Sap MM Guide (PART3)

Materials Management User Manual For Duro Shox Pvt Limited 1.
Version
2.3 Release Purchase Order 2.3.1 Procedure

1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Purchase Order Release Individual Release ME29N
Click Other Purchase Order Enter PO No
Confidential Page 159 of 316
Materials Management User Manual For Duro Shox Pvt Limited 1.0
Version
Click This Icon to Release PR
Version
Click This Icon to Release
Click This Icon to Save
Version
2.4 Message Output 2.4.1 Use
A Purchase Order needs to be printed for transmitting to vendor.
2.4.2
Procedure
8. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Messages Print/Transmit Transaction code ME9F
9. On the Message Output screen, make the following entries
10. Choose
to Execute.
Version
11. On screen Message Output select the appropriate Document number and perform the following:
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
Version
2.5 CAPTURING BILL OF ENTRY 2.5.1 Use
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.
2.5.2
Procedure
7. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice Transaction code MIRO
8. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 9. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Choose Planned Delivery Costs
Version
Enter the Amounts of the Customs Duties Manually in the Amount Column with referring to PO.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Field name Transaction Header Data Basic tab Invoice Date Reference Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference R/ O/ C R R R R O User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 39.80 Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order USD Check this tick box, system will calculate tax amount Select the tax code from drop down list V0 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process System will give current date as default Amount mentioned is only an example Comment
Version
Posting date
Posting Date
Amount
Invoice Amount
Currency
Calculate tax
Check box calculate tax Tax code
O R
Bus.place/se ctn Text Payment tab BaselineDt
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on
Payment due on
Materials Management User Manual For Duro Shox Pvt Limited 1.0 system Discount Cash discount Purchase order / Schedule Agreement O R Enter if cash discount is offered by vendor Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Defaulted for user
Version
Purchase order number
Planned Delivery Costs

Layout Layout of invoice verification
Select Planned Delivery Costs in indicator from drop down list

Select All information from drop down list Choose Enter
10. Choose Enter to complete the document feeding part. 11. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 12. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
Version
13. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.
Version
Version
Materials Management User Manual For Duro Shox Pvt Limited 1.0 8. Choose Save / Post, for posting the document.
Version
2.5.3
Result
Logistics Invoice verification document is posted.
2.5.4
Example
Document no. 5105600121created
Version
2.6
Goods Receipt for Imported Purchase Order Use
2.6.1
Goods are received from the Vendor as a result of a Purchase Order at the receiving plant. A goods movement is entered into the system referencing this PO and a goods receipt material document is posted. Appropriate general ledger accounts are also posted and stocks are updated.
2.6.2
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known Transaction code MIGO
2. On the Goods Receipt Purchase Order screen, make the following entries: Field name Goods Receipt Inbound Delivery Movement Type Description Goods Receipt Purchase Order R/ O/ C R R User action and values Select from drop down list for action Enter the Purchase Order No.generated above 3100000000 Comment
101 Enter
Since this is imported purchase order and you have already done invoice verification for planned delivery cost. System will give a new popup Excise Invoice item number screen (which is not there in normal other process) asking for Commercial invoice number and year. Please enter the invoice verification document number which you have done in above 5105600792 and year 2006.
Version
Version
3. Choose Enter where a small pop-up window will prompt to enter the Commercial Invoice No. and Year (i.e.,
the Invoice Verification posted for Bill of Entry)
Enter the No generated for the posting of Bill of Entry
4. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
Version
Whichever material is in Blue those detail will be seen in the Item detail
5. System defaults the balance quantity in Purchase Order.
Version
Version
Enter the storage location
Version
Select Item Ok and Press Enter and the Excise tab will appear both in Header and Item Level
Field name Goods Receipt Inbound Delivery
Description Goods Receipt Purchase Order
R/ O/ C R R
User action and values Select from drop down list for action input the Purchase Order number which generated above 4500000059
Comment
Movement Type Document Date Delivery Note Vendor Posting Date Bill of lading Document Date in Header Vendor Posting date Bill of lading
101 Enter R O R R O Enter document date Delivery Number from Vendor Defaulted from purchase order Enter posting date Enter bill of lading Grayed out
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Header text Header text O Enter header text
Version
Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Inbound Delivery Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Qty in delivery note Quantity in unit of entry Quantity in delivery note R Enter the quantity you have received from vendor. As a default system will give purchase order quantity Enter the quantity as per vendor delivery challan Quantity defaulted from Purchase Order
Select Where tab in Detail data. Movement type Stock type Plant Storage location Goods Recipient Unloading point Text Movement type Stock type Plant Storage location Goods Recipient Unloading point Text R R R R O O O Enter the text if required Defaulted from header screen Defaulted from material master or purchase order Defaulted from purchase order 1000 Defaulted from Inbound delivery if entered 1010 Enter the name of person who received goods
Select Purchase Order tab in Detail data. Purchase Order Del. completed ind. Purchase Order Delivery completion indicator R O Defaulted from header data Defaulted by system if PO Qty = GR Qty Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
For this material batch management is not active. Just for reference purpose the following data is given. Select Batch tab in Detail data.
Version
This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Enter batch number as date Batch Batch number R for batch managed materials Enter vendor batch number Vendor batch Vendor batch O for reference 7. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I and Part II. 8. On the Excise Invoice tab at Header Data make the following entries.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Field name Capture & Post Excise invoice Excise Group Excise Invoice Description Capture & Post Excise Invoice on Excise Action Excise Group Excise invoice R/O/C R User action and values Choose Capture & Post Excise Invoice from drop down list Defaulted by the system Enter the vendor Excise Invoice number For example: 4500000059 Enter the excise invoice date of vendor Defaulted from purchase order Defaulted form purchase order Defaulted from purchase order Defaulted from purchase order Defaulted from purchase order Grayed out Grayed out Grayed out Grayed out Grayed out Comment Defaulted
Version
R R
Excise Inv. Date BED AED SED NCCD ECS
Excise Invoice Date Basic Excise Duty Additional Excise Duty Special Excise Duty NCCD Education Cess
R R R R R R
Close Header Detail data to enlarge the Detail data. Select Excise Item tab at Detailed Data (at the last). Chapter ID EI Quantity Chapter ID of material Excise Invoice Quantity Base value of material Basic Excise Duty Additional Excise Duty NCCD Special Excise Duty Education Cess R R Defaulted by the system No action required Defaulted by the system from Goods Receipt quantity Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system
Base Value BED AED NCCD SED ECS
R R O O O O
Please cross check the BED, ECS (CVD in this case) amount of item as per the bill of lading, legally you can not avail more than what mentioned in Vendor Excise Invoice. In case of imported purchase order in normal case system will default CVD and ECess (invoice verification made on commissioner of customs) amount as BED and ECS i.e. CENVAT amount.
Version
12. Choose Check at the top of screen. 13. Choose Post to post the document.
Version
2.6.3
Result
Material document posted.
2.6.4
Example
Material document 5000000021 posted You can see account posting here
Version
2.7
Logistics Invoice Verification for the Materials Use
2.7.1
2.7.2
Procedure
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Version
Select Goods /Service Items
Field name Transaction Header Data Basic tab Invoice Date Reference
Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R/ O/ C R R R R O
User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example 1000 Enter the posting date of document
Comment
Posting date
Posting Date
System will give current date as default
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Amount Invoice Amount R Enter invoice gross amount including taxes and duties 100 Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order USD Check this tick box, system will calculate tax amount Select the tax code from drop down list V0 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process Amount mentioned is only an example
Version
Currency
Calculate tax
Check box calculate tax Tax code
O R
O R R
Pmnt terms
Due on Discount
Payment due on Cash discount
O O
Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Defaulted Defaulted for user
Purchase order number Goods / service items
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Layout Layout of invoice verification R Select All information from drop down list Choose Enter 4. Choose Enter to complete the document feeding part.
Version
5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Choose Display Currency to change in INR
Version
7. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.
Version
Version
9. Choose Save / Post, for posting the document.
2.7.3
Result
2.7.4
Example
Document no. 5105600122 created
Version
3 Procurement of Subcontracting Materials Business Process Procedure

3.1 Procurement of Subcontracting Materials 3.1.1 Purpose
In Indian subcontracting process when you issue materials to a subcontractor, you need to keep track of what materials you have issued and when they have to be returned by subcontractor. The reason for this close monitoring has to do with Indian tax law. Under excise law 57AC, when you send materials to a subcontractor for processing, you are not required to pay any excise duty, even though the materials have left your premises. However, if the materials have not been returned to you within 180 days specified by the law, you will have to reverse any excise credit that you posted when you have purchased the materials. When you send material out of your factory premises you need to send with 57F4 Challan. In this process you are going to do the same.
3.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks. Material Master record (Refer User Manual Procurement of Stock Materials (Domestic)) Vendor Master record (Refer User Manual Procurement of Stock Materials (Domestic)) Purchasing Info Record (Optional) Ensure that Sub-Contracting as Info Category. (Refer User Manual Procurement of Stock Materials (Domestic)) CIN Master Data (Refer User Manual Procurement of Stock Materials (Domestic)) o o o o o o o Chapter IDs Material ID and chapter ID combination (Ensure Sub-Contract check box is selected for
the Materials that provided to vendor)

CENVAT Determination Vendor Excise Details Excise Indicator for Plants Excise Indicator for Plant and Vendor Excise Tax Rates
Version
3.2 Creation of Subcontracting Purchase Order 3.2.1 Use

A purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to goods receipt and invoice verification processes. The purchase order is a commitment to a vendor for a given subcontracting activity, in a specified quantity at a predetermined price and delivery date.
3.2.2 Prerequisites
Components stock should be available for providing to subcontracting vendor.
3.2.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known ME21N Transaction code
Version
2. On the Create Purchase Order screen, make the following entries: Select ZSC Document Type for Subcontracting Order
Enter L as Item Category for Sub-Contracting Procurement
Click here to enter Bill of components that are supplying to Subcontractor
Version
After filling the above data, choose on Material Data tab at item Details screen. There you will find a new icon called Components, you have to choose on that icon to give the components list which you are likely to transfer post to vendors and give the flowing inputs. 3. Click on the Components or Explode BOM and enter the materials that had to be sent:
4. Choose on Green Arrow or F3 to come back to main purchase order screen. 5. Ensure appropriate tax code have been entered for both the line items (V0 Nil Tax for Sub-Contracting Item)
Version
Ensure Taxcode V0 for Sub-Contracting Item and click on the Taxes to view the tax calculation
Version
6. The Purchase Order may be posted by choosing on the Save icon.
3.2.4 Result
A message will be displayed stating that the purchase order was saved, with the purchase order number.
3.2.5 Example
Standard PO created under the number 2400000000
Version
3.3 Message Output 3.3.1 Use

A Purchase Order needs to be printed for transmitting to vendor.
3.3.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Messages Print/Transmit Transaction code ME9F
2. On the Message Output screen, make the following entries
3. Choose
to Execute.
4. On screen Message Output select the appropriate Document number and perform the following:
Version
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
Version
3.4 Transfer of Components to Subcontractor 3.4.1 Use

The Nature of subcontracting purchase order is that company will provide components to subcontractor. This process describes how to transfer post materials to subcontractor.
3.4.2 Prerequisites
Sufficient stocks of components should be available for making transfer posting.
3.4.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Transfer posting Transaction code MB1B
2. On the Enter Transfer Posting: Initial Screen, make the following entries: Field name Document Date Posting Date Movement Type Plant Storage Location Description Document Date Posting Date Movement Type Plant Storage location R/ O/ C R R R R R User action and values Input date Input date 541 1000 1010 Comment
Press To Purchase Order
Materials Management User Manual For Duro Shox Pvt Limited 1.0 3.
Version
Choose on To Purchase Order icon on the top of the screen or choose F9 on key board. System will give new popup screen asking for purchase order number. Give the 45000000## purchase order number and choose enter to continue.
4. 5.
System will display components from purchase order with quantities Choose only the Material that you are sending and enter the Storage Location from which it has to be issued.
Version
6.
Choose on Adopt + Details icon or F6.
7. 8.
Choose Enter if required the quantity of components can be changed. Choose Save icon or Control + S to post the document.
3.4.4 Result
A message will be displayed stating that the document posted.
Version
3.4.5 Example
Material document 4900000039 posted.
3.5 Creation of Subcontracting Challan 3.5.1 Use

It is statutory requirement to send the components to subcontractor with 57F4 Challan.
3.5.2 Prerequisites
Select the Sub-Contracting Material in Material and Chapter ID Combination of the Excise Master (J1ID) for the sending Material. Ensure that the details of the receiving Material maintained in the Excise Master (J1ID). CENVAT Determination of the Excise Master (J1ID) Maintained for the both sending and receiving Material. Ensure that the Assessable value for the sending material is maintained in the Excise Master (J1ID)
3.5.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP User menu Indirect Taxes Procurement CIN Menu Subcontracting Challans Create Transaction code J1IF01 Subcontracting
Version
2. On the Subcontracting Challan - Create, make the following entries: Field name Material Doc. Mat. Doc. Year Excise Group Series Group Description Material document number Material document year Excise Group Series Group R/ O/ C R R R R User action and values 4900000039 2006 10 W3 Comment Appropriate Appropriate Appropriate
3.
Choose Enter to continue, system will take new Subcontracting Challan Create screen, make the following entries: Description Posting date and time Print Immediately Preprinted number R/ O/ C R O O User action and values Input date and time of material removal Check this box if you want challan printout immediately. Enter pre-printed number if you have Comment
Field name Select Posting tab Posting date & time Print Immediately Select Overview Tab Preprinted no
Version
4.
Save challan by choosing on Save icon or Control + S.
3.5.4 Result
A message will be displayed stating that the document posted.
3.5.5 Example
Subcontracting Challan 000010001 2008; Series Group B1 successfully created.
Version
3.6
Printing of Subcontracting Challan
3.6.1 Use
It is statutory requirement to send the components to subcontractor with 57F4 Challan.
3.6.2 Procedure
Access the transaction choosing one of the following navigation options: SAP User menu Indirect Taxes Procurement CIN Menu Subcontracting Challans Change Transaction code J1IF11 Subcontracting
Version
Click the Print Immediately Tab
Press Save Icon
Version
Click the Print Immediately Tab
Press Enter
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Click the Icon to be the Print Preview of the Challan
Version
Execute the Print to Get Print Out.
Version
3.7 Goods Receipt for Purchase Order 3.7.1 Use

Normally Goods are received from the Vendor as a result of a Purchase Order at the receiving plant
3.7.2 Prerequisites
Purchase Order
3.7.3 Procedure
9. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known Transaction code MIGO
10. On the Goods Receipt Purchase Order screen, make the following entries:
Enter the Purchase Order No and Press Enter
11. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
Materials Management User Manual For Duro Shox Pvt Limited 1.0 12. First do the posting for the Sub-Contracting Material.
Version
Whichever material is in Blue those detail will be seen in the Item detail
13. System defaults the balance quantity in PO, change the quantity to the received quantity if it is different from defaulted quantity:
Version
14. Ensure that the Movement Type is 101.
Version
Version
Select Item Ok and
Version
Field name Goods Receipt Purchase Order Movement Type Document Date Delivery Note Vendor Posting Date Bill of lading Header text
Description Goods Receipt Purchase Order
R/ O/ C R R
User action and values Select from drop down list for action input the PO number which generated above 4500000054
Comment
101 Enter Document Date in Header Vendor Posting date Bill of lading Header text R O R R O O Enter document date Delivery Number from Vendor Defaulted from purchase order Enter posting date Enter bill of lading Enter header text Grayed out
Version
Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Purchase Order Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Qty in delivery note Quantity in unit of entry Quantity in delivery note R Enter the quantity you have received from vendor. As a default system will give purchase order quantity Enter the quantity as per vendor delivery challan Quantity defaulted from Purchase Order
Select Where tab in Detail data. Movement type Stock type Plant Goods Recipient Unloading point Text Movement type Stock type Plant Goods Recipient Unloading point Text R R R O O O Enter the text if required Defaulted from header screen Defaulted from material master or purchase order Defaulted from purchase order 1000 Enter the name of person who received goods
Select Purchase Order tab in Detail data. Purchase Order Del. completed ind. Purchase Order Delivery completion indicator R O Defaulted from header data Defaulted by system if PO Qty = GR Qty Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
For this material batch management is not active. Just for reference purpose the following data is given. Select Batch tab in Detail data.
This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Batch Vendor batch Batch number Vendor batch R O Enter batch number as date for batch managed materials Enter vendor batch number for reference
Version
15. Select the Check box Item OK, after entering all the data.
NCCD SED ECS
NCCD Special Excise Duty Education Cess
O O O
Defaulted by the system Defaulted by the system Defaulted by the system
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.
5. Choose Check at the top of screen. 6. Choose Post to post the document.
Version
3.7.4 Result
Material document posted.
3.7.5 Example
Material document 5000000028 posted, You can see accounting Entries
Version
3.8 Reconciling Subcontracting Challan 3.8.1 Use

After making Goods Receipt the GR has to be reconciled with the challan sent to subcontractor.
3.8.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP User menu Indirect Taxes Procurement Subcontracting CIN Menu Subcontracting Challans Reconcile Quantity Transaction code J1IFQ
As we have refered challan During Goods receipt here we are getting following message, If you have not refred challan during Gr following is the Process
Version
2. On the Quantity reconciliation for Subcontracting Challan screen, make the following entriees.
Field name Material Document Mat. Doc. Year Year Chalan No
Description Goods Receipt number Year of document Subcontacting challan year Subcontacting challan No document
R/ O/ C R R R R
User action values 5000000344 2006 2006 000000031
and
Comment
Choose on Reconcile icon or F8 to go reconciliation screen. 3. System will take you to new Quantity reconciliation for Subcontracting Challans. 4. Here on this you can see system display items from Goods Receipt at top and items from challan at bottom of screen.
5. Here you need to allocate the components consumed in GR stage are reconciled with challan to do this, choose on Allocate based on FIFO icon in the middle of screen with calculator icon. 6. Or you can do allocation by entering manually also in respective line items at bottom, where Assigned quantity filed is located in white color.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 7. After assignment save the document by choosing Save icon or choose Control + S
Version
3.8.3 Result
Material document was successfully reconciled.
3.8.4 Example
Material Document 5000000028, 2008 was successfully reconciled.
Version
3.9 Completing/Reversal/Re-credit Subcontracting Challan 3.9.1 Use

This transaction is basically used to complete the challan if you have reconciled as stated above step. There may be cases subcontractor may not able to supply within stipulated 180 days limit then in this case also same transaction is used for reversal of challan or re-crediting the amount.
3.9.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP User menu Indirect Taxes Procurement Subcontracting CIN Menu Subcontracting Challans Complete/Reverse/Recredit Transaction code J1IF13
2. On the Subcontracting Challan Complete/Reverse/Recredit screen, make the following entries: Field name Chalan No Excise year Description Subcontacting challan No Document year R/ O/ C R R User action and values 0000000031 2006 Comment
3. Choose enter to go to inside the challan document.
4. Select the radio button Complete Challan and. 5. Save the document by choosing Save icon or choose Control + S.
Version
3.9.3 Result
Subcontracting challan successfully completed.
3.9.4 Example
Subcontracting Challan 0000001 2008; Series Group B1 successfully completed.
3.10 Logistics Invoice Verification for Subcontracting Material 3.10.1 Use

3.10.2 Procedure
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries: 4. Choose only the Subcontracting material to post the document:
Version
Field name Transaction Header Data Basic tab Invoice Date Reference
Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R/ O/ C R R R R O
User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 19.50 Enter the currency in which the bill is presented by vendor, if not entered by
Comment
Posting date
Posting Date
System will give current date as default Amount mentioned is only an example
Amount
Invoice Amount
Currency
Materials Management User Manual For Duro Shox Pvt Limited 1.0 user system will default the document currency from purchase order INR Calculate tax Check box calculate tax Tax code O R Check this tick box, system will calculate tax amount Select the tax code from drop down list V0 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process
Version
O R R
Pmnt terms
Due on Discount
Payment due on Cash discount
O O
Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter 5. Choose Enter to complete the document feeding part. Defaulted Defaulted for user
Purchase order number Goods / service items
Layout
Layout of invoice verification
Version
6. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
10. Choose Save / Post, for posting the document.
Version
3.10.3 Result
3.10.4 Example
Document no. 5105600132 created, Account postings are following
Version
5. Procurement of External Services: Business Process Procedure

5.1 Procurement of External Services Procurement Process 5.1.1 Purpose
External Services Management is an application component within Materials Management Module. It covers from creation of service master, bid invitation, order placements process, entering and accepting services and finally invoice verification process.
5.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks. Service Master record o AMC Charges for Testing Machine
Vendor Master record
Refer the document of Procurement of Stock Materials
Version
5.2 Creating Service Master 5.2.1 Use

The service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating services. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once.
5.2.2 Procedure
8. Access the transaction choosing one of the following navigation options: SAP R/3 Menu Logistics Materials Management Service Master Service Service Master Transaction code AC03
9. On the Display Service screen, make the following entries:
10. Click on Create new service icon or press F5 (white paper icon) to create new service master. 11. Then you will get Create Service Master Record screen, make the following entries:
No Need to Enter as Internal No will be generated and Enter the Short Text only

Enter the Service Category and Base Unit of Measure accordingly
Version
Field name Service Number
Description Service master record (internally assigned)
R/ O/ C R
User action and values You can see %_1 will be displayed on this field, leave it as blank. System will assign internal service number
Comment Leave blank
Service description Service Category Base unit of Measurement Basic Data Mat/srv.grp Division Valuation class Long Text This is free input place. You can fully input the service specification. Material Group or Service Group Division Valuation class Service Category Base unit of Measurement
R R R
Annual Mait. Contract for Input the value Testing M/C. Blocking of service procurement can be done Service:ALL by entering appropriately here Select from drop complete down AU for Activity Unit Conversion can be maintained here
R O R
91
3200
Annual Maintenance Contract for Testing Machine.
12. Press enter to complete the entries. 13. Press Save icon or Control + S to save the entries.
5.2.3 Result
Service Master Record is created.
Version
5.3 Creating Purchase Requisition 5.3.1 Use

A Purchase Requisition is created to indicate purchase department to procure materials or services with details like how much quantity is required, when required. Generally it is created automatically for Raw materials and Packing Materials through MRP Run and Spares and Service related to Plant Maintenance Purchase Requisition is generated automatically from Plant maintenance Order. In this process Purchase Requisition is created against Quantity Contract created in above step 1.1.4 with exact delivery / requirement date. This transaction is optional for the process.
5.3.2
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Purchase Requisition Create ME51N
3. On the Create Purchase Requisition screen, make the following entries:
Version
Enter the A/c Assignment Category as K for Cost center and Item Category D for Services
Enter the Short Text
Enter the appropriate Material Group Plant and Purchasing Group
When Item Category D is enterer one new tab in the Item Detail Services is generated to enter the Service No.
Version
Enter the Service No, Quantity and Gross Price and press Enter
4. After pressing enter system shows a small pop-up window where respective G/L Account and Cost Center to be entered.
Version
Enter the appropriate G/L Account and Cost Center
Version
Enter the Desired Vendor if Vendor is known to the person who is creating PR
5. Press
or Ctrl+S to Save the Purchase Requisition.
Version
5.3.3
Result
Purchase Requisition is created,
5.3.4
Example
Purchase requisition number 0010000180 created.
Version
5.4 Assign and Process Purchase Requisition 5.4.1 Use

c) This section explains the functions provided by the SAP System for converting requisitions into external purchasing documents (purchase orders, contract release orders, scheduling agreement delivery schedules, RFQs), and the processing options thereby available to you: Assigning means defining the desired source for each purchase requisition item o Further processing involves generating lists of requisitions that have been assigned or flagged as outlined above, and the subsequent creation of RFQs, purchase orders, or lines of delivery schedules under scheduling agreements.
5.4.2
Procedure
6. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Purchase Requisition Follow-On Functions Assign and Process ME57
7. The assignment of sources to and further processing of purchase requisitions are two distinct functions. You can choose whether you wish to perform the functions in two separate steps or in just one.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 8. Below are the Selection Parameters to restrict the process of PO from PR
Version
1. Enter the appropriate Purchasing Group 2. Enter the Scope of List as B1 for PR generated through MRP Run and A for remaining PR 3. Enter the appropriate Plant 4. Enter the Item category as D
1. Select the Assigned Purchase Requisition (For Spares PR normally the End User may have entered the Vendor in the PR) 2. Select the appropriate Check boxes for Processing the PR
9. Press
or F8 to enter into the next screen.
1. If Source List is available click this button
For Manual Assignment of source click this Icon

Sap MM Guide (PART3)

Enviado por

Dados do documento

Título original

Direitos autorais

Formatos disponíveis

Compartilhar este documento

Compartilhar ou incorporar documento

Opções de compartilhamento

Você considera este documento útil?

Este conteúdo é inapropriado?

Direitos autorais:

Formatos disponíveis

Sap MM Guide (PART3)

Enviado por

Direitos autorais:

Formatos disponíveis

Materials Management User Manual For Duro Shox Pvt Limited 1.

2.3 Release Purchase Order 2.3.1 Procedure

Click Other Purchase Order Enter PO No

Confidential Page 159 of 316

Click This Icon to Release PR

Confidential Page 160 of 316

Click This Icon to Release

Click This Icon to Save

Confidential Page 161 of 316

2.4 Message Output 2.4.1 Use

A Purchase Order needs to be printed for transmitting to vendor.

9. On the Message Output screen, make the following entries

Confidential Page 162 of 316

Confidential Page 163 of 316

2.5 CAPTURING BILL OF ENTRY 2.5.1 Use

Choose Planned Delivery Costs

Confidential Page 164 of 316

Confidential Page 165 of 316

Check box calculate tax Tax code

Bus.place/se ctn Text Payment tab BaselineDt

Confidential Page 166 of 316

Purchase order number

Planned Delivery Costs

Select Planned Delivery Costs in indicator from drop down list

Confidential Page 167 of 316

Confidential Page 168 of 316

Confidential Page 169 of 316

Confidential Page 170 of 316

Logistics Invoice verification document is posted.

Document no. 5105600121created

Confidential Page 171 of 316

Goods Receipt for Imported Purchase Order Use

Confidential Page 172 of 316

Confidential Page 173 of 316

the Invoice Verification posted for Bill of Entry)

Enter the No generated for the posting of Bill of Entry

Confidential Page 174 of 316

5. System defaults the balance quantity in Purchase Order.

Confidential Page 175 of 316

Confidential Page 176 of 316

Enter the storage location

Confidential Page 177 of 316

Field name Goods Receipt Inbound Delivery

Description Goods Receipt Purchase Order

Confidential Page 178 of 316

Confidential Page 179 of 316

Confidential Page 180 of 316

Excise Inv. Date BED AED SED NCCD ECS

Base Value BED AED NCCD SED ECS

Confidential Page 181 of 316

Confidential Page 182 of 316

Material document posted.

Confidential Page 183 of 316

Logistics Invoice Verification for the Materials Use

Confidential Page 184 of 316

Select Goods /Service Items

System will give current date as default

Confidential Page 185 of 316

Check box calculate tax Tax code

Bus.place/se ctn Text Payment tab BaselineDt

Payment due on Cash discount

Purchase order number Goods / service items

Confidential Page 186 of 316