AIM

BR.100APO PURCHASING APPLICATION SETUP <Company Long Name> <Subject>

Author: Creation Date: Last Updated: Document Ref: Version:

<Author> June 10, 1999 June 15, 1999 <Document Reference Number> DRAFT 1A

Approvals: <Approver 1> <Approver 2>

BR.100Apo Purchasing Application Setup June 15, 1999

Doc Ref: <Document Reference Number>

Document Control
Change Record
5

Date 10-Jun-99

Author <Author>

Version Draft 1a

Change Reference No Previous Document

Reviewers

Name

Position

Distribution

Copy No. 1 2 3 4

Name Library Master

Location Project Library Project Manager

Note To Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

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BR.100Apo Purchasing Application Setup June 15, 1999

Doc Ref: <Document Reference Number>

Contents

Document Control.......................................................................................ii Application Setup Control Sheet - Purchasing.............................................1 References, Tax Names, and Associations/PO: Define Cross Reference Types.......................................................................................................... 4 References, Tax Names, and Associations/PO: Define Tax Names............5 References, Tax Names, and Associations/PO: Define Location Associations................................................................................................ 6 Purchasing Approval/PO: Define Approval Groups.....................................7 Purchasing Approval/PO: Define Document Types....................................8 Purchasing Approval/PO: Fill Employee Hierarchy...................................10 Purchasing Approval/PO: Assign Approval Groups...................................11 Lookups, Classes, and Buyers/PO: Define Purchasing Lookups...............12 Lookups, Classes, and Buyers/PO: Define Inspection Codes....................13 Lookups, Classes, and Buyers/PO: Define Hazard Classes.......................14 Lookups, Classes, and Buyers/PO: Define UN Number.............................15 Lookups, Classes, and Buyers/PO: Define Buyers....................................16 Standard Notes/PO: Define Standard Attachments..................................17 Purchasing Category/PO: Define Value Sets............................................18 Purchasing Category/PO: Define Flexfield Segments...............................19 Purchasing Category/PO: Define Flexfield Segment Values.....................21 Purchasing Category/PO: Define Security Rules......................................23 Purchasing Category/PO: Assign Security Rules......................................24 Purchasing Category/PO: Define Account Aliases Flexfield......................25 Purchasing Category/PO: Define Cross-Validation Rules..........................26
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BR.100Apo Purchasing Application Setup June 15, 1999

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Purchase Items/PO: Define Items - Master Level......................................27 Purchase Items/PO: Define Items - Organization Level............................38 Purchase Items/PO: Define Item Relationships........................................49 Document Controls/PO: Define Line Types..............................................50 Document Controls/PO: Start AutoSubmit................................................51 System Options/PO: Define Financial Options..........................................52 System Options/PO: Define Purchasing Options......................................56 System Options/PO: Define Receiving Options........................................59 System Options/PO: Receiving Transaction Processor.............................61 System Options/PO: Define Concurrent Processes...................................62 System Options/PO: Define Vendors........................................................64 Open and Closed Issues for this Deliverable.............................................65 Open Issues......................................................................................... 65 Closed Issues.......................................................................................65

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Application Setup Control Sheet - Purchasing

Environment Name: Machine: Type (definition, execution, or both):

Workflow SubWorkflow Name Purchasing Setup References, Tax Names, and Associations References, Tax Names, and Associations References, Tax Names, and Associations Purchasing Approval

Set Up

Responsibility

Due Date

QA Responsibility

QA Due Date

Signature Approval

PO: Define Cross Reference Types PO: Define Tax Names

PO: Define Location Associations PO: Define Approval Groups PO: Define Document Types PO: Fill Employee Hierarchy PO: Assign Approval Groups PO: Define Purchasing Lookups PO: Define Inspection Codes

Purchasing Approval

Purchasing Approval

Purchasing Approval

Lookups, Classes, and Buyers Lookups, Classes, and Buyers

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Doc Ref: Workflow SubWorkflow Name Lookups, Classes, and Buyers Lookups, Classes, and Buyers Lookups, Classes, and Buyers Standard Notes PO: Define Hazard Classes PO: Define UN Numbers Set Up Responsibility Due Date QA Responsibility QA Due Date Signature Approval

PO: Define Buyers

PO: Define Standard Attachments PO: Define PO Category Flexfield Structure PO: Define Value Sets PO: Define Flexfield Segments PO: Define Flexfield Segment Values PO: Define Security Rules PO: Assign Security Rules PO: Define Account Aliases Flexfield PO: Define Cross Validation Rules PO: Define Items - Master Level PO: Define Items Organization Level PO: Define Item Document Control Company Confidential - For internal use only iv

Purchasing Category

Purchasing Category Purchasing Category

Purchasing Category

Purchasing Category Purchasing Category

Purchasing Category

Purchasing Category

Purchase Items

Purchase Items

Purchase Items

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Doc Ref: Workflow SubWorkflow Name Relationships Document Controls Document Controls System Options PO: Define Line Types PO: Start AutoSubmit PO: Define Financial Options PO: Define Purchasing Options PO: Define Receiving Options PO: Receiving Transaction Processor PO: Define Concurrent Processes PO: Define Vendors Set Up Responsibility Due Date QA Responsibility QA Due Date Signature Approval

System Options

System Options

System Options

System Options

System Options

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References, Tax Names, and Associations/PO: Define Cross Reference Types Purchasing>Items>Cross References
<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define Cross Reference Types which define relationships between items and entities such as old item numbers or supplier item numbers.

<Cross Reference Types>

Type Description Inactive On

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References, Tax Names, and Associations/PO: Define Tax Names Purchasing>Setup>Financials>Accounting>Taxes

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define the Tax Names you use on invoices to record invoice Taxes you pay to your suppliers and to your tax authorities. Each Tax Name has a tax type, tax rate, and account to which you charge tax amounts.

<Tax Name>
Tax Name Tax Type Rate Description Enable for SelfService Users Inactive Date GL Account

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References, Tax Names, and Associations/PO: Define Location Associations Purchasing>Setup>Organizations>Locations

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Inter-organization shipping network information describes the relationships and accounting information that exists between a shipping (from) organization that ships inventory to a destination (to) organization.

<Location>
Name Inventory Organization Description Address Style Address Contact Ship-To Location Ship-To Site Office Site Receiving Site Tax Name EDI Location Inactive Date Bill-To Site Internal Site

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Purchasing Approval/PO: Define Approval Groups Purchasing>Setup>Approvals>Groups

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define and maintain Approval Groups for use by Oracle Purchasing.

<Approval Group>
Name Description Enabled

<Approval Rules>
Object Type Amount Limit Low Value High Value Inactive Date

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Purchasing Approval/PO: Define Document Types Purchasing>Setup>Purchasing>Document Types

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define and change Document Types used in purchasing.

<Process Owner>

<Document>
Type Subtype Name Quotation Class

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<Attributes>
Owner Can Approve Approver Can Modify Can Change Forward - To Can Change Forward From Can Change Approval Hierarchy Disable Security Level Access Level Forward Method Archive On

Default Hierarchy

Approval Workflow Workflow Startup Process Autocreate Workflow Autocreate Workflow Startup Process

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Purchasing Approval/PO: Fill Employee Hierarchy Purchasing>Setup>Personnel>Position Hierarchy

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to set up your Personnel Position Hierarchy.

<Process Owner>

<Position Hierarchy>
Name Hierarchy

<Version>
Number Date From Date To

<Position>
Name Holder Employee Number Exists in Hierarchy Number of Subordinates

<Subordinates>
Name Holders Name Holders Number Number of Subordinates

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Purchasing Approval/PO: Assign Approval Groups Purchasing>Setup>Approvals>Approval Assignments

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to assign Approval Groups for use by Oracle Purchasing.

<Process Owner>

<Approval Groups>
Position Job

<Approval Assignments>
Document Type Approval Group Effective From: Effective To:

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Lookups, Classes, and Buyers/PO: Define Purchasing Lookups Purchasing>Setup>Purchasing>Lookup Codes

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define certain Lookup Codes in Oracle Purchasing.

<Process Owner>

Attention: You cannot change or delete codes once you have added and saved them, but you can change the code descriptions.

<Lookup Codes>
Type Displayed Value Description Inactive Date

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Lookups, Classes, and Buyers/PO: Define Inspection Codes Purchasing>Setup>Purchasing>Quality Inspection Codes
<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define and update your Inspection Codes.

<Process Owner>

<Quality Inspection Codes>

Ranking Quality Code Description Inactive Date

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Lookups, Classes, and Buyers/PO: Define Hazard Classes Purchasing>Setup>Purchasing>Hazard Classes

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define codes for different Classes of Hazardous materials.

<Process Owner>

<Hazard Classes>
Hazard Class Description Inactive Date

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Lookups, Classes, and Buyers/PO: Define UN Number Purchasing>Setup>Purchasing>UN Numbers

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define and maintain your United Nations identification numbers for hazardous materials.

<UN Numbers>
Number Description Hazard Class Inactive Date

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Lookups, Classes, and Buyers/PO: Define Buyers Purchasing>Setup>Personnel>Buyers

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define and maintain your Buyers. Buyers can review all requisitions using the View Requisitions form.

<Buyers>
Buyer Category Ship-To Effective From: Effective To:

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Standard Notes/PO: Define Standard Attachments Purchasing>Setup>Attachments

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define your standard Attachments.

<Process Owner>

<Documents>
Category Description

<Source>
Data Type Storage File

<Usage>
Usage

<Security>
Type Owner Share

<Effective Dates>
From To

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Purchasing Category/PO: Define Value Sets Purchasing>Setup>Flexfields>Validation>Sets

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define valid values for the PO Category Flexfield.

Value Set Name

Description

Security Availabl e

Enable Long List

<Format Validation>
Format Type Maximum Size Numbers Only (09) Uppercase Only (A-Z) Right-Justify and Zero-Fill Numbers (0001) Minimum Value Maximum Value

<Value Validation>
Validation Type

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Purchasing Category/PO: Define Flexfield Segments Purchasing>Setup>Flexfields>Key>Segments

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define the structure of your PO Category Flexfield.

<Key Flexfield>
Application Flexfield Title

<Structures>
Title Description View Name

Freeze Flexfield Definition

Enabl ed

Segment Separator

Cross-Validate Segments

Freeze Rollup Groups

Allow Dynamic Inserts

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Segments <Segments Summary>

Numb er Name Window Prompt Column Value Set Displayed Enabled

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Purchasing Category/PO: Define Flexfield Segment Values Purchasing>Setup>Flexfields>Key>Values

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define the Segment Values of the PO Category Flexfield.

<Process Owner>

<Key Flexfield>
Title Independent Segment Independent Value Structure Dependent Segment Value Description

<Values>

Effective
Value Description Enable d Effective From: Effectiv e To:

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Hierarchy/Qualifiers
Value Description Paren t Group Level Qualifiers

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Purchasing Category/PO: Define Security Rules Purchasing>Setup>Flexfields>Descriptive>Security>Define

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to set up data entry Security on your Flexfield segments and report parameters.

<Key Flexfield>
Title Structure Independent Segment Dependent Segment Independent Value Value Description

<Security Rules and Security Rules Elements>

Security Rules: Name Security Rules: Description Security Rules: Message Security Rules Elements: Type Security Rules Elements: From Security Rules Elements: To

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Purchasing Category/PO: Assign Security Rules Purchasing>Setup>Flexfields>Descriptive>Security>Assign

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to assign Security Rules to an application responsibility.

<Key Flexfield>
Title Structure Independent Segment Dependent Segment Independent Value Value Description

<Assign Security Rules>

Application Responsibility Name Description Message

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Purchasing Category/PO: Define Account Aliases Flexfield Purchasing>Setup>Flexfields>Key>Aliases

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define shorthand Aliases to ease entry of PO Category Flexfield combinations.

Application

Flexfield Title

Structure

Description

<Shorthand>
Enabl ed Maximum Alias Size Prompt

<Shorthand Aliases>
Alias Template Alias Description Enabl ed From To

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Purchasing Category/PO: Define Cross-Validation Rules Purchasing>Setup>Flexfields>Key>Cross-Validation

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number>

<Priority (H, M, L)>

<Process Owner>

Description: Use this form to define Cross-Validation Rules.

Application Oracle Purchasing Flexfield Title PO Category Flexfield Structure Description

<Cross-Validation Rules>
Name Description Enabl ed Error Message Error Segment From To

<Cross-Validation Rule Elements>

Type From To

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Purchase Items/PO: Define Items - Master Level Purchasing>Items>Master Items

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define items at the Master Level, then enable at the organizational level using the Special Menu.

<Master Items>
Organization Item Description

Main
Attribute Name Primary Unit of Measure User Item Type Value Attribute Name Item Status Conversions (Type) Value

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Inventory
Attribute Name Inventory Item Stockable Transactable Lot Expiration(Shelf Life): Control Lot: Control Starting Number Serial: Generation Starting Number Cycle Count Enabled: (Enabled) Measurement Error Positive Locator Control Restrict Locators Restrict Subinventories Measurement Error Negative Starting Prefix Starting Prefix Shelf Life Days Value Attribute Name Revision Control Reservable Value

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Bills of Material
Attribute Name BOM Allowed BOM Item Type Value Attribute Name Base Model Value

Costing
Attribute Name Costing Enabled Inventory Asset Value Include in Rollup Value Attribute Name Cost of Goods Sold Account Standard Lot Size Value

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Purchasing
Attribute Name Purchased Purchasable Use Approved Supplier Value Attribute Name Allow Description Update RFQ Required Taxable Tax Code Outside Processing Item: (Enabled) Invoice Matching: Receipt Required Inspection Required Default Buyer Receipt Close Tolerance % UN Number List Price Price Tolerance % Encumbrance Account Expense Account Asset Category Unit of Issue Invoice Close Tolerance Hazard Class Market Price Rounding Factor Unit Type Value

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Receiving
Attribute Name Receipt Date Controls: Action Days Late Valid Transactions: Allow Substitute Receipts Allow Express Transactions OverReceipt Quantity Control: Action Tolerance Receipt Routing Enforce Ship-To Allow Unordered Receipts Days Early Value Attribute Name Value

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Physical Attributes
Attribute Name Weight: Unit of Measure Volume: Unit of Measure Container: Container Vehicle Container Type Internal Volume Maximum Load Weight Minimum Fill Percentage Unit Volume Unit Weight Value Attribute Name Value

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General Planning
Attribute Name Inventory Planning Method Planner Min-Max Quantity: Minimum Order Quantity: Minimum Cost: Order Source: Type Subinventory Safety Stock: Method Percent Fixed Order Quantity Fixed Days Supply Fixed Lot Size Multiplier Bucket Days Organization Carrying % Maximum Maximum Value Attribute Name Make or Buy Value

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MPS/MRP Planning
Attribute Name Planning Method Forecast Control Pegging Exception Set Repetitive Planning: Overrun % Acceptable Rate MPS Planning: Calculate ATP Reduce MPS Planning Time Fence Planning Time Fence Days Demand Time Fence Demand Time Fence Days Release Time Fence Release Time Fence Days Demand Time Fence Demand Time Fence Days Release Time Fence Release Time Fence Days Acceptable Rate + Value Attribute Name Shrinkage Rate Acceptable Early Days Round Order Quantities Value

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Lead Times
Attribute Name Preprocessing Processing Postprocessing Fixed Value Attribute Name Variable Cumulative Manufacturing Cumulative Total Lead Time Lot Size Value

Work in Process
Attribute Name Build in WIP Supply: Type Subinventory Supply Locator Value Attribute Name Value

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Order Entry
Attribute Name Customer Ordered Customer Orders Enabled Shippable Internal Ordered Internal Orders Enabled OE Transactable Pick Components Assemble to Order ATP Components Value Attribute Name Ship Model Complete Collateral Item Returnable RMA Inspection Required Check ATP ATP Rule Picking Rule Default Shipping Organization Value

Invoicing
Attribute Name Invoiceable Item Invoice Enabled Accounting Rule Invoicing Rule Value Attribute Name Tax Code Sales Account Payment Terms Value

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Service
Attribute Name Support Service: (Enabled) Warranty Coverage Serviceable Product: (Enabled) Service Starting Delay Days Billing Type Service Duration Value Service Duration Period Value Attribute Name Value

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Purchase Items/PO: Define Items - Organization Level Purchasing>Items>Organization Items

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define Items at the Organization Level.

<Process Owner>

<Organization Items>
Organization Item Description

Main
Attribute Name Primary Unit of Measure User Item Type Value Attribute Name Item Status Conversions (Type) Value

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Inventory
Attribute Name Inventory Item Stockable Transactable Lot Expiration (Shelf Life): Control Lot: Control Starting Number Serial: Generation Starting Number Cycle Count Enabled: (Enabled) Measurement Error Positive Locator Control Restrict Locators Restrict Subinventories Measurement Error Negative Starting Prefix Starting Prefix Shelf Life Days Value Attribute Name Revision Control Reservable Value

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Bills of Material
Attribute Name BOM Allowed BOM Item Type Value Attribute Name Base Model Value

Costing
Attribute Name Costing Enabled Inventory Asset Value Include in Rollup Value Attribute Name Cost of Goods Sold Account Standard Lot Size Value

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Purchasing
Attribute Name Purchased Purchasable Use Approved Supplier Value Attribute Name Allow Description Update RFQ Required Taxable Tax Code Outside Processing Item: (Enabled) Invoice Matching: Receipt Required Inspection Required Default Buyer Receipt Close Tolerance % UN Number List Price Price Tolerance % Encumbrance Account Expense Account Asset Category Unit of Issue Invoice Close Tolerance Hazard Class Market Price Rounding Factor Unit Type Value

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Receiving
Attribute Name Receipt Date Controls: Action Days Late Valid Transactions: Allow Substitute Receipts Allow Express Transactions OverReceipt Quantity Control: Action Tolerance Receipt Routing Enforce Ship-To Allow Unordered Receipts Days Early Value Attribute Name Value

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Physical Attributes
Attribute Name Weight: Unit of Measure Volume: Unit of Measure Container: Container Vehicle Container Type Internal Volume Maximum Load Weight Minimum Fill Percentage Unit Volume Unit Weight Value Attribute Name Value

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General Planning
Attribute Name Inventory Planning Method Planner Min-Max Quantity: Minimum Order Quantity: Minimum Cost: Order Source: Type Subinventory Safety Stock: Method Percent Fixed Order Quantity Fixed Days Supply Fixed Lot Size Multiplier Bucket Days Organization Carrying % Maximum Maximum Value Attribute Name Make or Buy Value

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MPS/MRP Planning
Attribute Name Planning Method Forecast Control Pegging Exception Set Repetitive Planning: Overrun % Acceptable Rate MPS Planning: Calculate ATP Reduce MPS Planning Time Fence Planning Time Fence Days Demand Time Fence Demand Time Fence Days Release Time Fence Release Time Fence Days Demand Time Fence Demand Time Fence Days Release Time Fence Release Time Fence Days Acceptable Rate + Value Attribute Name Shrinkage Rate Acceptable Early Days Round Order Quantities Value

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Lead Times
Attribute Name Preprocessing Processing Postprocessing Fixed Value Attribute Name Variable Cumulative Manufacturing Cumulative Total Lead Time Lot Size Value

Work in Process
Attribute Name Build in WIP Supply: Type Subinventory Supply Locator Value Attribute Name Value

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Order Entry
Attribute Name Customer Ordered Customer Orders Enabled Shippable Internal Ordered Internal Orders Enabled OE Transactable Pick Components Assemble to Order ATP Components Value Attribute Name Ship Model Complete Collateral Item Returnable RMA Inspection Required Check ATP ATP Rule Picking Rule Default Shipping Organization Value

Invoicing
Attribute Name Invoiceable Item Invoice Enabled Accounting Rule Invoicing Rule Value Attribute Name Tax Code Sales Account Payment Terms Value

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Service
Attribute Name Support Service: (Enabled) Warranty Coverage Serviceable Product: (Enabled) Service Starting Delay Days Billing Type Service Duration Value Service Duration Period Value Attribute Name Value

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Purchase Items/PO: Define Item Relationships Purchasing>Items>Item Relationships

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to define Relationships between Items. This allows you to search for items through these relationships.

<Item Relationships> <From>

Item Description

<To>
Item Description Type Reciproca l

<Item Description>
From To

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Document Controls/PO: Define Line Types Purchasing>Setup>Purchasing>Line Types

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to update and define Line Types.

<Process Owner>

<Line Types>
Name Description Value Basis Category Receipt Required UOM Price Outside Processing Inactive Date

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Document Controls/PO: Start AutoSubmit Other>Requests>Run

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to start the AutoSubmit process, which is an Oracle Alert.

<Process Owner>

<Run this Request>

Request Name Parameters Language

<At these Times>

At these times

<Upon Completion>
Save all output files Notify Print to

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System Options/PO: Define Financial Options Purchasing>Setup>Organizations>Financial Options

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to enter various Financial Options.

<Process Owner>

<Financial Options> Accounting

Future Period Limit

<GL Accounts>
Liability Prepayment Discount Taken Rate Variance Gain Rate Variance Loss

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Encumbrance
Use Requisition Encumbrance Encumbrance Type Reserve at Completion Use PO Encumbrance PO Encumbrance Type Invoice Encumbrance Type

Human Resources
Business Group Expense Check Address Use Approval Hierarchies

<Employee Number>
Method Next Automatic Number

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Supplier - Payables
Payment Terms Payment Method Receipt Acceptance Days Always Take Discount Pay Alone

Supplier - Purchasing
Ship-To-Location Bill-To-Location Inventory Organization FOB Ship Via Freight Terms

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Supplier Entry
RFQ Only Site Hold Unmatched Invoices

<Supplier Number>
Supplier Number Entry Type Next Automatic Number

Tax
Default Tax Name

<VAT>
VAT Member State VAT Registration Number

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System Options/PO: Define Purchasing Options Purchasing>Setup>Organizations>Purchasing Options

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to set up your system Options. Oracle Purchasing lets you define specific categories of system Options when you enter one of the following values in the Additional Purchasing Options field.

<Purchasing Options> Default

Requisition Import Group-By Minimum Release Amount Price Break Type Quote Warning Delay Receipt Close (%) Line Type Rate Type

Taxable

Price Type RFQ Required Invoice Close (%) Invoice Matching

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Control
Price Tolerance (%) Enforce Full Lot Quantity Enforce Price tolerance Display Disposition Messages Notify if Blanket PO Exists Allow Item Description Update Enforce Buyer Name Enforce Vendor Hold

Receipt Close Point

Cancel Requisitions

Accrual
Accrue Expense Items Accrue Inventory Items Expense AP Accrual Account Accrual Account Description

Internal Requisition
Order Type Order Source

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Tax Defaults
Hierarchy Ship-To Location Item Supplier Site Supplier Financial Options

Numbering
Entry RFQ Number Quotation Number PO Number Requisition Number Automatic Automatic Automatic Automatic Type Numeric Numeric Numeric Numeric Next Number

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System Options/PO: Define Receiving Options Purchasing>Setup>Organizations>Receiving Options

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define the Options that govern receipts in your system.

<Process Owner>

<Receipt Date>
Days Early Days Late Action

<Over Receipt Control>

Tolerance Action

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<Miscellaneous>
Allow Substitute Receipts Allow Unordered Receipts Allow Express Transactions Allow Cascade Transactions Allow Blind Receiving Receipt Routing Enforce Ship-To ASN Control Action

<Receipt Number Options>

Entry Type Next Receipt Number

Receiving Accrual Account Account Description

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System Options/PO: Receiving Transaction Processor Purchasing>Reports>Run

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> <Process Owner> Description: Use this form to set Standard Report Submission parameters to run the Receiving Transaction Processor at specified intervals so that your pending transactions are processed as often as required.

<Run this Request>

Request Name Parameters Language

<At these Times>

At these times

<Upon Completion>
Save All Output Files Notify Print To

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System Options/PO: Define Concurrent Processes System Administrator>Concurrent>Manager>Define

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define Concurrent Processes for Purchasing.

<Process Owner>

<Concurrent Manager>
Manager Enabled Short Name Application Description Type Data Group Cache Size

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<Parallel Concurrent Processing Details>

Node Primary Secondary System Queue Platform

<Program Library>
Name Application

Specialization Rules
Include / Exclude Type Application Name

Work Shifts
Work Shift Description Processes Sleep Seconds

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System Options/PO: Define Vendors Purchasing>Supply Base>Suppliers

<Customer Short Name> Process: <Process Name>
Control Number: Business Area: Date:

<Business Area>
Priority(H, M, L):

<Date>
Process Owner:

<Control Number> <Priority (H, M, L)> Description: Use this form to define your Suppliers.

<Process Owner>

<Supplier Summary>
Supplier Name Number Taxpayer ID Tax Registration Number Terms Inactive After Supplier Type Employee Name Employe e Number One Time

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Open and Closed Issues for this Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

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