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Petroleum Development Oman L.L.C.

Document: Contract HSE Management:

Document ID PR-1171 PART 1

Document Type Procedure

Security Un-Restricted

Discipline Management Safety & Environment

Document Owner Head of Corporate HSE-SD Month and Year of March 2012 Issue Version 5.0

Keywords Company rules for managing HSE in contracts

FINAL

Copyright: This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.

PR1171 Part I : HSE in Contracts Procedure

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Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

DOCUMENT Authorisation

PR1171 Part I : HSE in Contracts Procedure Company

Printed 10/07/13

The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

The following is a brief summary of the three most recent revisions to this document. revisions prior to these are held on file by the Document Custodian. Version No. Version 5.0 Date Author 01/04/2012 Kevin Doyle MSE/12

Details of all

Version 4.0

Jan 2002

Trevor Ford UEG/1D

Version 3.0

Dec 1998

Steve Raatz CSM/2x

Scope / Remarks Reformatted. Supersedes PR1171 Part I Version 4. Added. Requirement for Preliminary HSE Plan. Critical tasks streamlined from 53 to 25 tasks to add value to the contract HSE process. Reformatted. Supersedes HSE/97/04, HSE/97/06 HSE/96/02, SP-1080. Revised in line with new CHCS scheme. Deleted provisions for Low-Risk Contracts. Deleted requirement for Preliminary HSE Plan. Renumbered for EDMS (was HSE/97/02). Reformatted to new Procedure template. Added provision for Low-Risk Contracts including Minor Revisions to Contract Management Plan.

User Notes: The requirements of this document are mandatory. Non-compliance shall only be authorised by CFDH Operations Safety through STEP-OUT approval. A controlled copy of the current version of this document is in Livelink and HSE Web page as well as HSE for contractors page.. Before making reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is current. For assistance, contact the Document Custodian. This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.

PR1171 Part I : HSE in Contracts Procedure Company

Printed 10/07/13

The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

Related Business Processes & CMF Documents


Related Business Processes Code Business Process (EPBM 4.0)

Parent Document(s) Doc. No. Document Title CP 122 HSE Management System Manual

Other Related CMF Document(s) Doc. No. Document Title PR 1171 Pt I & II PR 2010 Pt II SP 1157 SP 2000 GU 673 PR1233 SP1234 Contract HSE Management HSE Training Provision Approvals and Quality Assurance Procedure HSE Training Specifications Road Transport Specification Core HSE Assessment System Contract C&P Management PPE

Related Corporate Management Frame Work (CMF) Documents The related CMF Documents can be retrieved from the Corporate Business Control Documentation Register CMF.

PR1171 Part I : HSE in Contracts Procedure Company

Printed 10/07/13

The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

Contents

Related Business Processes & CMF Documents ...................................................................iv Related Corporate Management Frame Work (CMF) Documents ..........................................iv 1. Introduction ..........................................................................................................................1 1.1 Background............................................................................................................... 1 1.2 Purpose ..................................................................................................................... 1 1.3 Distribution............................................................................................................... 1 2. Contract HSE Management Procedure..............................................................................2 2.1 Scope ......................................................................................................................... 2 2.2 Description ............................................................................................................... 2 2.3 Contract Owners Responsibilities ........................................................................ 2 2.4 Contract Holders Responsibilities ........................................................................ 3 2.5 Minor Contract ......................................................................................................... 3 Contract Phase Planning and Invitation to Tender ...............................................................4 Task 1 Contract holder to Conduct HSE Assessment ...................................................... 4 Task 2 Prepare (GU140) C-09 HSE Requirements .......................................................... 4 Task 3 Development of HSE Prequalification Criteria .................................................... 5 Task 4 Tender Board Endorse HSE Prequalification Criteria ...................................... 6 Task 5 Prequalify Contractors ............................................................................................ 6 Contract Phase Tender Period ...............................................................................................7 Task 6 Contractor Submission: Document GU140 (C-09) HSE Requirements ........... 7 Task 7 Site Visit .................................................................................................................... 7 Task 8 Clarification Meeting ............................................................................................... 7 Contract Phase: Evaluation and Contract Award ....................................................................8 Task 9 Review Contractor Submission Document C-09 HSE Requirements ............ 8 Task 10 Approve Contractor Key HSE Personnel ........................................................ 9 Contract Phase: Mobilization ...................................................................................................9 Task 11 Kick off Meeting PDO Internal and Contractor Meeting .................................. 9 Task 12 HSE Workshop ................................................................................................. 10 Task 13 Approve Contractors HSE Plan. .................................................................... 11 Task 14 Contract Holder Develops PDO HSE Monitoring Program, review and approve 11 Task 15 PDO and Contractor Training ........................................................................ 11 Task 16 Pre-commencement HSE Audit of Contractor (checklist HSE Web) .... 12 Task 17 Contractor Completes Pre-execution HSE audit Items ............................. 13 Task 18 Contract Holder to Issue HSE Commencement Certificate ...................... 13 Contract Phase - Execution .....................................................................................................14 Task 19 Monitor Contractors implementation of HSE Management Plan ............ 14 Task 20 Additional HSE Requirements ....................................................................... 14 Task 21 Revise/Review & implement the HSE Plan...................................................... 14 Task 22 HSE Penalties and Defaults ........................................................................... 15 Task 23 Contract HSE Performance Reports ............................................................. 15

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PR1171 Part I : HSE in Contracts Procedure Company

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Contract Phase: Demobilization.............................................................................................16 Task 24 Site Restoration Certificate Approval .......................................................... 16 Contract Phase: Close Out Report .........................................................................................16 Task 25 Final Contract HSE Performance Report...................................................... 16 Appendix A: HSE Checklist for Minor Contracts............................................................ 17 Appendix B: HSE Default Format (Sample) ................................................................... 18 Appendix C: HSE Monitoring Program ........................................................................... 20 Appendix D: Template, Contract HSE Performance Report ........................................ 21 Appendix E: HSE Commencement Certificate ................................................................ 23 Appendix F: Site Restoration Certificate ....................................................................... 24 Appendix G: Accessing PDO and Shell Web Documents ............................................. 25 Appendix H Contract HSE Activity Chart & RASCI (Responsibility, Accountability, Support, Consult, Inform) ................................................................................................. 26

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PR1171 Part I : HSE in Contracts Procedure Company

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Petroleum Development Oman LLC

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PART I: Mandatory for PDO personnel involved in Contract Management 1. 1.1 Introduction Background

PDOs Policy Document, PL-04 Health, Safety and Environment Protection , requires that a systematic approach to HSE management be applied which shall require Contractors to manage HSE in line with PDOs HSE Policy. PDOs Code of Practice Document, CP-122 HSE Management System Manual, Part 2 Chapter 3, requires that PDO Asset Managers shall ensure Contractors are made aware of PDOs HSE management requirements and have adequate business controls in place to meet them. The International Organization for Standardization (ISO 14001:1996, Para. 4.4.3) requires that procedures be established and maintained to ensure that relevant environmental requirements are communicated to Contractors. 1.2 Purpose

Document PR-1171 has two parts: Part I: Mandatory for PDO Personnel involved in Contract Management Part II: Mandatory for Contract Holders and Contractors Part I details the information that must be followed by Contract Holders There are 25 critical activities related to Contract HSE management issues are described, together with any Deliverable(s) and relevant Reference Document(s) that are obtainable on the PDO intranet system Refer to Appendix G for assistance in accessing PDO and Shell Web Documents. Part I describes the tasks to be executed by Contract Holders, from strategy definition to close-out of a contract, to ensure that Contractors achieve the same (or higher) HSE standards as those required by PDO for its own operations. The Procedure is based on a planned approach with attention being paid to HSE issues in the early Contract Phases in order to properly address HSE through the entire contract process. Appendix H Contract Holder Check Sheet and RASCI Part II is referenced, in document GU-140 C-09 HSE Requirements, to enable Contractors, together with Contract Holders, to carry out PDO prescribed HSE activities in the manner and at the level required by PDO. Of particular importance in this section is the detail given for the preparation of the Contractors HSE Plan. The input to each Contract Phase and the depth of analysis (the Tasks) primarily depends on the level of HSE risk presented by the contract activities, which consequently determines the actions and input required for the contract execution. Whether a contract is large or small in scope and value the Tasks are all the same. Preparations for all contracts shall utilise the same systematic process of hazard identification, assessment, control, mitigation and recovery (Hazards and Effects Management Process - HEMP), together with the demonstration that a system is in place to manage these hazards. 1.3 Distribution

This Procedure is a mandatory requirement for Contract Owners and Contract Holders.

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PR1171 Part I : HSE in Contracts Procedure Company

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Distribution of this document is controlled by the Document Custodian. This document shall be reviewed in case of any major changes resulting from recommendation of Audit, changes in industrial standards or changes in regulation/law as advised by regulatory authority. The Document Custodian will update the changes as applicable, but no less frequently than every four years. Any user of this document who encounters a mistake or confusing entry is requested to immediately notify the Document Custodian 2. 2.1 Contract HSE Management Procedure Scope This Procedure applies to all contracts tendered by PDO regardless of size and value. 2.2 Description

This Procedure follows the HSE sequence of Tasks in contract management as detailed in the Contract Holdership Certification Scheme. These activities, specific to HSE in the preparation, evaluation and execution of a contract, are summarized in Appendix H, Summary - Contract HSE Management Procedure. The sequence of events in any contract can be described in seven Contract Phases: 1. 2. 3. 4. 5. 6. 7. Planning and Invitation to Tender The Tender Period Evaluation of the Tenders and Contract Award Mobilization Execution De-mobilization Close Out

The succeeding sections of Part I of PR-1171 detail the Tasks contained in these seven Contract Phases, finalizing with the summary in Appendix H. In some of the Tasks, form(s) must be completed for the Contract to proceed. These are detailed in each Task where required, including any reference documents that relate to the forms. All forms necessary for the HSE Management of a Contract are given in the various Appendixes in this document. Each Task paragraph also contains instructions for any relevant Deliverable(s), as well as the document number and title for any reference material pertinent to that Task. Appendix G provides guidance for retrieving documents from the PDO electronic system. This could be required for some of the Shell-origin documents referenced in this Procedure. 2.3 Contract Owners Responsibilities

Contract Owner shall be an individual with the right level of HSE competence and authority to direct the contracting process to protect overall PDO and Asset objectives. Where relevant, Contract Owners should attend Tender board presentations to support Contract Holders. Contract Owner should at all times be cognizant of HSE issues in each Contract.

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PR1171 Part I : HSE in Contracts Procedure Company

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2.4

Contract Holders Responsibilities

Contract Holder shall have single point responsibility for the activity management of the Contract and verification that the control mechanisms are in place (HSE Management tasks 1-25). Contract Holder shall have single point responsibility for advising Contractor and/or Contractor Personnel of activities, stated in each relevant Task, requiring their action(s). These activities are not necessarily repeated in Part II of PR-1171, as they generally arise from the responsibilities and activities of the Contract Holder as stated in each Task. It is not expected that Contract Holders can carry out all the activities listed in the following sections. Rather, Contract Holders shall call upon professional personnel from relevant PDO departments when assistance with HSE issues is required i.e. HSE Team Leader or other 1Technical Authority 2 (TA2). This does not in any way remove from Contract Holders the absolute responsibility for ensuring that advice received and ensuing actions taken are the best possible solutions to any point in the execution of a Contract. 2.5 Minor Contract

Contract Holder shall complete the necessary sections of the table in SAP that is part of the Minor Contracts documentation. If not using SAP, Contract Holder shall complete the necessary sections of the table in Appendix A. Contract Holder shall ensure that the Contractor is fully aware of and understands the requirements of this table. Contract Holder shall ensure that the Contractor is fully aware of and understands the following statement (refer document SP-1151, General Conditions for Minor Works & Service Contracts, Article 17): Contractor shall operate, and shall cause all sub-contractors and Contractor Personnel to operate, with the utmost care for the health and safety of Contractor Personnel, Company personnel and third parties, and for the environment, and in accordance with the Company's health, safety and environmental regulations (the HSE Specification) in force at the Effective Date, or as subsequently amended by the Company, and the Contractor shall exercise the strongest discipline in this regard. Contract Holder shall ensure that there is a formal HSE monitoring plan for all contracts. Contract holder shall ensure that the Contractor is fully aware and understands the importance of the quality and frequency of the performance monitoring.

Technical Authority TA2 is a role approved by the relevant Corporate Function Department Head and may be filled by appropriate person from HSE discipline.

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PR1171 Part I : HSE in Contracts Procedure Company

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Contract Phase Planning and Invitation to Tender


Task 1 Contract holder to Conduct HSE Assessment Reference Contract Holder Web Site: Tools HSE Team Leader (TA2) to support the Contract holder in developing the HSE assessment.

Contract Holder shall conduct a structured, formal HSE Assessment of the Contract, using the Scope, Schedule and Strategy documents (as well as any existing HSE information from prior documents related to the same package of work) with a view to minimizing the HSE exposure and level of risk for the Contract. Contract Holder shall use suitably qualified PDO personnel in developing the HSE Assessment. These personnel shall include Professional HSE Advisors, personnel who will participate in the work to be carried out under the contract, or those who have prior experience in the execution of contracts. The primary objective of the HSE Assessment is: Identify and assess the major hazards and risks associated with the contract The HSE Assessment shall include or enable: Hazard and Effects Management Process (HEMP), in accordance with instructions in document CP-122 Define the level of HSE risk presented by the contract Details shall be formally recorded with future actions identified and, wherever possible, action parties nominated. Contract Holder shall confirm the suitability of the Contract HSE Assessment against contract scope, schedule and strategy with the view to minimizing the HSE exposure and level of risk for the contract. HSE Team Leader may be consulted with regard the suitability of the risk assessment against the contract scope. Deliverable(s): Note to Contract file, HSE Assessment Reference Document(s): C4 Scope of Work GU-140, C-09 HSE Requirements CP-122 HSE Management System Manual Signed Contract Risk Assessment form (HSE web Page)

Task 2 Prepare (GU140) C-09 HSE Requirements Reference Contract Holder Web Site: Tools The HSE TA2 authority should be consulted to review the assessment The purpose of Section C-9 of the standard contract documentation is to: Highlight the hazards and consequences related to the Works or Services being provided under a contract. Act as the enforceable contractual link to the applicable PDO HSE Management System documentation.

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PR1171 Part I : HSE in Contracts Procedure Company

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Detail the requirements for Contractors to examine the proposed Scope of Works (Section C-4), determine the hazards and consequences and define how those hazards will be managed so that risk is minimized. Contract Holder shall use the results of the HSE Assessment to develop Document C-09 HSE Requirements for inclusion in Tender Documents. C-09 HSE Requirements shall be used by the Contract Holder and the successful Contractor for the duration of the Contract. Deliverable(s): Note to Contract file, HSE Assessment co-signed by HSE TA2 authority Deliverable(s): Contract HSE requirements Reference Document(s): GU-140, C-09 HSE Requirements

Task 3

Development of HSE Prequalification Criteria

Reference Contract Holder Web Site: Tools Contract Holders are encouraged to consult with HSE TA2 (HSE Team Leaders). Contract Holders shall be responsible for the decision to pre-qualify Contractor(s). In any contract of technical complexity and/or high value, or where a Contractor wishes to be placed on PDOs bid list, prequalification of Contractors may be carried out. This enables PDO to ensure that the contract requirements are met for all technical and financial issues, as well as meeting document C-09 HSE Requirements. Contractors that have been evaluated previously by company may already have an existing HSE profile i.e. Banding score, and this information will assist the Contract Holder in the prequalification process. PDO has a policy of encouraging Local Community Contractors (LCCs). These Contractors ofte n have little or no background in HSE Management, and a plan to overcome these shortcomings shall be developed. Such a plan may require additional supervision, more explicit procedures or additional training before an LCC can be deemed qualified to tender. Contract Holders should supervise this activity, but not necessarily take an active part in it. However, Contract Holders shall remain responsible for determining when to prequalify Local Community Contractors. To ensure that HSE prequalification data obtained on each Contractor is standardized and thus fully comparable; the use of The HSE Capability Questionnaire in T3 will apply. The HSE evaluation of the contractors will be completed by a Company HSE Technical Authority Level 2 (TA2). The contractors will be scored and given a Banding Rate in line with the company Procedure PR1997. The Contract Holder MUST ensure that the banding evaluation includes the contractor office and/or worksite visits of each contractor. The HSE prequalification questionnaire as provided (T3) is a base case only and should be expanded (or reduced) to meet any specific HSE management skills required as part of the C4 , Scope. The questionnaire aims to discover the information required to assess the extent to which the management of HSE is systematically organized by the Contractor. Contractor line management shall complete the questionnaire. The Contractor should be advised by the Contract Holder to cover all activities relating to a contract (including off-site support) and not just those conducted on PDO sites.

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Contract Holders MUST emphasize the need for complete answers substantiated by supporting documentation as far as is practicable. It should be remembered that increasing amounts of detail (and therefore information required to support it) will need to be requested as risk increases. If extreme HSE risks are expected then the detail should extend to an HSE Case. An HSE Case is typically described in a seven-part document. Full details can be obtained from SIEP document EP 950100 (see Reference Documents below). HSE Cases shall be developed by suitably qualified HSE Professionals, and it is not expected that the Contract Holder will be personally required to develop any HSE Case necessary for a Contract. Contractors should be encouraged to identify where they exceed PDO requirements and this excellence should be recognized. In all cases where it is deemed necessary that a Contractor shall be pre-qualified, the document references given below must be used in addition to the HSE prequalification questionnaire included in the T3 requirements. Deliverable(s): Contractor prequalification assessment for Tender Board endorsement Reference Documents: CP122, Health, Safety and Environmental Management Systems EP 95-0110, Shell Management of Contractor HSE PR-1233, Section 4, Item 4 - Selection of Contractors, Bonds and Guarantees - Commercial Procedures & Guidelines GU-121, Pre-qualification of Tenderer GU-143, Data provided by the Tenderer PR1977 HSE Banding of Contractors Task 4 Tender Board Endorse HSE Prequalification Criteria

Tender Board shall review and endorse as appropriate the HSE prequalification criteria submitted by the Contract Holder. Deliverable(s): Tender Board minutes, endorsing Prequalification Criteria Minutes of Meeting to Contract Holder Reference Document(s): PR-1233, Section 4, Item 4 Task 5 Prequalify Contractors

Contract Holders, having taken the decision that prequalification is required, shall follow the procedures given in Task 3. When Contractor submissions are received, the Contract Holder will rate the submissions as described in Appendix B. The resulting Contractor Bid List will be submitted to the Tender Board with recommendation to approve. Contractors who are not approved shall be advised and assistance to prequalify for future Contracts shall be given, particularly in the case of LCCs. Deliverable(s): Contractor Bid List to Tender Board Reference Document(s): PR-1233, Section 4, Item 4

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Contract Phase Tender Period


Task 6 Contractor Submission: Document GU140 (C-09) HSE Requirements

The Contract Holder shall ensure that the Contractor(s) submits a draft HSE plan to detail the following: Hazards and Effects Management Process (HEMP), based on the information provided in the Contract Scope of Works and Document C-09 HSE Requirements. Details provided shall fully describe the manpower including roles and responsibilities of the individuals stated in the organisation chart, based on information advised in the C-09 Clearly indicate the policies, procedures and standards to be adopted during each phase of the contract. Deliverable(s): Complete GU140 (C-09) HSE Requirements Submission in Tender Documents Reference PR1171 Part II Section 2.6 (guidance) Reference Document(s): GU-140, C-09 HSE Requirements HSE plan sample Task 7 Site Visit

Contract Holder shall arrange a site visit if requested by Contractor(s) or deemed appropriate by the Contract Holder. The purpose is to allow familiarization with the Contract Scope of Works and the impact that site conditions may have on all aspects. Depending on the complexity of the scope (C4) consider a dedicated discussion with the contractors on the HSE aspects of the contract. (HSE TA2 should be invited to advise the contractor in HSE matters e.g. submission of their HSE plan and the impact of the PDO HSE Procedures listed in C9. In any contract of technical complexity and/or high value, the Contract Holder shall visit the site to become familiar with site conditions, prior to receipt of Tender Documents. Deliverable(s): Memo to Contract File detailing site visit Reference Document(s): Document C-4, Contract Scope of Works Task 8 Clarification Meeting See Mandatory

Contract Holder shall hold a clarification meeting with Contractor(s) if requested. statement below. Mandatory

Tender clarifications shall be approached with extreme care. Clarifications shall be required where the evaluation cannot be completed from the Tender due to either ambiguities or discrepancies. All Tender clarifications and responses shall be issued in written form using the standard template in EDMS and shall be forwarded by post or fax. The Unit Contract Section shall draft and issue the clarifications to the Tenderer to ensure that the risk of soliciting a price adjustment is avoided. Where clarification meetings are held with the individual Contractors these shall be minuted and the minutes agreed with the Contractors. Unit Contract Section shall be present at any meeting. All technical meetings shall commence with the statement by the Company that no price change shall result from these technical discussions. Where technical discussions identify a price impact, the technical issues only shall be discussed.

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Meetings and discussions shall be immediately suspended if commercial/financial issues are raised. Minutes of a clarification meeting shall be formalised by a letter to the Contractors identifying the points of discussion and agreement. The Contractors shall confirm, by return, agreement with the contents of the letter and identify any further points not covered. Deliverable(s): Minutes of Meeting; Letter to Contractors Reference Document(s): PR-1233, Section 7, Item 4.2 PR-1233, Section 7, Item 6.3

Contract Phase: Evaluation and Contract Award


Task 9 Review Contractor Submission Document C-09 HSE Requirements

The HSE Evaluation of the Contractors to be completed by a HSE TA2 Company Authority and using the HSE Banding system PR1997. TA2 will deliver a banding report for each contractor. Contract Holder shall with the assistance of a HSE TA 2 conduct a HSE Evaluation of the contractor submission. The evaluation includes a review of their submission documents as well as a visit to their office and/or site Contract Holder shall communicate or meet with Contractor(s) if further clarification is needed for Tender submission of C-09. This meeting, if required to be held following written requests for clarification, shall establish where improvements in proposed HSE risk management will be required if contract is awarded. Contract Holder shall consider the results of the HSE Banding process and evaluate which Contractor(s) will require additional PDO supervision to ensure that the management of HSE risk is carried out correctly. Deliverable(s): Minutes of Meeting; Letter to Contractors Reference Document(s): C-09 HSE Requirements Tender Submission Document PR-1233, Section 7, Item 4.2 PR-1233, Section 7, Item 6.3 PR1997 Banding Contract Holder shall determine the likelihood that levels and classes of manpower, equipment, any other resources and policies detailed in the Contractor(s) C-09 HSE Requirements Tender submission will enable the Contractor(s) to manage Contract risk. HSE equipment and resources would normally include such items as: Safety equipment, personal protective equipment (PPE) HSE audits, induction and training, emergency response resources medical facilities, first aid training, Medevac, health surveillance waste disposal, promotion schemes, journey management financial resources of the Contractor that are available for HSE management The resources allocated for HSE provide only an indication of the Contractor's preparedness (at the time of tender) to comply with PDOs HSE requireme nts. Low HSE resource allocation could indicate that the Contractors organization is at a high level of HSE implementation. Conversely, it could indicate the Contractor does not understand PDOs requirements. Contract Holders should be conscious of the fact

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that thorough understanding of a Contractors abilities to manage HSE issues can only be obtained by careful study of the whole of a Contractors HSE management system. Contract Holder shall make a Contract award recommendation to the Tender Board, based on the technical and commercial reports as well as the Contractor HSE assessment. The award recommendation shall highlight any anomalies or additional qualifications accepted from the original Tender documentation issued.

Task 10

Approve Contractor Key HSE Personnel

Contract Holder shall determine that the Contractors key HSE personnel are described in the Contractors C-09 Tender submission (refer Task 9). If the list provided in the Contractors advisory letter (refer Task 9) are not the same as in C-09, the Contract Holder may withhold approval until the Contractor provides satisfactory explanations and assurances that no reduction in the quality of key HSE personnel will result from the changes. CVs shall be provided for any replacement personnel different from those described in C-09. In all cases, PDO reserve the right to interview Contractors HSE personnel. Contract Holder shall approve the Contractors appointed key HSE personnel when satisfied that the quality of management of HSE risk will be maintained to PDO standards. Deliverable(s): Letter to Contract Manager Reference Document(s): Contractors C-09 HSE Requirements Contract document

Contract Phase: Mobilization


Task 11 Kick off Meeting PDO Internal and Contractor Meeting Company TA2 responsible for the Contract should attend Contract Holder shall hold a PDO internal kick off meeting to ensure that: Company Representative and Company Site Representative(s) are fully aware of their delegated powers under the Contract. All personnel involved with the Contract understand the contents of the Contract. Key factors considered during the Tender period are explained. Presentation and understanding of the penalties objectives and structures. Process of instructions, administration and reporting requirements are understood. Clarification of handover from existing Contractor (where applicable). As a minimum, the Contract Holder, Company Representative, Company Site Representative(s), HSE Professional(s), Company TA2 responsible for the Contract and Unit Contracts Sections shall attend the PDO internal kick off meeting. Contract Holder shall then conduct a kick off meeting with the Contractor immediately after Contract award and before the execution of any work. This is essential to ensure that all contractual obligations, including HSE, are thoroughly and mutually understood. The kick-off meeting is the first formal meeting between Contract Holder and Contractor after the award of a contract.

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The agendas of the kick-off meetings and the HSE workshop are entirely at the discretion of the Contract Holder. Should the Contract Holder require HSE assistance with either kick-off meeting or the HSE workshop, an HSE professional shall be requested to assist. During either or both of these meetings, the Contract Holder shall ensure the following minimum objectives are covered: Demonstrate to the Contractor that PDO is fully committed to HSE Establish that the Contractor completely understands the risks within the Scope of Work and has committed the resources detailed in the Contractors tender submission C-09 HSE Requirements Ensure that the Contractor has or can put systems in place to manage risk and these are suitable and sufficient to meet standards Highlight any areas for improvement in the Contractors C-09 HSE Requirements Tender submission, and agree on any actions necessary, by either PDO or the Contractor, to remove deficiencies particularly in the case of an HSE Amber or Red banded contractor. Resolve any issues arising from a variation to contract since the award Introduce any new Contractor(s) to the details of PDOs HSE policies, standards and systems Deliverable(s): Minutes of meetings to Contract file Reference Document(s): PR-1233, Section 8, Item 4.1a Task 12 HSE Workshop

Reference Contract Holder Web Site: Tools Contract Holder shall obtain clear, written permission from the Contract Owner that an HSE Workshop need not be held. In all cases the HSE TA2 shall be consulted. Contract Holder, following the kick off meeting, the Contract holder shall schedule a HSE Workshop to focus on all outstanding HSE issues relating to a contract. Ideally the Workshop will be held at the site where most of the activities will take place. Notwithstanding the Contract Holder may choose to run an initial Workshop on the coast. The Contract Holder may also choose to run one at the coast and then an additional workshop(s) at the site(s). The HSE Workshop is held to bring all the disciplines together from company and Contractor to interrogate the HSE management proposal from the contractor and in particular the HEMP details submitted as part of the technical evaluation. It is a useful mechanism to introduce the Contractor to the details of PDOs HSE Management Schedule. All activities will be recorded, Hazards id entified and a risk assessment completed. A major focus will be on the control measures proposed to manage the risk and these are to be recorded and auctioned by the contractor. In addition it is an opportunity to review any changes to the Specific Contract HSE Management Plan In the case of Contracts and/or Contractors where all parties agree in writing that a HSE Workshop may not be required, then: Contract Manager shall deliver the current Contractors HSE Management Plan. Contract Manager shall submit the Contractors HSE Management Plan to the Contract Holder for review and approval. Deliverable(s): Contractors HSE Management Plan to Contract Holder Reference Document(s): C-09 HSE Requirements Tender Submission

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Task 13

Approve Contractors HSE Plan.

Reference Contract Holder Web Site: Tools Contract Holder will consult with a company HSE TA2 before approval. Contract Holder shall approve the Contractors HSE Management Plan once all modifications required by the Contract Holder (if any) have been incorporated. This HSE Management plan shall incorporate any PDO comments arising from the kick off meeting and the HSE Workshop, and also any mandatory PDO training. Full details for the preparation of an HSE Management Plan are given in PR-1171, Part II, and section 2.6 Deliverable(s): Approval Letter to Contract Manager Reference Document(s): Contractors HSE Management Plan Task 14 Contract Holder Develops PDO HSE Monitoring Program, review and approve

Appendix C Reference Contract Holder Web Site: Tools Contract Holder will consult with a company HSE TA2 before approval. Contract Holder shall, throughout the period of a Contract, monitors the Contractors HSE performance against the Contractors C-09 HSE Requirements Contract document and its HSE Management Plan. Implementation of the PDO HSE monitoring program shall take place when the Contractor commences mobilization (refer Appendix C). Contract Holder shall prepare the PDO HSE Monitoring Program using the form contained in Appendix C. The Program shall be submitted to the Contract Owner for review and approval. PDO Contract personnel shall complete Contract HSE Performance Reports to detail the results of all monitoring activities. A template and guidance note for these reports is provided in Appendix D. Assistance with using the template is also provided in Appendix D. Contract Holder may choose to develop a different model e.g. Dashboard type. Contract Owner shall approve the proposed HSE monitoring program once confirmation is obtained that all necessary resources, competencies and capabilities of Contract Holder, Company (PDO) Representative and Company (PDO) Site Representative to discharge their duties are in place and appropriate for the level of risk in the Contract. Deliverable(s): Contract Owner approve monitoring programme Contract Holder Memo to Contract File Approving HSE Monitoring Program Reference Document(s): Approved HSE Monitoring Program Task 15 PDO and Contractor Training

Contract Holder shall ensure that all PDO and Contractor personnel training has been completed with all personnel involved receiving approval from HSE trainers. Training records will contain name(s) of trainee(s), name of training course and completion grade (Satisfactory or Unsatisfactory). Deliverable(s): PDO and Contractor Training records

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Reference Document(s): C-09 and SP1157, Task 16 Pre-commencement HSE Audit of Contractor (checklist HSE Web)

Reference Contract Holder Web Site: Tools HSE TA2 should support the audit as required by the contract holder. Contract Holder shall conduct a pre-execution HSE audit to determine that the Contractor has achieved the pre-execution targets stated in the Contractors C -09 HSE Requirements Contract document and HSE Management Plan, and that mobilization is complete. a. The execution of the post mobilization phase of Contract work shall not be initiated until the requirements of the pre-execution HSE audit have been met. b. This often occurs with long mobilization periods. It may then be necessary to specify a list of HSE audits/checks/verifications to be completed during the mobilization period. c. The Contract Holder must approve each of the checks before subsequent actions can be started. For example, the Contractor cannot start transporting material from the Coast until drivers have been qualified and vehicles have passed inspection checks.

d. In such a situation, the pre-execution HSE audit may consist of the Contract Holder determining the satisfactory completion of driver training and vehicle inspection before the field site is audited and fieldwork begins. e. Mobilization payments may be attached to specific pre-execution requirements dont let these override HSE requirements. f. Following any HSE audit, or any inspection in support of an audit, the resulting findings should be discussed with the Contractor's site and office management.

g. Contractor shall respond to the Contract Holder, confirming the minutes and advising the remediation schedule and/or confirming that all audit recommendations will be or have been carried out. h. The Contract Holder shall agree with the Contractor on a procedure for monitoring the implementation of the inspection/HSE audit findings i.e. Action tracking register. i. The Contract Holder can delegate the necessary authority to the Contractor for undertaking the administration of these procedures if regular status reports are presented at the contract review meetings. Contractor shall ensure that the Contract Holder documents this approval.

Inspection/HSE Audit finding reports should: Detail personnel responsible for correcting each finding Be measurable - i.e. state exactly what remedy is required by each finding State completion dates for each finding Deliverable(s): Contract Holder letter to Contractor giving minutes of inspection/HSE audit findings meeting Contractor letter to Contract Holder confirming minutes of inspection/HSE audit findings meeting Contract Holder letter to Contractor documenting delegation of authority to undertake remediation of inspection/HSE audit findings Reference Document(s): C-09 HSE Requirements Tender submission
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Contractors HSE Management Plan Contractors Action Tracking Model

Task 17

Contractor Completes Pre-execution HSE audit Items

Contract Holder ensures that Contract Manager shall complete remediation of all findings resulting from the pre-execution HSE Audit. HSE TA2 shall support the contract holder to identify all remedial steps in place. Deliverable(s): Remediation completed and action items Signed off by Contract Manager Reference Document(s): Minutes of Pre-execution HSE Audit meeting Reference Document(s): Minutes of Pre-execution HSE Audit meeting Task 18 Contract Holder to Issue HSE Commencement Certificate

Appendix E
Reference Contract Holder Web Site: Tools The contract holder may acquire the support and co-signature from the Company HSE TA2 before issue. Contract Manager shall advise, in writing, Contract Holder that all items from the pre-execution audit requiring remediation have been completed. Contract Manager shall issue Pre-execution Completion Report and request HSE Commencement Certificate Contract Holder shall issue the HSE Commencement Certificate (refer Appendix E) to Contract Manager, subject to any exceptions noted on the HSE Certificate. Contract Holder shall withhold issuing the HSE Commencement Certificate if any of the activities listed on the HSE Certificate require exception that leads to unsafe operating conditions. Deliverable(s): HSE Commencement Certificate Reference Document(s): Minutes of Pre-execution HSE Audit meeting HSE Commencement Certificate (Appendix E) Mandatory Contract Holder shall assume single point responsibility to ensure the effective execution of the Contract by the Contractor. This shall require proper management of PDO resources and provisions involved in the execution of the Contract (personnel, facilities, equipment, materials, expenditure forecasts, user requirements etc), and full compliance with the Contract requirements. Contract Holder shall include as a minimum: Supervision of the Work/Services period. Verification and enforcement of HSE requirements. Verification and enforcement of the Contractors Quality system. Monitoring of financial controls; commitments to date; values of work done; invoices received and payments made, as well as performance against Company controls. Certification of Work/Services and acceptance of Milestones. Monitor usage of Company provided facilities and materials throughout Contract period.

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Any other specific Contract requirements. Maintain up-to-date register of all correspondence between Contractor and the Company, this register shall include as a minimum: - date of receipt or dispatch together with date of relevant response. Claims Register update. Deliverable(s): All necessary memos, letters to Contractor and reports. Reference Document(s): PR-1233, Section 8, Item 5.1a) and b).

Contract Phase - Execution


Task 19 Monitor Contractors implementation of HSE Management Plan

Contract Holder/ will implement the Monitoring Plan. Monitor the Contractors performance against the Contractors HSE Management Plan, using the PDO HSE Monitoring Program. In addition the Company can use the Contractor HSE monitoring plan. Contract Holder shall participate in all planned HSE planned audits, incident investigations, meetings and reviews. Owner must review? Deliverable(s): Contract HSE Performance Reports (refer Appendix D) Reference Document(s): Contractors HSE Management Plan Contractor HSE Monitoring Plan PDO HSE Monitoring Program Task 20 Additional HSE Requirements

Contract Holder shall perform a Hazards and Effects Management Process (HEMP) periodically in the execution of a Contract. In particular, revised HEMP shall be triggered by any additional requirements that lead to an increased Scope of Works, thereby requiring a Variation in the Contract. Revision will also allow the incorporation of any additional HSE requirements arising from the process of Contract execution. Any additional PDO-originated HSE requirements discovered, including those arising from Substantial Completion, shall be advised to the Contract and Procurement Systems and Procedures Department (FPS) and to the Contractor. Deliverable(s): Note to Contract File, Variation to Contract PDO HSE Requirements Memo to FPS, Variation to Contract PDO HSE Requirements Letter to Contractor, Variation to Contract PDO HSE Requirements Reference Document(s): Contractors HSE Management Plan PR-1233, Section 8, Item 5.2.1a PR-1233, Section 8, Item 9 Variation to Contract (refer Appendix G) Task 21 Revise/Review & implement the HSE Plan Contract Holder shall ensure that The Contract Manager will revise the HSE Management Plan as often as required to accommodate PDOs advice that additional HSE requirements need to be incorporated. All unforeseen work activities shall be assessed and incorporated. Authorization for all deviations from and/or amendments to the Contractors HSE Management Plan shall be sought from the Contract Holder. Deliverable(s):
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Letter to Contract Holder advising revised Contractors HSE Managem ent Plan Reference Document(s): Letter to Contractor, Variation to Contract PDO HSE Requirements Contractors HSE Management Plan Contract Holder shall review Contractors revised HSE Management Plan. Any further revisions required by PDO shall be advised to Contractor. Deliverable(s): Note to Contract file Letter to Contractor as required by additional revisions Letter to contractor Approval of revised plan Reference Document(s): Letter to Contractor, Variation to Contract PDO HSE Requirements Letter to Contract Holder advising revised Contractors HSE Management Plan Revised Contractors HSE Management Plan Task 21 to be repeated and recorded as required

Task 22

HSE Penalties and Defaults

Appendix B
Reference Contract Holder Web Site: Tools Company (PDO) Contract Holder (s) shall apply HSE penalties and defaults on the Contractor, as allowed in the Contract, for unauthorized deviation(s) from the Contractors HSE Management Plan and C -09 HSE Requirements. The Contract Manager is to be advised in writing of all Penalties and Defaults being imposed. HSE Penalties and Defaults shall be determined by the Contract holder. It be necessary to deliver the default in writing. Deliverable(s): Letter to Contractor advising HSE Penalties and Defaults may include form below, Reference Document(s): PDO HSE Monitoring Program PR1171 Part I Appendix C Contract HSE monthly Performance Reports Contractors HSE Management Plan Contractors C-09 HSE Requirements Tender submission Default form PR1171 Part I Appendix B

Task 23

Contract HSE Performance Reports

Reference Contract Holder Web Site: Tools Contract Holder shall prepare Contract HSE Performance Reports (refer Appendix D) providing feedback to PDO Management on the overall HSE performance of the Contractor and any sub-Contractors. Reports to be submitted as frequently as required (usually annually in a long-term contract), or as requested, to Contract Owner and Service Group Custodian. Deliverable(s): Contract HSE Performance Reports Reference Document(s): PDO HSE Monitoring Program PR1171 Part I Appendix C Contract HSE Performance Reports

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Contract Phase: Demobilization


Task 24 Site Restoration Certificate Approval

Contract Holder shall ensure that the Contractor demobilizes from the site of work in accordance with all contractual agreements including the Contractors HSE Management Plan. Contract Holder shall approve the Site Restoration Certificate (refer Appendix F) and issue it to the Contractor. Company (PDO) Representative/Site Representative may sign the Site Restoration Certificate at the discretion and approval of the Contract Holder. Deliverable(s): Approved Site Restoration Certificate and copy to Corporate HSE (MSE23) Reference Document(s): All relevant Contract documents, including the Contractors HSE Management Plan.

Contract Phase: Close Out Report


Task 25 Final Contract HSE Performance Report

Contract Holder shall prepare the Final Contract HSE Performance Report to be submitted to the Contract Owner and Service Group Custodian. The report is to be finalized and submitted not later than 90 days after demobilization. Service Group Custodian shall review report, update the Service Group as necessary and file the report for future use. Close Out Responsibilities for Contracts Mandatory for Contract Close Out Reports Contract Holder shall: Agree and confirm physical status of the Work /Services against the Contract. Issue substantial completion certificate for Lump Sum Contracts. Note all items to be completed and/or rectified and formally document with Contractor. Prepare a Contractor Performance Report to record the execution of the Contract, including technical competence, Omanisation and all HSE aspects. Conclude all claims and disputes in line with Company Procedures. Ensure any penalties have been applied in accordance with the Contract. Issue the Completion Certificate, applicable for all Contracts. Compile the Contract feedback report, for Contract values of over US$10M Consolidate all documentation to support close out. Confirm that all charges made under the Contract are valid. Agree and sign the statement of final account, applicable for all Contracts. Note: The Contract Holders responsibility for management of the Contract shall end on completion of the statement of final account Deliverable(s): Final Contract HSE Performance Report Reference Document(s): PR-1171, Appendix D GU-242, Close Out Procedure for Lump Sum Contracts PR-1233, Section 10, Item 3

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Appendix A: HSE Checklist for Minor Contracts Contract Holder Name: Contract Number: Item No. Contract Holder Action Contracting Company: Required for Contract? Coastal Interior If Required, Action Completed? NO NO NO NO NO NO NO NO

Pre-execution of Contract: 1 PDO 5555 Emergency number/procedure explained (PR1065) 2 Permit To Work requirements explained (PR1172) 3 Reportability of HSE incidents explained (PR1418) 4 PDO Road Journey Management Procedures explained (SP2000) 5 Vehicle(s) meet PDO standards (SP2000) 6 Area Coordinator briefed about interior visit 7 HSE workshop with contractor completed 8 Identification of Hazards & Effects completed for Contract Scope of Work 9 HSE Certificate signed 10 HSE Training requirements explained (SP1157) 11 HSE Training commenced During Execution of Contract: 11 Contractor working practices monitored by Company Site Rep. 12 HSE Training completed Post-execution of Contract: 13 Site Restoration Certificate Issued 14 Contract HSE Report filed All Mandatory and Contract Requirements completed Signed: _____________________ Contract Holder

MANDATORY MANDATORY MANDATORY Not required Not required Not required NO NO NO NO NO NO NO NO NO

MANDATORY MANDATORY MANDATORY MANDATORY MANDATORY NO NO NO NO NO NO NO NO NO NO

NO NO NO NO NO NO NO

Date:

All Mandatory and Contract HSE Requirements explained and understood. Signed:____________________ Contractor Date:

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Appendix B: HSE Default Format (Sample)

Contract/Project No:..

Default NoticeNo.0001

Form No. -00001 F1 Rev. A01

HSE Default Notice Contractor: Contract / P.O. No: C31/ Originator: Name: Title: Signature: Date: Issued for Company by:
Requirement: Within the terms of Section 11 C9 and in particular HSE Specification SP1009. Specific Details of Non-conformance (default): Failure to comply with the procedure SP 1009 Section? Failure to ensure that ..compliant (. Due to the serious nature of this finding the default will be recorded for each day until the situation is accepted by company. Corrective Action Proposal: Contractor to .. SP 1009 requirement Estimated Date of Completion: December 30th 2011 PDO Proposed by: Date: The Default and the recorded Action/s was/were recorded in the Action Register:

Location: Activity No: Received and Accepted by: Name: Title: Signature: Date: Name: Signature: Date:

Name: .. Title: .. Signed Date

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Contractor The above Corrective Action/s has/have now been completed

Name: .. Title: .. Signed Date PDO CH/CSR or Deputy Authorised Signatory The completion of the above Corrective Action/s has/have been Verified for PDO by:

Name: .. Title: .. Signed Date Contractor The Action/s has/have been closed in the Action Tracking Register (for Contractor)

Name: .. Title: .. Signed Date

Cc. DDC PDO CSR

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Appendix C: HSE Monitoring Program Contract Number Prepared by: Contract Holder/ Rep. Approved by: Contract Owner Activity Responsible Person (Leader) Participants Resources

Revision: 3.9 Effective: March 2012

Contract Name Name / Reference Ind. Name / Reference Ind. Frequency T I M I N G Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Meetings

Inspections

Management Walkabouts Audits

Emergency Exercises / Drills Follow-up

Note. Template should be expanded as required Deliverable(s): proposed HSE Monitoring Program Reference Document(s): Contractors C-09 HSE Requirements Contract document Contractors HSE Management Plan

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Appendix D: Template, Contract HSE Performance Report Contractor HSE Performance Report CONTRACTOR CONTRACT NUMBER CONTRACT NAME DATE(S) OF CONTRACT SUBJECT Leadership and Commitment

Revision: 3.9 Effective: March 2012

RATING COMMENT Did management promote a strong HSE culture? Were sufficient resources allocated to manage HSE? Were all deficiencies cleared promptly and effectively? Was Policy communicated and enforced? Was the Contract HSE Plan followed and updated as required? Were the resources provided adequate? Did all systems perform to standard? Did the organization learn from mistakes? Completed to standard and on time? Did sub contractors perform to the same standard as the contractor? Were efforts made to improve when deficiencies were noted? Were personnel competent? Did they provide effective training and advice? Did management respect their role? Was a cascaded hierarchy of meetings in place, effective and attended by all personnel? Were these conducted to standard? Were all vehicles to specification? Was journey management followed and controlled? Was documentation available, comprehensive, in correct languages and used? Were all credible scenarios supported by procedures? Were procedures tested and improved when found lacking? Were correct rules in place based upon job hazard analysis? Were all incidents investigated to standard? Were the requirements of the Manual followed and incorporated in to contractor standards? Briefly summarize major contraventions of standards Describe in detail any fatalities (cross reference to reports), comment on contractor response to investigation recommendations
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Implementation of HSE Policy Implementation of Contract HSE Plan Effectiveness of HSE Organization Employee HSE Induction and Training Sub-Contractor HSE Management

HSE Personnel: Competence

HSE Meetings Tool Box Talks Driving/Journey Management

Quality of Contractors HSE Manual and Documentation Emergency Response Procedures

Safety Rules/Job Instructions Accident Investigation Procedure Implementation Standards Manual FATALITIES of HSE

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LTIF TRCF Man-hours worked/Total workforce Maintenance and Control of Plant Maintenance and Control Other Equipment Camp Facilities/Hygiene Site Restoration Waste Management HSE Audits HSE Inspections Management Review of

Revision: 3.9 Effective: March 2012

Brief comment on reasons for LTIs. Comment on contractor response to investigation recommendations

Was equipment maintained and capable of completing the work? Was equipment maintained and capable of completing the work? Were standards maintained? Were there any outbreaks of illness? Completed to the standard required? Conducted according to standard? Summarize the main findings and conclusions Summarize the main findings and conclusions Was this carried out? Was this a learning organization prepared to improve?

Data Compiled By Date

________________________ ________________________

Reviewed By

_____________________ _____________________

Recommendations on Future Use of Contractor Unconditional Conditional (list conditions below)

Not to be used again (list reasons why)

Contract Holder Date_____________________

Contract Owner Date_____________________

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Appendix E: HSE Commencement Certificate Petroleum Development Oman HSE COMMENCEMENT CERTIFICATE Contract Title Contractor Sub-Contractors Contract Plan Activity Date Completed

Revision: 3.9 Effective: March 2012

Contract No. Exceptions

Contract HSE Plan Endorsed Kick Off Meeting Held HSE Workshop Held Residential Camp Accepted Industrial Site Accepted Vehicle/Plant Accepted Training Completed: Required to attend prior to commencing, C: Required to attend within 2 months, M: Recommended only, R: Pre-execution Audit Completed Essential Audit Items Completed

Notes: On behalf of the Contractor I confirm that the activities stated above have been carried out and we are capable of performing the work in a healthy, safe, and environmentally responsible manner. Name Date Responsibility Signature Contract Manager We hereby agree that the HSE status of this Contract allows work to proceed, subject to the above exceptions. Name Ref. Ind. Responsibility Signature Contract Holder Representative*

* At Contract Holder's discretion Send Copy to MSE12

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Appendix F: Site Restoration Certificate

Petroleum Development Oman SITE RESTORATION CERTIFICATE Contract Title Contractor Sub-Contractors Site Restoration Activity Date Completed Demobilization Date Approved

Contract No. Exceptions

Requirement for Isolation of Facilities (telecoms, electricity, water) notified to PDO Residential Camp Inspection Completed Office Inspection Completed Industrial Area Inspection Completed Work-site Inspection Completed All PDO Assets handed over to PDO All actions as per SP-1012 completed

All Outstanding materials handed over to PDO Summary file of Contract Waste Log handed over to PDO Notes: On behalf of the Contractor I confirm that the activities stated above have been carried out and we have restored the site(s) according to the Contract Requirements Name Date Responsibility Signature Contract Manager We hereby agree that the HSE status of this Contract allows the Contractor to Demobilize subject to the exceptions listed above. Name Date Ref. Ind. Responsibility Signature Contract Holder Representative * Name Date Ref.Ind. Responsibility Signature HSE TA2 * At Contract Holder's discretion

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Appendix G: Accessing PDO and Shell Web Documents Throughout this document, references are made to documents from two sources: PDO and Shell. Access to PDO documents: Open the internet browser to the PDO Home Page at http://sww1.pdo.shell.om/ Left click on Livelink at the top left hand corner of the web page. Enter the document title in the dialog box on the left hand side. A hit is more likely if only key words such as HSE are used. It is helpful to sort the documents by document number rather than document title. If the document number is known then use the number The relevant document will appear as an MS Word icon. Click on the icon and the document will open up in a separate window. To print tick the box at the side of the document and then choose Select Action at the top of the page. Ideally print to file to save on the paper copies. Access to SIEP documents: These documents are referenced in PR-1171 as EP 95-0100 etc, and are accessed as follows:

http://sww1.pdo.shell.om/dept/cd/csm/blocks/links/links.html
Choose Shell International Exploration and Production (SIEP) EP search Page Type the exact document number as given in the Reference Documents in the various PR-1171 If you require more common HSE documents go to: HSE Documents

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Appendix H Contract HSE Activity Chart & RASCI (Responsibility, Accountability, Support, Consult, Inform) CONTRACT NO: Contract Owner (CO) Contract Holder (CH) R R A R R R C A Technical Authority (2) HSE C C Site Rep (CSR) Contract User Contractor Manager Tender Board (TB) Remarks/ Ref to other PR 1171 documents

Task 1 2 3 4 5

Task definition PLANNING Conduct HSE Risk Assessment Prepare C-09 HSE Requirement Development of HSE Prequalification Criteria Tender Board- Endorse HSE Prequalification Criteria Prequalify Contractors TENDER PERIOD Contractor Submission: Document C-09 HSE Requirement Arrange Site Visit Hold Clarification Meeting EVALUATION AND CONTRACT AWARD Review Contractor SubmissionDocument C-09 HSE Requirements CH Approve Contractor Key HSE Personnel

Date Completed

6 7 8

R R R R R

C C C C C

I I I

9 10

BANDING PR1997

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MOBILIZATION Hold HSE Kick Off Meeting PDO Internal and External with Contractor Hold HSE Workshop Contract Holder Approve HSE Management Plan Develop PDO HSE Monitoring Program, review and approve Assure The arrangements for PDO and Contractor HSE Training Pre-execution HSE Audit of Contractor Complete Pre-execution HSE Audit Items Issue HSE Commencement Certificate EXECUTION Monitor Contractors Implementation of HSE Management Plan Additional HSE Requirements Contractor - Revise/Review & Implement the HSE Management Plan Consider HSE Penalties and Defaults Contract HSE Performance Reports DEMOBILIZATION Site Restoration -Certificate Approval CLOSE OUT Final Contract HSE Performance Report Overall Complete Date: Name: Sign:

Revision: 3.9 Effective: March 2012

11 12 13 14 15 16 17 18

R R R A R R R R R

C C C C

S S S S S

S S R R

S S S S S S

19 20 21 22 23 24

R R R R R

C C C C C C

To be repeated as often as required

25

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