Document Type Listing

SAP DOCUMENT TYPE INVENTORY
DOC NUMBER RANGE IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? REAL FM POSTING YES / NO
DOC TYPE
DESCRIPTION
FUNCTIONAL TEAM(S)
PURPOSE OR TRIGGER
SAP TRANSACTION
DOCUMENT RANGE FROM
DOCUMENT RANGE TO
REVERSING DOC TYPE
AUTH GROUP
DEBIT / CREDIT ENTRIES
GL ACCT CODE ITEM CAT (CONFIG)
DOCUMENT TYPES IN PRODUCTION

AA AB Asset Posting Accounting Document Fixed Assets Various Any asset transaction with the exception of depreciation. Many Fixed Assets transactions codes. SAP invoice documents posted via payroll system in SAP. FBS1, FB08 and auto For auditing of payments in payment program, the payroll program system triggered invoices are required to be separated. Also reverses ZT documents. Also clearing documents for some OIM G/L accounts. Any asset depreciation transaction. AFABN Adjustment Memo postings in SAP. SAP prints paper form FB50, FV50 to send to Treasury. Reverse Document Type for ZA (Advancement Account) Cash replenishment to Advancement Account. FB08 FB50 01 01 0100000000 0100000000 0199999999 0199999999 NO NO No Sometimes None AB AM01 AB01 D - Asset C - Expense 1900000 series
AF AM
Depreciation Posting Adjustment Memo
Fixed Assets Cash Management
03 00
0300000000 0088000000
0399999999 0088999999
NO YES, paper AM document sent to Treasury from SAP with SAP reference #. NO NO
No YES
AF AM
AM01 RV01
D - Expense C - Accum. Dep. D/C - Expense D/C - Revenue D - Vendor C - Expense D - Adv. Acct C - Cash Replenish. Adv. Acct. D - Cash C - Cash or Cash-InTransit D - Customer C - Customer
1900000, 3100000 and 6800000 series Any Expense or Revenue accounts Any Vendor or Expense Account D - 104xxx0 C - 1000001 Cash Account
AZ BA
Advancement Account Invoice Reversal BAI File Replenishment
Accounts Payable Cash Management
17 01
1700000000 0100000000
1799999999 0199999999
YES No
AZ BA
ZA01 AA01
CC
Cash Clearing
Cash Management
Post cash clearings based on file received from Treasury
FB50
01
0100000000
0199999999
NO
No - cash to cash or cash to cash-intransit postings only No
CC
CC01
CD
Customer Clearing
Accounts Receivable
Clear open customer items
F.32
10
1092000000
1099999999
NO
CD
CD01
CK
Vendor Clearing
Grants; Procurement; Accounts Payable Accounts Receivable
Clear open vendor items
F.13, F-44, etc.
10
1092000000
1099999999
YES
No
CK
CK01
DA
Customer Document
Accounts Receivable Customer adjustment document, includes transfer postings/clearing, reversal and write-off transactions. Manual Accounts Receivable write offs
FB08, FBRA, F-30
16
1600000000
1699999999
NO
YES
DA
AR01
DB
Cust Write Off Doc
Accounts Receivable
FB05, FB08, FB75
16
1600000000
1699999999
NO
YES
DB
AR02
DC
GM Federal Billing
Grants
Resource Related Customer invoices posted in SAP for the Grants Federal Billing process.
custom transaction calling VF01
23
2300000000
2399999999
NO
YES, but offset immediately by DD
DC
GM02
1300000, 1300200, 1300300, 1300400, 1300450, 1300452, 1300510 D - Vendor 2100300, 2100400, C - Vendor 2100500, 2100600, 2100700, 2100800 D - Customer (Trade Various Revenue or receivables) Expense Accounts C - Customer (Trade receivables) D - Rev or Expense Various Revenue or C - Customer (Trade Expense Accounts receivables) D - Customer D - 1300510 (recon (Grantor) acct.) C - Grant Revenue C - 4000250 D - Customer (Grantor) C - Grant Revenue D - 1300510 (recon acct.) C - 4000250
DD
GM Offset Fed Billng
Grants
Resource Related Customer invoice offset and clearing posted in SAP for the Grants Federal Billing process.
FB05
23
2300000000
2399999999
NO
YES, but offset immediately by DD
DC
GM02
DF
FSP Customer Invoice
Accounts Receivable
Accounts Receivable Federal Surplus Property customer invoices which are not generated from SAP, but the receivable information is stored and managed in SAP. Accounts Receivable Credit memos.
FB70
18
1800000000
1899999999
NO
YES
DA
AR01
D - Customer (Trade C - 4435720 receivables) C - Revenue D - Revenue D - Any Revenue C - Customer (Trade Account receivables) D - Lock box D - 1399900 clearing C-Customer
DG
Customer Credit Memo
Accounts Receivable
FB75
16
1600000000
1699999999
NO
YES
DA
AR01
DI
Customer Loxkbox Payment w/o Remit
Accounts Receivable
DJ
Trustee Loan Pay/Adj
Accounts Receivable
Accounts Receivable customer payments for the ZFLBMAIN Insurance Lockbox payment process. These types of payments require a unique Revenue Transmittal document, 'Transmittal without Remittance'. The program that automatically creates the Revenue Transmittal document needs a way to identify a Transmittal Without Remittance versus a Transmittal With Remittance (checks attached). This changed when Dpt of Rev became the lockbox bank. This Doc Type now generates a with remittance RT. Accounts Receivable FF68
14
1400000000
1499999999
YES, Related Revenue Transmittal generated in SAP goes to Treas
YES
DI
AR02
13
1300000000
1399999999
NO
NO
DJ
LM02
D - Cash Clearing C - Loan Customer
D - 1001010
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DOC NUMBER RANGE 19 IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES REAL FM POSTING YES / NO YES
DOC TYPE DK
DESCRIPTION Loan Disbursement
FUNCTIONAL TEAM(S) Accounts Receivable
PURPOSE OR TRIGGER Accounts Receivable
SAP TRANSACTION FNVD
DOCUMENT RANGE FROM 1900000000
DOCUMENT RANGE TO 1999999999
REVERSING DOC TYPE DK
AUTH GROUP LM01
DEBIT / CREDIT ENTRIES D - Loan receivable expenditure C - Loan Customer D - Cash-in-Transit C - Lockbox Clearing
GL ACCT CODE ITEM CAT (CONFIG) D - 1301***
DL
Lockbox GL Posting
Accounts Receivable
DN
Adj Doc for NSF Checks
Accounts Receivable
DP
Federal Highway Administration (FHWA) Billing Federal Highway Administration (FHWA) Credit Memo Customer Invoice Customer Payment to create Refund of Expenditures Transfer Voucher Payment
Project Systems
DQ
Accounts Receivable
Accounts Receivable customer payments for Insurance Lockbox. When the Lockbox file is posted to SAP, the initial posting (entire deposit amount) is posted to the Bank G/L account and a Lockbox clearing account. This transaction is followed by a second interface transaction using document type DI. Accounts Recivable customer payment NSF Adjustment document bank statement reconciliation in revenue. Journal entry adjusts the Revenue Transmittal information in situations where the lockbox bank has notified the Comptroller Office of bounced checks. Accounts Receivable customer invoice for USDOT FHWA billing twice each week for the federal share of highway project expenditures. Accounts Receivable Credit memos posted in SAP, for PennDOT FHWA billing only. Accounts Receivable - Invoices produced and printed in SAP. Accounts Receivable Customer payments received for which a Refund of Expenditures document is produced (with remittance). Accounts Receivable customer payments where a Revenue Transmittal is not to be generated (Transfer Voucher payments or where an RT was produced outside of SAP). Accounts Receivable customer payments that require a "Transmittal of Revenue without Remittance" be prepared by the sytstem. As of 2/4/03 PUC and Banking Lockbox processes utilize DW docs. The program that automatically creates the Revenue Transmittal document needs a way to identify a Transmittal without Remittance versus a Transmittal with Remittance (checks attached). Accounts Receivable customer invoices that are generated /printed external to SAP Accounts Receivable customer invoice for loans management related Accounts Receivable customer payments received where a Revenue Transmital with remittance is required.
ZFLBMAIN
01
0100000000
0199999999
NO
YES
DL
AR02
C - 1399900
FB50
01
0100000000
0199999999
NO
YES
DN
AR02
D - Revenue D - Any Revenue GL C - Cash in Transit / Lockbox Clearing
FB70
18
1800000000
1899999999
NO
YES
DA
AR01
D - Customer C - Revenue D - Revenue C - Customer (Trade receivables) D - Customer C - Revenue D - Cash in Transit C - Expense
C - Any Revenue Account D - Any Revenue Account C - Any Revenue Account C - Any Expense Account
FB75
16
1600000000
1699999999
NO
YES
DA
AR01
DR DS
Accounts Receivable Accounts Receivable
FB70 F-26; F-28
18 10
1800000000 1092000000
1899999999 1099999999
NO YES, Refund of Expenditures document YES, Reference document from legacy system
YES YES
DA DS
AR01 AR02
DT
Accounts Receivable
F-30
14
1400000000
1499999999
YES
DT
AR02
D - Revenue D - Any Revenue C - Customer (Trade Account receivables) D - Cash in Transit D - 1003000 C - Customer (Trade receivables)
DW
Customer Payment w/o Remit
Accounts Receivable
F-26; F-28
14
1400000000
1499999999
YES, Revenue Transmittal document YES from SAP
DW
ZA01
DX
External Created Invoice
Accounts Receivable
FB70
18
1800000000
1899999999
NO
YES
DA
AR01
DY
Loan Customer Inv
Accounts Receivable
FNM1
18
1800000000
1899999999
NO
YES
DY
LM02
DZ
Customer Payment w/ Remit
Accounts Receivable
F-26; F-28
14
1400000000
1499999999
YES, Revenue Transmittal document YES from SAP YES, this document from SAP if 1st 7 YES pos. of Fund are different
DZ
AR02
EA
Expense Adjustment
General Ledger
EB
Exp Adj - Work Comp
Payroll
Used to transfer expenses between BAs and/or Funds FB50, FV50 and/or expense commitment items. Documents are sent to Treasury only if the first seven positions of the Fund are different. Used to reclass Work Comp (Act 534 and Heart & Lung) FB50, FV50 expenses from a general restricted receipt account back to the employees' agency. Documents are sent to Treasury only if the first seven positions of the Fund are different. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD documents for invoices and VT doc types posted to federal funds. Doc type used for posting directly to a grant for federal billing.
78
7800000000
7899999999
EA
EA01
D - Customer (Trade receivables) C - Revenue D - Customer (loan receivables) C - Revenue D - Cash in Transit C - Customer (Trade receivables) D - Expense CI C - Expense CI
C - Any Revenue Account D - 1300000 C - Loan related revenue GLs D - 1003000
D - 103000 C - 120000 AR Recon acct D - 103000 C - 120000 AR Recon acct
78
7800000000
7899999999
YES, this document from SAP if 1st 7 YES pos. of Fund are different
EB
PY01
D - Expense CI C - Expense CI
GD
GM Delay of Draw
Grants
23
2300000000
2399999999
NO
No statistical based on gl account
GD
GM01
D - Expense CI (real grant) C - Expense CI (z_non-rel grant)
D - 6900999 (real grant) C - 6900999 (z_non-rel grant)
8/8/2013

DOC NUMBER RANGE 23 IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? NO REAL FM POSTING YES / NO No statistical based on gl account
DOC TYPE GL
DESCRIPTION GM LPO-Delay of Draw
FUNCTIONAL TEAM(S) Grants
PURPOSE OR TRIGGER
SAP TRANSACTION
REVERSING DOC TYPE GL
AUTH GROUP GM01
DEBIT / CREDIT ENTRIES D - Expense CI (real grant) C - Expense CI (z_non-rel grant) D - Expense CI (real grant) C - Expense CI (z_non-rel grant)
GL ACCT CODE ITEM CAT (CONFIG) D - 6900999 (real grant) C - 6900999 (z_non-rel grant) D - 6900999 (real grant) C - 6900999 (z_non-rel grant)
GN
GM No Delay of Draw
Grants
Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL documents for ZO doc types posted to federal funds to create entry on GMIA. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN documents for FI adjustment doc types and cost allocations posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR documents for refund doc types posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. Separate document type used for Statutory Transfers which require the Governor's designee's signature and a separate transaction code for Treasury. Reverse Document Type for Accounts Payable (Reverse KR) Used to record payments received from vendors for overcharges/refunds. This transaction is preceded by transaction FB65 using doc type KS or KW. Non-PO invoice entered directly into SAP by the Agency Used to record credit received from vendors to be applied against an existing unpaid or future vendor invoices. Used to record credit offset entry for subrecipient payments posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB65 transaction mirrors the FB60 payment transaction made using doc type ZN and is only used to execute F-44 clearing transaction. Used to record credit offset entry for subrecipient payments posted by Interface or Conversion program where actual payment was a postive amount. This FB65 transaction mirrors the FB60 payment transaction made using doc type ZD and is only used to execute F-44 clearing transaction. Vendor Refund of Expenditures - Legacy manual paper Refund documents with remittance. This transaction is followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Vendor Refund of Expenditures - Legacy manual paper Refund documents without remittance. This transaction is followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Used to clear vendor account discrepancies due differences between Goods Receipt and Invoice Receipt. Non-PO invoice entered directly into SAP. Vendor Refund of Expenditures (Subrecipient and others) with remittance. User prints the deposit transit slip from SAP via ZF_DEPOSIT transaction and SAP prints paper form to send to Treasury. Vendor Refund of Expenditure transactions are followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. KS also identifies vendor clearing documents. System generated transaction to clear accounts payable document type RN for Correctional Industries Billings to other agencies. Effective 7/1/07 Plant Maint will also use KT to clear Print Shop inventory orders. FB50
23
2300000000
2399999999
NO
GN
GM01
GR
GM Refunds-No Delay
Grants
23
2300000000
2399999999
NO
GR
GM01
D - Expense CI (real grant) C - Expense CI (z_non-rel grant) D- Expense CI C- Revenue CI D - Vendor C - Expense D - Cash in Transit C - Vendor D - Expense C - Vendor D - Expense C - Vendor D - Vendor C - Expense
D - 6900999 (real grant) C - 6900999 (z_non-rel grant) D- Expense CI C- Revenue CI Any Vendor or Expense Account D - 1003000 C - Any Vendor Account Any Vendor or Expense Account Any Vendor or Expense Account
GT
Statutory Transfer
General Ledger
FB50, FV50
09
0993000000
0993999999
YES, this document from SAP
YES
GT
GT01
KA KC
Vendor Invoice Reversal Vendor Incoming Payment
Accounts Payable Cash Management
FB08 F-52
17 10
1700000000 1092000000
1799999999 1099999999
NO NO
YES No
KA KC
KR01 KC01
KD KG
Vendor Invoice - Decentralized Vendor Credit Memo
Accounts Payable Accounts Payable
FB60 FB65
19 17
1900000000 1700000000
1999999999 1799999999
YES, ZP clearing document from SAP NO
YES YES
KA KG
KD01 KD01
KH
Vendor Credit Interface
Grants
FB65
17
1700000000
1799999999
Yes, KS clearing document from SAP YES
KH
SA01
KJ
Vendor Credit Offset
Grants
FB65
17
1700000000
1799999999
NO
YES
KJ
SA01
D - Vendor C - Expense
KL
LEG Refund w Remit
Cash Management
FB65
10
1092000000
1099999999
YES, paper RE document sent to Treasury with legacy reference # from agency system. YES, paper RE document sent to Treasury with legacy reference # from agency system. NO
YES
KL
RV04
Any Vendor or Expense Account
KO
LEG Refund wo Remit
Cash Management
FB65
10
1092000000
1099999999
YES
KO
RV04
Any Vendor or Expense Account
KP KR KS
Account Maintenance Vendor Invoice Vend Refund w Remit
Procurement Accounts Payable Cash Management
MR11 FB60 and FBR2 Auto program or FB65 or FV65
48 19 10
4800000000 1900000000 1092000000
4899999999 1999999999 1099999999
NO
KP KA KS
MM04 KR01 RV03 D - Vendor C - Expense D - Vendor C - Expense Any Vendor or Expense Account Any Vendor or Expense Account
YES, ZP clearing document from YES SAP SOMETIMES (1) This document from YES SAP if it clears RN or ZD & KH docs OR (2) Reference document from SAP if refund created; Otherwise, not sent
KT
Interagency Accounts Payable Adjustment
Accounts Receivable
F.51
31
3100000000
3199999999
YES, Reference document from SAP. Revenue line from KT and expense line from RN = Transfer Voucher to Treasury.
KT
KT01
8/8/2013

DOC NUMBER RANGE 19 IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, ZP clearing document from SAP YES, paper RE document sent to Treasury from SAP with SAP reference #. REAL FM POSTING YES / NO YES
DOC TYPE KU
DESCRIPTION Utility Invoices
FUNCTIONAL TEAM(S) Accounts Payable
PURPOSE OR TRIGGER Non-PO utility invoices entered via FB60, Web DynPro, and INTF_0492
SAP TRANSACTION FB60
REVERSING DOC TYPE KA
AUTH GROUP KD01
DEBIT / CREDIT ENTRIES D - Expense C - Vendor D - Vendor C - Expense
GL ACCT CODE ITEM CAT (CONFIG) Any Vendor or Expense Account Any Vednor or Expense Account
KW
Vendor Refund wo Remit
Cash Management
KZ
Vendor Advancement Account Payment PCard Interface
Accounts Payable
Vendor Refund of Expenditures (Subrecipient and others) FB65 or FV65 without remittance. SAP prints paper form to send to Treasury. Vendor Refund of Expenditure transactions are followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Vendor Payment documents for post with advancement F-58 account payments Automated transaction to distribute Purchasing Card FB50 amounts billed to the correct agency and funding source. To be put in effect 3/1/2003 in conjunction with new PNC file process. Automated transaction to distribute Travel Card amounts FB50 billed to the correct agency and funding source. To be put in effect 2/11/2004 in conjunction with new Travel interface. Used to revalue finished inventory, equipment or supplies to current value. MR21
10
1092000000
1099999999
YES
KW
RV03
15
1500000000
1599999999
YES
ZK
ZA01
D - Vendor C - Adv Acct D - Expense C - Expense
LB
Cost Allocation
37
3700000000
3799999999
YES, reference document from SAP
LB
LB01
Any Vendor and Advancement GL ending in "4" C - 6395000 D - Various
LT
Travel Card Interface
Travel
30
3000000000
3099999999
YES, reference document from SAP
LT
LT01
D - Expense C - Expense
C - 6395000 D - 6311040
PR
Price Change
Procurement
48
4800000000
4899999999
NO
NO
None
MM01
PS PZ
Project Settlement Vendor Payment Reversal
Commonwealth-wide & Project Systems Accounts Payable
Provide project settlements with their own unique number range for postings to avoid contention with other processes Reversal document type for ZP.
FB50; AUAK; CJ8G; CJ88 FBRA
11 17
1100000000 1700000000
1199999999 1799999999
No NO
No YES
PS PZ
PS01 KR01
D/C - Inventory, Equip, Supplies D/C - RevaluationBudget Inventory Acct D/C - AUC D/C - Final Asset D/C - 6599999 D - Invoices Payable C - Vendor D - Expense C - Vendor D - Expense / Accrued Payble C - Vendor
D/C - 1520000 or 1670000 D/C - 6381112
D/C - AUC D/C - Final Asset D/C - 6599999 Invoices Payable and any Vendor Any Vendor or Expense Account Any Vendor or Expense Account
RE RN
Invoice - Gross Invoice - Net
Procurement Procurement
MRIS Used to record invoices based on Purchase orders. Invoicing Plan invoices. Used to record invoices based on Purchase Orders. Also MIRO and MRRL used to record Purchase Order refunds with and without remittance. RN documents with Bank Code 874 identiied on them will be picked up by a collection program and SAP prints paper form to send to Treasury. This is default doc type for FB50 screen. Used for BAI file FB50 upload and for many other purposes. Used for journal entries prepared to accrue revenues and FB50 expenditures by fund type throughout the year.
51 51 5100000000 5100000000 5199999999 5199999999
YES, ZP clearing document from SAP YES, ZP or KS clearing document from SAP OR Reference document from SAP (if Correctional Industries A/R) NO NO
YES YES
RE RN MM03 MM03
SA SB
G/L Account Document G/L Account Posting
Various Commonwealth-wide & Grants
01 12
0100000000 1200000000
0199999999 1299999999
Sometimes Statistical
SA SB
PY01 ZG02
Various 1300500 or 1300555 Balance Sheet and and offsetting to Revenue Accounts and 4000200 or 4000300 Commitment Items
SC
WBS Element to Internal Order Posting
Commonwealth-wide & Project Systems
Used for journal entries to post Project Systems WBS Element expenditures and adjustments to Internal Orders to capture appropriate federal, state and local shares. Used for journal entries made to correct SAP errors found during the SAP Fund reconciliation when no other entry is appropriate. Reference document is the document number originally sent to Treasury. This doc type also bypasses the Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7 of the Fund. Transfer payroll expenses from between SAP Funds to agree with either a Treasury only EA or a phone call to Treasury to change the Fund on payroll DSNs (documents) they are unable to process due to an invalid Fund or a Fund without sufficient funds. Reference document is either the paper EA document or the Merge Run ID related to the original ZX document.
FB50
17
1700000000
1799999999
NO
SC
SA01
SD
SAP/TABS Reconciliation Entry
General Ledger
FB50
30
3000000000
3099999999
Yes, reference document from SAP or legacy system
YES
SD
SD01
Various
Revenue and Expense commitment items and 1000000
SE
Payroll Expense Adjustment (in SAP only)
General Ledger
FB50
30
3000000000
3099999999
Yes, reference document from SAP or legacy system
YES
SE
SE01
D/C - Expense CI D/C - Cash
Expense commitment items and 1000000
8/8/2013

DOC NUMBER RANGE 14 IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, paper RT document sent to Treasury from SAP with SAP reference #. YES, paper AM document sent to Treasury from SAP with legacy reference #. YES, sent to Treasury via year-end file. REAL FM POSTING YES / NO YES
DOC TYPE SF
DESCRIPTION Fed Rev Dep wo Remit
FUNCTIONAL TEAM(S) Cash Management
PURPOSE OR TRIGGER
SAP TRANSACTION
REVERSING DOC TYPE SF
AUTH GROUP GM01
DEBIT / CREDIT ENTRIES
GL ACCT CODE ITEM CAT (CONFIG)
SAP postings to Federal Revenue without remittance. SAP FB50 prints paper form to send to Treasury.
D - Drawdown D - 1300599 Federal Receivable C - 4xxxxxx C - Federal Revenue D-Exp or Rev C-Exp or Rev D - 104xxxxx (Adv Acct) new fund year C - 104xxxx (Adv Acct) old fund year Various D-6xxxxxx or 4xxxxxx C-6xxxxxx or 4xxxxxx D - 104xxxxx (AA Account new fund year) C - 104xxxx (AA Acount old fund year) Various
SG
NonSAP Adj Memo
Cash Management
Used for agencies that interface Adjustment Memos to SAP. SAP prints paper form to send to Treasury. For use in Interface 0261 to TREAS for FI year-end Advancement Account related documents. Do Not Use This Number Range for any OTHER Doc Type - EVER!
FB50
07
0700000000
0799999999
YES
SG
RV04
SH
Year-End Advancement Account Posting
Cash Management
FB50
60
6000000000
6099999999
NO
SH
AA01
SI
LEG Revenue Document
Cash Management
Legacy paper miscellaneous Revenue document. (AM, DM, PY and TV)
FB50
07
0700000000
0799999999
SJ
NonSAP RevDep w Rem
Cash Management
SK
NonSAP RevDep wo Rem
Cash Management
SL
LEG RT w Remit
Cash Management
Used for agencies that interface Revenue with remittance to SAP. The agency prints the deposit transit slip from their system and SAP prints paper form to send to Treasury. Used for agencies that interface Revenue without remittance to SAP. SAP prints paper form to send to Treasury. Legacy paper Revenue document with remittance.
FB50
07
0700000000
0799999999
YES, paper AM, DM, PY or TV documents sent to Treasury with legacy reference # from agency system. YES, paper RT document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury with legacy reference # from agency system. YES, paper AM, PY and TV documents sent to Treasury with legacy reference # from agency system. YES, paper RE document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury with legacy reference # from agency system. YES, this document from SAP YES, paper RT document sent to Treasury from SAP with SAP reference #. YES, paper RE document sent to Treasury from SAP with SAP reference #. YES, paper RE document sent to Treasury from SAP with legacy reference #. NO
YES
SI
RV04
YES
SJ
RV04
D - Cash in Transit C - Revenue
D - 1003000, C - Any revenue account D - 1003000, C - Any revenue account D - 1003000, C - Any revenue account Various
FB50
07
0700000000
0799999999
YES
SK
RV04
D - Cash in Transit C - Revenue D - Cash in Transit C - Revenue Various
FB50
14
1400000000
1499999999
YES
SL
RV04
SM
NonSAP Rev Doc
Cash Management
Used for RIS to SAP interface postings and Out of Scope Agency postings of Revenue documents (AMs, PYs and TVs). Used for agencies that interface Refund of Expenditures without remittance to SAP. Agency will send refund number. SAP prints paper form to send to Treasury. Legacy paper Revenue document without remittance.
FB50
07
0700000000
0799999999
YES
SM
RV04
SN
NonSAP Ref wo Remit
Cash Management
08 FB50 FB50
0800000000
0899999999
Yes
SN
RV04
D - Cash in Transit C - Expense D - Cash in Transit C - Revenue D - Expense CI C - Revenue CI D - Cash in Transit C - Revenue
D - 1003000 C - 6xxxxxx D - 1003000, C - Any revenue account D - Expense CI C - Revenue CI D - 1003000, C - Any revenue account D-1003000 C-6xxxxxx
SO
LEG RT wo Remit
Cash Management
14
1400000000
1499999999
YES
SO
RV04
SP SQ
SAP TV Credit Revenue Rev Deposit w Remit
General Ledger Cash Management
SR
NonSAP Rfd wo Remit
Cash Management
Post inter- and intra- agency transfers crediting a Revenue FB50 commitment item. SAP postings for Non-Accounts Receivable Revenue with FB50, FV50 remittance, User prints the deposit transit slip from SAP via ZF_DEPOSIT transaction and SAP prints paper form to send to Treasury. Used for agencies that interface Refund of Expenditures FB50 without remittance to SAP. Agency does not send refund number. SAP prints paper form to send to Treasury. Used for agencies that interface Refund of Expenditures with remittance to SAP. The agency prints the deposit transit slip from their system and SAP prints paper form to send to Treasury. Post adjustments when no file for Treasury or the Revenue Interface System (RIS) is required. Also used for numerous other entries. SAP postings to Non-Accounts Receivable Revenue without remittance. SAP prints paper form to send to Treasury. RIS-SAP interface postings for Revenue. FB50
09 14
0993000000 1400000000
0993999999 1499999999
YES YES
SP SQ
SP01 RV02
08
0800000000
0899999999
No
SR
RV04
D-Cash in Transit C-Expense
SS
NonSAP Ref w Remit
Cash Management
08
0800000000
0899999999
YES
SS
RV04
D-Cash in Transit C-Expense
D-1003000 C-6xxxxxx
SU
Adjustment Document
Various
FB50
01
0100000000
0199999999
Sometimes
SU
SU01
Various
Various
SV
Rev Deposit wo Remit
Cash Management
FB50, FV50
14
1400000000
1499999999
SY
RIS Revenue Posting
Cash Management
FB50
07
0700000000
0799999999
SZ
RIS Refund Posting
Cash Management
RIS-SAP interface postings for Refund of Expenditures.
FB50
08
0800000000
0899999999
YES, paper RT document sent to Treasury from SAP with SAP reference #. YES, RT paper document sent to Treasury with legacy reference # from agency system. YES, RE paper document sent to Treasury with legacy reference # from agency system.
YES
SV
RV02
D - Cash in Transit C - Revenue D - Cash in Transit C - Revenue D - Cash in Transit C - Expense
YES
SY
RV04
YES
SZ
RV04
D - 1003000 C - Any revenue account D - 1003000, C - Any revenue account D - 1003000, C - Any expense account
8/8/2013

DOC NUMBER RANGE VT IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES - Last 8 positions of thIs document from legacy system REAL FM POSTING YES / NO YES
DOC TYPE VT
DESCRIPTION Legacy System VT
FUNCTIONAL TEAM(S) General Ledger & Grants
PURPOSE OR TRIGGER Summarized Accounts Payable from various Legacy Systems. File is sent to Treasury from the legacy system.
SAP TRANSACTION Interface or manual FB50
DOCUMENT RANGE FROM A000000000
DOCUMENT RANGE TO Z999999999
REVERSING DOC TYPE None
AUTH GROUP VT01
DEBIT / CREDIT ENTRIES D - Expense or Purchase of Investments C - Non-SAP Invoices Payable D - Expense 638* C - Inventory 16* C - 4200101 OR D - Expense C - Inventory 16* D - Inventory D - Expenditure C - Accrued Payables GR/IR D/C - Expense D/C - Inventory 16*
GL ACCT CODE ITEM CAT (CONFIG) C - 2100200
WA
Goods Issue
Procurement
Used for distribution of materials from one agency to MIGO and MB1A,B,C another or transfer of materials within an agency. Documents are sent to Treasury only if the first seven positions of the Fund are different and there is no revenue commitment item on the document. Used to record receipt of goods or services MIGO (Goods) and ML81 (Services)
49
4900000000
4999999999
YES, this document from SAP if 1st 7 YES pos. of Fund are different and there is no revenue commitment item on the document
None
MM02
WE
Goods Receipt
Procurement
50
5000000000
5099999999
NO
NO
None
MM02
D - Expense 638* C - Inventory 16* C - 4200101 OR D - Expense C - Inventory 16* Balance Sheet and Expense Accounts and Commitment Items
WF
Production Order Costing
Plant Maintenance
WI
Inventory Document
Procurement
Used for recording consumption of materials in the Sign CO12, CO13, CO88, Shop production orders. Used for recording inventory KO88 produced in the Sign Shop production order. Also, used in the settlement process for sign shop production. Documents are sent to Treasury only if the first seven positions of the Fund are different. Adjustment of inventory differences. MI07
49
4900000000
4999999999
WF
PM01
49
4900000000
4999999999
NO
Statistical
None
MM01
D/C - Inventory D/C - P&L Acct
Balance Sheet and Expense Accounts and Commitment Items D - COGS C - Inventory Any Vendor or Expense Account
WZ ZA
Goods Issue (SCI) Advancement Account Invoice
Procurement Accounts Payable
Commissary Goods Issue Non-PO Invoice for Advancement Accounts. For separating security by document types, reporting and auditing. Used to post payroll expense accruals automatically in FI through accrual program. For GAAP purposes.
MIGO FB60
55 21
5500000000 2100000000
5599999999 2199999999
NO
YES
None AZ
MM02 ZA01
Yes, KZ clearing document from SAP YES
D - 1610000 C - 5104042 D - Expense C - Vendor
ZB
Payroll Accrual
Commonwealth-wide & Payroll / Travel
FB50
12
1200000000
1299999999
NO
Statistical
ZJ
ZG01
D-Expenses (GAAP) GAAP Balance Sheet C-Payables (GAAP) and Expense Accounts and Commitment Items D-Expenses (GAAP) C-Revenues (GAAP) C-Liabilities C-Liabilities (GAAP) D/C-Fund Balance Balance Sheet and GAAP Balance Sheet and GAAP Expense Accounts and Commitment Items
ZC
Upload of CU Info
Commonwealth-wide
Used for year-end upload and reversal of component unit financial information into SAP to properly report in the Commonwealth's CAFR.
FB50
01
0100000000
0199999999
NO
NO
ZC
ZG01
ZD
Vendor Adjustment Invoice
Accounts Payable
ZE ZF
Employee Travel Vendor Invoice Non-SAP Advance Account Replenishment
Accounts Payable & Payroll / Travel General Ledger
Used to record debit offset entry for subrecipient payments FB60 posted by Interface or Conversion program where payment is a positive amount. This FB60 transaction mirrors the FB65 payment transaction made using doc type KJ and is only used to execute F-44 clearing transaction. HR / Travel Invoice postings to pay vendor. auto program in payroll Unique document type used to accumulate amounts to replenish non-SAP Advancement Accounts. FB50
17
1700000000
1799999999
Yes, KS clearing document from SAP YES
ZD
SA01
D - Expense C - Vendor
27 88
2700000000 8800000000
2799999999 8899999999
YES, ZP clearing document from SAP YES, this document from SAP
YES YES
KA None
KR01 ZF01
D - Expense C - Vendor D - Expense C - Out of scope Adv Acct (e.g.,1046100 at DPW) D/C - GAAP Exp/Rev D/C - GAAP Liab. D/C - GRIR Payables (various uses)
Any Employee Vendor or Expense Account D - Expense C - Advancement Acct for agency (e.g.,1046100 at DPW) Balance Sheet and GAAP Balance Sheet and GAAP Income and Expense Accounts and Commitment Items
ZG
GAAP Accrual
Commonwealth-wide
Used for year-end journal entries to accrue revenues and expenditures by fund type for the Commonwealth's GAAP conversion.
FB50
12
1200000000
1299999999
NO
Sometimes statistical
ZJ
ZG02
8/8/2013

DOC NUMBER RANGE 01 IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? NO REAL FM POSTING YES / NO YES, Some statistical
DOC TYPE ZH
DESCRIPTION GAAP Reclass
FUNCTIONAL TEAM(S) Commonwealth-wide
PURPOSE OR TRIGGER
SAP TRANSACTION
REVERSING DOC TYPE ZJ
AUTH GROUP ZG02
DEBIT / CREDIT ENTRIES D/C - Revenues D/C - Expenses D/C - Assets D/C - Liabilities D/C - Fund Balance GAAP or regular GLs D - Expense C - Vendor
GL ACCT CODE ITEM CAT (CONFIG) Balance Sheet and GAAP Balance Sheet, Income and Expense and GAAP Income and Expense Accounts and Commitment Items Any Vendor or Expense Account
Used for year-end journal entries to reclassify GL account FB50 balances within a CoPA fund to properly report the account balances on the Commonwealth's CAFR.
ZI
Vendor Invoice Interface
Accounts Payable
SAP invoice documents posted via an external interface. IDOC interface For auditing of payments in payment program the interface triggered invoices are required to be separated. Used for beginning of year mass reversal of accrual and deferral journal entries upon carryforward of GL balances to new fiscal year. F.80
22
2200000000
2299999999
YES, ZP clearing document from SAP
YES
KA
KD01
ZJ
GAAP Reversal
Commonwealth-wide
01
0100000000
0199999999
NO
YES, Some statistical
ZJ
ZG02
Reversal of ZG and ZH documents
Balance Sheet and GAAP Balance Sheet, Income and Expense and GAAP Income and Expense Accounts and Commitment Items Advancement GL ending in "4" and any Vendor Balance Sheet and Expense Accounts
ZK
Vendor Payment Advancement Account Reversal FI-CO Reconciliation Ledger Transaction Vendor Invoice Offset
Accounts Payable
Reversal document type for KZ (Advancment Account Payment). To identify all reconciliation ledger transactions, which will aid in error correction.
FBRA & FCH8
17
1700000000
1799999999
NO
YES
ZK
ZA01
ZL
Cost Allocation & Commonwealth Wide Grants
KALC
01
0100000000
0199999999
NO
NO
ZL
ZG01
ZN
ZO
Payroll Default Cost Center Correction Payroll & Leave Payout EA
ZP
Payment Posting
Accounts Payable
Used to record debit offset entry for subrecipient payments FB60 posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB60 transaction mirrors the FB65 payment transaction made using doc type KH and is only used to execute F-44 clearing transaction. Used for journal entries that will manually correct payroll FB50 posting made to the payroll default cost center and fund. These corrections will be an expense to expense posting. Documents are sent to Treasury only if the first seven positions of the Fund are different. Vendor Payment documents for posting using automated F110 payment program. Interface from FIMS to SAP, primarily to reallocate Payroll charges. Also used to post the clearing of non-SAP payables on a daily basis FB50
17
1700000000
1799999999
NO
YES
ZN
SA01
D - Adv Acct Clearing Account C - Vendor D/C - Expense D/C - FICO Recon Ledger D - Expense C - Vendor
78
7800000000
7899999999
ZO
ZO01
20
2000000000
2099999999
YES
PZ
KR01
D - Vendor Any Vendor and C - Invoices Payable Invoices Payable. D/C - Exp/Rev D/C - Cash or NonSAP Invoices Payable D/C - various D/C - 1000000 or 2100200
ZQ
Interface from FMIS and daily clearing General Ledger / GM of non-SAP payables account
99
9900000000
9999999999
YES, Reference document from YES legacy system or original Payroll doc
ZQ
ZQ01
ZR
Commitment Posting to FI
Commonwealth-wide
Program to post FM Commitments to FI at month-end for FB50 financial statements generated from SPL. Commitments in FI are adjusted for expenditure recognition differences between FM and FI with this program. Treasury interfaces to record payments for out-of-scope agencies FB50 or BAPI interface
01
0100000000
0199999999
No
NO
ZR
ZG01
D - Equity (Enc. by Value type) C - Equity (Res. for Encumbrances) D - Exp / Purchase of Investments C - Treas/Non-SAP Clearing D - Customer C - Cash Clearing Account D/C- HR Doc Split Clear D - Liability C - Vendor
Balance Sheet and Cash Accounts
ZT
Non-SAP Agency
General Ledger
01
0100000000
0199999999
NO
YES
AB
ZG01
ZV
Trustee Payment
Loans
Trustee Payment documents for posting using automated payment program 3rd Party Liability Payments.
F110
20
2000000000
2099999999
YES
PZ
KR01
ZW
PR Posting 3rd Party
AP / Payroll
Payroll posting PC00_M10_CALC
24
2400000000
2499999999
YES, ZP clearing document from SAP
YES
ZW
KR01
D - Expense or Purchase of Investments C - 1190100 Loans related Customer and Cash Clearing D & C- HR Doc Split Clear (1190030) D - Liability (21*) C - Vendor
8/8/2013

DOC NUMBER RANGE 25 IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? REAL FM POSTING YES / NO
DOC TYPE ZX
DESCRIPTION Payroll Posting
FUNCTIONAL TEAM(S) Payroll
PURPOSE OR TRIGGER This entry is to record payroll expenses and payroll liabilities as a result of the payroll run. For example: Salaries, Medicare, Social Security, etc.
SAP TRANSACTION Payroll posting PC00_M10_CALC
REVERSING DOC TYPE ZX
AUTH GROUP PY01
DEBIT / CREDIT ENTRIES D - Expense D - HR Doc Split Clear C - Liability C - Payroll Cash Clearing D - Payroll Payable C - Pyrl Emp Payble Auto -----------------D - Pyrl Emp Payble Auto C - Cash-Pyrl Bank Clrng
GL ACCT CODE ITEM CAT (CONFIG) D - Expense (61*) D & C - HR Doc Split Clear (1190010) C - Liability (21*) C - Payroll Cash Clearing (2100150) D - Payroll Payable (2100150) C - Pyrl Emp Payble Auto (2100153) D - Pyrl Emp Payble Auto (2100153) C - Cash-Pyrl Bank Clrng (1000002)
YES, Reference document relates to YES many DSNs, RTs, REs, and AMs from SAP
ZY
Payroll Cash Clearing
Bank Clearing
The Payroll Posting (ZX) does not post directly to the cash Bank Clearing posting account, instead, a payroll cash clearing account is used. ZF_PAYROLL_BANK_ This entry (ZY) is to clear the payroll cash clearing account CLEARING and post to the cash account.
26
2600000000
2699999999
NO
NO
ZY
PY01
8/8/2013
Doc Number Range

0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 30 31 37 47 48 49 50 51 60 69 77 78 88 99 VT X1 X2
Year
9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999 9999
From Number
88000000 100000000 200000000 300000000 400000000 500000000 600000000 700000000 800000000 993000000 1092000000 1100000000 1200000000 1300000000 1400000000 1500000000 1600000000 1700000000 1800000000 1900000000 2000000000 2100000000 2200000000 2300000000 2400000000 2500000000 2600000000 2700000000 3000000000 3100000000 3700000000 4700000000 4800000000 4900000000 5000000000 5100000000 6000000000 6900000000 7700000000 7800000000 8800000000 9900000000 A000000000 9100000000 9200000000
To Number
88999999 199999999 299999999 399999999 499999999 599999999 699999999 799999999 899999999 993999999 1099999999 1199999999 1299999999 1399999999 1499999999 1599999999 1699999999 1799999999 1899999999 1999999999 2099999999 2199999999 2299999999 2399999999 2499999999 2599999999 2699999999 2799999999 3099999999 3199999999 3799999999 4799999999 4899999999 4999999999 5099999999 5199999999 6099999999 6999999999 7799999999 7899999999 8899999999 9999999999 Z999999999 9199999999 9299999999
Document Number Ranges taken from PC1 110 - 4/7/2011

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SAP DOCUMENT TYPE INVENTORY

DOCUMENT RANGE FROM

REVERSING DOC TYPE

DEBIT / CREDIT ENTRIES

GL ACCT CODE ITEM CAT (CONFIG)

DOCUMENT TYPES IN PRODUCTION

Depreciation Posting Adjustment Memo

Fixed Assets Cash Management

Advancement Account Invoice Reversal BAI File Replenishment

Accounts Payable Cash Management

Post cash clearings based on file received from Treasury

No - cash to cash or cash to cash-intransit postings only No

Clear open customer items

Grants; Procurement; Accounts Payable Accounts Receivable

Clear open vendor items

F.13, F-44, etc.

FB08, FBRA, F-30

Cust Write Off Doc

FB05, FB08, FB75

custom transaction calling VF01

YES, but offset immediately by DD

GM Offset Fed Billng

YES, but offset immediately by DD

FSP Customer Invoice

Customer Credit Memo

Customer Loxkbox Payment w/o Remit

Trustee Loan Pay/Adj

YES, Related Revenue Transmittal generated in SAP goes to Treas

D - Cash Clearing C - Loan Customer

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SAP DOCUMENT TYPE INVENTORY

DESCRIPTION Loan Disbursement

FUNCTIONAL TEAM(S) Accounts Receivable

PURPOSE OR TRIGGER Accounts Receivable

SAP TRANSACTION FNVD

DOCUMENT RANGE FROM 1900000000

DOCUMENT RANGE TO 1999999999

REVERSING DOC TYPE DK

AUTH GROUP LM01

GL ACCT CODE ITEM CAT (CONFIG) D - 1301***

Adj Doc for NSF Checks

D - Revenue D - Any Revenue GL C - Cash in Transit / Lockbox Clearing

Accounts Receivable Accounts Receivable

FB70 F-26; F-28

Customer Payment w/o Remit

YES, Revenue Transmittal document YES from SAP

External Created Invoice

Loan Customer Inv

Customer Payment w/ Remit

Exp Adj - Work Comp

C - Any Revenue Account D - 1300000 C - Loan related revenue GLs D - 1003000

D - 103000 C - 120000 AR Recon acct D - 103000 C - 120000 AR Recon acct

No statistical based on gl account

D - Expense CI (real grant) C - Expense CI (z_non-rel grant)

D - 6900999 (real grant) C - 6900999 (z_non-rel grant)

4:45 AM \\vboxsrv\conversion_tmp\scratch_1\162992253.xls.ms_office Page 2 of 9

SAP DOCUMENT TYPE INVENTORY

DESCRIPTION GM LPO-Delay of Draw

FUNCTIONAL TEAM(S) Grants

DOCUMENT RANGE FROM 2300000000

DOCUMENT RANGE TO 2399999999

REVERSING DOC TYPE GL

AUTH GROUP GM01