments Clearing Association Limited

Level 6, 14 Martin Place, SYDNEY NSW 2000 Telephone: (02) 9221 8944 Facsimile: (02) 9221 8057
PROCEDURES FOR
AUSTRALIAN PAPER CLEARING SYSTEM

(CS1)
INDEX
PARTS 1 PRELIMINARY Definitions Interpretation Inconsistency with Articles or Regulations Governing Law Copyright 2 3 4 EFFECT PROCEDURES AMENDMENT
Page number 1.1 1.1 1.6 1.6 1.6 1.6 2.1 2.1 2.1
SCHEDULES 1 APPROVED EXCHANGE TIMES Table 1 Monday to Thursday Table 2 Friday Table 3 Locations For Exchange Of Items S1.1 S1.1 S1.1 S1.1
REPRESENTATION ARRANGEMENTS PUBLISHED MINIMUM REQUIREMENTS S2.1
COMPLETION OF FLOW CHARTS FOR REPRESENTATION ARRANGEMENTS 1. 2. 3. 4. 5. Purpose of Flow Charts Responsibilities for Preparation of Flow Charts Preparation of Flow Charts Submission of Flow Charts to Management Committee Examples of Flow Charts
S3.1 S3.1 S3.1 S3.1 S3.3 S3.3
PROCEDURAL RULES GOVERNING THE CONDUCT OF CLEARINGS, SETTLEMENT AND OTHER MATTERS IN REGIONS S4.1 Rule 1 Preliminary Application S4.1 S4.1
(i)
Australian Paper Clearing System PROCEDURES Index
Rule 2 Attendance at Specified Locations Representation at Specified Location Time and Attendance Punctuality and Exclusion Consequences of Exclusion Rule 3 Exchanges Delivery Prior to Exchange Times Attendance at Exchanges Extension of Time Independent Exchanges Unacceptable Items Batch Listings Exchange Listings Presentation of Work (Rules 3.8(c), (d)(iv), (e) & (f) are confidential) Comparison of Items Trace Requests (Confidential) Processing of Exchanged Items Rule 4 Errors (Confidential) Errors And Surplus Or Missing Items Further Provisions Relating to Errors and Surplus or Missing Items Missorted Items Further Provision Relating to Unlisted Missorted Items Interest Adjustments Further Provision Relating to Interest Losses Rule 5 Settlement Rule 6 Other Procedural Requirements Debit Item Clearings Credit Clearings Discontinuance of Encoding Credit Items Exchange of Other Articles
S4.1 S4.1 S4.1 S4.2 S4.2 S4.2 S4.2 S4.2 S4.2 S4.3 S4.3 S4.3 S4.4 S4.4 S4.5 S4.5 S4.7
S4.5 S4.9 S4.9 S4.10 S4.10 S4.10
PROCEDURAL RULES GOVERNING SPECIFIED LOCATION OR OTHER OPERATIONS DURING STRIKES, STOP WORK MEETINGS, OTHER INDUSTRIAL ACTION AND PROCESSING FAILURES S5.1 Rule 1 Purpose and Policy Purpose of Schedule 5 Underlying Policy of Participating Members LVSS BCP Arrangements S5.1 S5.1 S5.1 S5.1
Rule 2 Powers and Procedures Powers of Chief Executive Officer Committees - Functions and Procedures Agreed Procedures Following Advice of Disabling Event Rule 3 Inability to Settle Rule 4 Specified Location
S5.1 S5.1 S5.2 S5.2 S5.4 S5.5
(ii)
PROCEDURES FOR EXCHANGE OF OTHER ARTICLES AT SPECIFIED LOCATIONS 1. 2. Introduction National Policy
S6.1 S6.1 S6.1
PROCEDURAL RULES GOVERNING OUTWARD CLEARINGS
S7.1
APPROVED REPRESENTATION ARRANGEMENTS 1. 2. Approved Inward Clearing Representation Arrangements [Deleted]
S8.1 S8.1 S8.1
CONTACT NUMBERS OF THE RESERVE BANK OF AUSTRALIA RITS LOW VALUE SETTLEMENT SERVICE S9.1
10
OTHER GENERAL AGREEMENTS BETWEEN INSTITUTIONS (Confidential) 1. For-Value Paper Exchanges Between Institutions 1.1 1.2 1.3 1.4 1.5 2. Restriction on For-Value Paper Exchanges [Deleted] Credit Transfers to Accounts at Another Institution [Deleted] [Deleted]
S10.1
Remittances & Special Clearances 2.1 2.2 2.3 2.4 2.5 2.6 Special Clearances and Special Answers Dishonoured Debit Items Rubber Or Metal Stamps On Debit Items Debit Items Lost Between Collecting & Paying Institutions Lost Commonwealth Government Cheques Undomiciled Debit Items Received Through The Exchanges
3.
Miscellaneous 3.1 3.2 3.3 3.4 3.5 3.6 Warrants Overseas Issued On-Demand Australian Dollar Denominated (AUD) Drafts [Deleted] [Deleted] Missorts Subsequently Lost Telegraphic Transfers Between Institutions
4.
Fraud Detection and Prevention 4.1 4.2 4.3 4.4 4.5 4.6 Introduction Suspected Counterfeit Cheque Lost, Stolen, Forged or Counterfeit Cheques Dishonoured Debit Items - Potential Fraud Monitoring of Dishonours Precautions Regarding Provision of Special Answers
(iii)
5.
Third Party Cheque Conversion - Request for Investigation/Claim 5.1 5.2 Application General Guidelines
6.
Use of Carrier Envelopes for Mutilated or Damaged Items 6.1 6.2 Application General Rules
11
PROCEDURES FOR ELECTRONIC PRESENTMENT AND ELECTRONIC DISHONOUR (Confidential, except for Preamble) S11.1 Preamble Application General effect Interpretation and definitions 1. Electronic Presentment General Exchange of Data Responsibility Exchange of Paper Settlement Presentment Request - Debit Item Lost in Transit Electronic Dishonours (and Return Messages) General Exchange of Data Responsibilities Debit Items other than Financial Institution Cheques, Australia Post Money Orders, Warrants and Travellers' Cheques Financial Institution Cheques Australia Post Money Orders Warrants Travellers Cheques Electronic Dishonour Mailing Advice Settlement Unprocessable Items Acceptance of Otherwise Out-Of-Time Dishonours Electronic Dishonour Refusals General Exchange of Data Responsibilities Electronic Dishonour Refusal Mailing Advice Settlement Contingency Procedures Exchange of Data Responsibilities Options Physical Medium Exchange Standards Read/Write Format Standards for Physical Medium Contingency Exchange Arrangements S11.1
2.
2A. 3.
4.
(iv)
Bilateral Testing of Contingency Exchange Arrangements Contingency Procedures Testing Certificate Standards for Email File Exchange and Security Email File Exchange Contacts Database 5. 6. Disabling Events Rejected Items Rejected Electronic Presentment Record Rejected Electronic Dishonour Record Rejected Voucher Required Record Rejected Electronic Dishonour Refusal Record Holiday Calendar Business Days Holiday Calendar Publication Responsibility Adjustments to Holiday Calendar Effective Date of the Holiday Calendar Capture Validation Rules Database Database Management and Purposes Sending Capture Validation Rules to the Company Distribution of Capture Validation Rules Updating Capture Validation Rules
7.
8.
APPENDICES Appendix A A1 A2 A3 A4 A5 A6 A7 A8 A9 A10 A11 Inter-Institution Vouchers (Confidential) Warrant Drawing for Dishonoured Item Returned Direct Advice of Dishonoured Item Returned Direct Drawing for Direct Remittance Advice of Direct Remittance Drawing Debit Credit Transfer Error Adjustment Voucher (Debit) Error Adjustment Voucher (Credit) Batch Header (Debit) Batch Header (Credit) A.1
Appendix B
Transaction Codes (Confidential)
B.1
Appendix C C1 C2 C3 C4 C5 C6 C7
Forms (Confidential) Special Answer Facsimile Request Form Trace Request Form Not-For-Value Batch Header - Debit Electronic Dishonour Mailing advice Electronic Dishonour Refusal Mailing Advice Presentment Request - Rejected Technically Invalid Item Advice of Suspected Counterfeit Cheque
C.1
(v)
C8 C9 C10 C11 C12 C13 C14
Third Party Cheque Conversion - Request for Investigation/Claim* Presentment Request - Unprocessable Item Presentment Request - Debit Item Lost in Transit Notification of Encoding Error Special Answer Request by Personal Presentation Customer Notice of Inward Dishonour Bill for Collection
Appendix D D1 D2 D3 D4 D5 D6 D7 D8 D9 D10 D11 D12 D13
Centralised Contact Points (Confidential) Processing Centre Contact Points Special Answers Contact Points Trace Request Contact Points EP&D Presentment Request Contact Points EP&D Dishonours/Voucher Required Advice Contact Points EP&D Dishonour Refusal Advice Contact Points Suspected Counterfeit Cheques Contact Points Replacement Cheques Contact Points Third Party Cheque Conversion Contact Points Inter-organisation Compensation Contact Points Special Answer Requests by Telephone Contact Points Special Answers - Delegated Non-drawee Issuers Presentment Request - Unprocessable Item
Appendix E
EP&D File Specifications (Confidential)
E.1
Appendix F
CS1 Value, Non Value and Reconciliation Control Messages (Confidential)
F.1
Appendix G1 Appendix G2
Gazette Notice Gazette Notice
G1.1 G2.1
Appendix H
Discontinued Exception Items List [Deleted]
H.1
Appendix I
Destination BSB Numbers for Encoding Overseas On-Demand AUD Drafts
I.1
Appendix J
EP&D Holiday Calendar Specifications
J.1
Appendix K
Disabling Events Guidelines (Confidential, except for certain parts)
K.1
Appendix L1 Appendix L2
Replacement Cheques: Facsimile Request Form Replacement Cheques: Draft Letter to Drawer of Missing Cheque
L1.1 L2.1
Appendix M
Processing Difficulty Notification Forms
(vi)
M1 M2
APCS Processing Difficulty Notification APCS and BECS Processing Difficulty Notification
M1.1 M2.1
Appendix N
Primary Exchange Arrangements Matrix (Confidential)
N.1
Appendix O
Contingency Exchange Arrangements Matrix (Confidential)
O.1
Appendix P P1 P2 P3 Appendix Q Appendix R Appendix S
Contingency File Exchange Contingency File Exchange Form Email File Exchange Contacts Lodgement Form Email File Exchange Public Key Lodgement Form Contingency Procedures Testing Certificate (Confidential) Carrier Envelope Specifications (Confidential) Exchange Summary [Deleted] Capture Validation Rules Lodgement (Confidential)
P.1 P1.1 P2.1 P2.2
Q.1 R.1 S.1
(vii)
Australian Paper Clearing System PROCEDURES Part 1 Preliminary
AUSTRALIAN PAYMENTS CLEARING ASSOCIATION LIMITED

ABN 12 055 136 519
A Company limited by Guarantee PROCEDURES for AUSTRALIAN PAPER CLEARING SYSTEM (CS1)
PART 1 Definitions 1.1 The following words have these meanings in these Procedures unless the contrary intention appears. Advice of Suspected Counterfeit Cheque means a facsimile advice substantially in the form of Appendix C7. Amount Encoded Paper means Items conforming to Australian Standards and encoded with E-13B MICR characters. Bill for Collection means a notice in the form of Appendix C14, which may be used by an Institution to process a bill for collection. Board means the board of directors of the Company. BSB Number means in relation to a Participating Member, non-member Appointor or other Institution its BSB Number (if any) assigned to it by the Company. Capture Validation Rules has the meaning set out in Rule 8.1 of Schedule 11 Carrier Envelope means an envelope which complies with the specifications set out in Appendix Q. Chief Executive Officer means the person appointed as chief executive officer of the Company under Article 14.20 and a reference in these Procedures to the Chief Executive Officer includes a reference to a person nominated by the Chief Executive Officer to be responsible for the matter referred to in that reference.
Collator [deleted effective 22/10/12]
Deleted effective 22/10/12 Last amended effective 30/10/02 Last amended effective 4/12/95 Last amended effective 25/7/08 Inserted effective 30/9/99
PRELIMINARY
Inserted effective 9/12/2009
Company means Australian Payments Clearing Association Limited (ABN 12 055 136 519). Contingency Exchange Testing Schedule means the schedule published by the Company and approved by the Management Committee as required but certainly at a minimum of every two years, showing testing partners for all APCS Tier 1A Participating Members for mandatory calendar half year testing of contingency exchange arrangements pursuant to Rule 4.11 of Schedule 11 of these Procedures. The schedule will be published on the Companys extranet.
Last amended effective 25/7/08
Australian Payments Clearing Association Limited 1.1
[ABN 12 055 136 519] Amendment No. E044, issued as CS1/r&p/003.12
Contingency File Exchange Form means a document, substantially in form of Appendix P1, used by a Sending Institution (as defined in Schedule 11 of these Procedures) to advise a Receiving Institution (as defined in Schedule 11 of these Procedures) that a pending/expected file exchange will take place using a bilaterally agreed contingency exchange arrangement (as set out in Appendix O). Counterparty means a Tier 1 Participating Member which receives Items exchanged pursuant to these Procedures, and which is the party identified in the File Settlement Instruction submitted by an Originator in accordance with these Procedures and the requirements of the RITS Low Value Settlement Service, and includes, for the purposes of these Procedures, a Tier 1B Participating Member on whose behalf a Tier 1A Participating Member exchanges Items. Credit Items includes all paper credit transfers addressed to a bank or a non-bank financial institution and any other paper credit transfers which the Management Committee at any time determines are widely accepted (or approved) for exchanges by Participating Members at that time, except as may be specifically excluded by the Regulations or these Procedures. Customer Notice of Inward Dishonour means a notice in the form of Appendix C13, which may be used by a Participating Member to notify a customer of the dishonour of a cheque deposited into an account. Debit Items includes all cheques and other paper drawings drawn on or addressed to a bank or a non-bank financial institution, travellers cheques, money orders and any other paper drawings which the Management Committee at any time determines are widely accepted (or approved) for exchange by Participating Members at that time, except as may be specifically excluded by the Regulations or these Procedures. Deposit Financial Institution means the financial institution with which the holder of a Debit Item lodges it or causes it to be lodged for collection or, where that financial institution is not a Participating Member and where the context so allows, that financial institution's Clearing Representative. Deputy Regional Co-ordinator means the Deputy Regional Co-ordinator appointed in accordance with Regulation 9.11. Disabling Event means: (a) a processing failure or a manifestation of industrial action which affects, or may affect, the ability of Participating Members to participate to the normal and usual extent in exchanges in one or more Regions; or a total or partial loss of, or any degree of inaccessibility to, one or more Specified Locations in one or more Regions which affects Participating Members and which is of such a nature that normal and usual operation or facilities cannot be provided.
Inserted effective 15//01/07
Amended effective 30/01./06
(b)
Disabled Participating Member has a corresponding meaning. Discontinued Exception Item [deleted] Encoding Error, in relation to an Item, occurs when the amount encoded in respect of the Item differs from the amount that is expressed, in numerical figures on the Item, as the amount to be paid or credited. However, notwithstanding the immediately preceding sentence of this definition, there is no encoding error within the meaning of these Procedures if the amount encoded is, by virtue of section 15 Cheques Act 1986, the sum ordered to be paid by the Item.
Deleted effective 24/3/03
Error of Magnitude is an error (or a series of errors on the one exchange) of or exceeding $2 million or such other amount as may be determined from time to time by the Management Committee. Exchange Settlement Funds has the meaning given in the RITS Regulations.
Exchange Summary [Deleted effective 22/10/12]] Exchange Summary Data File Transfer Facility [Deleted effective 22/10/12]
Deleted effective 22/10/12 Deleted effective 22/10/12
File Recall Instruction means a file in the format prescribed by the Reserve Bank of Australia and complying with the specifications for the RITS Low Value Settlement Service which can be accessed via a link on the Companys extranet. File Recall Response means a response to a File Recall Instruction generated by the RITS Low Value Settlement Service. File Settlement Advice means an advice in relation to a File Settlement Instruction, generated by the RITS Low Value Settlement Service. File Settlement Instruction means a file in the format prescribed by the Reserve Bank of Australia and complying with the specifications for the RITS Low Value Settlement Service which can be accessed via a link on the Companys extranet. File Settlement Response means a response to a File Settlement Instruction, generated by the RITS Low Value Settlement Service Financial Institution in relation to Schedules 10 and 11 means a drawee Institution which is a financial institution within the meaning of section 3(1) of the Cheques Act 1986. For the avoidance of doubt, this includes any body corporate that is a bank, building society, credit union or otherwise an authorised deposit-taking institution within the meaning of the Banking Act 1959 (Cth). Financial Institution Cheque in relation to Schedules 10 and 11 means a cheque drawn by a Financial Institution on itself. For the avoidance of doubt, this includes instruments drawn by banks (long known as bank cheques), building societies, credit unions and other authorised deposit-taking institutions within the meaning of the Banking Act 1959 (Cth), where such Financial Institution is both drawer and drawee. Inter-organisation Compensation Rules means the document (as amended or replaced) known as the Inter-organisation Compensation Rules, Publication No. 6.1 of the Company. Items means Credit Items and Debit Items. Institution in relation to Schedules 10 and 11 means a Participating Member, a non-member Appointor, and any other person which participates in the activities contemplated and regulated by Schedules 10 and 11. Inward Clearings means Items which are received or to be received by or on behalf of a Participating Member or non-member from another Participating Member or non-member. In relation to a Representation Arrangement or a Representative under a Representation Arrangement, "Inward Clearings" means Items which are received or to be received by the relevant Appointor. Ledger Financial Institution means: (a) in relation to a Credit Item, the financial institution to which the Credit Item is addressed;
(b) in relation to a cheque, the financial institution upon which such cheque is drawn; and (c) in relation to a Debit Item (other than a cheque) the institution to which the Debit Item is addressed.
LVSS means the RITS Low Value Settlement Service. LVSS BCP Arrangements means the contingency plan and associated documents published by the Reserve Bank of Australia for the purposes of the RITS Low Value Settlement Service, and which can be accessed via a link on the Companys extranet. LVSS Contact means the person or persons nominated by a Tier 1 Participating Member as its primary contact for LVSS inquiries, and listed in Appendix D Centralised Contact Points. Management Committee means the committee constituted pursuant to Part 7 of the Regulations. Manager means the manager of a Region appointed in accordance with Regulation 9.16. National Collator [deleted] Nine AM (9am) Funds means the multilateral net settlement of obligations arising from previous days clearings of low value payments which occurs in RITS at around 9am each business day that RITS is open. Originator means a Tier 1A Participating Member which, as a result of an outward exchange of Items to another Tier 1 Participating Member, is responsible for the submission of a File Settlement Instruction, and if necessary, a File Recall Instruction, in accordance with these Procedures and the requirements of the RITS Low Value Settlement Service. Outward Clearings means Items which are delivered or to be delivered by or on behalf of a Participating Member or non-member to another Participating Member or non-member. In relation to a Representation Arrangement or a Representative under a Representation Arrangement, "Outward Clearings" means Items which are delivered or to be delivered by or on behalf of the relevant Appointor.
Panel of Experts [deleted effective 22/10/12]
National Collator deleted refer Collator: Amended
Participating Member means a body corporate who in accordance with the Regulations is a participant in the Australian Paper Clearing System (CS1). Presenting Member in relation to any Item means the Participating Member (whether or not it is the Deposit Financial Institution in relation to that Item) which hands or delivers that Item to a Receiving Member. PDN means a Processing Difficulty Notification in the form of Appendix M, used by a Participating Member to notify the Company of a Disabling Event in accordance with Appendix K. Quasi-Normal Exchange means an exchange which is as similar to a normal exchange as the circumstances permit. Real Time Gross Settlement means, in respect of settlement of payment obligations, the processing and settlement of those payment obligations in real time and on a gross (not net) basis.
Inserted effective 22/6/98 Inserted effective 30/8/02
Receiving Member in relation to any Item means the Participating Member (whether or not it is the Ledger Financial Institution in relation to that Item) to which such Item is in fact handed or delivered by the Presenting Member. Region means a region established pursuant to Regulation 9.1 and (where applicable) includes a reference to the Specified Locations in that region. Regional Collator [deleted]
Regional Collator deleted, refer Collator.
Amended, effective 4/12/95
Regional Co-ordinator means the Regional Co-ordinator appointed in accordance with Regulation 9.11 and, where applicable, includes a Deputy Regional Co-ordinator. Regulations means the regulations of Australian Paper Cleaning System (CS1) as prescribed by the Company. RITS means the Reserve Bank Information and Transfer System. RITS Low Value Settlement Service means the Reserve Bank of Australias settlement file transfer facility which must be used by: (a) each Tier 1A Participating Member to submit File Settlement Instructions and associated File Recall Instructions; and each Tier 1A Participating Member and Tier 1B Participating Member if it so elects, to receive File Settlement Advices, File Settlement Responses and File Recall Responses.
Last amended effective 22/10/12 Inserted effective 22/10/12
(b)
RITS Regulations means the regulations regulating RITS as published by the Reserve Bank of Australia.
RITS/RTGS [deleted effective 22/10/12]
RTGS means Real Time Gross Settlement. Settlement Session has the meaning ascribed to it in the RITS Regulations. Specified Location in relation to a Region means the specified places or locations selected in that Region for exchange of Items to take place. Suspected Counterfeit Cheque has the meaning set out in Rule 4.2.1 of Schedule 10. SWIFT means Society for Worldwide Interbank Financial Telecommunication s.c., having its registered address at Avenue Adele, 1 B-1310 La Hulpe, Belgium. SWIFT User Handbook means the set of rules and procedures governing the use of SWIFTs services, published from time to time by SWIFT (in whatever medium) as the SWIFT User Handbook. Transaction Code means a numeric code enfaced on an Item to denote the sign and nature for that Item. Undomiciled Cheque means a Cheque without both a branch domicile and BSB Number, and which the drawee Institution would not be able to identify any account to which it could be posted. Warrant has the meaning set out in Rule 3.1 of Schedule 10.
Interpretation 1.2 In these Procedures: (a) (b) words importing any gender include the other genders; the word person includes a firm, a body corporate, an unincorporated association or an authority; the singular includes the plural and vice versa; and a reference to a statute, code or the Corporations Act (or to a provision of a statute, code or the Corporations Act) means the statute, the code, the Corporations Act or the provision as modified or amended and in operation for the time being, or any statute, code or provision enacted in lieu thereof and includes any regulation or rule for the time being in force under the statute, the code, the Corporations Act or the provision.
(c) (d)
1.3
Words defined in the Corporations Act have, unless the contrary intention appears, the same meaning in these Procedures. Words defined in the Regulations have, unless the contrary intention appears, the same meaning in these Procedures. These Procedures have been determined by the Management Committee and take effect on the date specified by the Chief Executive Officer pursuant to Regulation 1.5. Headings are inserted for convenience and do not affect the interpretation of these Procedures.
1.4
1.5
1.6
Inconsistency with Articles or Regulations 1.7 1.8 If a provision of the Regulations or these Procedures is inconsistent with a provision of the Articles, the provision of the Articles prevails. If a provision of these Procedures is inconsistent with a provision of the Regulations, the provision of the Regulations prevails.
Governing Law 1.9 These Procedures are to be interpreted in accordance with the same laws which govern the interpretation of the Articles.
Copyright 1.10 Copyright in these Procedures is vested in the Company. The next page is 2.1
Australian Paper Clearing System PROCEDURES Part 2 Part 3 Part 4 Effect Procedures Amendment
PART 2
EFFECT
These Procedures have the effect set out in Part 2 of the Regulations.
PART 3
PROCEDURES
3.1
Pursuant to Regulation 11.1 and in addition to and subject to the Regulations, the conduct of clearings effected between Participating Members in any Region and the settlement of balances arising as a result of the exchange of Items must be undertaken in accordance with the practices, procedures, standards and specifications specified in the Schedules to these Procedures. For the purposes of the Australian Paper Clearing System (CS1) sections 1, (excluding subsection 1.1.2), 2, 3.5 and 3.6 of the Record of Arrangement Between Banks as at 18 August 1993 (see Regulation 11.3) and as amended since that date are set out in Schedule 10. Schedule 8 (Approved Representation Arrangements) supersedes sub-section 1.1.2 of the Record of Arrangements Between Banks.
3.2
PART 4
AMENDMENT
4.1
These Procedures may be varied by the Management Committee in accordance with Regulation 11.2 and Rule 4.2 of these Procedures. Any variation to these Procedures must contain an editorial note setting out the effective date of such variation. Each Participating Member must notify the Company: (a) of any changes to its contact points as specified in Appendix D; or
4.2
(b) if at any time it seeks inclusion in, a change to or deletion from the list of Destination BSB Numbers For Encoding Overseas On-demand AUD Drafts Without Pre-indicated Details in Appendix I for the purposes of Appendix I.1. Each Tier 1A Participating Member must notify the Company of any change to the details in the lists of Primary Exchange Arrangements Matrix in Appendix N or Contingency Exchange Arrangements Matrix in Appendix O for the purposes of Rule 4.7 in Schedule 11. The Chief Executive Officer may vary each of Appendix D, Appendix I, Appendix N, Appendix O, and Schedule 8 (Approved Representation Arrangements) in accordance with such notification without the need to obtain the approval of the Management Committee or any other person. A variation made by the Chief Executive Officer pursuant to this Rule 4.2 will, upon publication by the Company, be binding on that Participating Member and each other Participating Member. The next page is S1.1
Australian Paper Clearing System PROCEDURES Schedule 1 - Approved Exchange Times
Schedule 1 APPROVED EXCHANGE TIMES

(Schedule 4, Rule 2.2)
Schedule 1 is located separately
The next page is S2.1
Australian Payments Clearing Association Limited S1.1
Australian Paper Clearing System PROCEDURES Schedule 2 - Representation Arrangements
Schedule 2 REPRESENTATION ARRANGEMENTS PUBLISHED MINIMUM REQUIREMENTS

(Regulation 5.10) Pursuant to Regulation 5.10 of the Regulations, set out below are the minimum requirements to be included in an agreement for a Representation Arrangement ("Agreement") entered into after the Commencement Date. Such an Agreement must be consistent with the Regulations and Procedures. 1. 2. 3. 4. 5. Appointment of the Representative to act as the representative of the Appointor. The term of the appointment is to be specified. Grounds for timing and manner of terminating the Agreement. Procedures relating to the processing of Inward Clearings (if any). Procedures relating to processing of Outward Clearings (if any) in accordance with the requirements of Schedule 7. Settlement of the balances due between the Representative and the Appointor. If the Appointor is a Tier 1B Participating Member, this must comply with Regulations 4.3 and 10. Agreement that to the extent of any inconsistency, the provisions of the Regulations and Procedures prevail over the terms of the Agreement.
6.
7.
Australian Paper Clearing System PROCEDURES Schedule 3 - Completion of Flow Charts
Schedule 3 COMPLETION OF FLOW CHARTS FOR REPRESENTATION ARRANGEMENTS

(Regulation 5.6(a)) 1. 1.1 Purpose of Flow Charts The prime purpose of the flow charts is to facilitate provision of information to the Management Committee, so that it may assess the efficiency of any proposed new or varied Representation Arrangement, the major criterion in that assessment being that such Representation Arrangement does not compromise the reasonable expectations of collecting financial institutions. Additionally, the flow charts are provided for use by Participating Members in evaluating their own delivery and processing procedures and those of the other parties to the Representation Arrangement. Separate flow charts must be prepared for each Region in which the Representation Arrangement operates in order to facilitate clear and comprehensive details of the clearance of Items in those Regions.
1.2
1.3
2. 2.1
Responsibilities for Preparation of Flow Charts Responsibility for the preparation of flow charts for each Region rests with the Participating Member which is the Clearing Representative in each such Region. For each Representation Arrangement, the Participating Member acting as Clearing Representative will complete flow charts for each Region in which it so participates as Clearing Representative.
2.2
3. 3.1
Preparation of Flow Charts Separate flow charts must be prepared for Inward Clearings and Outward Clearings, as follows: Inward Clearings In each Region where the Clearing Representative represents the Appointor, clearance details from receipt at the Specified Location, to place for presentment and/or payment decision area of the Appointor (including via any Intermediate Representative) are required. Outward Clearings In each Region where the Clearing Representative presents Outward Clearings on behalf of the Appointor or Intermediate Representative, clearance details from deposit area of Appointor or Intermediate Representative, to the Specified Location, are required.
3.2
The flow charts must plot the movement of both Items and value, using standard symbols (see below for symbols). Where the value and Items proceed along different paths, this is to be shown by use of separate lines indicating same (see examples attached). To ensure legibility of information supplied, flow charts must be typewritten.
3.3
3.4
Separate pre-printed flow chart forms are provided for plotting Inward Clearings and Outward Clearings. Columns are shown for "time", "location", "activity", and "party undertaking activity" (eg. Clearing Representative) and "description or comments". Space for "special notes" is provided at the bottom of the forms. Clearing activities must be plotted according to related time, ie commence with "Day 1" at respective starting points (for Inward Clearings, receipt at the Specified Location and for Outward Clearings, the point of initial deposit) and show "a.m." or "p.m.", as appropriate. Specified Location must indicate whether "City" or "Country" and name of relative State or Region. Type of activity should indicate "transport", "processing", "transmission" etc., with additional description of these such as mode of transport and mode of transmission, being entered in the "description or comments" column. Standard symbols to be used when plotting are: Items and value together - "X" Value moved by Electronic Means - "$" Items only, No Accompanying Value - "O"
3.5
3.6
3.7
Terminology used on the flow charts will encompass the following: Processing This term is to cover the handling/processing of both Item and value, whether jointly or individually, by any participant in the representation chain, and will include such activities as: Proving/Encoding/Sorting vouchers Amalgamating Outward Clearings received from Appointor Representative with own vouchers in readiness for exchange. or Intermediate
Outsorting of Appointor/Intermediate Representative Items received on Inward Clearings Capture of electronic data Processing of electronic data Transport This term is to cover the movement of vouchers (whether with or without value) or other media (eg. physical medium), from one point to another, and will include as applicable: Outward Clearings Movement of Items or other media from Appointor/Intermediate Representative branch to their head office or any other office Movement of Items or other media from Appointor/Intermediate Representative to Clearing Representative/Intermediate Representative Movement of Items or other media from Clearing Representative/ Intermediate Representative branch to their head office or any other office Movement of Items or other media from Intermediate Representative to Clearing Representative Movement of Items or other media by Clearing Representative to Specified Location
Inward Clearings Movement of Items or other media from Specified Location by Clearing Representative Movement of Items or other media from Clearing Representative to Intermediate Representative (if any) Movement of Items or other media from Clearing Representative/ Intermediate Representative head office/other office to any other of their branches Movement of Items or other media from Clearing Representative/ Intermediate Representative to Appointor Movement of Items or other media by Appointor to place for presentment and/or decision making area (either branch of domicile or centralised area as applicable) Transmission Transmission of data from Clearing Representative to Intermediate Representative Transmission of data from Clearing Representative/Intermediate Representative to Appointor Any transmission to/from a third party/bureau
4.
Submission of Flow Charts to Management Committee Flow charts as required, must accompany the request to the Management Committee in accordance with Part 5 of the Regulations for approval of new or varied Representation Arrangements.
5. 5.1
Examples of Flow Charts In the examples provided, "EFG Bank Limited" having received a banking licence, has appointed "XYZ Bank Ltd" to act as its Clearing Representative in all Regions. Because "XYZ Bank Ltd" does not attend the Sydney Region, XYZ Bank Ltd is an Intermediate Representative in that Region and "ABC Bank Limited" acts as its Clearing Representative in that Region and has agreed to also act as Clearing Representative for "EFG Bank Limited" there. Thus, two Participating Members must complete flow charts; "ABC Bank" prepares flow charts relative to input from NSW Region (see Example 1). "XYZ Bank" prepares flow charts for input from other Regions (see Example 2, relative to Victorian Region). "EFG Bank" is a Victorian regional bank, consequently Outward Clearings only occur in that Region, as depicted in Examples 3 and 4, prepared by "XYZ Bank". In Example 5, which is a nil return, "XYZ Bank" is acting only as a Clearing Representative (ie. collecting and processing Inward Clearings from South Australia) for "EFG Bank Ltd". (For completeness, it is felt that a separate "nil" Outward Clearings chart is necessary.)
5.2
5.3
5.4
Australian Paper Clearing System PROCEDURES Schedule 3 - Examples of Flow Charts
FLOW CHART - NEW OR AMENDED REPRESENTATION ARRANGEMENT Institution Completing This Chart: ABC BANK LIMITED
TIME Day Time
INWARD CLEARINGS
Example 1
DAY 2 AM PM DAY 3 PM
X
DAY 1 PM
X
DESCRIPTION or COMMENTS
Items exchanged.
FROM
SYDNEY
SPECIFIED LOCATION Transport CLEARING REPRESENTATIVE Processing
Own messenger.
Outsort EFG paper.
ABC BANK LIMITED

Transport X X Commercial carrier.
Receipt INTERMEDIATE REPRESENTATIVE/ APPOINTOR Transport
Vouchers and value received by XYZ.
XYZ BANK LIMITED

Processing
Value captured in Sydney by XYZ.
Transport
O $ O
Vouchers transferred to EFG in Melbourne.@ Value transmitted to EFG in Melbourne. Vouchers received in Melbourne by EFG.
Receipt APPOINTOR Transport
EFG BANK LIMITED

Processing $ O $ O EFG account update. Off-line sort ... etc.
Transport TO
O $ O O
Vouchers delivered to EFG Victorian branches.# Value received (on-line screen reports). Vouchers received city/metropolitan branches. Vouchers received country branches.
CITY/COUNTRY
BRANCH(ES)**
** Indicate whether City/Country/Interstate branches
City/Country State
CITY NEW SOUTH WALES
CITY VICTORIA
CTRY
SPECIAL NOTES: Standard symbols: X $ O = = = vouchers and value value by electronic means vouchers only, no value @ # Commercial carrier - early a.m. Commercial carrier.
ddl-060793
FLOW CHART - NEW OR AMENDED REPRESENTATION ARRANGEMENT Institution Completing This Chart: XYZ BANK LIMITED
TIME Day Time
INWARD CLEARINGS
Example 2
DAY 2 AM PM DESCRIPTION or COMMENTS
DAY 1 PM
FROM
MELBOURNE
Items exchanged.
Transport
Receipt INTERMEDIATE REPRESENTATIVE/ APPOINTOR Transport X X Processing $ $ O $ Receipt APPOINTOR Transport O X X $ $ O $ O Own messenger to Melbourne data centre. MICR capture by XYZ in Melbourne. Transmission to XYZ in Sydney. Value amalgamation. Delivery of vouchers to EFG.# Value transmitted to EFG in Melbourne. Vouchers received by EFG.
XYZ BANK LIMITED
Transport
EFG BANK LIMITED

$ Processing O $ O EFG account updated. Off-line sort ... etc.
Transport TO $
O $ O
Commercial carrier. On-line screen reports. Vouchers received by EFG branches.
CITY
BRANCH(ES)**
City/Country State
CITY VICTORIA
SPECIAL NOTES:
Standard symbols:
X $ O
= = =
vouchers and value value by electronic means vouchers only, no value
Commercial carrier.
ddl-060793
TIME Day Time AM DAY 1 PM
OUTWARD CLEARINGS
Example 3
FROM
CITY
BRANCH(ES)** Transport APPOINTOR/ULTIMATE APPOINTOR Processing
Enter system.
Proof/endorse.
Deliver to data centre.#
Encode/sort.
EFG BANK LIMITED

Transport X X Deliver to XYZ.@
Receipt AGENT Transport
XYZ BANK LIMITED

Processing X X Exchange amalgamation.
Transport
Own messenger to Clearing House.
Receipt SUB-AGENT Transport
Processing
Transport TO
MELBOURNE
SPECIFIED LOCATION
Received by paying banks plus/or their agents.
City/Country State
Standard symbols: X $ O = = = vouchers and value value by electronic means vouchers only, no value
CITY VICTORIA
SPECIAL NOTES: # @ Commercial carrier. EFG messenger by taxi.
ddl-060793
TIME Day Time DAY 1 PM AM DAY 2 PM
OUTWARD CLEARINGS
Example 4
FROM
COUNTRY
BRANCH(ES)** Transport APPOINTOR/ULTIMATE APPOINTOR Processing
Enter system.
Proof/endorse.
Deliver to data centre.#
Encode/sort.
EFG BANK LIMITED

Transport X X Deliver to XYZ.@
Receipt AGENT Transport
XYZ BANK LIMITED

Processing X X Exchange amalgamation.
Transport
Own messenger to Clearing House.
Receipt SUB-AGENT Transport
Processing
Transport TO
MELBOURNE
SPECIFIED LOCATION
Received by paying banks plus/or their agents.
City/Country State
COUNTRY VICTORIA
SPECIAL NOTES:
Standard symbols:
X $ O
= = =
# @
Commercial carrier. EFG messenger by taxi. ddl-060793
TIME Day Time
INWARD CLEARINGS
Example 5
FROM
ADELAIDE
XYZ BANK LIMITED

Transport
Receipt INTERMEDIATE REPRESENTATIVE/ APPOINTOR Transport
Processing
Transport
Receipt APPOINTOR Transport
EFG BANK LIMITED

Processing
Transport TO BRANCH(ES)**
City/Country
State
CITY SOUTH AUSTRALIA

SPECIAL NOTES:
Standard symbols:
X $ O
= = =
@ #
Commercial carrier - early a.m. Commercial carrier. ddl-060793
Australian Paper Clearing System PROCEDURES Schedule 4 - Procedural Rules: Conduct of Clearings, etc.
Schedule 4 PROCEDURAL RULES GOVERNING THE CONDUCT OF CLEARINGS, SETTLEMENTS AND OTHER MATTERS IN REGIONS
(Regulation 11.1) RULE 1 Application 1.1 Subject to Rule 3.4, the Procedures contained in this Schedule 4 (except Rule 6.4) relate to all types of for-value paper clearings. Rules which are asterisked also apply to exchanges of notfor-value paper which has been presented electronically: see also Schedule 11, Rule 1.13 and Schedule 1. Rule 3.4 covers independent paper exchanges and independent electronic exchanges. Rule 3.10 covers the retention of records relating to both for-value paper exchanges and electronic exchanges. Rules 4.1, 4.2, 4.5, 4.6 and 4.7 cover error adjustments arising out of both for-value paper exchanges and electronic exchanges. For error adjustments arising out of electronic exchanges, any reference in Rules 4.1 and 4.7 to Presenting Member is to be read as a reference to capturing Institution. Rule 5 covers the settlement of both for-value paper and electronic exchanges. 1.2 A Tier 1A Participating Member which does not directly attend for-value paper exchanges in a Region must in that Region observe the procedural rules which apply to a Tier 1B Participating Member in respect of for-value paper.
Last amended effective 1/7/98 Last amended effective 7/9/2000 Last amended effective 1/7/98
PRELIMINARY
RULE 2
ATTENDANCE AT SPECIFIED LOCATIONS
Representation at Specified Location *2.1 Each Tier 1A Participating Member must, in relation to each Specified Location at which it directly participates in for-value paper exchanges, appoint at least one careful and reliable officer of adequate experience who will be responsible for the whole of that Participating Member's exchange work in the Specified Location for which the officer is appointed.
Time and Attendance *2.2 The times of attendance in the respective Specified Locations or Regions may be determined from time to time by the Management Committee which may fix such times either uniformly for all Specified Locations or Regions or individually for any one or more Specified Locations or Regions, and are set forth in Schedule 1. The determinations made by the Management Committee in respect of each Specified Location or Region (whether individually or otherwise) and in force at the date of adoption of these Procedures will remain in force until altered in accordance with this Rule 2.2.
Each determination made subsequently to the adoption of these Procedures in respect of each Specified Location or Region (whether individually or otherwise) must be notified by the Management Committee to all Tier 1A Participating Members represented in the relevant Specified Location or Region and will take effect on a date nominated by the Management Committee being a date not less than 7 days after such notification is sent off or handed by the Management Committee to the relevant Participating Members. Punctuality and Exclusion *2.3 The times of attendance determined from time to time by the Management Committee in accordance with Rule 2.2 are precise and must be adhered to by all Tier 1A Participating Members. Other Participating Members' Representatives are entitled to refuse to accept exchanges from any person upon the expiration of 10 minutes after the time set for attendance for any particular exchange.
Consequences of Exclusion *2.4 Where exchanges are refused as aforesaid, the affected Tier 1A Participating Member or Tier 1A Participating Members must accept Items from each Tier 1A Participating Member which attended the relevant exchange if called upon to do so, and is not, by reason only of such refusal, precluded from making immediate bilateral arrangements for exchange of Items with such other Tier 1A Participating Members as may be prepared to enter into such arrangements.
RULE 3
EXCHANGES
Delivery Prior to Exchange Times *3.1 Notwithstanding the provisions contained in, and the privileges and facilities contemplated by, these Procedures, Items may, by arrangement, be delivered to the appropriate processing centres of any one or more Tier 1A Participating Members prior to the time specified for each exchange. The amounts concerned in exchanges of for-value paper effected by the means authorised by this Rule shall be taken into account at the settlement effected in respect of the day of delivery.
Attendance at Exchanges *3.2 Each Tier 1A Participating Member which participates in exchanges conducted at a Specified Location must attend each exchange in accordance with Rule 2.2 and must remain in attendance at the Specified Location throughout the whole of all such exchanges and until completion, provided however that the provisions of this Rule are subject to the provisions of Schedule 5 and of any contingency plan referred to in Part 9 of the Regulations under which operations may at any time be in the course of being conducted. In the event of any inconsistency between the provisions of this Rule and those of Schedule 5 and/or any contingency plan, the provisions of Schedule 5 and/or the contingency plan prevail.
Extension of Time *3.3 The Manager of any Region, on application made to him or her by a majority of the Tier 1A Participating Members which participate in exchanges conducted at Specified Locations in that Region or, if there is no Manager, a majority of Tier 1A Participating Members which participate in exchanges in that Region, may allow an extension (not exceeding 30 minutes) of any of the times contemplated by Rule 2.2. Notice of each such extension will be communicated to all Tier 1A Participating Members which participate in exchanges in that Region as early as possible and in any event not later than one hour before the scheduled exchange time.
Last amended Effective 1/7/98
Independent Exchanges *3.4 Pursuant to Regulation 2.13, any two Tier 1A Participating Members may, by bilateral agreement between them, conduct exchanges between themselves at mutually convenient locations and times. Subject to Regulation 12, the amounts concerned in each such exchange of value will be taken into account at the settlement effected in respect of other exchanges of Items on the date on which such first mentioned exchange takes place and in determining the relevant Regional Transaction Volume and National Transaction Volume.
Unacceptable Items 3.5 The following must not be included in any exchange: (a) drafts (other than on demand drafts that are drawn on Participating Members or a nonmember Appointor); after sight drafts; promissory notes; payment instruments drawn in a currency other than Australian dollars; Items with other vouchers, duplicates or documents attached; dishonoured Items; card scheme merchant envelopes (for value); AUD instruments not payable in Australia; photocopies of Items; carrier envelopes which do not comply with the specifications set out in Appendix Q; and Undomiciled Cheques.
Renumbered effective 11/10/06 Last amended effective 17/3/03 Last amended effective 20/06/05
(b) (c) (d) (e) (f) (g) (h) (i) (j) (k)
Renumbered effective 11/10/06
Batch Listings 3.6 A Tier 1A Participating Member may deliver as many branch schedules and/or batch listings during each exchange as it thinks fit provided that: (a) each branch schedule or batch listing must show: (i) (ii) (iii) (iv) amounts of individual Items; total amount of Items listed; date processed; and the identifying stamp or BSB Number of the Presenting Member;
(b)
each batch of encoded vouchers must be accompanied by a Debit or Credit Batch Header (as set out in Appendix A10 and A11 respectively). The Batch Header(s) must bear the total amount of the Items in the batch and must in each case be the first Item in the batch; batches must be limited in size to approximately 200 Items. Debit Items and Credit Items must be exchanged as separate batches and may in no case be intermixed; branch schedules and batch listings must be folded so as to show the total and placed at the front of each batch before the Batch Header; corrections to branch schedules and batch listings must be made by deleting the incorrect amount and entering the correct amount. Adjustments may not be made to listings by machine addition or subtraction of a balancing amount; and the sequence of the actual Items in the batch and on the branch schedule or batch listing must be the same.
(c)
(d)
(e)
(f)
(Note: For not-for-value paper exchanged electronically see Schedule 11, Rule 1.13) Exchange Listings 3.7 Listings recording totals of all batches included in an exchange must be compiled and presented as follows: (a) (b) each listing may record no more than 20 batch totals; if there is more than one exchange listing, the batches relative to each exchange listing must be secured together with the relative listing placed at the front; the total value of exchange listings must be aggregated to show the total value exchanged; and all exchange listings must clearly indicate the financial institution of origin.
(c)
(d)
Presentation of Work 3.8 To be acceptable for exchange in any Region, all Debit Items must be encoded to the extent specified in Rule 3.8(c)(i). This obligation does not apply to Credit Items, but a Tier 1A Participating Member may make bilateral arrangements to encode amount and/or other fields for Credit Items addressed to another Participating Member. Suspected Counterfeit Cheques must not be manually entered or over-encoded for electronic presentment. The following rules apply: (a) all Items so encoded must maintain established standards in relation to paper quality, document size and encoding quality; all work must be presented in a uniform manner with special attention being paid to: (i) adequate securing of Items contained in batches and batches making up exchange listings; removal of staples and pins; absence of adhesive duty stamps from the code line area;
(b)
(ii) (iii)
(iv) (v) (vi) (vii) and
legibility of tape listings; removal of attachments; treatment of mutilated Items in terms of Rules 3.8(e) and/or (f); ensuring no Items are folded and that all are facing the same way;
(viii) supporting documentation in terms of Rules 3.6(b) and (d); (d) Rule 3.8(c) Confidential the responsibilities of the Presenting Member and the Ledger Financial Institution, with regard to encoding, will be as follows: (i) (ii) the Presenting Member must exercise all reasonable care to ensure the accuracy of amount encoding; Encoding Errors located at the time of processing by the Presenting Member must be corrected in accordance with procedures agreed by Participating Members from time to time; and in all cases, the responsibility for posting the correct amount to the relevant customer's account is that of the Ledger Financial Institution; Rules 3.8(d)(iv), 3.8(e) and 3.8(f) are Confidential Comparison of Items 3.9 It is not compulsory for the relevant Receiving Member to compare Items representing the exchanges with the corresponding schedules and/or batch listings of the Presenting Member before the exchanges are taken from any Specified Location. Rule 3.10 is Confidential Processing of Exchanged Items 3.11 RULE 5 5.1 As far as practicable all Items exchanged must be processed on the day of receipt. Rule 4 (Rules 4.1 to 4.7 inclusive) is Confidential SETTLEMENT Except as otherwise provided in these Procedures, every Item exchanged in the APCS must be settled for, in accordance with the Regulations and these Procedures, on the business day following the day of exchange. The Management Committee may from time to time determine those Items in respect of which settlement is to be effected on the same business day as that on which the Items are exchanged and those Items for which settlement is to be deferred. Subject to Regulation 12.8 and the regulations and procedures or manual governing any other Clearing System, Tier 1 Participating Members may submit a File Settlement Instruction, for value settlement amounts which relate to payment instructions which are exchanged between Participating Members but which payment instructions are not Items exchanged in the APCS.
(iii)
Amended effective 22/10/12
If such value settlement amounts for payment instructions which are exchanged between Participating Members but which are not Items are advised in a File Settlement Instruction with respect to Items exchanged in the APCS, then settlement of such amounts must be performed in accordance with the provisions of the Regulations and these Procedures (including without limitation any provisions applicable when an FTS Event occurs as though those payment instructions are Items exchanged in the APCS). 5.2 For purposes of Rule 5.1, exchanges shall be effected as follows: (a) for-value paper exchanges must be conducted in each Specified Location on every day on which it is open for business; and electronic exchanges must be conducted by each Tier 1A Participating Member which is a direct clearer in a Region on every day that Tier 1A Participating Members are open for business in that particular Region.
(b)
If the day following such exchanges is one on which neither Sydney nor Melbourne is open for business, settlement for such exchanges shall be deferred until the next day which is a business day in Sydney or Melbourne or both. On any day on which a Specified Location is not open for business, the Participating Members which participate at the Specified Location may arrange to conduct bilateral exchanges at a time and place and in a manner of their choosing, and must in that case also agree whether to defer settlement of such exchanges or despatch File Settlement Instructions via the RITS Low Value Settlement Service if it is not an Australia-wide public holiday. Any settlement deferred in terms of this paragraph must be effected no later than the next day which is a business day in Sydney or Melbourne or both. 5.2A Obligation to Submit File Settlement Instructions Each Tier 1A Participating Member which participates in exchanges in accordance with Rule 3.2, or in independent exchanges conducted under these Procedures, as a Presenting Member, must ensure that on each day that exchange takes place, it submits: (a) a File Settlement Instruction for each of its Tier 1A Participating Member Counterparties to an electronic exchange, including File Settlement Instructions for any $0 clearing files exchanged; a File Settlement Instruction for each of its Tier 1A Participating Member Counterparties to a for-value paper exchange in any Region in which it is a direct clearer; and a File Settlement Instruction for each Tier 1B Participating Member Counterparty on whose behalf it acts;
(b)
(c)
to RITS via the Low Value Settlement Service, in each case specifying the amount owed to, or by, as the case may be, such Counterparty, calculated by reference to the net value of Debit Items and Credit Items presented at exchange. When a Tier 1A Participating Member is manually entering File Settlement Instructions into RITS due to a specific processing difficulty it is not necessary to manually enter $0 File Settlement Instructions. However if manual entry is being used as a business-as-usual mode of operation then entry of $0 File Settlement Instructions is still required.
All valid File Settlement Instructions submitted by Tier 1A Participating Members will be held in RITS for multilateral settlement on the settlement date, unless nominated by the Originator for earlier individual settlement or earlier multilateral settlement, if permitted by the rules governing the RITS Low Value Settlement Service. 5.2B Rejection of File Settlement Instruction In the event that a File Settlement Instruction is rejected by the RITS Low Value Settlement Service, the Originator must promptly review, and rectify all defects in the original File Settlement Instruction and submit a revised File Settlement Instruction if required. The Originator should promptly notify its Counterparty, by its LVSS Contact, of the estimated timing of submission of a revised File Settlement Instruction. 5.2C Obligation to Monitor Accruing Settlement Obligation Each Tier 1 Participating Member must monitor its accruing settlement obligations in RITS in the period prior to settlement. In the event that a Counterparty disputes any value or amount in a File or in an unsettled File Settlement Instruction submitted the Originator of that instruction, it will promptly notify the Originator and the provisions of clause 5.2E will apply. 5.2D Recalling File Settlement Instructions Subject to the rules governing the RITS Low Value Settlement Service, an Originator may recall any File Settlement Instruction using a File Recall Instruction. If an Originator submits a File Recall Instruction in respect of a particular File Settlement Instruction, it will promptly notify the relevant LVSS Contact of the Counterparty and advise the reason for recall. The Originator must promptly identify the defect or error in the original File Settlement Instruction, or otherwise address the reason for the recall. The Originator must promptly submit a new File Settlement Instruction via the RITS Low Value Settlement Service if a new instruction is required. 5.2E Disputed Amounts Subject to the rules governing the RITS Low Value Settlement Service, if at any time prior to settlement a Counterparty disputes any value or reference to a number of Files within a File Settlement Instruction submitted by an Originator, it will promptly notify the Originator. The Originator must review the disputed File Settlement Instruction and, if it identifies any error, promptly: (a) (b) submit a File Recall Instruction to recall that particular File Settlement Instruction; and submit a new File Settlement Instruction, if required.
Inserted effective 22/10/12 Inserted effective 22/10/12 Inserted effective 22/10/12 Inserted effective 22/10/12
If, for any reason, the Originator is unable to recall a File Settlement Instruction in respect of which an error is identified, the error is to be rectified after settlement, in accordance with the provisions of Rule 4.1. This provision applies without prejudice to the right of either party to invoke the dispute resolution procedures available under Part 13 of the Regulations.
5.2F
Interest Adjustments Where settlement in respect of any exchange of any Item is, for whatever reason, effected on a day other than the day on which an Item is exchanged for value, the creditor and debtor Tier 1 Participating Members must make an adjustment of interest between them in respect of that Item calculated at the interest rate (termed the ESR by the Reserve Bank of Australia) payable by the Reserve Bank of Australia on overnight credit balances in Exchange Settlement Accounts held with the Reserve Bank of Australia. Each APCS Member acknowledges that: (a) if a settlement obligation is included in the Nine AM (9am) Settlement, RITS will: (i) calculate the interest on the net position between each Tier 1 Participating Member for the number of days elapsed between the value date of the exchange and the day of settlement using the ESR applicable to each of those days during that period; and automatically generate interest adjustment transactions for the settlement of clearing interest obligations between each Tier 1 Participating Member and its counterparties. These interest adjustment entries will be incorporated into the Nine AM (9am) Settlement for each Tier 1 Participating Member; and
(ii)
(b)
if the settlement obligation is not included in the Nine AM (9am) Settlement, an adjustment for interest is to be made between the Originator and the Counterparty by RITS cash transfer, or otherwise as bilaterally agreed.
5.2G
RITS will calculate final settlement figures which will include for-value paper exchanges in all Regions national electronic exchanges and adjustments for each Tier 1A Participating Member which acts as a Representative in respect of Inward Clearings for a Tier 1 Participating Member in one or more Regions, to take account of that part of the settlement amount due to or by that Tier 1A Participating Member which is attributable to exchanges conducted by it as representative for that Tier 1 Participating Member.. RITS will then generate for each Tier 1 Participating Member a final national settlement figure to be payable to or receivable by that Tier 1 Participating Member after computing and making adjustments for (on a multilateral net basis) the cross Clearing System national settlement position for that Tier 1 Participating Member as a consequence of its participation in the Australian Paper Clearing System (CS1) and any other Clearing System operating on a multilateral settlement basis (including but not limited to the High Value Clearing System (CS4) if that system is settling on a multilateral basis in fall back mode because settlements cannot occur in real time as a result of some contingency). The generation by RITS will be deemed to notify that Tier 1 Participating Member of its final national settlement figure and its final net cross Clearing System settlement figure. On the day of deemed notification the Tier 1 Participating Member must settle its final net cross Clearing System settlement figure.
Rules 5.3 to 5.14A have been deleted effective 22/10/12
5.15
The Reserve Bank of Australia will directly apply to the Exchange Settlement Accounts of Tier 1 Participating Members entries in accordance with the final net bilateral settlement figures provided to the RITS Low Value Settlement Service.
5.16
The telephone and facsimile numbers of the RITS Low Value Settlement Service contacts are listed in Schedule 9. Any Tier 1 Participating Member which changes the facsimile number or other detail of its own contact point must notify RITS at least one business day in advance, including temporary changes such as control of settlements during a holiday, and will be solely responsible for the consequences of its failure to do so. All determinations made by the Management Committee and the Australian Committee of the Australian Clearing House in force at the date of adoption of these Procedures in relation to any of the matters subject of these Procedures will remain in force until altered in accordance with these Procedures. Every determination made subsequently to the adoption of these Procedures in relation to any of the matters which are mentioned in those Rules will be promptly notified in writing by the Management Committee to all Tier 1 Participating Members and take effect on a date nominated by the Management Committee being a date not less than 7 days after such notification is sent off or handed by the said Management Committee to the Participating Members. The RITS Low Value Settlement Service must (subject to the following sentence) be used to submit File Settlement Instructions, File Recall Instructions, and to receive responses and advices which the Tier 1 Participating Members have elected to receive. Tier 1 Participating Members must establish and maintain contingency arrangements to ensure that File Settlement Instructions and, if necessary, File Recall Instructions can be manually submitted during any event which results in a loss of connectivity to the RITS Low Value Settlement Service. In the event that member user access to RITS is unavailable such that RITS Low Value Settlement Service instructions cannot be entered, viewed or managed, then affected Tier 1 Participating Members must immediately contact the RITS Help Desk by telephone and request assistance, and otherwise comply with the LVSS BCP Arrangements and any applicable requirements set out in Schedule 5. As soon as an applicant is advised by the Secretary that its application for APCS Tier 1 membership has been accepted it must contact RITS to arrange testing and implementation of its functional connectivity to the RITS Low Value Settlement Service. The specifications for the RITS Low Value Settlement Service can be found on the Companys extranet.
5.17
5.18
RULE 6
OTHER PROCEDURAL REQUIREMENTS
Debit Item Clearings 6.1 In addition to the general procedural requirements contained in the foregoing Rules of this Schedule 4, the following rules and procedures apply in relation to Debit Item clearings: (a) each Debit Item exchanged must bear the identifying mark of either the Deposit Financial Institution or its Clearing Representative or both, as appropriate to the processing arrangements in force between the parties. Such mark or marks shall indicate the financial institution to which those parties intend that the Debit Item, if unpaid, must be returned by the Ledger Financial Institution. If a Debit Item bears the marks of two or more financial institutions the ownership of that Item must be clearly indicated, except where one or more of the financial institutions whose marks it bears is or are acting as Clearing Representative for the other or others; and
(b)
each unpaid Debit Item is to be returned to the Deposit Financial Institution by the route indicated by the markings on the Debit Item and, subject to Rule 6.4, no unpaid Debit Items are to be returned through any Specified Location for value or otherwise. If such markings are absent the Item may be returned through the office of the Presenting Member through which it was received.
Credit Clearings 6.2 In addition to the general procedural requirements contained in the foregoing Rules of this Schedule 4, all Credit Items will as far as practicable include the Ledger Financial Institution's BSB Number in the form of either E-13B MICR characters in the code line or arabic characters in the appropriate BSB Number box on the face of the voucher.
Discontinuance of Encoding Credit Items 6.3 The following provisions apply with respect to discontinuance of encoding of Credit Items: (a) if a Tier 1A Participating Member wishes to discontinue amount encoding of Credit Items it must (unless some lesser period is mutually agreed upon by the Tier 1A Participating Members concerned) give 12 months notice in writing of its intention so to do to the Ledger Financial Institution or Ledger Financial Institutions concerned where the Ledger Financial Institutions concerned are Participating Members; a Ledger Financial Institution which is a Participating Member may request discontinuance of encoding of Credit Items delivered to it by one or more Tier 1A Participating Members by giving to such Tier 1A Participating Member or Tier 1A Participating Members notice in writing the period of which will be as follows: (i) in cases of disagreement between the Tier 1A Participating Members concerned on standards and procedures - one month or such lesser period as may be mutually agreed upon; in any other case - 12 months or such lesser period as may be mutually agreed upon.
(b)
(ii)
Exchange of Other Articles 6.4 Subject to Rule 3.5, the Management Committee is entitled at any time and from time to time to determine whether any and, if so, what articles other than the Items for which each Specified Location was established may be exchanged at any one or all Specified Locations and may also at any time and from time to time determine the terms and conditions upon which it will permit any such exchanges to be effected as specified in Schedule 6. The Management Committee may also at any time and from time to time vary or revoke any such terms and conditions and prohibit or suspend the exchange of such other articles or any category thereof at any or all Specified Locations. Every determination and other decision of the kinds referred to in this Rule 6.4 must be notified in writing by the Secretary to each Participating Member as soon as conveniently possible after such determination or decision has been made. The settlement requirements in Rule 3.1 and the procedures in Rules 3.6 to 6.3 (inclusive) of this Schedule 4 will not apply to any exchange effected pursuant to this Rule 6.4 or to any matter consequent thereon except to such, if any, extent as such rules and procedures are (with or without variation) expressly repeated in, or declared to be applicable by, a determination or other decision of the Management Committee relating to such exchange.
Australian Paper Clearing System PROCEDURES Schedule 5 - Procedural Rules: Specified Location or other Operations during Industrial Action
Schedule 5 PROCEDURAL RULES GOVERNING SPECIFIED LOCATION OR OTHER OPERATIONS DURING STRIKES, STOP WORK MEETINGS, OTHER INDUSTRIAL ACTION AND PROCESSING FAILURES
(Regulation 11.1; Schedule 4, Rule 3.2) RULE 1 PURPOSE AND POLICY
Purpose of Schedule 5 1.1 The purpose of this Schedule 5 is to consolidate and record the procedures which Tier 1 Participating Members have agreed to follow in the event of the occurrence of a Disabling Event. The procedures which follow have been adopted upon the basis that it is, and will continue to be, the foremost aim of Tier 1A Participating Members to provide normal payment clearing services to the fullest extent possible and for as long a period as possible notwithstanding the occurrence of a Disabling Event.
Underlying Policy of Participating Members 1.2 Each Tier 1A Participating Member must at all times during the duration of any Disabling Event (whether such Disabling Event affects that Tier 1A Participating Member or some or all other Tier 1A Participating Members) use its best endeavours to process all exchanges at the highest level of efficiency which is reasonably possible in the circumstances. That is to say, preferably in a normal way, failing which by way of Quasi-Normal Exchanges, failing which bilaterally, failing which "unofficially".
LVSS BCP Arrangements 1.3 Each Tier 1A Participating Member must establish, and periodically test, contingency arrangements to ensure that File Settlement Instructions and, if necessary, File Recall Instructions can be manually entered during any loss of connectivity to the RITS Low Value Settlement Service. The industry standard for testing such contingency arrangements is set out in the LVSS BCP Arrangements which may be accessed via a link on the Companys extranet. POWERS AND PROCEDURES
RULE 2
Powers of Chief Executive Officer 2.0 (a) The Chief Executive Officer may, from time to time and at his or her own discretion, delegate (subject to such conditions or restrictions as he or she thinks fit) any of his or her powers, functions and responsibilities under this Schedule 5 to a suitable employee, consultant or agent of the Company. Any such delegation must be notified in advance to the Management Committee. In any such case, the Chief Executive Officer will remain accountable to the Board for the proper discharge and performance of those powers, functions and responsibilities. The Chief Executive Officer may remove such a delegate from office at any time. Any reference in Schedule 5 (apart from this Rule 2.0) to the Chief Executive Officer is to be read as a reference to the Chief Executive Officer or his or her delegate under Rule 2.0.
Inserted Effective 23/11/99
(b) (c) (d)
2.1
In the event of the occurrence of any Disabling Event or of any development in the course of a Disabling Event for which provision or exhaustive provision is not made by this Schedule 5 or by any contingency plan approved by the Management Committee, the course to be adopted will be a matter for the decision of the Chief Executive Officer. If for any reason it is impossible or impracticable, within the time constraints imposed by the situation, to submit to the Chief Executive Officer any matter upon which, under any Rule of this Schedule 5, the Chief Executive Officer's decision is required and/or to obtain the Chief Executive Officer's decision on that matter, then the matter must be submitted to, and decided upon by, the chairman of the Management Committee. In each such case, the Chief Executive Officer or the chairman of the Management Committee, as applicable, is to exercise his or her discretion to determine the matter having regard to the guidelines set out in Appendix K or to any contingency plan approved by the Management Committee (as appropriate).
Committees - Functions and Procedures 2.2 No reference contained in this Schedule 5 to the making of a decision and the giving of a direction by the Chief Executive Officer or the chairman of the Management Committee precludes the submission by the Chief Executive Officer or by the chairman of the Management Committee (as the case may be) of any question to the Management Committee for advice or direction. Any meeting of the Management Committee convened for the purpose of giving such advice or direction may be so convened without the need to give the period of notice specified in Regulation 7.16.
Agreed Procedures Following Advice of Disabling Event 2.3 In the event that any Tier 1A Participating Member experiences a Disabling Event, that Tier 1A Participating Member must, at the earliest possible time, give such notification as is required under any applicable contingency plan approved by the Management Committee; or in the absence of any such requirement, notify the Chief Executive Officer of that fact and of the reasons for it. Tier 1B Participating Member which experiences a Disabling Event must give such notification as is required under any applicable contingency plan approved by the Management Committee, and notify its Tier 1A Representative of the fact, the reasons for it and reach agreement on the arrangements which are to apply as between the Tier 1B Participating Member and its Representative for exchanges and settlements during the course of the Disabling Event. Upon receipt by the Chief Executive Officer of any notification made under Rule 2.3 or in accordance with any contingency plan approved by the Management Committee, the Chief Executive Officer will give such notice of the situation as the Chief Executive Officer may consider appropriate in all the circumstances to all members of the Management Committee and to each Tier 1A Participating Member and if the Chief Executive Officer considers it necessary to do so, the Chief Executive Officer may convene a meeting of the Management Committee. For the purposes of these Procedures, a meeting of the Management Committee means: (a) a meeting of the Management Committee assembled in person on the same day at the same time and place; or
2.3A
2.4
(b)
the members of the Management Committee communicating with each other by any technological means by which they are able simultaneously to hear each other and to participate in discussion notwithstanding that they are not all physically present in the same place,
and a member participating in the meeting under paragraph (b) is deemed to be present (including for the purposes of constituting a quorum) and entitled to vote at the meeting. 2.4A In the event of a Disabling Event, notwithstanding any other action which might be taken, the Chief Executive Officer may, if he considers it appropriate to do so, invoke the Member Incident Plan, which is available on the Companys extranet, either by written notice to, or verbally notifying, the Management Committee. The Member Incident Plan provides a framework for Management Committee communication and consultation during applicable contingency events. If the Chief Executive Officer invokes the Member Incident Plan, the Management Committee will comply with its requirements. Each Specified Location must be kept open throughout the course of any Disabling Event experienced by a Tier 1A Participating Member or Tier 1A Participating Members for the purpose of conducting either normal exchanges or Quasi-Normal Exchanges or bilateral exchanges as circumstances may dictate. In the event that, after one or more full exchanges have been conducted at any Specified Location during the course of any given day, one or more Tier 1A Participating Members which participate in the exchanges conducted at that Specified Location gives a notice of the kind referred to in Rule 2.3, the following provisions will have effect: (a) subject to Rule 2.6(b), Quasi-Normal Exchanges and settlements will continue between all Tier 1A Participating Members which participate in the exchanges conducted at that Specified Location other than any Tier 1A Participating Member or Tier 1A Participating Members which, having given a notice of the kind referred to in Rule 2.3, is or are unrepresented at the relevant exchange or settlement or, being represented, is or are unable to participate in that exchange or settlement; in the event that, following the giving of one or more notices of the kind referred to in Rule 2.3, the number of Tier 1A Participating Members which normally participate in the exchanges conducted at the relevant Specified Location and which are still in a position to participate therein is reduced to such an extent that the Chief Executive Officer decides that it would be inappropriate to persist in the conduct of Quasi-Normal Exchanges and settlements in the manner referred to in Rule 2.6(a), then the Chief Executive Officer will direct that the exchange sheets for the relevant Region be ruled off for that day as at the last exchange conducted prior to the issue of such direction. Upon any such direction being given, immediate effect must be given to that direction and settlement must be effected on the basis of the said exchange sheets in a manner which is as similar to the usual manner as the circumstances permit; and following the giving of a direction of the kind referred to in Rule 2.6(b), and until either circumstances permit the resumption of normal exchanges and settlements or the Chief Executive Officer directs that Quasi-Normal Exchanges and settlements will be resumed, bilateral exchanges will be effected either at the relevant Specified Location or independently thereof between such Participating Members as are able to conduct them. All Items accepted on such bilateral exchanges are to be settled for daily by using exchange settlement funds for value on the next business day. The Reserve Bank of Australia must be furnished with exchange details of all such bilateral exchanges by the respective parties to such exchanges upon resumption of normal exchanges in order that correct interest adjustment calculations can be made.
Last amended effective 22/10/12 Inserted effective 22/10/12
2.5
2.6
(b)
(c)
RULE 3 3.1
INABILITY TO SETTLE In the event that by reason of the occurrence of a Disabling Event (and for reasons other than those provided for under Part 12 of the Regulations, a Tier 1A Participating Member is unable to settle for Items exchanged with one or more other Tier 1A Participating Members at any one or more Specified Location, with the consent of the Chief Executive Officer, an agreement may be made between the Participating Members concerned to defer settlement between them at the relevant one or more Specified Locations or (if so desired) at all Specified Locations in Regions in which such Participating Members participate in exchanges. In the event of such an agreement being reached, and for the duration of the term of such agreement, Items will from time to time be exchanged on an "unofficial basis" between the parties to such agreement in the city or cities or location in which such one or more Specified Locations are situated or (as the case may be) in all cities or locations in which there are situated Specified Locations at which such parties participate in exchanges. Except in the case of money market or other large-value transactions (in relation to which Tier 1A Participating Members may enter into special bilateral arrangements) and subject to Rule 3.3, each Tier 1A Participating Member must accept for value from its customers Items drawn on itself and on other financial institutions notwithstanding that it may be impossible for it to process such Items. In the event that by reason of the occurrence of a Disabling Event a Tier 1 Participating Member determines that it will no longer be able to accept the Items of any other financial institution or financial institutions over its counters (either in one or more Regions or throughout the Commonwealth of Australia) and/or that it will no longer be able to accept its own Items from other Participating Members (either in one or more Regions or throughout the Commonwealth of Australia), such Tier 1 Participating Member must advise the Chief Executive Officer and give to all other Participating Members advance notice of the date and time upon which such determination is intended to come into effect. Upon the giving of any notice of the kind to which this Rule refers, the Chief Executive Officer must prescribe procedures for the resolution of the situation. In the event that by reason of the occurrence of a Disabling Event (and for reasons other than those provided for under Part 12 of the Regulations, one or more Tier 1 Participating Members is, or apprehends that it may be or become, unable to settle for Items exchanged (whether on a normal or quasi-normal basis) with one or more other Tier 1 Participating Members in any one or more Regions, the Chief Executive Officer may upon the Chief Executive Officer's own initiative, and must, if so requested by one or more Tier 1A Participating Members, determine whether, and if so in what Region or Regions normal exchanges or Quasi-Normal Exchanges are to be continued: (a) between all Tier 1A Participating Members except such, if any, Tier 1 Participating Members as may expressly agree between themselves that the settlement of exchanges effected between them will not be deferred; between the Tier 1A Participating Member or each of the Tier 1A Participating Members first referred to in this Rule 3.4 and each other Tier 1A Participating Member, on a basis of deferred settlement
3.2
3.3
3.4
(b)
on a basis of deferred settlement.
3.5
If the Chief Executive Officer determines pursuant to Rule 3.4(a) or (b) that all exchanges or particular exchanges are to be continued on a basis of deferred settlement, either throughout the Commonwealth of Australia or in any one or more Regions the Chief Executive Officer must cause notice of such determination to be conveyed by telephone or other convenient means to the chairman of the Management Committee and to each Tier 1 Participating Member. If the Chief Executive Officer determines pursuant to Rule 3.4(a) that exchanges between all Tier 1A Participating Members are to be continued on a basis of deferred settlement, either throughout the Commonwealth of Australia or in any one or more Regions, such determination will be binding upon all Tier 1 Participating Members, except to the extent (if any) that any Tier 1 Participating Members expressly agree between themselves that the settlement of exchanges effected between them will not be deferred. If the Chief Executive Officer determines pursuant to Rule 3.4(b) that exchanges between the Tier 1A Participating Member or each of the Tier 1A Participating Members firstly referred to in Rule 3.4 and each other Tier 1A Participating Member are to be continued on a basis of deferred settlement either throughout the Commonwealth of Australia or in any one or more Regions, such resolution will be binding on all Participating Members. In any case where settlement of exchanges has been deferred pursuant to any determination of the kind referred to in Rule 3.4, the adjustment of interest in terms of Rule 5.2F of Schedule 4 must be made so as to include a calculation of interest on the unsettled balances for the additional number of days intervening until settlement is effected. In every instance where a Tier 1A Participating Member has given notice of the kind referred to in Rule 2.3 such Tier 1A Participating Member must: (a) from time to time during the duration of the relevant Disabling Event, keep the Chief Executive Officer fully informed as to the extent to which such Tier 1A Participating Member is able to participate in operations and in the procedures contemplated by this Schedule 5 as those which Tier 1A Participating Members have agreed to follow in the event of the occurrence of a Disabling Event; promptly notify the Chief Executive Officer upon the termination (howsoever achieved) of the relevant Disabling Event; and from time to time following the termination of the relevant Disabling Event, notify the Chief Executive Officer of the processes and activities in which such Tier 1A Participating Member is able to engage in the course of resuming processing and exchanges to the normal and usual extent.
3.6
3.7
3.8
3.9
(b)
(c)
3.10
Upon receipt of any information or notification of the kind referred to in Rule 3.9, the Chief Executive Officer will communicate the terms thereof to the members of the Management Committee and/or to all Tier 1A Participating Members in such manner and to such extent as the Chief Executive Officer may consider to be appropriate. SPECIFIED LOCATION If, for any reason, a Specified Location becomes inaccessible or otherwise unavailable for use: (a) whichever of the Manager (if any) and the Regional Co-ordinator or any Deputy Regional Co-ordinator of the relevant Region first learns of the occurrence, must immediately give notice of the situation to each other, the Chief Executive Officer and each Tier 1A Participating Member which participates in that Region;
RULE 4 4.1
(b)
during the currency of the Disabling Event occasioned by the inaccessibility or unavailability of the Specified Location the affairs of the relevant Region and (to any extent necessary) clearings generally must be conducted in accordance with such of the provisions of this Schedule 5 and any contingency plan which may have been approved by the Management Committee as may be appropriate to the circumstances.
Australian Paper Clearing System PROCEDURES Schedule 6 - Procedures for Exchange of Other Articles
Schedule 6 PROCEDURES FOR EXCHANGE OF OTHER ARTICLES AT SPECIFIED LOCATIONS

1. 1.1
INTRODUCTION The Management Committee recognises that Tier 1A Participating Members have utilised Specified Locations for the exchange of articles other than Items. Such exchanges have typically been of a not-for-value "mail" nature. Each Specified Location provides a venue at which exchanges of these other articles may take place between Tier 1A Participating Members which directly attend exchanges of Items at that Specified Location. Participation in the exchange of other objects is NOT MANDATORY and Tier 1A Participating Members may prefer to use alternative methods of passing other articles to other Tier 1A Participating Members - eg. Australia Post, courier etc. However, if participation in such activities is undertaken, then those activities are to be conducted in accordance with the following policy.
1.2
2. 2.1
NATIONAL POLICY Articles Exchanged All articles exchanged are to be exchanged as inter-Tier 1A Participating Member "mail items" and on a non-value basis. Permitted articles are: Dishonours Traces Warrants General correspondence Credit Card Merchant Summary Envelopes
2.2
Company Involvement Provision of access to premises only. No involvement in the recording, sorting or delivery of any "mail items". "Mail items" must not be left at the Specified Location. The Company accepts no responsibility for any "mail items" which may be left at the Specified Location for any reason whatsoever. "Mail items" will not be readdressed/redirected for delivery by any other means.
2.3
Participation Optional. Participation is not mandatory and Tier 1A Participating Members may prefer to use alternative methods of passing such "mail items" to other Tier 1A Participating Members.
Australian Paper Clearing System PROCEDURES Schedule 6 - Procedures for Exchange of Other Articles
2.4
Access to Specified Locations Nominee of Tier 1A Participating Members however, messengers or other staff of Tier 1A Participating Members may attend as "Visitors" but only by prior arrangement and need to provide suitable identification.
2.5
Times of Access At official Item exchange times. Exchange at times other than official Item exchange times to be at the discretion of the Management Committee.
2.6
Non-Tier 1A Participating Member Usage Exchange of "mail items" is only generally permitted between Tier 1A Participating Members which directly exchange Items at the relevant Specified Location. In exceptional circumstances the Management Committee may authorise attendance by other Participating Members for the purpose of only exchanging "mail items".
2.7
Appointor/Representative Settlements Not permitted.
2.8
Manner of Exchange "Mail items" exchanged are to be contained in a closed "master" envelope/bag addressed only to the recipient Tier 1A Participating Member and not to individual branches of that Tier 1A Participating Member. Master envelopes/bag may only be addressed to Tier 1A Participating Members which attend exchanges in that Region, not to their Appointors. The master envelope/bag is to be handed personally to the representative of the recipient Tier 1A Participating Member. Mail items addressed to individual branches must show the name of the Tier 1A Participating Member, the name of the branch and associated BSB Number however, such mail items must be enclosed in the master envelope/bag.
2.9
Credit Card Merchant Envelopes May be exchanged only as "mail items" as specified above. May not be exchanged for value as Items - any value consideration to be for bilateral and separate negotiation between respective Tier 1A Participating Members and to be "settled" by external means.
Australian Paper Clearing System PROCEDURES Schedule 7 - Procedural Rules: Outward Clearings
Schedule 7 PROCEDURAL RULES GOVERNING OUTWARD CLEARINGS

1.
A Participating Member which does not directly attend exchanges in a Region may use one or more Tier 1A Participating Members which do directly attend exchanges in that Region to receive Outward Clearings from the first mentioned Participating Member and to take those Outward Clearings to exchanges in that Region and: (a) any Outward Clearings of Debit Items received by a Tier 1A Participating Member which directly attends exchanges in a Region must be accompanied by a credit contra transaction for an amount equivalent to the total (gross) value of those Debit Items received; and any Outward Clearings of Credit Items received by a Tier 1A Participating Member which directly attends exchanges in a Region must be accompanied by a debit contra transaction for an amount equivalent to the total (gross) value of those Credit Items received.
(b)
2.
The parties to any arrangement for processing Outward Clearings made under Rule 1 must comply with the requirements of Schedule 3 to the extent they apply to Outward Clearings. Any contra transaction referred to in Rule 1 to effect Outward Clearings must be domiciled back to the Participating Member first mentioned in Rule 1 (and not to an account with the Tier 1A Participating Member or any other person). Additionally, any contra transaction referred to in Rule 1 that is domiciled back to a Tier 1 Participating Member must be encoded with the relevant transaction code (990 for contra credits [lodged against the gross value of Debit Items] and 910 for contra debits [lodged against the gross value of Credit Items]), or be capable of being specifically identified (as having been used for the purposes of effecting Outward Clearings) by the application of special markings or other methods as may be determined by the Management Committee from time to time. Any contra transaction which is domiciled in accordance with Rule 3 and is received by a Tier 1A Participating Member under an arrangement as described in Rule 1 is also to be treated as an Outward Clearing by that Tier 1A Participating Member and exchanged on the same day by that Tier 1A Participating Member to the Tier 1A Participating Member which acts as the (inward) Clearing Representative of the Participating Member first mentioned in Rule 1. Any Tier 1A Participating Member which effects any Outward Clearings of Debit Items for any other Tier 1 Participating Member must maintain a continuous record of the values of all such Outward Clearings of Debit Items over such periods as the Management Committee may determine from time to time and must make those records available to the Company on demand.
3.
4.
5.
Australian Paper Clearing System PROCEDURES Schedule 8 - Approved Representation Arrangements
Schedule 8 APPROVED REPRESENTATION ARRANGEMENTS
Schedule 8 is located separately
Australian Paper Clearing System PROCEDURES Schedule 9 Contact Numbers of The Reserve Bank of Australia RITS Low Value Settlement Service
Schedule 9 CONTACT NUMBERS OF THE RESERVE BANK OF AUSTRALIA RITS LOW VALUE SETTLEMENT SERVICE
RITS Low Value Settlement Service Principal Assistant Manager, Electronic Distribution Services Telephone: Fax: (02) 9551 9974 (02) 9551 8013 (for the NSW Region) (02) 9551 8092 (for all Regions other than NSW)
Secondary Senior Operator, Electronic Distribution Services Telephone: Fax: (02) 9551 9975 (02) 9551 8016
Emergency Systems and Technology Department, Computer Operations Help Desk Telephone: (02) 9551 9487 (primary site) or (02) 9853 9487 (backup site)
The next page is S10.1 Schedule 10 is Confidential
Australian Paper Clearing System PROCEDURES Schedule 10 - Other General Agreements Between Institutions Confidential
Schedule 10 OTHER GENERAL AGREEMENTS BETWEEN INSTITUTIONS

(Previously agreed under the Record of Arrangements Between Banks) Confidential
The next page is S11.1 Schedule 11 (except for the Preamble) is Confidential
Australian Paper Clearing System PROCEDURES Schedule 11 - Procedures for Electronic Presentment and Electronic Dishonours Confidential except for Preamble
Schedule 11 PROCEDURES FOR ELECTRONIC PRESENTMENT AND ELECTRONIC DISHONOURS

PREAMBLE Application The procedures in this Schedule 11 are intended to apply for all Participating Members and must be read with the related technical requirements and specifications set out in Appendices E, F and K as well as Appendices C3, C4, C5, C6, C9, C10, D, G, J, N, O, P, Q, R and S of these Procedures. It is intended that Participating Members will initially use this Schedule and related Appendices as a guide only, while systems to give effect to them are tested and implemented. During testing, the exchange of paper Items will continue to represent the exchange of value. The Management Committee will determine and publish dates for the phased implementation of electronic presentment and dishonours to take effect. On each of those dates, electronic exchanges between Participating Members will, to the extent specified by the Management Committee, become regulated by this Schedule 11 and its related Appendices, in a manner binding on Participating Members. Electronic exchanges so regulated will represent the exchange of value. General Effect Schedule 11 has the following effect: if details of a Cheque are transmitted electronically and the Cheque is delivered physically to the drawers institution* or its clearing representative* on the day of deposit (Business Day 1); and neither the depositors institution* nor its clearing representative has received a response by the end of the following business day (Business Day 2); then the depositors institution can assume the Cheque is paid. If it then makes the Cheque funds available to its depositor on Business Day 3, it will be protected against tardy dishonour. The preceding paragraph has been inserted to clarify the implications of Schedule 11 and its related provisions for Participating Members rights and obligations generally in relation to electronic presentment and electronic dishonours. As such, it must be read subject to the specific provisions of the remainder of Schedule 11 and those related provisions. *Note: See Interpretation and Definitions section immediately below.
Interpretation and Definitions In this Schedule 11 and Appendices E, F and K of these Procedures: Sending Institution means a Tier 1A Participating Member which, as a direct clearer in a Region, sends a file as specified in Appendices E or F to another direct clearer in that Region.
Australian Paper Clearing System PROCEDURES Schedule 11 - Procedures for Electronic Presentment and Electronic Dishonours Confidential except for Preamble Receiving Institution means a Tier 1A Participating Member which, as a direct clearer in a Region, receives a file as specified in Appendices E or F from another direct clearer in that Region. Drawee Institution means the Institution on which a Cheque is drawn. Paying Institution includes, in the case of an Agency Cheque, the non-drawee Issuer of the Cheque. This Schedule 11 refers specifically to Cheques. However in this Schedule 11 (except for Rule 1.1), references to Cheques are to be read as including Australia Post money orders and other Debit Items which the Management Committee at any time determines are acceptable for electronic exchange. As a further matter of interpretation, references in the section above entitled General Effect to depositors institution and drawers institution are to be taken to mean respectively a collecting Institution and a Drawee Institution for the purposes of this Schedule 11, and references to a clearing representative are to be taken to mean the direct clearer which is a Sending Institution or Receiving Institution for the purposes of this Schedule 11, as the context requires. Centralised contact point details in Appendix D Each Participating Member must nominate, in writing, to the Company a contact point for the handling of various operational issues or processes as specified in these Procedures. Details for these contact points are published in the relevant appendix within Appendix D Centralised Contact Points in the Procedures. Where it is necessary to amend any of the contact details, Participating Members must promptly notify the changes to the Company, not less than 5 business days prior to such changes taking effect, clearly identifying the effective date in the notification. Details for Participating Members Processing Centre Contact Points are published in Appendix D1. Agency Cheques and Delegated Authorities to Non-drawee Issuers Presentment requests for Debit Items lost in transit, unprocessable Item or rejected technically invalid Item in relating to Agency Cheques may only be directed to a non-drawee Issuer in accordance with Rules 1.7, 2.16 and 6.1 if the non-drawee Issuer is listed in Appendix D4, Appendix D13 and Appendix D14 as having been delegated authority by the Drawee Insitution to directly respond to either a presentment request for a Debit Item lost in transit, unprocessable Item or rejected technically invalid Item. For a non-drawee Issuer to be listed in Appendix D4, Appendix D13 and Appendix D14 as having delegated authority as an agent of the Drawee Institution to directly respond to either a presentment request for a Debit Item lost in transit, unprocessable Item or rejected technically invalid Item for Agency Cheques which are issued by that non-drawee Issuer, the Drawee Institution in relation to those Agency Cheques must notify the Company in writing that the non-drawee Issuer has been delegated authority to directly respond to either a presentment request for a Debit Item lost in transit, unprocessable Item or rejected technically invalid Item in relation to Agency Cheques drawn on that Drawee Institution. A notice under this Preamble must also contain particulars of the facsimile and telephone numbers for the non-drawee Issuer to which presentment requests for either a Debit Item lost in transit, unprocessable Item or rejected technically invalid Item in relation to Agency Cheques issued by that non-drawee Issuer may be directed. Such non-drawee Issuers are referred to in Rules 1.17; 2.16; and 6.1 as Delegated Non-drawee Issuers. Where a Drawee Institution chooses to delegate authority to a non-drawee Issuer to directly answer either a presentment request for a Debit Item lost in transit, unprocessable Item or rejected technically invalid Item in relation to Agency Cheques, the Drawee Institution remains ultimately responsible for answers given by the non-drawee Issuer pursuant to that delegated authority.
Inserted effective 24/1/05 Last amended effective 25/7/08
Australian Paper Clearing System PROCEDURES Schedule 11 - Procedures for Electronic Presentment and Electronic Dishonours Confidential except for Preamble A Drawee Institution which has delegated authority to a non-drawee Issuer and notified the Company of that delegation under this Preamble may withdraw such delegated authority by written notice to the Company. The withdrawal of such delegated authority takes effect upon notice of the withdrawal by the Company to Participating Members. The remainder of Schedule 11 is Confidential The next page is A.1 Appendix A is Confidential
Australian Paper Clearing System PROCEDURES Appendix A Inter-Institution Vouchers Confidential Appendix A Full compliance with the new voucher designs in Appendix A must be achieved by 1 May 2000 INTER-INSTITUTION VOUCHERS Confidential
Appendix A and vouchers A1 to A11 inserted, effective 20/10/99
The next page is B.1 Appendix B is Confidential
Australian Payments Clearing Association Limited A.1
Australian Paper Clearing System PROCEDURES Appendix B - Transaction Codes Confidential Appendix B - TRANSACTION CODES Confidential
The next page is C1.1 Appendix C is Confidential
Australian Payments Clearing Association Limited B.1
[ABN 12 055 136 519] Amendment No. E039issued as CS1/r&p/004.08
Australian Paper Clearing System PROCEDURES Appendix C1 - Special Answer Facsimile Request Form Confidential Appendix C Special Answer Facsimile Request Form The next page is D.1 Appendix D is Confidential
Australian Payments Clearing Association Limited C1.1
Australian Paper Clearing System PROCEDURES Appendix D Processing Centre Contact Points (Schedule 11, Appendix E) Confidential
Last amended, effective 30/9/99
Appendix D Contact points
Confidential
Appendix D is located separately
The next page is E.1 Appendix E is Confidential
Australian Payments Clearing Association Limited D.1
Australian Paper Clearing System PROCEDURES Appendix E - Electronic Presentment & Electronic Dishonour File Specifications Schedule 11 Confidential Appendix E ELECTRONIC PRESENTMENT & ELECTRONIC DISHONOUR FILE SPECIFICATIONS
Inserted, effective 1/7/98.
Confidential
The next page is F1.1 Appendix F is Confidential
Australian Payments Clearing Association Limited E.1
Australian Paper Clearing System PROCEDURES Appendix F - CS1 Value, Non Value And Reconciliation Control Messages Confidential F Electronic Presentment & Dishonour Record Layouts
The next page is G1.1
Australian Payments Clearing Association Limited [ABN 12 055 136 519]

Amendment No. E040, issued as CS1/r&p/005.08
F.1
Australian Paper Clearing System PROCEDURES Appendix G1 - Gazette Notice (Schedule 11 Rule.1.1)
Appendix G1 Gazette Notice

NOTICE BY A FINANCIAL INSTITUTION SPECIFYING A PLACE AS A DESIGNATED PLACE FOR THE PURPOSES OF THE CHEQUES ACT 1986 TAKE NOTICE that [insert full name of the financial institution giving the notice] hereby specifies: (a) [(i) insert address of the place to be designated, not being the address of a post office or bag] as a designated place for the purposes of subsection 62(1)(c)(ii) of the Cheques Act 1986 in relation to the following classes of cheques: [(ii) identify each of those classes with reasonable certainty]; (b) [identify the days and the hours of each of those days] as the times when the financial institution will be open for business at that designated place; and [identify the means] as the means by which communications may be made to the financial institution at that designated place.
(c)
THIS NOTICE has effect on and from [insert "the day on which it is published in the Commonwealth of Australia Gazette" or, if this notice is to have effect on a later date, insert that date]. Publication of this notice was authorised by [insert full name and designation of an officer of the financial institution giving the notice who is authorised by the financial institution to authorise publication of this notice - the officer's signature is not required] on [insert date]. Standard Entries Required (a)(i) Must contain the address of the drawee Institutions data centre. For an Appointor in any Region this will be the address of the data centre of its Clearing Representative for that Region.5 The classes of Cheques will be "All Cheques that the APCS Regulations and Procedures allow to be presented by means other than by exhibition." Financial institutions may specify the classes of Cheques, identified by drawee BSB Number and/or the region in which the Cheque was negotiated, to be sent to the address shown in (a)(i). The days and times specified will be "The days and times specified in the APCS Regulations and Procedures are specified": see Schedule 11, Rule 1.6. The means specified will be "The means specified in the APCS Regulations and Procedures are specified".
Last amended effective 25/7/08 Last amended effective 30/10/02
(ii)
(b)
(c)
Notes: 5 a drawee Participating Member will require more than one notice if it has different Clearing Representatives in different Regions.
Australian Payments Clearing Association Limited G1.1
Australian Paper Clearing System PROCEDURES Appendix G2 - Gazette Notice (Schedule 11 Rule.1.1)
Appendix G2 Gazette Notice

NOTICE BY A FINANCIAL INSTITUTION SPECIFYING A PLACE AS A DESIGNATED EXHIBITION PLACE FOR THE PURPOSES OF THE CHEQUES ACT 1986 TAKE NOTICE that [insert full name of the financial institution giving the notice] hereby specifies: (a) [(i) insert address of the place to be designated, not being the address of a post office or bag] as a designated exhibition place for the purposes of subsection 62(9)(b)(ii) of the Cheques Act 1986 in relation to the following classes of cheques: [(ii) identify each of those classes with reasonable certainty]; (b) [identify the days and the hours of each of those days] as the times when the financial institution will be open for business at that designated exhibition place; and [identify the means] as the means by which communications may be made to the financial institution at that designated exhibition place.
(c)
THIS NOTICE has effect on and from [insert "the day on which it is published in the Commonwealth of Australia Gazette" or, if this notice is to have effect on a later date, insert that date]. Publication of this notice was authorised by [insert full name and designation of an officer of the financial institution giving the notice who is authorised by the financial institution to authorise publication of this notice - the officer's signature is not required] on [insert date].Entries Required Standard Entries Required (a)(i) Must contain the address of the drawee Institutions designated place for exhibition, following a voucher request. Financial institutions may specify the classes of Cheques, identified by drawee BSB Number and/or the region in which the Cheque was negotiated, to be sent to the address shown in (a)(i). Drawee Institution must specify times exhibition pursuant to a voucher request will be accepted at the address it has designated in (a)(i). The means specified will be exhibition.
Last amended effective 25/7/08 Last amended effective 30/10/02
(ii)
(b)
(c)
The next page is H.1
Australian Payments Clearing Association Limited G2.1
Australian Paper Clearing System PROCEDURES Appendix H Discontinued Exception Items List
Appendix H DISCONTINUED EXCEPTION ITEMS LIST
Deleted effective 24 March 2003
The next page is I.1
Australian Payments Clearing Association Limited H.1
Australian Paper Clearing System PROCEDURES Appendix I Destination BSB Numbers for Encoding Overseas On-Demand AUD Drafts Without Pre-indicated Details (Schedule 4, Rules 3.8(c)(i) and 3.8(d)(iv))
Appendix I
DESTINATION BSB NUMBERS FOR ENCODING OVERSEAS ON-DEMAND AUD DRAFTS WITHOUT PRE-INDICATED DETAILS
Appendix I is located separately
The next page is J.1
Originally circulated as CS1/Genl/008.03, later incorporated in version E015
Australian Payments Clearing Association Limited I.1
[ABN 12 055 136 519]
Australian Paper Clearing System PROCEDURES Appendix J - Electronic Presentment & Dishonour Holiday Calendar Specifications (Schedule 11)
Appendix J
ELECTRONIC PRESENTMENT & DISHONOUR HOLIDAY CALENDAR SPECIFICATIONS
Overview J.1 The holiday calendar is used by Institutions to determine holidays that will impact on the time limits imposed in Schedule 11 on the sending of electronic dishonours, electronic dishonour refusals and voucher required messages. The holiday calendar (and any revised editions) are published from time to time as determined by the Management Committee in accordance with Schedule 11, Rule 7. The holiday calendar will be published as an electronic file in the format described below. Holiday Calendar File and Record Formats J.2 The holiday calendar file consists of one fixed length header, one or more BSB holiday detail records, one or more holiday description detail records and one trailer record. The file will be delivered to all APCS members on a floppy disk in text format, or other electronic means. The following standard rules apply to the holiday calendar record layouts below
z
J.3
z z z
a/n indicates an alphanumeric field. Alphanumeric fields will be left justified and blank filled. Valid values are all EBCDIC characters. n indicates a numeric field. Numeric fields will be right justified and zero filled. Valid values are 0 through 9. If an alphanumeric field is not present, it will be blank filled. If a numeric field is not present, it will be zero filled. Fillers unless specified will be space filled.
Header Record Format J.4 There is one header record containing information about the holiday calendar file. The header record has a record type identifier value of 00, and is always at the beginning of the file. The header record shows:
z z z
the period to which the holiday calendar pertains, the date and time it was created, and the version number of the holiday calendar file Field Size 2 Attribute Field Specification
Field Number 1
Field Name
Record Type Identifier Version
Must be 00
Currently set to 01 to indicate the first version of the file. This is allocated by APCA and will change if the file format or record format is modified. from Ccyymmdd
3 4
Filler From Date
5 8
a/n n
Australian Payments Clearing Association Limited J.1
Field Number 5 6 7 8 9 10 Total
Field Name
Field Size 4 8 8 8 5 10 60
Attribute
Field Specification
Filler To Date Filler Creation Date Creation Time Filler
a/n n a/n n a/n a/n
to ccyymmdd created ccyymmdd hh:mm Reserved for future use.
Detail Records J.5 There are two detail records containing holiday information: the BSB holiday detail record and the holiday description detail record. These detail records have record type identifier of 01 and 02 respectively.
BSB Holiday Detail Record Format J.5.1 The existence of a BSB holiday detail record ( record type identifier of 01) signals that a BSB prefix is not open for business on a particular date. If there are no 01 BSB holiday detail records for a particular date, then all BSB prefixes, and therefore all Institutions, are open for business on that date. Field Name Field Size 2 Attribute Field Specification
Field Number 1
Record Type Identifier Holiday Date BSB Prefix
Must be 01
2 3
8 3
n n
Ccyymmdd Must be the first three digits of any BSB issued by APCA (refer to APCA publication 'BSB Numbers in Australia'), or all zeros. All zeros is used to indicate that all BSB prefixes are on holiday on the date.
4 Total
Filler
17 30
a/n
Reserved for future use.
Holiday Description Detail Record Format J.5.2 The holiday description detail record ( record type identifier of 02) provides a description for each holiday date in the holiday calendar file.
Field Number 1
Field Name
Field Size 2
Attribute
Field Specification
Record Type Identifier Holiday Date Holiday Date Description Filler
Must be 02
2 3
8 30
n a/n
ccyymmdd Contains the name of the holiday.
4 Total
10 50
a/n
Reserved for future use.
Trailer Record Format J.6 There is one trailer record with a record type identifier value of 99. The trailer record contains a total of the number of the BSB Holiday detail records and a count of the number of unique holiday dates. Field Name Field Size 2 Attribute Field Specification
Field Number 1
Record Type Identifier Number of BSB Holiday Detail Records Number of Holiday Description Detail Records
Must be 99
Contains a count of the number of BSB holiday detail records
Contains a count of the number of unique holiday days.
Total
30
The next page is K.1 Appendix K (except for sections 1, 2 and 5, and the indices to sections 3 and 4) is Confidential
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 1 Executive Summary Sections 3 and 4, except for the respective Index, are Confidential
Disabling Events Guidelines
Section 1 Section 2 Section 3
Executive Summary Methodology Individual Processes For-Value Paper Exchanges (Confidential except for the Index) Individual Processes - For Electronic Exchanges (Confidential except for the Index) Disabling Events
Section 4
Section 5
Prepared by MC1 Panel of Experts, November 1997 (dissolved by resolution of MC1 with effect from 22 October 2012) Reviewed by CS1 Contingency Working Group and approved by MC1, May 2002 Reviewed and approved by MC1, November 2006
Australian Payments Clearing Association Limited K.1
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 1 Executive Summary Sections 3 and 4, except for the respective Index, are Confidential 1. OVERVIEW
These guidelines were initially prepared by a panel of experts convened by the Management Committee (Panel of Experts) and endorsed by the Management Committee in 1997. These Guidelines have been reviewed by the CS1 Contingency Working Group and were further endorsed by MC1 in May 2002. They are not mandatory rules but intended to guide the Chief Executive Officer when exercising his discretion to determine what action is to be taken in response to a Disabling Event where settlement capabilities are unaffected (that is, a Disabling Event contemplated in Schedule 5, Rule 21). Each Disabling Event should be treated on its merits, however the following three general principles are consistent with the stated aim and underlying policy of Schedule 5, Rule 1.
1.1
Attendance at Exchanges
The principle is that Disabled Participating Members should only ever be excused from attending exchanges if it is physically impossible to do so2. The prospect of greater demand for liquidity because of one-way exchanges is not a reason to be excused from attending exchanges.
1.2
Settlement
Unless specifically deferred (see Schedule 5, Rule 33) settlement will not be affected by the occurrence of a Disabling Event, that settlement will always be effected on the exchange balances. Where this results in larger than normal settlement obligations any excessive liquidity demands which arise should be funded from market operations (including RBA repos) or as otherwise directed by Reserve Bank of Australia.
1.3
Interest
Except for circumstances specifically covered in Schedule 4, Rule 4, interest will be payable (as normal) on exchange balances. However, where other Participating Members are asked to hold Items (that would have been exchanged without a Disabling Event), those Items must be fully batched, totalled and clearly date labelled, and when actually exchanged, interest will be payable from those label dates until the date that settlement is effected. For the avoidance of doubt, no interest is payable on any Items held unexchanged by the Disabled Participating Member.
The type of Disabling Event referred to Schedule 5, Rule 3 contemplates an inability to settle and suggests a deferral of settlement as an industry response. This is a separate, though related, project. Inability to access the exchange premises by all parties is a different matter. In this occurrence a contingency site is used. This rule will be considered in a subsequent project.
2 3
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 2 - Methodology
2. 2.1
METHODOLOGY Identifying the Processes Affected
After identifying the principles to be followed in a Disabling Event, the different processes that can be affected by industrial action and/or processing difficulties have been identified. A separate section has been provided for for-value paper exchanges and for electronic value exchanges. There are many processes which are exactly the same for both and not each process will be relevant to all Members. Many of the individual processes require no industry response other than the usual application of the standard clearing rules. Where this is the case there is no industry response recommended, apart from as normal . These processes have, however, been retained in the guidelines for completeness.
2.2
Effects and Industry Response to Each Disabled Process
For each process, the internal and external effects on clearing and settlement have been identified and the appropriate industry response. In each case, the industry response assumes that only that process is disabled. Where more than one process is disabled, the industry response will include all of the industry responses recommended for those disabled processes.
2.3
Questions for the Disabled Participating Member
As a result of the application of the principles, responses to the following questions by the Disabled Participating Member will provide the basis of the industry response, once the nature of the Disabling Event has been ascertained. a/ b/ c/ Can I attend the physical exchanges? Can I exchange electronic data as required in the APCS Procedures?4 Am I able to process my outward dishonours as normal?
As outlined in the next section of this paper, all other processes (if affected) do not require an industry response other than the application of the industry rules (including approved fallback rules).
The type of Disabling Event referred to Schedule 5, Rule 3 contemplates an inability to settle and suggests a deferral of settlement as an industry response. This is a separate, though related, project.
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 3 Individual Processes - For Value Paper Exchanges
3. 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13
INDIVIDUAL PROCESSES FOR-VALUE PAPER EXCHANGES Accept Deposits Transport from Branches to Processing Centre(s) Proof on the Front of Items Providing Exchange Totals Amount Encoding Outward Paper Sort Outward For-Value Paper Transport to/from Processing Centre(s) from/to Exchange(s) (For-Value Paper) Capture Inward Items Apply Inward Items to Accounts Sort Inward Paper at Processing Centre(s) Transport Inward Paper from Processing Centre(s) to Dishonour Processing/Decision Points Generate Outward Dishonours Apply Inward Dishonours to Accounts
The remainder of Section 3 is Confidential
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 3 Individual Processes - For Value Paper Exchanges
4. 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12 4.13 4.14 4.15 4.16 4.17
INDIVIDUAL PROCESSES FOR ELECTRONIC EXCHANGES CONTENTS Accept Deposits Transport from Branches to Processing Centre(s) [Deleted] Provide Exchange Totals Amount Encode Outward Paper Capture Outward Items Sort Outward Not-For-Value Paper Transport to/from Processing Centre(s) from/to Exchange(s) (Not-For-Value Paper) Capacity to Send Files Capacity to Receive files Acknowledge Inward Files Reconciliation of Inward Items Apply Inward Items to Accounts Sort Inward Paper at Processing Centre(s) Transport Inward Paper from Processing Centre(s) to Dishonour Processing/Decision Points Generate Outward Dishonours Apply Inward Dishonours to Accounts
The remainder of section 4 is confidential
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 4 Individual Processes - For Electronic Exchanges Contents
5. 5.1 5.2 5.3 5.4 5.5
DISABLING EVENTS Executive Summary Roles and Responsibilities Communications Contingency Procedures Disabling Events
Australian Paper Clearing System PROCEDURES Appendix K Disabling Events Guidelines Section 5 Disabling Events
5.1 5.1.1
Executive Summary Overview These guidelines have been prepared and endorsed by the Management Committee. They are not mandatory rules but intended to guide the Participating Members when exercising discretion to determine what action is to be taken in response to a Disabling Event. Each Disabling Event should be treated on its merits.
5.1.2
Attendance at Exchanges Disabled Participating Members should only ever be excused from attending exchanges if it is physically impossible to do so. The prospect of greater demand for liquidity because of one-way exchanges is not a reason to be excused from attending exchanges.
5.1.3
Settlement Unless specifically deferred, (see Schedule 5, Rule 3) settlement will not be affected by the occurrence of a Disabling Event, and may be effected on the exchange balances. Where this results in larger than normal settlement obligations, any excessive liquidity demands which arise should be funded from market operations (including for example RBA repos) or as otherwise directed by Reserve Bank of Australia. If a Disabled Participating Member is unable to produce its own exchange balances because of the Disabling Event and it disputes the exchange balances provided to it by non-Disabled Tier 1A Participating Members, then that Disabled Participating Member will be unable to provide settlement figures to the Reserve Bank of Australia and Rule 5.2E of Schedule 4 will be invoked.
5.2 5.2.1
Roles and Responsibilities Australian Payments Clearing Association Limited (the Company) The roles and responsibilities of the Company, in relation to a Disabling Event, are as follows:
z
Provide support and recommend appropriate actions to be taken by impacted Participating Members experiencing the Disabling Event; and Communicate with Participating Members on matters that affect industry payments and clearing arrangements.
5.2.2
Participating Members The roles and responsibilities of Participating Members in relation to a Disabling Event are as follows:
Ensure internal contingency/fallback plans are consistent with these industry contingency procedures (set out in Appendix K);
Implement internal contingency procedures in response to a Disabling Event and manage the impact on their internal operations; Assist in implementing industry contingency procedures for APCS, if applicable; and Communicate directly with their customers, the Company and other relevant parties.
5.3 5.3.1
Communications Overview of Contingency Communication Process for APCS This section defines the communications process between the Company and Tier 1A Participating Members in a Disabling Event.
5.3.2
Participating Member Activates Contingency Arrangements When a Tier 1A Participating Member reports a Disabling Event they may invoke internal contingency plans, which may include contingency arrangements as required by the Regulations and Procedures.
5.3.3
Participating Member Advises the Company of A Disabling Event When a Tier 1A Participating Member experiences a processing difficulty or Disabling Event, they may complete a PDN (see Appendix M) and forward to the Company during business hours7. The Disabled Tier 1A Participating Member may keep the Company updated on any change, improvement or deterioration concerning the Disabling Event by completing and forwarding subsequent PDNs during business hours.
5.3.4
The Company Actions Tier 1A Participating Members PDN The Disabled Tier 1A Participating Member may request the Company to broadcast details of the Disabling Event to all Participating Members. The broadcast will be undertaken within one (1) hour of receipt of the PDN during business hours. All subsequent communications relating to the Disabling Event, with the consent of the affected Participating Member, will be broadcast at regular intervals to other Participating Members for update purposes.
5.4 5.4.1
Contingency Procedures for Disabling Events The Company Contingency Role The Company is to proceed as follows in the event of a Tier 1A Participating Member experiencing a Disabling Event:
Monday to Friday, 8.30am to 5.30pm.

z
Receive and record PDN from Disabled Participating Member during normal business
hours;
z
Request the Disabled Participating Member to implement contingency procedures, if appropriate; Initiate a broadcast to all Participating Members within one (1) hour, during business hours, of receiving a PDN; and Broadcast additional updates to all Participating Members at regular intervals, if appropriate and with consent of Disabled Participating Member.
5.4.2
Participating Members Contingency Procedure Participating Members may follow this procedure where a Disabling Event occurs:
z
Actively pursue the identification and appropriate resolution of problem causing the Disabling Event; Invoke the appropriate internal contingency plans which may include the contingency procedures detailed in Appendix K; Notify the Company within one (1) hour of the internal assessment that a Disabling Event may directly or indirectly impact other Participating Members. The Disabled Participating Member may complete and forward a PDN to the Company; Consider and take appropriate action on the advice and recommendations given by the Company regarding the Disabling Event, if appropriate; and Keep the Company updated of any change, improvement or deterioration concerning the Disabling Event by completing and forwarding subsequent PDNs at two (2) hourly intervals, or more frequently if appropriate, during business hours.
5.5 5.5.1
Disabling Events Overview This section describes each identified Disabling Event that may occur and appropriate actions that the Company and Participating Members may undertake to address them. Each Disabling Event covered is categorised.
5.5.2
Disabling Events There are four (4) categories of Disabling Events:

z
Participating Member is unable to electronically send and/or receive data file(s) using primary exchange arrangement; Participating Member is unable to process data file(s); Participating Member is unable to provide settlement data to the Reserve Bank of
Australia; and
z
Participating Member is unable to attend Specified Locations for physical exchange of paper.
Disabling Events & Actions 5.5.3

(a)
Disabling Event No. 1
Disabling Event Description: Tier 1A Participating Member is unable to send or receive Electronic Presentment (EP) files to other Tier 1A Participating Members using primary exchange arrangements.
EXTENT OF THE DISABLING EVENT

Reported by a Tier 1A Participating Member where primary exchange arrangement has failed. Reported by a Tier 1A Participating Member that they have failed to exchange EP files with another Tier 1A Participating Member using contingency exchange arrangements, assuming that the primary exchange arrangement failure has already been reported.
POSSIBLE ACTIONS8 BY IMPACTED TIER 1A PARTICIPATING MEMBER(S)

Invoke contingency procedures which may include: Arrange a later transmission after the problem is fixed agreed bilaterally with other Tier 1A Participating Members; Complete a Contingency File Exchange Form (as set out in Appendix P1) and forward to the Receiving Institution; Exchange files using contingency exchange arrangements as tabled in Appendix O Contingency Exchange Arrangements Matrix; Send initial PDN to the Company during business hours9; and Broadcast regular PDNs to the Company, during business hours10 until Disabling Event resolved.
POSSIBLE ACTIONS BY THE COMPANY TO ASSIST

To assist Disabled Participating Member: Broadcast PDN to all Participating Members (in consultation with Disabled Participating Member); Broadcast regular updates to all Participating Members until Disabling Event resolved; Provide advisory support and coordination to impacted Participating Member(s); and Monitor progress during business hours11.
Invoke contingency procedures which may include: Arrange a later transmission after the problem is fixed agreed bilaterally with other Tier 1A Participating Members; Complete a Contingency File Exchange Form (as set out in Appendix P1) and forward to the Receiving Institution; Exchange files using other bilaterally agreed contingency exchange arrangements as tabled in Appendix O Contingency Exchange Arrangements Matrix; Contact the Company for Chief Executive Officer input; Identify problems and invoke resolutions with contingency exchange arrangements; Send PDN to the Company; and Broadcast regular PDNs to the Company, during business hours12 until Disabling Event resolved.
To assist Disabled Participating Member: Broadcast PDN to all Participating Members (in consultation with Disabled Participating Member); Broadcast regular updates to all Participating Members until Disabling Event resolved; Monitor progress during business hours13; and Provide advisory support and coordination to impacted Participating Member(s) which may include media interaction with consent of Disabled Participating Member.
Agreed bilaterally. Monday to Friday 8.30am to 5.30pm.
Monday to Friday 8.30am to 5.30pm. Monday to Friday 8.30am to 5.30pm.
10 13
11
12
(b)
Disabling Event Description: Tier 1A Participating Member unable to send/receive Electronic Dishonour (ED), Electronic Dishonour Refusal (EDR) & Voucher Required (VR) files to/from other Tier 1A Participating Members.

At least one (1) Tier 1A Participating Member has failed to exchange ED, EDR and VR Files with other Tier 1A Participating Members using the primary exchange arrangement. At least one (1) Tier 1A Participating Member has failed to exchange ED, EDR and VR Files with other Tier 1A Participating Members using the contingency exchange arrangement, assuming the primary exchange arrangement failure has already been reported.

Invoke contingency procedures which may include: Arrange a later or delayed transmission of the ED, EDR and VR files after the problem is fixed agreed bilaterally with other Tier 1A Participating Members; Complete a Contingency File Exchange Form (as set out in Appendix P1) and forward to the Receiving Institution; Exchange files using contingency exchange arrangements as tabled in Appendix O Contingency Exchange Arrangements Matrix; Send initial PDN to the Company; Broadcast regular PDNs to the Company, during business hours15, until Disabling Event resolved; and Provide a report of transaction details.

Invoke contingency procedures which may include: Arrange a later or delayed transmission of the ED, EDR and VR files after the problem is fixed agreed bilaterally with other Tier 1A Participating Members; Complete a Contingency File Exchange Form (as set out in Appendix P1) and forward to the Receiving Institution; Exchange files using other bilaterally agreed contingency exchange arrangements as tabled in Appendix O Contingency Exchange Arrangements Matrix; Contact the Company for Chief Executive Officer input; Identify problems and invoke resolutions with contingency exchange arrangements; Broadcast regular PDNs to the Company, during business hours17, until Disabling Event resolved; and Provide a report of transaction details.
To assist Disabled Participating Member: Broadcast PDN to all Participating Members (in consultation with Disabled Participating Member); Broadcast regular updates to all Participating Members until Disabling Event resolved; Monitor progress during business hours18; and Provide advisory support and coordination to impacted Participating Member(s) which may include media interaction with consent of Disabled Participating Member.
14 17
Agreed bilaterally. Monday to Friday 8.30am to 5.30pm.
15 18
16
Monday to Friday 8.30am to 5.30pm.
(c)
Disabling Event Description: Tier 1A Participating Member unable to send/receive acknowledgment of EP, ED and EDR files (including Technically Invalid Files).

Reported by a Tier 1A Participating Member.

Invoke contingency procedures which may include: Telephone the other Tier 1A Participating Members for acknowledgment and fax details of technically invalid Items; and E-mail the other Tier 1A Participating Member(s) for acknowledgment and details of technically invalid Items.

To assist Disabled Participating Member: Provide advisory support and coordination to impacted Participating Member(s).
19
Agreed bilaterally.
5.5.4

Disabling Event Description: Participating Member unable to process EP data internally.

Reported by any Participating Member that they are unable to process EP data internally.

Invoke contingency procedures which may include: Delay EP pending resolution of the problem. If problem relates to electronic files received agreed bilaterally with other Tier 1A Participating Members. Send initial PDN to the Company. Broadcast regular PDNs to the Company, during business hours21, until Disabling Event resolved.

20 21 22
Agreed bilaterally. Monday to Friday 8.30am to 5.30pm. Monday to Friday 8.30am to 5.30pm.
5.5.5

Disabling Event Description: Tier 1A Participating Member unable to provide settlement data to the Reserve Bank of Australia.

Reported by a Tier 1A Participating Member that they are unable to provide part or all settlement figures to the Reserve Bank of Australia with respect to EP files sent and received for the business day.

Refer to Schedule 5, Rule 3.
23
Agreed bilaterally.
5.5.6

Disabling Event Description: Tier 1A Participating Member unable to attend designated Specified Location to exchange For-Value paper.

Reported by a Tier 1A Participating Member.

Contact other Tier 1A Participating Members to agree other arrangements. Refer to Schedule 4, Rule 5.
24
Agreed bilaterally.
The next page is L1.1
Australian Paper Clearing System PROCEDURES Appendix L1 Replacement Cheques: Facsimile Request Form (Schedule 10, Rule 2.4.1.3)
Inserted, effective 3/5/99
Appendix L1 REQUEST TO OBTAIN REPLACEMENT CHEQUE FROM CUSTOMER
From:
Fax No.:
[Name of Collecting Institution, including ACN/ARBN/ABN]
Date:
Reference No.:
URGENT AND CONFIDENTIAL COMMUNICATION: This facsimile is both URGENT and CONFIDENTIAL and is intended only for the use of the addressee. If you have received this communication in error, please notify the financial institution from which you received it immediately to arrange disposal. Unauthorized use of any information in this message may result in legal proceedings against the user. Thank you.
To:
[Name of Paying Institution]
Fax No.:
A cheque, drawn on your Institution and deposited by our customer on [date] is believed to be lost in the clearing system. We request your assistance to obtain a replacement cheque from the drawer, in terms of the arrangements as set out in Schedule 10, Rule 2.4.1 of the APCS Procedures. Details of the missing cheque are shown below:
Payee: Drawer: Extra Aux Dom Serial Number BSB Number Account Number Amount
Image of Item (if held)
Please acknowledge receipt by completing the panel below and return by facsimile to [insert
facsimile no.].
From:
[Name of Paying Institution ACN/ARBN/ABN]
Date:
We acknowledge receipt of your facsimile Request to Obtain a Replacement Cheque from Customer [reference number]. A request has been sent to our customer on [date]. We will advise you of outcome in due course. Replying Officer: Signature:
The next page is L2.1 Australian Payments Clearing Association Limited L1.1
Australian Paper Clearing System PROCEDURES Appendix L2 Replacement Cheques: Letter to Drawer of Missing Cheque (Schedule 10, Rule 2.4.1.3)
Inserted, effective 3/5/99
Appendix L2 DRAFT LETTER TO DRAWER OF MISSING CHEQUE (To be sent by the Drawee Financial Institution to the Customer)
Letter Head
[Date and address details of Customer]
Dear , A cheque for [$ dollar amount], serial number [000000], drawn on your account [Account number], has been reported lost in the course of being cleared to us by [name of the Collecting Institution]. We now seek your co-operation in providing us with a replacement cheque, payable to the same person and for the same amount, so that clearance may be completed. Please also sign and return to us the enclosed Stop Payment form, to stop payment of the original cheque in case it should be found and presented. [Insert, (if applicable) There will be no charge for this stop payment.]
For your information, the Cheques Act provides that if your cheque is lost while lawfully in the possession of any person, that person has the right to request from you, the drawer, a replacement cheque in the same terms as the lost original cheque. We apologise for any inconvenience caused. We would appreciate your prompt attention to this request so that the matter can be finalised. Yours faithfully,
..
The next page is M1.1
Australian Payments Clearing Association Limited L2.1
Australian Paper Clearing System PROCEDURES Appendix M Processing Difficulty Notification Forms
Appendix M1 APCS PROCESSING DIFFICULTY NOTIFICATION
APCS Processing Difficulty Notification

Disclaimer: This document has been compiled in good faith from information provided by third parties. No representation or warranty is made by APCA as to the truth or accuracy of the information and APCA, its officers, employees and agents expressly disclaim all and any liability in respect of the information.
DETAILS Date of Advice:

DD MMM YYYY
Notifying Institution: Institution Experiencing Difficulty: CONTACT POINT Name: Phone Number: Fax Number: E-mail Address: (Makes Both Institutions the Same)
PAYMENT STREAM AFFECTED APCS Australian Paper Clearing System PROCESSES AFFECTED APCS Delivery of Not-for-Value Items Dishonours - Paper Dishonours - Electronic Refusals - Electronic Voucher Required - Electronic Special Answers - Paper Special Answers - Electronic Urgent Trace Requests - Paper Urgent Trace Requests Electronic
Australian Payments Clearing Association Limited M1.1
EXPECTED DURATION OF PROCESSING DIFFICULTY Date Difficulty Occurred:

DD MMM YYYY
Time of Availability: Date of Availability:

DD MMM
(Approximate)
YYYY
COMMENTS
ATTACHMENTS
There are No Attachments to this PDN
The next page is M2.1
Appendix M2 APCS AND BECS PROCESSING DIFFICULTY NOTIFICATION
APCS and BECS Processing Difficulty Notification

Disclaimer: This document has been compiled in good faith from information provided by third parties. No representation or warranty is made by APCA as to the truth or accuracy of the information and APCA, its officers, employees and agents expressly disclaim all and any liability in respect of the information.
DETAILS Date of Advice:

DD MMM YYYY
Notifying Institution: Institution Experiencing Difficulty: CONTACT POINT Name: Phone Number: Fax Number: E-mail Address: (Makes Both Institutions the Same)
PAYMENT STREAMS AFFECTED APCS Australian Paper Clearing System BECS Bulk Electronic Clearing System
PROCESSES AFFECTED APCS Delivery of Not-for-Value Items Dishonours - Paper Dishonours - Electronic Refusals - Electronic Voucher Required - Electronic Special Answers - Paper Special Answers - Electronic Urgent Trace Requests - Paper
Urgent Trace Requests Electronic PROCESSES AFFECTED - BECS Detail Records Returns Refusals
EXPECTED DURATION OF PROCESSING DIFFICULTY Date Difficulty Occurred:

DD MMM YYYY
Expected Availability Time: Date of Availability:

DD MMM
(Approximate)
YYYY
COMMENTS
ATTACHMENTS
There are No Attachments to this PDN
The next page is N.1
Australian Paper Clearing System PROCEDURES Appendix N Primary Exchange Arrangements Matrix
Confidential Appendix N Primary Exchange Arrangements Matrix
Appendix N is located separately
The next page is O.1
Australian Payments Clearing Association Limited N.1
Australian Paper Clearing System PROCEDURES Appendix O Contingency Exchange Arrangements Matrix
Confidential Appendix O Contingency Exchange Arrangements Matrix
Appendix O is located separately
The next page is P1.1
Australian Payments Clearing Association Limited O.1
Australian Paper Clearing System PROCEDURES Appendix P1 Contingency File Exchange Form (Part 1.1, Schedule 11, Rule 4.6)
Sending Institution Logo (Optional)
Contingency File Exchange Form

Date sent: / /
CONFIDENTIAL COMMUNICATION: This communication is confidential and intended only for the use of the addressee. If you have received this communication in error, please notify the financial institution from which you have received it, at the telephone number given, to arrange disposal. Unauthorised use of the information in this message may result in legal proceedings against the user. Thank you.
To: Fax number: Email:
[Full Name of Receiving Institution]
Please refer to the email file exchange contacts database for details of Receiving Institutions facsimile number / email address.
From: Fax number: Authorised Contact: (Name & position) We advise that: Email: Signature:
[Full Name and ACN/ARBN/ABN of Sending Institution]
as part of standard half yearly contingency testing, the following files are being sent to you
or due to a Disabling Event we are experiencing a partial/total loss of our ability to send/receive files using our primary exchange arrangements. We seek your assistance in sending/receiving our files as detailed below. Electronic Presentment (EP) File/s:
Sending Filename: File size : Number of Items in file: Total Value of file: Debits Credits Expected Transmission (Date/Time): Sending Files: File will be sent using the following Contingency Exchange Arrangement

$ $
Email File Exchange Alternate electronic link Pass through Courier using ________1 Physical Medium using ____________2 Other please specify ______________
Australian Payments Clearing Association Limited P1.1
Receiving Files: Please forward arrangement. our files using the following
Email File Exchange Alternate electronic link Pass through Courier using ________1 Physical Medium using ____________2 Other please specify _______________
1 2
Include full name or mnemonic of pass through courier. Provide details of the type of physical medium to be used (eg. CD, tape cartridge).
Electronic Dishonour (ED) File/s:

Sending Filename: File size : Number of Items in file: Total Value of file: Debits Credits Expected Transmission (Date/Time): Sending Files: File will be sent using the following Contingency Exchange Arrangement Receiving Files: Please forward arrangement. our files using the following

$ $
Email File Exchange Alternate electronic link Pass through Courier using ________1 Physical Medium using ____________2 Other please specify ______________ Email File Exchange Alternate electronic link Pass through Courier using ________1 Physical Medium using ____________2 Other please specify _______________
Electronic Dishonour Refusal (EDR) File/s:


$ $
1 2
Voucher Required (VR) File/s:


$ $
Please acknowledge successful receipt of our file(s) by contacting : Contact (Name & position) Please acknowledge acceptance of our file(s) by contacting : Contact (Name & position) Contact Phone: Contact Phone:
1 2
Australian Paper Clearing System PROCEDURES Appendix P2 Email File Exchange Forms (Part 1.1, Schedule 11, Rule 4.18)
CONTACTS LODGEMENT FORM
Australian Paper Clearing System PROCEDURES Appendix P2 Email File Exchange Forms (Part 1.1, Schedule 11, Rule 4.18)
PUBLIC KEY LODGEMENT FORM
Australian Paper Clearing System PROCEDURES Appendix P3 Contingency Procedures Testing Certificate (Schedule 11, Rules 4.14 4.16) Confidential
The next page is Q.1
Australian Paper Clearing System PROCEDURES Appendix Q Carrier Envelope Specifications (Schedule 4, Rule 3.5) Confidential
Appendix Q
Carrier Envelope Specifications

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Australian Payments Clearing Association Limited Q.1
[ABN 12 055 136 519] Amendment No. E039 issued as CS1/r&p/004.08
Australian Paper Clearing System PROCEDURES Appendix R Exchange Summary Confidential APPENDIX R EXCHANGE SUMMARY The next page is S.1 Deleted in its entirety effective 22/10/12
Deleted 22/10/12
effective
Australian Payments Clearing Association Limited R.1
Australian Paper Clearing System PROCEDURES Appendix S Capture Validation Rules Lodgement Confidential
APPENDIX S CAPTURE VALIDATION RULES LODGEMENT
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Australian Payments Clearing Association Limited S.1
[ABN 12 055 136 519] Amendment No. E042 issued as CS1/r&p/003.09

Apcs Procedures

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Apcs Procedures

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As amended to 22 October 2012 Version E044

AUSTRALIAN PAYMENTS CLEARING ASSOCIATION LIMITED

A Company limited by Guarantee

AUSTRALIAN PAPER CLEARING SYSTEM

Commenced 2 December 1993

Australian Payments Clearing Association Limited

AUSTRALIAN PAPER CLEARING SYSTEM

REPRESENTATION ARRANGEMENTS PUBLISHED MINIMUM REQUIREMENTS S2.1

S3.1 S3.1 S3.1 S3.1 S3.3 S3.3

Australian Paper Clearing System PROCEDURES Index

S4.5 S4.9 S4.9 S4.10 S4.10 S4.10

S5.1 S5.1 S5.2 S5.2 S5.4 S5.5

Australian Paper Clearing System PROCEDURES Index

S6.1 S6.1 S6.1

PROCEDURAL RULES GOVERNING OUTWARD CLEARINGS

APPROVED REPRESENTATION ARRANGEMENTS 1. 2. Approved Inward Clearing Representation Arrangements [Deleted]

S8.1 S8.1 S8.1

Australian Paper Clearing System PROCEDURES Index

Australian Paper Clearing System PROCEDURES Index

Transaction Codes (Confidential)

Australian Paper Clearing System PROCEDURES Index

C8 C9 C10 C11 C12 C13 C14

Appendix D D1 D2 D3 D4 D5 D6 D7 D8 D9 D10 D11 D12 D13

EP&D File Specifications (Confidential)

CS1 Value, Non Value and Reconciliation Control Messages (Confidential)

Gazette Notice Gazette Notice

Discontinued Exception Items List [Deleted]

Destination BSB Numbers for Encoding Overseas On-Demand AUD Drafts

EP&D Holiday Calendar Specifications

Disabling Events Guidelines (Confidential, except for certain parts)

Processing Difficulty Notification Forms

Australian Paper Clearing System PROCEDURES Index

Primary Exchange Arrangements Matrix (Confidential)

Contingency Exchange Arrangements Matrix (Confidential)

Appendix P P1 P2 P3 Appendix Q Appendix R Appendix S

P.1 P1.1 P2.1 P2.2

Q.1 R.1 S.1

Australian Paper Clearing System PROCEDURES Part 1 Preliminary

AUSTRALIAN PAYMENTS CLEARING ASSOCIATION LIMITED

Inserted effective 9/12/2009

Inserted effective 11/10/06

Last amended effective 25/7/08

Australian Payments Clearing Association Limited 1.1

[ABN 12 055 136 519] Amendment No. E044, issued as CS1/r&p/003.12

Australian Paper Clearing System PROCEDURES Part 1 Preliminary

Inserted effective 30/6/03

Inserted effective 22/10/12

Last amended effective 16/08/04

Inserted effective 15//01/07

Last amended effective 16/08/04

Amended effective 30/01./06

Last amended effective 30/10/02

Last amended effective 7/9/2000

Australian Payments Clearing Association Limited 1.2

[ABN 12 055 136 519] Amendment No. E044, issued as CS1/r&p/003.12

Australian Paper Clearing System PROCEDURES Part 1 Preliminary

Last amended effective 22/01/09

Inserted effective 22/10/12

Deleted effective 22/10/12 Deleted effective 22/10/12

Inserted effective 22/10/12

Inserted effective 22/10/12

Inserted effective 22/10/12

Inserted effective 22/10/12

Inserted effective 22/10/12