5S Grade Sheet

DEPARTMENT:
5S RATING
1S 2S 3S 4S 5S TOTAL 10.00 20.00 16.00 12.00 14.00 5S OVERALL SCORE RATING 0-40 = POOR FAIR GOOD GREAT SUPERIOR
Level 3 Make it Visual Level 4

Company

5S Levels of Excellence
Level 5 Focus on Sustainability and Prevention Focus on Consistency

41-60 = 61-80 = 81-94 = 95-100 =

72.00
Level reached

Level 2

Focus on Basics

1S 2S 3S 4S 5S

SORTING SIMPLIFYING SWEEPING STANDARDIZING SELF-DISCIPLINE

1.0 5.0 2.0 2.0 2.0

Level 1

Begin Understanding

5S Monthly Scorecard
5 4
Level Reached
5.0

5S LEVEL ACHIEVED =

1.00

LAST SCORE DATE:

format updated 12/03/2003

MONTH

DAY

YEAR

Reviewed By:
DEPT. MGR 1 ST SHIFT PROD. SUPV 2 ND SHIFT PROD. SUPV Monthly Score 100 0 JAN FEB MAR APR MAY JUNE

2
1
1.0

2.0

2.0

2.0

0
1S
JULY AUG

2S
SEPT

3S
OCT

4S
NOV

5S
DEC

see note NOTE!!! Sorting 1.3 1.3 1.3 4.0 Simplifying 4.0 Sweeping 2.0 2.0 4.0 Standardizing 4.0 Self Discipline 4.0 4.0 4.0 1 2 3 4 5 Level 1 1.00 0.00 0.00 0.00 0.00 1.00 1 1.00 1.00 1.00 1.00 1.00 5.00 1 1.00 1.00 0.00 0.00 0.00 2.00 1 1.00 1.00 0.00 0.00 0.00 2.00 1 1.00 1.00 0.00 0.00 0.00 2.00 1 0 0 0 0 sorting self discipline standardizing sweeping simplifying

4.0 2.0 0.0 2.0 0.0 0.0 1.3 1.3 1.3 2.0 2.0 4.0 2.0 0.0 4.0 2.0 2.0 4.0 2.0 0.0 2.0 4.0 4.0 0.0 2.0 2.0 1 2 3 4 5 2.0 2.0 1 2 3 4 5

1 1 1 1 1

0.0 1.3 1.3 1.3 4.0 1.3 1.3 1.3

4.0 0.0 2.0 4.0

2.0 0.0 0.0 0.0 2.0 4.0 4.0

1 1 0 0 0

0.0 0.0 0.0 10.00

4.0

2.0 2.0 4.0 4.0 16.00

0.0 2.0 2.0 12.00

0.0

1 2 3 4 5

1 1 0 0 0

0.0 14.00

20.00

1 2 3 4 5

1 1 0 0 0

Calculation Work Sheet for 5S Scores

5S GRADE SHEET
Department: Supervisor: Observation Date: Observer: NOTE #
161813966.xls.ms_office

Level

Yes x x x x x x x a) Visually, department appears organized and a department map is available. a) A central storage area exists to keep low use tooling and equipment. b) Supervisor and lead know where the storage area is. a) Tooling is identified and close to work at hand. (Retrieve in 30 seconds or less.) b) A designated location is established for items in the area. x x x x x x x x x x x x x x a) Visually observation that area is cleaned on a regularly. Floor is clean. b) Safety is addressed and safety practices are documented and available. a) Equipment is clean and functional. a) There is a list of 5s duties and it is signed off on schedule. (5S Sweep Schedule) b) Walkways are clear and passable. Area is free of recognizable hazards. a) Simple guidelines and clean-up rules are applied. b) Unsafe conditions are immediately addressed as they become evident. a) Autonomous preventive maintenance is documented and practiced b) A PM checksheet is signed off daily/weekly as required by PM plan. a) There is a general consistancy in labeling of material, locations, etc.. a) Area personnel understand that standardization requires documenting the current process and that it is the "best way" to accomplish a task. x x x x x

Level 1 Personnel have been trained for sorting activities

SORT

3 4

a) Area personnel have received 5S training. (documented in QSI) b) Area personnel understand sorting procedure and location of 5S Holding area c) Area personnel involved in disposition of items in area. Necessary/unnecessary items have been separated within a) Tools, fixtures, workbenches, and storage are sorted. Unneeded identified. b) Inventory is sorted. Unneeded identified. area. ( Including excess inv.) Only necessary supplies, tools and equipment are stored a) Unneeded tools, fixtures, workbenches, and storage are sorted. Unneeded identified. in the work area. b) Unneeded inventory is removed from the area. a) A sorting procedure/schedule is available. A dependable method is established to keep the work b) A system is in place to monitor/control inventory levels. area free of unnecessary items. c) A list of items required(tools, fixtures, etc) is documented and available. a) A dependable method to sort items entering area (e.g., incoming queue) is Employees continually review the environment for available. necessary/unnecessary items. b) A dependable method is in place to adjust supply levels as work processes change.(Inventory being controlled by work in process)

1 General Organization 2 A designated location has been established for low use items. Visual controls are in place to keep the necessary 3 organized. SIMPLIFY

c) Work in Process is clearly identified and it is easy to see what is being worked on. A dependable method has been established to maintain a a) Designated areas are clearly marked to make operations visible.(footprinting, signs) 4 visual control of items and processes b) It is easy to determine proper location of items, and items out of place. c) Items in the area are located with ergonomics and safety in mind. Employees continually review area to simplify and a) Everything is in its place when not being used. 5 improve visibility of processes. 1 Equipment is in good condition. The work area is organized, safe, and efficient. 2 Cleaning/inspection is implemented. Work/break areas are cleaned regularly. 3 4 A method is established for improving work, tools,equipment, and the environment 5 Employees continually review for ways to prevent need for cleaning/ maintenance. 1 General Standardization Sort, simplify, and sweep documentation has begun and 2 is available to area users

SWEEP

ANDARDIZE

5/1/2003

No x x x x x x x

5S GRADE SHEET
Department: Supervisor: Observation Date: Observer: Sort, simplify, and sweep documentation has begun and Level is available to area users Personnel have been trained for sorting activities NOTE #
161813966.xls.ms_office

Level

Yes x x x a) Employees spend time daily organizing and cleaning the area.. a) It is evident the 5s's are being used. (Clean floors and an organized work areas) b) Employees understand self discipline means 5S must be practiced daily. Ownership apparent. a) 5s audits are being performed on a regular basis. b) 5s activities(sort, sweep, suggestions(simplify) lists are posted and signed off on a regular basis. x x x x x

b) Visual controls are in development(information boards, shadowboards, labels, etc.) 3 Work environment standardizd to an organizational level. a) Work processes are documented, available, and followed by employees b) Visual controls are documented and in use. Sorting, simplifying and sweeping activities are a) Current processes are being improved, and are documented. 4 Work processes and environments have been b) 5S activities are being discussed in group meetings.(documented) documented for peak efficiency. Employees continually review the environment to improve a) There is a improvement suggestion list documenting suggestions for improvements. 5 organization and processes. b) When suggestions are implemented, it is documented by supervisor for traceability. Daily attention is spent improving organization, 1 cleanliness and neatness. Area users understand 5S principles and are attempting 2 to follow and implement 5S. Teamwork has begun.

SORT STANDARDIZE

SELF DISCIPLINE

3 5S practices are part of daily management. Area users clearly keep the work environment neat and organized. Teamwork is evident 5S practices are followed by 100% of area users. All a) Gains documented and shared with employees. (5S Audit Posted, awareness of understand and continually seek to update and improve employees) 4 the area. All area users understand and continually seek to improve upon 5S activities. Teamwork has become a part a) 5S understood and practiced by all. Continuous improvement obvious. 5 of the work culture. NOTES

5/1/2003

No x x x x x x