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VSAF Badminton Tournament 2013 Event Report

Foreword
By all means the Tournament is received positive feedbacks and were even expected to organize the event soon in the coming winter. For that we see our initial goal to establish a concrete ground for new challenge-takers to take responsibility organizing the Tournament more frequent (as least once every year) has been nicely satisfied. Besides the main purpose of creating a mutual playground for Vietnamese students in the summer, this event also brings benefit for the Association in near future: upcoming Members of Board will be selected from great personalities of the Event Organizing Team. Once again we would like to thank you all who helps making this event a success and good luck for the development of VSAF in the long run. Cheer ! Helsinki, 22 August, 2013 Organizing Team VSAF Badminton Tournament 2013

About The Vietnamese Students Association in Finland (Vietnamilaiset Opiskelijat Ry abbreviation VSAF) founded in 2003 with the aim of organizing social activities that help preserving national culture among Vietnamese oversea students and Viet-origin Finns in Finland. So far since establishment, weve managed to hold several sport events, culturalexchange activities and other welcoming activities for newbies to help them integrating with Finnish social life, weve also organized Finnish Education Seminars in Vietnam. Upcoming events can be found on our facebook fanpage: www.facebook.com/vsaf.org

Table of Content
1. General Information ............................................................................................. 2 2. Marketing/ Promotion .......................................................................................... 3 Social Media Channel ....................................................................................... 3 Media Exposure ................................................................................................ 3 3. Financial Management ......................................................................................... 4 Budget Overview .............................................................................................. 4 Sponsors ............................................................................................................ 4 4. Future Development ............................................................................................ 5 Appendix A Award Results .................................................................................... 5 Appendix B Recognition ........................................................................................ 6

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

1. General Information
Concept, date and time The Badminton Tournament lies in series of activities to celebrate 40th year anniversary of diplomatic relation between Finland- Vietnam (1973- 2013) and Vietnam National Day September 2nd. This year is the second time the Tournament takes place, the first one was held in Lappenranta, 2010. Event date was chosen to be at the last weekend of July (27-28) in Meilahden Liikuntakeskus, address Mississipinraitti 1, 00250 Helsinki, Finland. Goal The goal of the Badminton Tournament, together with the Football Championship (September 2013) is to raise awareness of physical activities as well as public well-being, to promote and contribute to the development of badminton in Finland and to have fun playing sport through friendly competition. Target Due to shortage of preparation time, wed limited the participants to Vietnamese under 30 years of age only and set target of 45- 50 players sign-up. However the target had not reached yet. Attendance On-site events attracted around 60 people each day, of which 36 were badminton players. Participants from the greater Helsinki area are mainly students and post- graduates of Haaga- Helia UAS (15%), followed by Metropolia UAS and Laurea UAS students.

Numbers of participants by cities

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

Issue Taken that the event was held in summer time, almost every university was closed so that we could not rent its free-of charge courts and other facilities. We also encountered some difficulties in in-kind support fundraising because most of the personnel were on holiday.

2. Marketing/ Promotion
Social Media Channel Link to Event photos: http://goo.gl/ov6gvF With a brand new fanpage for the Tournament, the event got attentions very slowly during the first month. However boosting of individual shares and publishment of promotion videos prove to be a proper approach. These are some statistics reflect the reaches to audience via social media channels from 1 July -15 August, 2013.
/badmintonVSAF 160 likes 2400 highest reach /VSAFchannel2013 285 total views 2 new subcribers

Media Exposure Vietnamese Online newspapers and magazines + Vietnamnet TV: http://goo.gl/LFsyJA + Vietnamnet Online: http://goo.gl/rE9MCi + Hoa Hoc Tro Magazine: http://goo.gl/3ZoI4r + VNExpress: http://goo.gl/FfAL9p

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

3. Financial Management
Budget We made a profit of roughly 300 this year. Profit from the event will be kept separately from the Associations main account and would be used as capital for the next Badminton Tournament. Sponsors The Board and Organizing Team would like to thank Sponsors listed below for their supports. Without these sponsors the event would not be possible.

Vietnam Embassy In Finland

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

4. Future Development
We can do it in a better way, why not? The following improvements are suggested after weve received some feedbacks Travel Compensation for participants from other cities outside Helsinki areas. In this way we could gain more players from Turku, Vaasa, Kouvola, Lahti, On-site lunch for every player. The Womens Doubles game can be added if the number of female players increases. Co-operation with local UAS to have a free-ofcharge court, this would hugely reduce the cost of venue, one solution is scheduling the event to happen in early summer (late May June) Open age restriction to 35 so that we could attract more attendance from Finns and players from other nationalities. Strengthen facebook page exposure by posting news from outside source (which is referred as External referrer rate. The source for example could be VSAF Forum, VSAF Linkedin and other Badminton News page. Reaching to public news in local Finnish print media and online newspapers.

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

Appendix A Award Results Mens Singles Final Mens Doubles Final 1.Nguyen Van Binh 2. Cu Manh Chung 1. Nguyen Viet Dung - Huynh Kien Quoc 2. Cu Manh Chung - Vo Thanh Vinh Espoo Vaasa Helsinki Vaasa

Mixeds Doubles Final 1. Nguyen Tran Nhat Linh - Tran Dinh Thien Phuc Helsinki 2. Le Nguyen Bao Anh Nguyen Phuong Quoc Tan Helsinki Womens Singles Final 1. Nguyen Trang Thanh 2. Le Nguyen Bao Anh Vantaa Helsinki

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

Appendix B Recognition Recognition of Sponsors Mr. Doan Ngoc Boi Vietnam Embassy in Finland - Ambassador Mrs. Anna Melgin Haaga- Helia UAS - Communications Coordinator Mr. Hieu Nguyen Sudo Interactive CEO Mr. Kari Halttu Finnkino Iso Omena - Manager Mr. Lari Lahdenper Top Sport Jumbo, Vantaa - Store Manager Mrs. Mari Havia Yliopiston Apteekki Store Manager Mr. Nguyen Sy Au Mr. Nguyen Van Binh Mrs. Truong Thi Dang Mrs. Arola Thi Thu Hang Mr. Tran Van Hien Mrs. Pham Thi Uoc Mr. Nguyen Manh Phu Recognition of the Organizing Team Nguyen Sy Au Nguyen Cao Cuong Le Minh Duc Le Thu Hang Chu Binh Minh Nguyen Hanh Le Nguyen Tran Nhat Linh Nguyen Phuong Quoc Tan Ngo Duc Quan

Recognition of Catering Volunteer Nguyen Khac Khoa Luu Thuy Minh Do Duong Bao Ngoc

Recognition of the Referee Team Le Minh Duc Do Thi Bich Hang Ta Hung Chu Binh Minh (Head) Other Recognition Pham Ngoc Lan Chi (Designer) Nguyen Tien Duc (Clip Editor) Nguyen Huy Nhat (Photograhpher) Dao Tuan (Camera) Han Thi Dieu Huong (MC) Tran Hoang Long (Camera) Nguyen Duc Nhat (Photographer) Tran Thi Loan Dao Cong Thanh Nguyen Trang Thanh Nguyen Khanh Toan Duong Quoc Quan Nguyen Le Minh Quang

The Vietnamese Students and Youths Association in Finland Pronssitie 4, 00400 Helsinki VSAFchannel@gmail.com www.facebook.com/badmintonvsaf

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