NORTHVALE BOARD OF EDUCATION NORTHVALE, NJ 07647 Minutes of the Regular Meeting held on May 29, 2013 I.

CALL TO ORDER AND ROLL CALL Mr. Joseph McGuire, President called the meeting to order at 6:30 P.M. Present: Mrs. Johanna Bargisen Mr. Robert Bargna Mrs. Frances Brogan (Arrived at 7:00 P.M.) Mrs. Gina Corrado Mr. Joseph E. McGuire None Mr. Michael Pinajian, Superintendent Mr. Paul Stabile, School Business Administrator

Absent: Also present:

II.

FLAG SALUTE AND PLEDGE OF ALLEGIANCE Mr. Joseph McGuire led all those present in a salute to the flag.

III.

PUBLIC ANNOUNCEMENT BY PRESIDING OFFICER Adequate notice of this meeting has been provided by mailing copies to the municipal clerk, Borough liaison of Northvale and the Rockleigh School Business Administrator. The said notice was also published in The Record on January 17, 2013.

IV.

APPROVAL OF MINUTES On a motion by Mr. Bargna and seconded by Mrs. Corrado the Northvale Board of Education approved the following Northvale Public School District minutes: Regular Meeting Executive Session April 22, 2013 April 22, 2013

IN FAVOR: Mrs. Bargisen, Mr. Bargna, Mrs. Corrado and Mr. McGuire OPPOSED: None ABSENT: Mrs. Brogan

REGULAR MEETING MAY 29, 2013

V.

COMMENTS FROM THE PUBLIC AGENDA ITEMS ONLY None

VI.

REPORT OF SUPERINTENDENT OF SCHOOLS Thanked the out-going president of the PTO, Mrs. Bazela and welcomed the new officers Update on the Washington DC trip; buses have no a/c. Addendum accepting resignation Mr. Bargna motioned and Mrs. Brogan seconded the motion that Resolutions 1 6, 9 17 and Addendum 1 & 2 be accepted as presented; Resolutions 7 & 8 be tabled for the next meeting. Mrs. Bargisen: Yes to all Mr. Bargna: Yes to all Mrs. Corrado: Yes to all Mr. McGuire: Yes to all

1. The following tenured teaching staff for the 2013-2014 school year. (All Salaries for 2013-2014 subject to change pending new NEA contract.) Teacher Mrs. Anne Marie Astudillo Mrs. Maureen Cooper Ms. Erin Clarke Ms. Danielle Trujillo Mrs. Geralyn Higgins Mrs. Nicole Killeen Mrs. Michelle Vialonga Ms. Jessica Dimataris Mr. Ronald Kucheruck Mrs.Jennifer Reeves Mrs. Mary Archer Ms. Catherine Brajuha Mrs. Elena Russell Mrs. Elizabeth Santos Ms. Lucia Quarato Mrs. Marianna Duffy Dr. Michelle Sarver Mrs. Kristen Broking Mrs. Joyce Cerbasi Salary Teaching Assignment Kindergarten Kindergarten Kindergarten Grade 1 Grade 3 Grade 3 Grade 3 Grade 4 Grade 4 Grade 4 Grade 5 (Math) Grade 5 (Language Arts) Grade 5 (Literature) Social Studies/Literature Spanish/Basic Skills Spanish Math/Pre-Algebra/Algebra Language Arts/Literature Language Arts/Literature

REGULAR MEETING MAY 29, 2013 Mrs. Terri Nizewitz Mr. Michael Praysner Teacher Mrs. Dianne Smith Mrs. Jennifer Helfman Mrs. Patricia Magnani Mrs. Jodi Sardanis Mrs. Joanne Greco Mrs. Carol Hermalyn Ms. Nadine Maio Mrs. Rose Ottomanelli Mrs. Dianne Santoro Dr. Linda Salta .8 Mrs. Debra Gadino .4 Mrs. Heather Matos Mr. David Herndon Mr. Michael Schulman Mrs. Sharon Vadovic Mrs. Rebecca Endo Mrs. Jeanne Griffin Mrs. Lauren Syre Ms. Joan Tarrant Mrs. Kathleen OFlynn Salary Social Studies Science/Pre-Algebra Teaching Assignment Basic Skills Special Education Special Education Special Education Resource Room /Study Skills Resource Room /Study Skills Resource Room/Collaborative Resource Room/Collaborative Learning Disabilities Teacher Consultant School Psychologist School Social Worker Art Band Physical Education/Health Physical Education/Health ESL School Guidance Counselor Technology SDL/Enrichment Staff Developer

2. Approve movement on the salary guide for the 2013-2014 school year. Mr. Michael Schulman from BA to BA+16 Ms. Catherine Brajuha from BA+16 to MA Mrs. Anne Marie Astudillo from MA to MA+16 3. The re-employment of the following secretarial staff, from July 1, 2013 through June 30, 2014. Ms. Anne Colthart - 12 months Mrs. Nathalie Covo - 12 months Mrs. Kathleen Solano - 11 months Mrs. Dona Vinci - 12 months 4. The re-employment of the following Custodial Staff/Bus Drivers, from July 1, 2013 through June 30 2014. Mr. Christopher Keating Mr. John Genardi

REGULAR MEETING MAY 29, 2013 5. Approve Victoria Nicolich (pending completed paperwork) for the position of Media Specialist for the 2013-2014 school year, from September 1, 2013 through June 30, 2014. 6. Approve Mrs. Dolores Cavagnet as Substitute Coordinator for the 2013-2014 school year. 7. Table the re-hire of Mrs. Patricia Kayan, Executive Secretary to the Chief School Administrator, from July 1, 2013 through June 30, 2014. 8. Table the re-hire of Mrs. Paige Gan, Business Office Administrative Secretary, from July 1, 2013 through June 30, 2014. 9. The following chaperones for the 8 th grade Swim Trip to Harrington Park Swim Club and the 8th grade Promotion Practice at the Northern Valley Old Tappan High School. Swim Trip Mrs. Vadovic Mrs. Santos Mrs. Syre Ms. Tetro (aide for student) Promotion Practice Mrs. Vadovic Mrs. Duffy Mrs. Nizewitz Dr. Sarver Ms. Vanderstreet Mr. Herndon Ms. Tetro (aide for student)

10. Mrs. Parvis (Track Timer) for the following dates: May 8 May 23 May 31 11. The track team to travel to Tenafly Middle School on Thursday, May 23, 2013. 12. The re-employment from Maternity Leave of Mrs. Khyati Mehra as Speech Teacher for the 2013-2014 school year. 13. Deirdre Molloy as substitute teacher for the balance of the 2013 school year. 14. The Sixth Grade Environment Trip to Greenkill Outdoor Educational Center in Greenkill, NY on November 4 6, 2013. 15. Sue Keenan as a summer aide for a special needs Northvale Student for summer school. Hours will be 8:30 am 12:00 pm beginning for a period of 19 days, at a per diem rate of $16.00 per hour. 4

REGULAR MEETING MAY 29, 2013

16. Approval of School Response Plan/Crisis Response Protocol Plan. [click]

17. The following Fire Drill and Security Drill: Security Drill April 29, 2013 - Table Top Discussion with Northvale Police minutes Fire Drill May 23, 2013 2.5 minutes ADDENDUM 1. It is the recommendation of the Superintendent that the Board of Education accept with regret the resignation of Ms. Christina Joseph effective June 30, 2013. 2. It is the recommendation of the Superintendent that the Board of Education approve the attendance of Paul Stabile at the Association of School Business Officials International conference, Boston, MA. on October 25-28, 2013. (Estimated cost $1,950.00) VII. REPORT OF SCHOOL BUSINESS ADMINISTRATOR Update on the current field project and the forthcoming projects over the summer Mrs. Corrado motioned and Mr. Bargna seconded the motion that Resolutions 1 through 15 be accepted as presented. Mrs. Bargisen: Yes to all Mr. Bargna: Yes to all Mrs. Corrado: Yes to all Mr. McGuire: Yes to all 1. General Fund warrants: Milk Fund warrant: May Bill List May Payroll April Milk $205,575.34 $476,379.29 $ 758.61 45

2. Report of the Board Secretary and Report of the Treasurer for the month ending March and April, 2013; and 5

REGULAR MEETING MAY 29, 2013 Further, that in compliance with NJAC 6A:23-2.11(c) 4, the Northvale School District Board of Education certifies that no major account or fund has been over-expended and that sufficient funds are available to meet the districts financial obligations for the remainder of the fiscal year.

3. Transfer of funds between budgetary line items for March and April 2013 4. Submission of the monthly Transfer Report to the Executive County Superintendent for approval of the budgetary line item transfers that exceed the 10% threshold 5. Close the Class 2013 Certificate of Deposit # 31600251644 from PNC Bank in the amount of $1,166.54 and deposit into the Northvale Public School Student Activity Class of 2013 account. 6. Agreement with Occupational Therapy Consultants, Inc. for 2013-2014 school based occupational therapy services at the Felician School, Lodi, NJ 7. One student receiving the following special services at the Felician School: 1) Audiological Service one hour (185/hour) every other month from July 2013 to June 2014 2) Teacher of the Deaf /HH service once a week from September 2013 to June 2014 8. Two students attending Slice Program Special Classes from April 29, 2013 to June 30, 2013 at a prorated tuition charge of $1,869 each 9. Corey Barraclough as custodial helper 2 hours a day from 12:00 p.m. 2:00 p.m. at the hourly rate of $9.00 for the 2013-14 school year 10. Three summer custodial helpers from June 24 to August 30, 2013: Steven Casamento John Blunt James OSullivan 11. $10.00 per hour $ 9.50 per hour $ 9.50 per hour

Application for Use of School Buildings submitted by the following organization: Northvale Pre-school [click]

12. Award the Bid for Restroom Renovation 6

REGULAR MEETING MAY 29, 2013 WHEREAS, the Northvale Board of Education (hereinafter referred to as the Board) solicited bids for the Restroom Renovation at Northvale Public School Project (hereinafter referred to as the Project); and WHEREAS, on May 22, 2013, the Board received three (3) bids for the Project as follows: 1. La Rocca, Inc. with a base bid in the amount of $217,200, together with Alternate No. 1 in the amount of $6,400, Alternate No. 2 in the amount of $3,900 and Alternate No. 3 in the amount of $8,400 for a total contract price of $235,900; 2. Aero Plumbing and Heating Company, Inc. with a base bid in the amount of $254,990, together with Alternate No. 1 in the amount of $5,000, Alternate No. 2 in the amount of $3,500 and Alternate No. 3 in the amount of $6,700 for a total contract price of $270,190; and 3. K & D Contractors, LLC, with a base bid in the amount of $528,000, together with Alternate No. 1 in the amount of $12,500, Alternate No. 2 in the amount of $6,400 and Alternate No. 3 in the amount of $6,400 for a total contract price of $553,300. WHEREAS, the lowest responsible bid for this project was submitted by La Rocca, Inc. (hereinafter referred to as La Rocca) with a base bid in the amount of $217,200, together with Alternate No. 1 in the amount of $6,400, Alternate No. 2 in the amount of $3,900 and Alternate No. 3 in the amount of $8,400 for a total contract price of $235,900; WHEREAS, the bid submitted by La Rocca (hereinafter referred to as La Rocca) is responsive in all material respects and it is the Boards desire to award the contract for the Project to La Rocca. Specifically, the Board finds that the omission of the addendum acknowledgement by La Rocca and the failure to indicate whether the alternate bids were add or deduct are nonmaterial and waiveable defects, as the addendum, which contained clarifications and insignificant revisions to the contract documents was received by La Rocca and the alternates added scope, which are unequivocally in addition to the contract price. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The Board hereby awards the contract for the Restroom Renovation at Northvale Public School Project to La Rocca, Inc. in a total sum of $235,900 representing a base bid in the amount of $217,200, together with Alternate No. 1 in the amount of $6,400, Alternate No. 2 in the amount of $3,900 and Alternate No. 3 in the amount of $8,400. 2. furnishing This award is expressly conditioned upon the contractor the requisite insurance certificate and labor and 7

REGULAR MEETING MAY 29, 2013 materials/performance bond as required in the project specifications, together with an AA201-Project Manning Report, and an executed Contract, as prepared by the Board Attorney, within ten (10) days of the date hereof. BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft the agreement with the successful bidder consistent with this Resolution and with the terms contained in the bid documents approved by the Board for the Project. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. 13. Award the Bid for Partial Window and Floor Replacement WHEREAS, the Northvale Board of Education (hereinafter referred to as the Board) solicited bids for the Partial Window and Floor Replacement at Northvale Public School Project (hereinafter referred to as the Project); and WHEREAS, on May 22, 2013, the Board received one (1) bid for the Project, submitted by Cordoba Construction, Inc. (hereinafter referred to as Cordoba) with a base bid in the amount of $180,046, together with Alternate No. 1 in the amount of $20,500, Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount of $27,997; and WHEREAS, the bid submitted by Cordoba is responsive in all material respects and it is the Boards desire to award the contract for the Project to Cordoba in the amount of $200,546, representing a base bid in the amount of $180,046 together with Alternate No. 1 in the amount of $20,500. The Board reserves the right to award Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount of $27,997, not later than July 30, 2013, for a total contract price not to exceed $254,826. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The Board hereby awards the contract for the Partial Window and Door Replacement at Northvale Public School Project to Cordoba Construction, Inc. in a total sum of $200,546 representing a base bid in the amount of $180,046 together with Alternate No. 1 in the amount of $20,500. The Board reserves the right to award Alternate No. 2 in the amount of $7,876, Alternate No. 3 in the amount of $6,697, Alternate No. 4 in the amount of $11,710 and Alternate No. 5 in the amount of $27,997, not later than July 30, 2013, for a total contract price not to exceed $254,826. 8

REGULAR MEETING MAY 29, 2013 2. This award is expressly conditioned upon the contractor furnishing the requisite insurance certificate and labor and materials/performance bond as required in the project specifications, together with an AA201-Project Manning Report, and an executed Contract, as prepared by the Board Attorney, within ten (10) days of the date hereof. BE IT FURTHER RESOLVED that the Board Attorney is hereby directed to draft the agreement with the successful bidder consistent with this Resolution and with the terms contained in the bid documents approved by the Board for the Project. The Board President and the Board Secretary are hereby authorized to execute such agreement and any other documents necessary to effectuate the terms of this Resolution. 14. Reject the Bid for Firewall Exterior Veneer Repair WHEREAS, the Northvale Board of Education (hereinafter referred to as the Board) advertised for bids for the Firewall Exterior Veneer Repair at Northvale Public School (hereinafter referred to as the Project); and WHEREAS, on May 22, 2013 the Board received one (1) bid for the Project, in the amount of $200,000; and WHEREAS, the bid is excessive as to price, as the bid substantially exceeds the cost estimates prepared by the Architect for this Project and, as such, is unreasonable as to price. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby rejects the bid received for the Firewall Exterior Veneer Repair at Northvale Public School pursuant to N.J.S.A. 18A:18A-22(a) as the bid substantially exceeds the cost estimates and, as such, is unreasonable as to price on the basis of the cost estimates prepared on behalf of the Board. BE IT FURTHER RESOLVED that the Board Secretary/Business Administrator is hereby authorized to re-advertise the Project, in the best interests of the School District. 15. No Bid Received for New Security Vestibules WHEREAS, the Northvale Board of Education (hereinafter referred to as the Board) advertised for bids for the New Security Vestibules at Northvale Public School (hereinafter referred to as the Project); and WHEREAS, on May 22, 2013 the Board received no bids for the Project; 9

REGULAR MEETING MAY 29, 2013 NOW, THEREFORE, BE IT RESOLVED, that Architect shall revise the plan to delete the scope of work for new doors. BE IT FURTHER RESOLVED, that the Board hereby authorizes the Business Administrator/Board Secretary to re-advertise the Project, in the best interests of the School District. VIII. NEW AND UNFINISHED BUSINESS DATE TO REMEMBER June 24, 2013 Regular Meeting6:30 pm Two HIB reports from previous discussion: they were confirmed as HIB incidents and were addressed. Additional incident: one student suspended for the rest of the week Read a resolution on gun control passed by the Ramsey BOE June 18th 8th Grade Ceremony IX. COMMENTS FROM THE PUBLIC Mr. McGuire thanked Mr. Herndon for a job well done with band at the Memorial Day Parade X. EXECUTIVE SESSION Motioned by Mrs. Corrado and seconded by Mr. Bargna that the Northvale Board of Education approved the following resolution: WHEREAS, the Open Public Meeting Act and the Northvale Board of Education policy reserve the right within the constraints of state law to sit in executive session; and WHEREAS, there now exists a need for this board to meet in an executive session; now, therefore, be it RESOLVED, that the Northvale Board of Education adjourn into executive session for negotiation and personnel matters. No action will be taken; and FURTHER BE IT RESOLVED, that the public will be informed at a future public meeting, said date is not predictable at the present time. XI. ADJOURNMENT 10

REGULAR MEETING MAY 29, 2013 Motioned by Mrs. Corrado and seconded by Mr. Bargna, the meeting adjourned at 7:03 p.m. with all in favor.

_______________________________________ Paul Stabile School Business Administrator/Board Secretary

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