PROJECT CONTROL SYSTEMS

WHAT CONTRIBUTES TO SUCCESS OF A PROJECT

|

Drivers
Project Leadership y Project Team y Project Management Maturity
y

Planning | Monitoring & Control

|

y |

Nature of Project Stakeholders

Internal | External
|

Obstacles
y

Change Management y Strategic Uncertainties

y

WHAT IS NEEDED?
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Project Control Systems What is it?

PROJECT CONTROL

Desired Status (plans)

Disturbances

Project Mgr.

Project Team

Project

Danger of Control : scope creep

Measuring Device

Plan
Requirements Products Standards Milestones Cost Forecasts Uncertainties Procurement Benchmarks

Update Re-forecast Cost Schedule Quality Scope

OUTPUT

Modify People Resources Equipment Methods

Control

Monitor
Measure Progress Quality Schedule Expenditure Cash Flow

INPUT

Modify Plan

Analyze
Evaluate Progress vs Plan Variances Trends Productivity Forecasts

Change Control

MANAGEMENT CONTROL

PROJECT CONTROL PROCESS

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Comparing actual performance against plan

y y y y

Setting baseline plan Measuring progress and performance Comparing plan against actual Taking action

PROJECT CONTROL SYSTEMS

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What are the various types of control systems necessary for a project success? Depends on Vulnerabilities of project
Strategic Vulnerabilities y Operational Vulnerabilities y Internal and External
y

Communication Systems Project Meetings Transaction Audit Systems Accounting Systems

Ethical And CSR behavior Linkage with Company Value Systems

EVA Analysis CP Analysis Quality Checks IOR Monitor

What project to take, which not to take; Where to take; With whom

CHANGE MANAGEMENT CONTROL

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Sources of Change
y y y

Project scope changes Implementation of contingency plans Improvement changes

CHANGE MANAGEMENT CONTROL

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The Change Control Process

y y

Identify proposed changes. List expected effects of proposed changes on schedule and budget. Review, evaluate, and approve or disapprove of changes formally. Negotiate and resolve conflicts of change, condition, and cost. Communicate changes to parties affected. Assign responsibility for implementing change. Adjust master schedule and budget. Track all changes that are to be implemented

y y y y

THE CHANGE CONTROL PROCESS

BENEFITS OF A CHANGE CONTROL SYSTEM

1.

2. 3.

4.

5. 6.

7. 8.

Inconsequential changes are discouraged by the formal process. Costs of changes are maintained in a log. Integrity of the WBS and performance measures is maintained. Allocation and use of budget and management reserve funds are tracked. Responsibility for implementation is clarified. Effect of changes is visible to all parties involved. Implementation of change is monitored. Scope changes will be quickly reflected in baseline and performance measures.

CHANGE REQUEST FORM

You cant plan for every risk at the start of the project