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APPLICATION OF MIS & GIS FOR ENERGY ACCOUNTING Management Information System (MIS) Objective Management Information System (MIS) is an information collection and analysis system, usually computerized, designed to support the management of organizational functions at the managerial level of the organization. It helps the management in taking decisions and used for administrative purposes. The MIS provides relevant information at various decision-making levels. The MIS should be able to cater to the needs of both internal and external information requirements. It should generate information for its own Management as well as for outside monitoring agencies like regulatory commission and other central agencies like CEA, MOP etc. For Utility management, MIS should provide relevant information at each level of the organization in a timely and accurate manner to improve decision making. For MIS, information flow is required from lower level to higher levels partly in real-time and in batch mode. Before finalization of MIS requirement and formats, a through study of the existing business process shall be carried. Based on the organization structure and requirement of decision support system at organization level, a comprehensive MIS document is prepared. The formats for MIS reports, to be generated for external agencies such as SERC will be different based on the their specific requirement. The system should generate reports on regular basis as per the periodicity finalized. Type of report and periodicity will be different for different level of management, such asLower level Daily Daily / weekly Biweekly Weekly Middle level Daily / weekly Daily / weekly Weekly / monthly Weekly / monthly Top level Monthly / quarterly Monthly / quarterly Monthly / quarterly Monthly / quarterly

Financial Operational Efficiency Customer Satisfaction Development/ Investment

The salient features of a good Management Information System are :

Data acquisition for MIS should be without human intervention as far as possible. The data should be collected only at the lowest level and from the same source and in the standard formats. In addition to pre-defined queries and reports, system must have a graphical query builder, where user can build his own ad-hoc query without having any programming language and the result of the query must be presented as report. The system should allow access to data based on the level, role and responsibility of the user. All other CRBMS modules are generating different exceptions and alerts. This module should consolidate and monitor exception generation , compliance

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and closing of all such exceptions. In case of unresolved exceptions beyond a specified time period, the system should able to generate reports for the people one level higher. The system should have facility to view and print the reports, to send the reports by email or by file transfer over network to respective recipients of the reports. The system should generate online real time summary report for different levels of the organization. The system should not only present data in a easy to understand manner, but also include built in functionality for intelligent decision making.

Application of GIS & GPS in Power Utilities GIS: A Geographic Information System (GIS) is a computer based tool used for integrating the data of a system network. GIS is an organized collection of computer hardware, software, geographic data and personnel who can efficiently capture, store, update, manipulate, analyze and display all forms of geographically referenced information. It can be described as a system of mapping entire electrical network with latitude and longitudes in layers of information (i.e.) (a) distribution network coverage, (b) land back ground containing roads, landmarks, buildings, rivers, railway crossings etc. (c) geographical location of equipment like poles, transformers etc. GIS when integrated with real time SCADA helps in efficient handling of customer inquiries, fault management, preventive maintenance, network optimization, energy audit, improved revenues, accurate power flow results and short circuit analysis etc. The strategy is to scan Survey of India maps, rectify, mosaic and create raster image. Geo-referencing is done by assigning latitude and longitude to every pixel of the Raster map and every bus of vector map. The coordinates of network facilities like Substations, Distribution transformers, HT & LT poles etc. are captured and transferred directly to GIS package. Network mapping is done by scanning the network, digitizing, geo-referencing and overlaying the network on the raster image. GPS (Global Positioning System) is a satellite-based navigation system operated by Department of Defence of USA 24 satellites are orbiting round the earth at an altitude of 20,200 Kms inclined at 550 to the equator in a Sun-synchronous orbit. They are oriented in such a way that from any place on the earth, at any time, at least four SVs are available for navigational purposes. GPS survey is done to capture latitude and longitude of network facilities like substations, transformers, HT & LT poles etc. and transfer the data directly to GIS package for analysis. Mapping by using GPS is very fast, precise (with accuracy of less than 1 metre) can be done all day and night, cost effective and data collectable in digital format and thus easily portable.

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GIS Applications Network Analysis, optimization & planning Facilities Management Power Supply Management Energy accounting & revenue protection Transmission Studies Trouble Call Management Fault detection, isolation, restoration Automatic Meter Reading Estimation, load balancing & load control. Integrated Optimum System Planning (IOSP) System Improvement Study For projects in pipeline, using software (presently DISBUT) and high-end hardware such as servers with SUN Solaris software, plotters and scanners, the existing Distribution systems are computerized. System studies are done for achieving maximum LRVI (Loss Reduction & Voltage Improvement) with minimum investments. Short term, Mid term and Long term solutions listed below are simulated and studies are made for LRVI. System reconfiguration Re-conductoring Shunt Capacitor Bank AVB Additional link lines Combination of one or more of the above Erection of a new SS The option, which provides maximum Cost Benefit ratio and least pay back is selected. Web Enabled Services (24 X 7) The web enabled services enables every consumer to Register complaints on line Make payments on line through Credit Cards or electronic clearance system Down load application forms for different services Tender information Net based Revenue accounting Information on prearranged power shutdowns Tariffs Host of other information

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Each Discom hosted its own Website and all the services as above are provided. Information of Billing history for last 12 months of individual consumers are also provided on the Website. Similarly useful information under different captions such as About Discom Recent Company News (including detection of cases of theft of energy) Electricity tariffs Tips on Protection & Safety Internet billing system Tips for conservation of energy (for house wives, commercial establishments, industries, agriculturists etc.) Questions frequently asked and answers to them etc.

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