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[Academic Reports and Presentations]

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Managing Long Documents

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Workshop Objectives:
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Centre for Development of Teaching and Learning National University of Singapore

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1. Know the common features of MS-Word to produce a research paper 2. Identify student's current practices in creating reports and presentations 3. Introduce techniques in managing long documents 4. Create a report with appropriate pagination, appropriate styles, and automated Table of Contents 5. Create a PowerPoint presentation based on styles from report

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Centre for Development of Teaching and Learning National University of Singapore

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Research Paper Essentials

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Faculty of Engineering
Title Page Acknowledgement Table of Contents Summary List of Symbols List Figures List of Tables

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Introduction Review of Related Literature Experimental Results and Discussions Conclusion Recommendations References Appendices

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Faculty of Science

Title Page Abstract Introduction Methods Observations and Results Discussion References Acknowledgements Appendices

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Faculty of Arts and Science

Title Page Abstract Table of Contents Acknowledgement Introduction Body Bibliography Appendices

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Please discuss with your peers and post your answers at http://blog.nus.edu.sg/students/#/managing-long-documents/

Centre for Development of Teaching and Learning National University of Singapore

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You have to decide how to format your document in such a way that would allow you to: 1. Make rapid formatting changes across your document 2. Update pagination and other chapter-related information 3. Update your Table of Contents rapidly 4. Prepare a PowerPoint presentation

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You are given just an hour by the panelist to complete the revisions, adjust the page numbering, update the Table of Contents, and prepare a PowerPoint presentation. Your document is approximately 60 pages in length. How do you plan to accomplish this task?

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You are a graduating student. Your documentation has been checked by a panel of faculty members and you have been informed of the necessary revisions. You submit your work, but upon final checking, one of the panelists points out that you missed some of the required revisions.

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Group Activity:

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Add header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Add header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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Styles
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Styles allow you to quickly format your text and tables in a consistent way Reduces time to format a document When you change the formatting of a style, all paragraphs that are formatted with this style will automatically change to reflect the new formatting

Centre for Development of Teaching and Learning National University of Singapore

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Heading 1
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Font size: 16 points Font: Sans Serif (Arial, Helvetica, Trebuchet) Format: Bold Alignment: Center

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Subheadings
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Font size: 14 points Format: Italics Alignment: Left

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Body Text
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Font size: 12 points Font: Serif (Times New Roman, Georgia) Format: Regular Alignment: Left

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Practice time: Working with Styles

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Apply proper heading styles to the following sections of the document:
Scale (h2) Organizational Changes (h2) New Institutions (h2)

Geographic Distribution (h2) Attitudes towards Home Schooling (h2)

Conclusion (h1)
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Data on Home Schooling (h1) Characteristics of Home-Schooled Children (h1)

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Introduction (h1) The Impact of Home Schooling (h1)

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Add header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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Breaks
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Page Break Section Break

Next Continuous Odd or even pages

Centre for Development of Teaching and Learning National University of Singapore

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Page Break
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer lacus diam, vulputate auctor, ultricies eget, tempus sed, lacus. Suspendisse tempor tincidunt est. Vivamus lacinia magna non erat. Vestibulum ante ipsum primis in faucibus orci luctus et ultrices posuere cubilia Curae. Nunc nunc ligula, imperdiet id, elementum vel, vulputate sit amet, nisl. Sed molestie nisi id justo. Cras pharetra nunc non nisl. Nunc consectetur ligula sed tellus. Nunc ut massa. Proin a ante. Morbi molestie sapien vitae turpis. Maecenas gravida tincidunt ligula. Maecenas tortor mi, porta ut, semper eu, pulvinar sed, felis. Integer consectetur, enim eu bibendum dictum, magna lorem condimentum felis, sit amet malesuada lectus lorem id mauris.

Centre for Development of Teaching and Learning National University of Singapore

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ho ps Maecenas tortor mi, porta ut, semper eu, pulvinar sed, felis. Integer consectetur, enim eu bibendum dictum, magna lorem condimentum felis, sit amet malesuada lectus lorem id mauris.
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Title Page

Section 1

Section 2

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Table of Contents

Abstract

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Section Break

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Section 3 Section 4 Section 5 Section break Section break

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Section Break
Title Page Abstract

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Table of Contents Table of Figures

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ho ps Chapters 1-10 Bibliography page displays i page number starts at 1 no page number
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no page number

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no page number

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Practice time: Working with Sections

Apply sections to the following: 1. Cover page 2. Table of contents 3. Table of figures 4. Abstract 5. Introduction-Conclusion 6. Bibliography
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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Add references Insert tables and figures Add header and footer

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Write the content

Apply proper heading styles

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Partition sections of the document

Import to PowerPoint

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Tables and Figures

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See table 1 See figure 5

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Labeling a Table Labeling a Figures Cross Referencing

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Add header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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References

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Footnote End note Citation Bibliography Tables and Figures

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Footnote vs. Endnote

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Cite sources

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Endnote adds note at the end of the document

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Footnote adds note at the bottom of the page

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Adding header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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Table of Contents
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If you make changes to the document, right click on the table and choose Update

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Helps readers navigate the basic structure of a document

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Table of Figures
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Provides a list of tables and figures used on the document

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of figures

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Add header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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Headers and Footers

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Page numbers, dates, book or chapter titles, and author name

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Little identifiers that run across the top and bottom of your document, providing important information

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Customizing Header & Footer

By default, MS-Word follows whatever format/text you use in the previous section

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To introduce a new text to display on the next section, disable the Link to Previous option.

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Activity: Editing Header and Footer

Header: Title of your paper Footer: Your name, faculty you belong to, page number
Table of Contents (no page number) Abstract (i) Acknowledgement (ii) Introduction- Discussion (1..) Bibliography (iii)

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Label

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Centre for Development of Teaching and Learning National University of Singapore

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Generate table of contents

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Generate table of contents

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Write the content

Apply proper heading styles

Add references

Adding header and footer

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Partition sections of the document

Insert tables and figures

Import to PowerPoint

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Import File to PowerPoint

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Converts immediately the word file to a PowerPoint presentation Refers to the headings of the document

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Tips
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Major Point
Sub point 1
Sub point 2
Idea

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Word Heading 2 Heading 3 PowerPoint Title of the Slide Bulleted list Bulleted list, indented

Think in outline terms

Centre for Development of Teaching and Learning National University of Singapore

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Dont use long lines of text Dont use more than 5 sub points

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Major Point Heading 1

Sub point

Sub point

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Summary
1. 2. 3. 4. 5. 6. 7. 8. 9.

Write the content Apply proper heading style Partition the sections of the document Insert tables and figures Insert references (Footnote/ Endnote/ Bibliography) Generate table of contents Generate table of figures Insert header and footer (page number, title of your doc) Import file to PowerPoint (optional)

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End of Module
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Centre for Development of Teaching and Learning National University of Singapore

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THANK YOU.
For inquiries, please feel free to contact us: Charina Ong cdtclo@nus.edu.sg 65164560

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